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Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017

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GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF CIVIL AVIATION

Procedure & Training Manual

Training and Licensing Directorate Flight Crew Licensing

Issue -2 14-03-2017

Procedure Manual Contains the procedure adopted for issue, renewal, conversion,

validation of flight crew licenses and endorsement of aircraft type rating, open rating

etc. on the flight crew licenses.


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REVISIONS

The revisions are carried out as and when required to accommodate the

amendments made in Aircraft Rules, Civil Aviation Requirements and to enhance the

efficiency of the licensing procedure.

The space below is provided to keep a record of such revisions.

RECORD OF REVISIONS

No. Date of revision Remarks

Version-

1

25th November 2013 Effective Page-62-

69.

Version-

2

03rd December 2014 Effective Page-1,

2, 63.

Issue-2 14th March 2017 All

Issue-2,

Version

01

05th September 2017 84 to 89

Issue-2

Version

02

10th November 2017 Effective Page

22,23,24, 61 to 65,

95 to 98

Issue-2

Version

03

11th July 2018 Effective Page

58,59,65,66, 72 to

124


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S. No.

TABLE OF CONTENTS

Page

No.

1. Introduction 4

1.1 Organisation Set-up – DTL 5

1.2 Function of training and licensing Directorate 6

1.3 Work Force Evaluation 8

1.4 Duties & Responsibilities 11

2. Issue of Licenses and ratings 16

3 Submission Channel for approval of License 26

4 Renewal of licenses and ratings 35

5 Validation of foreign licenses 42

6 Procedure for Verification of Indian License for

Contracting State

45

7 Procedure for enforcement actions 46

8 Flow chart for issue of Commercial Pilot license 52

9 Training Programme 53

10 Procedure for Verification of Foreign License and Rating 67

11 Filing & Record Retention System 69

Annexures 72


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1. INTRODUCTION:

Licenses to the flight crew are issued in accordance with the provisions contained in

Rule 41 and Schedule II of the Aircraft Rules, 1937. The flight crew licenses issued

or renewed are enlisted in rule 38 of the aircraft rules. The authority by which the

licenses and ratings specified in rule 38 may be granted, renewed or varied is Central

Government. The Central Government has delegated this responsibility to DGCA

officers vide SO 726(E) & SO 727(E). The officers of the Directorate of Training

& Licensing shall perform their duties and responsibilities in accordance with

the powers for issue, renewal, endorsement and validation of licenses as

delegated by the Central Government to DGCA officers vide S.O. 726(E) and

S.O. No. 727(E) dated 4th October, 1993 and as amended by S.O. 2901 of

27.11.97. Broadly, the powers to issue, renew and validate the expired licenses and

ratings are delegated to the officers at DGCA Headquarters and the powers to renew

the current licenses & ratings /lapsed license and ratings not more than 02 years are

delegated to the officers of the Directorate of Operation in the regional offices in

compliance with the FCL 3/2009. This Procedure and Training Manual is issued to

provide guidance and assistance to all staff and officers of DGCA dealing with

issue/renewal etc. of Flight Crew Licences so that the applications received on the

subject are examined, processed and decided in a uniform, standardized and

expeditious manner, with strict compliance of the provisions of Rules/CAR etc. An

applicant has to meet all the relevant requirements contained in the Aircraft Rules,

Schedule II and Civil Aviation Requirements on the subject for the purpose of issue


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or renewal of flight crew license and type endorsement, open rating etc. on the

license.

1.1 Organisation Set-up Training and Licensing Directorate in DGCA (Including Regional offices)

JDG In-charge of Flight Crew Lic.

Licences

DDG In-charge of Flight Crew Lic.

DTL DGCA Hqrs.

DD DD

AD AD

DDG Delhi Region

DDG Chennai

Region

DDG Kolkata

Region

DDG Mumbai

Region

Director General

DD

AD AD

DD

AD AD AD AD AD AD

AD AD AD AD AD Ops Offr


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1.2 FUNCTIONS OF TRAINING & LICENSING DIRECTORATE:

(i) Training and licensing Directorate of DGCA has two main sections to carry out various functions related to pilot licensing. A list of functions of each section is as under:-

1.2.1 Licensing-I Section:

(i) Policy pertaining to renewal of licenses of aircrew personnel.

(ii) Renewal of all aircrew licenses including disposal of general enquiries pertaining to renewals.

(iii) Grant of extension of aircraft rating to include additional types of aeroplanes, open rating, Night Rating etc. and Pilot-in-Command endorsement on various type of aircraft.

(iv) Cases relating to accidents and infringement of rules by licensed aircrew personnel and disciplinary action against them.

(v) Parliamentary question and matters pertaining to unemployed aircrew personnel.

(vi) Budget and accounts including Advance Deposit account. Maintenance of Advance Deposit and Revenue registers.

(vii) Maintenance of cards of aircrew personnel and personnel returns received from different airlines operators.

(viii) Proficiency checks, their checking and posting.

(ix) Posting of type endorsements and renewal intimations of aircrew licenses received from the Regional Directors, Calcutta/ Bombay / New Delhi/ Madras.

(x) Maintenance of Registers for various types of licenses giving records of renewals of aircrew licenses.

(xi) Maintenance of registers for type rating, PIC endorsements, and infringement of Rules / Accidents etc.

(xii) Endorsement of medical restrictions on licenses and R/cards.

(xiii) Compliance of material for six monthly and yearly progress reports of Civil Aviation.

(xiv) Compliance of History of Pilots consequent upon accident.

(xv) Checking of Log Books with a view to detecting infringement of Rule 42A of Indian Aircraft Rules, 1937.

(xvi) Amendment to Indian Aircraft Rules, 1937.

(xvii) VVIP flights – Proficiency checks of flight crew.

(xviii) Delegation of Powers relating to renewal of licenses.


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1.2.2 Licensing-II Section:

(i) Issue of aircrew licenses/ratings of the categories shown below including disposal of general of particular enquiries pertaining to issue of license:

(a) Student Pilot’s License (Aero planes, Helicopters, Gliders and Balloons, Light Sport Aircraft, Micro light, Gyroplanes); (b) Private Pilot’s License (Aero planes);

(c) Commercial Pilot’s License;

(d) Airline Transport Pilot’s License;

(e) Instrument Rating;

(f) Assistant flight Instructor’s Rating (Aeroplanes);

(g) Flight Instructor’s Rating (Aeroplanes);

(h) Flight Instructor’s Rating (Gliders)

(i) Glider Pilot’s License;

(j) Private Helicopter Pilot’s License;

(k) Commercial Helicopter Pilot’s License;

(l) Student Navigator’s License;

(m) Flight Navigator’s License;

(n) Flight Radio Telephone operator’s License;

(o) Flight Radio Telephony Operator’s License;

(p) Private Pilot’s License (Balloons)

(ii) Revalidation of foreign license (FATA) (iii) Conversion of foreign licenses into Indian Licenses in their categories. (iv) Policy matters regarding the issue of Indian and Foreign aircrew licenses. (v) Amendments to Licensing Rules. (vi) Delegating of powers in respect of licensing rules.

(vii) Exemption from Aircraft Rules for the issue of Indian Licenses.

(viii) Policy matters pertaining to conducting medical examination and their assessment.

(ix) Disposal of medical reports pertaining to the issue and renewal of aircrew licenses and correspondence connected therewith.

(x) Parliament Questions relating to issue of aircrew licenses.


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(xi) Budget for expenditure to be incurred for items pertaining to L-2 Section.

(xii) Verification of Indian License upon request from Contracting states

1.3 WORKFORCE EVALUATION METHODOLOGY

The undermentioned Workforce Evaluation Methodology has been prepared to determine the number of DTL (Directorate of Training & Licensing) Officers, staffing requirements according to the quantum and type of licenses to be issued with respect to the different types of Civil Aircraft/Helicopters operating in India. The Workforce Evaluation Methodology has taken into consideration each portfolio separately to determine the offices

requirements. The Methodology should be re‐visited periodically to account for aviation system growth or when issue of license(s) of a brand new type of Aircraft / Helicopter is introduced into the system. 1.3.1 STEP 1: CALCULATE TOTAL DTL OFFICERS HOURS REQUIRED

(i) First, it is necessary to calculate Total DTL Officers Hours Required. This requires collection of three types of information:

(a) The identification of each work function broken down into categories of

activities :-

(i) Issue of Aircrew licenses

(ii) Renewal of Aircrew licenses

(iii) Endorsement of Ratings

(iv) Revalidation of Foreign Licenses (FATA)\

(v) Enforcement Actions

(vi) Examination activities

(vii) Other Regulatory and Administrative activities

(b) The Annual frequency of each work function.

(c) The total number of DTL Officers hours required to complete each work

function.

(ii) Enter the information into an Excel spreadsheet (see Figure 1 for a sample

Workforce Evaluation Worksheet). The total number of annual hours required for

each work function can be calculated by “Multiplying the number of times the work

function is carried out each year by the number of DTL Officer hours

required to complete the same work function”

(iii) Calculate the total DTL Officers Hours Required by each DTL office separately (Headquarters & Regional offices), then find the sum of the total number of hours required for each work function performed by the DTL.


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1.3.2 STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE

(i) There are two important components to calculating Total DTL Officers Hours available:

(a) The number of hours that each officer is available to conduct work functions.

(b) The total number of DTL Officers.

(ii) To determine the number of work hours, assumptions must be made regarding:

(a) The number of hours each day each DTL Officer is expected to work (typically

8 hours per day)

(b) The number of hours annually a DTL officer will work (typically between 1500

and 1600 hours)

(c) The number of work days annually the DTL officer will be in training, on

vacation or unavailable to work for other reasons.

E.g. Available officer work hours

Available Weekdays (52 x 5) 260

Unavailable weekdays

Holidays 18

Leave Days 30

Casual Leave 8

Training 10

Total Unavailable workdays 66

Remaining Available days 194 (260-66)

Work Hours per day 8hrs

The officer’s available work hours will be 8 hours x 194 work days = 1,552hrs.

(iii) This analysis is conducted separately for each offices of the Directorate of Training & Licensing. Therefore, the total number of offices of the Directorate Training & Licensing refers to the total number of current, qualified and available officers. (iv) Once the above two parameters are determined, Total officer hours of the Directorate of Training & Licensing Hours available can be calculated as mentioned in the example below:- E.g. If a DTL office has 1,552 hours available, and there are 10 DTL Officer then the Total Hours Available of that DTL office are 15,520 (1,552 x 10).

1.3.3 STEP 3: COMPARE TOTAL HOURS REQUIRED AND TOTAL HOURS AVAILABLE


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Compare the Total DTL Officer Hours Required calculated in Step 1 to the Total

Inspector Hours Available calculated in Step 2. If the Total Inspector Hours Required is less

than the Total Inspector Hours Available, then the DTL office has sufficient staffing.

However, if the Total DTL Officer Hours Required is more than the Total Inspector Hours

Available, then be DGCA may consider adding additional staff to that office.

Figure A.1. Sample DTL Officers Workforce Evaluation Worksheet

REGION NEW DELHI

STEP 1: CALCULATE TOTAL INSPECTOR HOURS REQUIRED

Work Function Annual Frequency Hours per Function Hours Required Annually

Function 1 36 24 864

Function 2 48 6 288

Function 3 24 4 96




Total DTL Officers Hours Required 2400 STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE Annual Hours Available per DTL Officers 1552 Current Number of DTL Officers 2 Total DTL Officers Hours Available 3104 STEP 3: COMPARE TOTAL HOURS REQUIRED TO TOTAL HOURS AVAILABLE Total Officer Hours Available 3104 Total Officer Hours Required 2400 Difference 704 1.3.4 STEP 4: ENSURE DTL WORKFORCE IS PROPERLY QUALIFIED AND TRAINED

This step involves taking the number of DTL Officers required and determining the necessary training and qualification requirements for the inspectors to meet the demands of the civil aviation system. These training requirements include the necessary DTL Officers training (Initial training, PEL & On-job-training, Refresher training, Specialised training in the related field). The training requirements are detailed in Procedure & Training Manual. 1.3.5 ADMINISTATIVE STAFF

Workforce issues related to administrative staff supporting DTL Officers required to be assessed separately. The DTL Offices should have sufficient administrative staff,


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appropriate to the size and complexity of the office, to effectively discharge their responsibilities.

1.4 Duties and Responsibilities

(i) Director of Training & Licensing

(a) Heads Directorate of Training & Licensing at Hqrs and report to concerned

DDG / JDG.

(b) Take policy decision on the Technical and Administrative issues

(c) Supervise/Coordinate functions with the regional offices to achieve targets.

(d) Framing and amendment of Regulatory requirement of all matters concerning

Licensing Directorate and to prepare changes to regulations to include amendments

to ICAO Annexes.

(e) To review the plaint and file/prepare the draft/ written statement and file

affidavits.

(f) To grant, to renew, to withhold the grant and renewal of the flight crew licences

and Ratings under the rules.

(g) To require surrender/ suspend of any licence, rating, authorization, approval,

certificate or other document granted or issued under the rules.

(h) To disqualify a person for a specified period from holding or obtaining licence,

rating or aircraft rating(s) under the rules.

(i) Evaluate application of flight crew for exemption of non- compliances.

(j) To specify requirements concerning air crew.

(k) To carry out Enforcement Actions upon recommendation received after

Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation

etc. from Air Safety Directorate of DGCA Hqrs for action against involved pilots.

(l) Investigation of possible violations of the national air law or regulations in

regard to Personnel Licensing and to suggest corrective action where necessary,

and finalize on the recommended disciplinary actions.

(m) Participate in ICAO USOAP Continuing Monitoring Approach audits and other

related external audits.

(n) Develop plan for the training of officers & staff in coordination with training

directorate and ensure that training records or files are maintained.

(o) Periodically develop and amend the Procedure and Training Manual of DTL.

(p) Action on parliamentary matters/ VIP references/ RTI and facilitate

maintaining record of the VIP references.

(q) Participate in any in-house and abroad workshops and seminars related to

personnel licensing matters.

(r) Any other work assigned by the Director General/ JDG/DDG.


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(ii) Deputy Director of Training & Licensing

(a) Assist Director of Training & Licensing in functions pertaining to Personnel

Licensing.

(b) Associate in policy decision making and framing and amendment of

Regulatory requirement of all matters concerning Licensing Directorate and to

prepare changes to regulations to include amendments to ICAO Annexes.

(c) To grant, to renew, to withhold the grant and renewal of the flight crew licences

and Ratings under the rules.

(d) To require surrender/ suspend of any licence, rating, authorization, approval,


(e) Recommending application of flight crew for exemption of non- compliances.

(f) To evaluate for Enforcement Actions upon recommendation received after

Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation

etc. form Air Safety Directorate of DGCA Hqrs for action against involved pilots.

(g) Associate in Investigation of possible violations of the national air law or

regulations in regard to Personnel Licensing and to suggest corrective action.

(h) Recommending disciplinary actions for infringement of civil aviation rules by

licensed aircrew personnel.

(i) Associate in revalidation of foreign license by coordinating with concerned

state regulatory authorities and issue of Foreign Aircrew Temporary Authorization

(FATA).

(j) Evaluate and Review Flight crew training imparted by Flying Training

Organization (FTO).

(k) Monitoring and verification of Flight crew currency requirements such as

Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise

the privileges of his license.

(l) Participate in ICAO USOAP Continuing Monitoring Approach audits and other


(m) Associate in periodically develop and amend the Procedure and Training

Manual of DTL.

(n) Assist in parliamentary matters/ VIP references/ RTI.

(o) Participate in any in-house and abroad workshops and seminars related to


(p) Any other work assigned by the Director.

(iii) Assistant Director of Training & Licensing

(a) Assist Deputy Director/Director of Training & Licensing in functions pertaining

to Personnel Licensing.


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(b) Associate in policy decision making and framing and amendment of

Regulatory requirement of all matters concerning Licensing Directorate and to

prepare changes to regulations to include amendments to ICAO Annexes.

(c) Examining documents for Issue/Renewal of aircrew licenses and Ratings

under the rules.

(d) To renew, to withhold the grant and renewal of the flight crew licences and

Ratings under the rules.

(e) To require surrender/ suspend of any licence, rating, authorization, approval,


(f) To examine application of flight crew for exemption of non- compliances.

(g) To examine for Enforcement Actions upon recommendation received after

Accident investigation/ Incident investigation/ Breath-analyzer test / PIB

investigation etc. form Air Safety Directorate of DGCA Hqrs for action against

involved pilots.

(h) Associate in Investigation of possible violations of the national air law or


(i) Examining cases for disciplinary actions for infringement of civil aviation rules

by licensed aircrew personnel.

(j) Associate in revalidation of foreign license by coordinating with concerned


(FATA).

(k) Evaluate and Review Flight crew training imparted by Flying Training

Organization (FTO).

(l) Monitoring and verification of Flight crew currency requirement’s such as

Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise

the privileges of his license

(m) Participate in ICAO USOAP Continuing Monitoring Approach audits and other


(n) Associate in periodically develop and amend the Procedure and Training

Manual of DTL.

(o) Examine parliamentary matters/ VIP references/ RTI.

(p) Participate in any in-house and abroad workshops and seminars related to


(q) Any other work assigned by the Director.

(iv) Operation Officer of Training & Licensing

(a) To assist in examining documents for Issue/Renewal of aircrew licenses and

Ratings under the rules.

(b) To assist in examining application of flight crew for exemption of non-

compliances.


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(c) To assist in examining for Enforcement Actions upon recommendation

received after Accident investigation/ Incident investigation/ Breath-analyzer test /

PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action against

involved pilots.

(d) To assist in Investigation of possible violations of the national air law or


(e) To assist in examining cases for disciplinary actions for infringement of civil

aviation rules by licensed aircrew personnel.

(f) Associate in revalidation of foreign license by coordinating with concerned


(FATA).

(g) Monitoring replies from contracting states pertaining to conversion of licenses

and forward the same to respective section officers for further necessary action.

(h) Initiating, Monitoring and updating correspondence by email with contracting

states pertaining to requests on verification of Indian licenses issued

(i) To assist in Evaluating and Reviewing Flight crew training imparted by Flying

Training Organization (FTO).

(j) Participate in ICAO USOAP Continuing Monitoring Approach audits and other


(k) Associate in periodically develop and amend the Procedure and Training

Manual of DTL.

(l) Examine parliamentary matters/ VIP references/ RTI.

(m) Participate in any in-house and abroad workshops and seminars related to


(n) Any other work assigned by the Director.

(v) Section Officer of Training & Licensing

A Section Officer is the in-charge of a concerned section is to ensure efficient and expeditious disposal of work, recording and weeding out, indexing and digitization. For this, they shall take all necessary steps including

(a) Distribution of work among the staff as evenly as possible; (b) Familiarisation of staff with office SOPs/Office Orders, helping and advising the staff; (c) Management and co-ordination of work; (d) Ensuring maintenance of order and discipline in the section; (e) Submit receipts which should be seen by Director/Higher officer at dak stage; (f) Issue reminders, obtain or supply factual non-classified information; (includes emails from contracting states) (g) Keep a track of all judicial/quasi-judicial matters where the issues being dealt with by the section are involved;


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(h) Record, a note setting out his/her own comments or suggestions before submitting the case to higher appropriate officer (i) Follow a proper protocol and systematic method of marking of license related files to higher officer(s) and maintain a record of the same. (j) Maintain, track and update the database of all licenses of concerned section, including digitization and electronic storage of the same. (k) Provide data related to licenses from above maintained database as required by higher officer(s).(VIP/MP/RTI,Legal cases etc) (l) Rendering periodical reports of licenses issued as directed by higher authorities (m) Ensuring that appropriate record keeping, safe custody and integrity of licenses and all relevant files is undertaken. And also provide the files as and when required by concerned officer(s). (n) Maintenance of a register of file movement (Hard Copy and Digitization) (o) Communicate as instructed by higher officer with other agencies towards facilitation of functioning of the section. (By Post/Email) (p) Ensure proper and timely dispatch and maintenance of correspondence such as Licenses/Shortfalls, RTI, Legal Cases, Communication with Ministries etc. (q) Liaise with other sections/departments for obtaining necessary information as directed by higher officers (r) Collate/Coordinate/support any higher officer in the infrastructural requirements for carrying out his/her duties (s) Any other work assigned by the Director/Higher Officer.


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Chapter 2. Issue of Licenses and Ratings

2.1 List of Licenses: The requests for issue of the following licenses and ratings are received by the Licensing II (L-II) Section at DGCA Headquarters.

(i) Private Pilot’s License(Aeroplanes)

(ii) Private Pilot’s License(Helicopter)

(iii) Pilot’s License (Gliders)

(iv) Pilot’s License (Balloons)

(v) Pilot’s License (Microlight)

(vi) Commercial Pilot’s License(Aeroplane)

(vii) Commercial Pilot’s License(Helicopter)

(viii) Airlines Transport Pilot’s License(Aeroplane)

(ix) Airlines Transport Pilot’s License (Helicopter)

(x) Student Flight Navigator’s License

(xi) Flight Navigator’s License

(xii) Flight Radio Telephone Operator’s License

(xiii) Flight Radio Telephone Operator’s License(Restricted)

(xiv) Instrument Rating(Aeroplane)

(xv) Instrument Rating(Helicopter)

(xvi) Assistant Flight Instructor’s Rating(Aeroplane)

(xvii) Assistant Flight Instructor’s Rating(Aeroplane)

(xviii) Flight Instructor’s Rating(Aeroplane)

(xix) Flight Instructor’s Rating(Helicopter)

(xx) Student Pilot’s License(Helicopter)

(xxi) Student Pilot’s License(Microlight)

(xxii) Student Pilot’s License(Balloons)


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2.2 Procedure for processing the applications for issue/conversion of pilot license

in DTL:

The applications received for issue of licences/ ratings shall be processed by

the Section Officer in-charge through his sectional staff as per the procedure

given below:-

2.2.1 Check whether the application received is in the format prescribed for the issue

of that license/ rating.

2.2.2 Check whether all the documents required to be submitted with the application

for issue are enclosed or not. Also check whether the documents mentioned as

enclosed by the applicant in the application form are received in the appropriate

format or not.

2.2.1 Check whether the receipts generated from bharatkosh website in respect of

application fees as prescribed in Rule 48 of the Aircraft Rules, 1937, have been

enclosed.

2.2.4 The staff carrying out initial processing should then enter the details of the

application in the section to draw out Check List for the license by entry in the data-

base of DTL project by NIC. While doing so examine the following according to the

instructions mentioned against each from 2.3 to 2.9.

2.3 Proof of Age:

2.3.1 The following documents, as evidence of date of birth or proof of age, are

acceptable:

(i) Class Ten Certificate of a recognized Board or its equivalent; or

(ii) Birth Certificate issued by a Municipal Corporation/committee;

2.4 Proof of Educational Qualification:

2.4.1 The minimum educational qualifications for issue of a license are given in

Section ‘A’ and applicable sections of Schedule II of the Aircraft Rules, 1937. These

are pass in Class Ten or equivalent from a recognised board in respect of following

licences:


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(i) Student Pilot’s Licence

(ii) Private Pilot’s Licence

(iii) Pilot’s Licence

(iv) Flight Radio Telephone Operator’s Licence (Restricted0

2.4.2 For the remaining licences listed in 2.1 herein, the applicable educational

qualifications are pass in Class Ten plus two, with Physics and Mathematics, from a

recognised board/university or its equivalent.

2.4.3 Check whether appropriate proof of educational qualification has been

enclosed, if so, whether there is any mutilation or tampering. Check for physical

appearance to ensure that it is genuine. Also Check the verification of the

educational qualifications are pass in Class Ten and pass in Class Ten plus two from

the concerned Board/ University.

2.4.4 The status in respect of the equivalency of the Educational Qualification or

recognition of an Education Board, if needed, shall be confirmed from the Association

of Indian Universities at the following address:-

The Secretary General

Association of Indian Universities, AIU House,

16, Comrade Indrajit Gupta Marg, New Delhi-110002

Phone No.23230059

Fax No.23232131

2.5 Nationality:

Where an application shows nationality other than Indian, check the copy of the

passport for validity and nationality shown on it.

2.6 Knowledge:

2.6.1 Check the results card for its validity issued by the Central Examination

Organisation, New Delhi to find out:


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(i) Whether results of all the applicable written examination/oral

examinations have been given;

(ii) Whether the date(s) as given in the result card(s) showing date of

issue are not more than five years back from the date of application for

issue of CPL and ATPL and 2 ½ years back fro the date of application for

issue of other flying licenses; the date of results shall be the date before

the submission of documents in DGCA.

(iii) Whether result card is duly signed;

(iv) Whether the name shown on the result card is the same as that of the

applicant.

(v) Whether there are any mutilations, tampering etc., in respect of

words ‘pass/fail’ name etc in the result card.

(vi) Where master result sheet as supplied by the Central Examination

Organisation is available, the results should be checked from it and

notation given on the result card(s). Where these are not available, the

result card(s) be sent to Examiner of Personnel O/o Central Examination

Organisation under sealed cover marked “Confidential” for verification.

(vii) Where applicable, check for certificate issued by CFI/FII of a Flying

Training Institute for proficiency in signal reception, showing the speed at

which the pilot can receive transmission i.e. six words per minute or eight

words per minute.

2.7 Medical Fitness:

2.7.1 Check the medical assessment. The validity of medical fitness is given in rule

39C and the applicable class of medical for issue/renewal is given in CAR Section 7,

Series C, Part 1, Issue 1.

2.7.2 Only original medical fitness assessments on standard format issued by

DGCA showing date of medical examination, limitation if any and the Class of

medical assessment are to be accepted.


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2.7.3 The remaining period of medical fitness assessment should be

sufficiently long to cover for period of processing in the Directorate so that it

is valid when the licence is issued.

2.7.4 The signature of the applicant pilot, as given on the medical assessment

should tally with the signature as given in the application.

2.8 Experience:

2.8.1 The details as contained in Form CA 39 are required to be given separately

for five years, previous six months etc., as applicable, for each license/rating

according to provisions of appropriate Sections of Schedule II.

2.9 Following documents are to be Examined:

2.9.1 Pilot’s personal flying log book should have been maintained in accordance

with rule 67A of the Aircraft Rules, 1937;

2.9.2 All entries shall have been made in ink. The applicant should have certified

the correctness of the entries in the log book with respect to flight time, at least at

the end of each calendar month;

2.9.3 Personal flying log book(s) to cover the periods required for the licence/rating

applied for;

2.9.4 Whether the Flying club has submitted any comment on the applicant or not;

2.9.5 The personal log book should have been certified for correctness of the entries

therein by competent authorities such as Operations Manager, Deputy Operations

Manager, Chief Pilot in the case of professional pilots, and the Chief Flying Instructor

in the case of members of Flying Clubs/Training Institutions, every quarter in the

year, i.e. at the end of March, June, September and December.

2.9.6 Flight time during which the applicant has performed under dual instructions

should have been entered as “dual” and the pilot giving instructions should have

shown the nature of training given;


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2.9.7 Flight time spent in performing the duties and functions of a Pilot-in-command

should have been logged as Pilot-in-command, provided the applicant is entitled and

authorised to fly in command of that aircraft by virtue of the ratings entered in the

pilot’s licence held. In all other cases, such flight time should have been logged

as co-pilot with appropriate indications in the remarks coloumn;

2.9.8 The holder of a student pilot’s licence shall have been logged as Pilot-in-

command only that portion of the flight time during which he was the sole occupant

of the aircraft, provided that in case of an aircraft which requires more than one pilot,

in accordance with sub-rule 7 of rule 38 and rule 6B of the Aircraft Rules, 1937, he

shall have logged as Pilot-in-command of the aircraft;

2.9.9 The holder of a private pilot licence shall have logged as Pilot-in-command

only for the flight time during which he has acted as Pilot-in-command;

2.9.10 The holder of a Commercial Pilot Licence, Airline Transport Pilot Licence shall

have logged as Pilot-in-command for the flight time during which he has acted as

Pilot-in-command and he shall have logged as Co-Pilot for the flight time during

which he has acted as Co-pilot.

2.9.11 Where an applicant has performed, for the purposes of up gradation of his

licence, the duties of Pilot-in-command under the supervision of a pilot who can give

such under supervision training experience, provided he meets the requirements as

given in the Order of the Director General issued under the provisions of Section 5A

of the Aircraft Act, 1934. Such flying should have been undertaken after a suitability

check with an Examiner on type and only after the pilot has performed as Co-Pilot

for a period not less than six months or logged more than 200 hours flight time as

Co-Pilot, whichever is earlier. The details of such flying shall have been maintained

in a separate log book. In such log-books each entry shall have been signed by

the Pilot-in-command of the flight as evidence of the functions performed.

2.9.12 The Flight Instructor shall have logged as Pilot-in-command the flight time

during which he has acted as Instructor, but the entries should indicate in the

remarks column that the flight time as shown has been flown as Instructor;


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2.9.13 Where the instrument flight time has been performed by the applicant pilot

while manipulating the controls of the aircraft in flight solely by reference to

instrument flight conditions, it shall be counted in full. Any flying done as “over the

top flying” should NOT have been logged as instrument flying time;

2.9.14 Where instrument ground time has been performed by the applicant pilot while

flying solely by reference to instruments in any recognised synthetic device which

simulates instrument flight conditions, it shall be counted in full;

2.9.15 Where a pilot applicant has performed the required exercises before an

approved Check Pilot/Instructor/Examiner, the log book should bear evidence in ink

signature with seal and certificates to the effect that while exercising such privileges

the Check Pilot /Instructor /Examiner had ten hours of Pilot-in-command experience

within a period of 90 days preceding the date of test and that while doing so he was

current as Check Pilot /Instructor /Examiner, as appropriate, in accordance with CAR

issued under Section 7, Series 1.

2.9.16 Where in lieu of such requirements a separate one-time approval has

been granted by the DGCA, the conditions of such authorisation should have been

complied with and the approval letter No. shall be quoted and signed in ink.

2.9.17 Where the application pertains to Flight Navigators, the flight time logged

should have been while engaged in actual navigation sorties where flight

navigator has performed actual navigation duties under supervision of a licenced

navigator, the flight time shall have been logged as a flight navigator with indication

“under supervision” in the remarks column;

2.9.18 While examining the log books, it shall be ensured that all flight experience

which is required to be shown as flight experience on aeroplane(s) as being

performed on aeroplane(s) only. Similarly, all flight experience to be considered

towards, flight experience on rotary wing, has been performed on rotary wing(s) only

and not on fixed wing(s). This is applicable for other categories too, like gliders,

balloons, and micro light, LSA, Gyroplanes etc.


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2.10 Other requirements:

Where for issue of licence some requirements under heading “other requirements:

have been listed in the Schedule II and included in the L-II Section’s checklist,

examine for availability of applicable documents and to make all entries in the

computer based DTL project to maintain the DATA Base.

2.11 Procedure for Granting Of Exemptions

2.11.1 Exemption procedure for non-compliances with Aircraft Rules and Civil Aviation Requirements (CARs).

(i) Rule 160 of the Aircraft Rules, 1937 provides the Central Government

the power to exempt any aircraft, person or an organization from the

operation of these rules, either wholly or partially, subject to such conditions,

if any, as may be specified in such order which may be of a general or

specific nature. General procedure for exemption is laid down in CAR

Section I Series

(ii) In addition, the Director General and other officers of DGCA have

inherent or delegated powers under S.O. 726 and S.O. 727 for granting

exemption from specific provisos of the Aircraft Rules.

(iii) General procedure for exemption is laid down in CAR Section I Series

B Part II and III.

2.11.2 Procedure for the submission of Application for exemption:-

(i) A Pilot seeking exemption shall submit separate application for

exemption in the prescribed pro forma to Director- Training & Licensing,

DGCA Headquarters. (Appendix of CAR Section 1 Series B Part II and

III respectively).

(ii) The application for exemption shall clear state the reasons for seeking

exemption and be supported with the reasons for non-compliance, safety

assessment reports, along with means of mitigation and indication as to

when compliance can be expected.

(iii) An application for a standard exemption shall include:-

(a) The applicant’s name and current mailing address.

(b) The relevant provisions of rules for which the exemption is

sought.


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(c) The category under which exemption sought

(temporary/permanent) and justifiable reasons why the applicant

needs the exemption. The reasons provided should be detailed and

self-explanatory.

(d) The period for which the exemption is required.

(e) Whether the exemption will affect a particular kind of operation,

the details thereof;

(f) The action plan for rectification and review of non-compliance

for temporary exemption, including the mitigation measures

adopted for ensuring the safety during the exemption period.

(g) If a permanent exemption is sought, the applicant has to indicate

the mitigation measures adopted to reduce the risk

arising due to noncompliance after carrying out a safety

assessment.

(h) Undertaking by the applicant that he shall annually review the

conditions or mitigation measures and any other resultant non-

compliance in particular when any significant changes in the activity

are proposed.

(i) The applicant should provide adequate information in the

prescribed pro forma for consideration for granting exemptions with

supporting documents. Failure to provide adequate information may

delay processing/ refusal of the application.

2.11.3 Procedure for processing of Application for exemption:-

(i) On receipt of application for exemption in the O/o Director- Training &

Licensing, respective Section Officer shall ensure that all documents

received are arranged as per the filing system in vogue and mentioned in

Chapter 11 of this manual. The Section officer shall then put up the

arranged file to concerned Assistant Director/Operations Officer along with

his remarks and observations.

(ii) The concerned Assistant Director/Operations Officer shall technically

evaluate the application having regard to:

(a) The reasons for the required exemption;

(b) Period of exemption sought;

(c) The knowledge, qualifications, medical conditions, flying

experience, competency and skills of the applicant;

(d) The requirements of the Operator concerned, if any and

proposed training programme before utilising the privileges of the

applicant;


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(e) Applicants previous record of flying and incident/accident

history if any;

(f) Any serious or imminent risk to air safety and security;

(g) The existence of an equivalent level of safety and references of

any previous precedence’s;

(h) Any imminent danger to persons or property if the exemption is

granted.

(i) After technical evaluation of the application, he/she shall put up

the file to concerned Deputy Director for the further technical

examination of the application and risk assessment along

with his/her comments and recommendations.

(iii) The Concerned Deputy Director shall examine the application and

ascertain the level of risk and forward the application to the Director for

recommendations and onward submission to next higher authority.

(iv) The Director shall forward the file to Joint Director General with his

recommendations for onward submission to next higher authority.

(v) The Joint Director General shall forward the file to Director General with

his recommendations for onward submission to next higher authority.

(vi) To cater for exemptions in case of non-compliance of CARs, Rule 133A

of the Aircraft Rules, 1937 provides Director-General of Civil Aviation

(DGCA) the power to exempt any aircraft or class of aircraft or any person

or class of persons from the direction(s) given in CARs, either wholly or

partially, subject to such conditions, if any, as may be specified in such

order which may be of a general or specific nature.

(vii) In case of exemptions for non-compliance of Aircraft Rules

1937, the Director General shall forward the file to Secretary, Civil Aviation

with his recommendations for final decision on the application for the

exemption requested against non-compliance of Aircraft Rules.

(viii) The exemption shall not exceed a maximum period of one year.

The recommendation for allowing exemptions may contain conditions/

limitations for the person/ organization to follow while operating under the

exemption. In all cases, before recommending exemption, it shall be

ascertained that an equivalent level of safety is maintained.


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Chapter 3. Submission channel for approval of licenses-issue:

Flowchart as follows illustrates the submission Channel for processing of application.

(On receipt of Application)

Dealing Assistant fills appropriate Checklist and puts up

to Section Officer

Section officer duly scrutinizes the file for

correctness and puts up to operations officer

(With Appropriate Comments)

Operations Officer carries out

preliminary examination and forwards

file to AD

(Duly mentioning findings if any)

Assistant Director examines

the file thoroughly and puts

up to DD

(With findings and shortfalls

of the application)

Deputy Director

evaluates and

approves issue of

shortfall/license

Director

If

Required


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3.1 The L-II Section’s dealing staff will make in legible writing appropriate notations in

notesheet after examining the application as per the above guidelines and submit to the

Section Officer for checking the examination carried out. If satisfied, the Section Officer will

make notation that he/she too has examined and will write the satisfactory comment

according to above procedure or list all the deficiencies if observed in the note sheet.

Thereafter submit the file to the Operations Officer for preliminary examination / Assistant

Director for Technical Examination of documents.

3.2 If the Technical requirements are not complied with by the applicant, the deficiencies

shall be listed by the Operations Officer/Assistant Director on the note portion of the file and

submit to Assistant Director/Dy. Director (T&L) respectively. Draft Shortfall communication

to be prepared by Section officer and put up to Deputy Director for Signature.

3.3 Where satisfied of the compliance of all requirements, the Dy. Director will accord his

granting note if it is within his statutory powers. Where it is not within his statutory powers,

the file shall be submitted to the Director for his final assessment of documents, evaluation

of experience, checking of results etc., and granting of the licence as per the Statutory

powers.

3.4 The L-II Section’s dealing staff, after receiving the approval/granting note on file

shall prepare the licence and record card (R-card) with due care applying the rubber

stamp where required and along with the Register in which licence number is allotted

and submit it to the Section Officer for ensuring correctness, who will, after

verification, record his note and submit the document(s) for signature of the

authorised signatory.

3.5 The Section Officer will then ensure the information relating to name, number etc., is

also supplied to the Medical Cell for their action.


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3.6 Procedure to fill-up the checklist for generation of ATPL (A) in the computer: The check-list for generation of ATPL (A) shall be filled up as per following guidelines:- The details given below shall be filled up from the application from after verification from the submitted documents.

1. Name of the Applicant

2. Age/Date of Birth (Should not be less than 21 years on the date of application)

3. Educational Qualification: (passed class 10+2 with Phy & Math or equivalent exam)

Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted.

4. Medical Examination:

Check for medical fitness. Verify the details of the knowledge papers submitted vide application form:-

5. Knowledge:

Paper Date of Result Valid upto

a) Air Regulation {not required for hold valid Indian CPL}

b) Air Navigation

c) Aviation Meteorology

d) Radio Aids and Instrument

e) ATPL Composite {in lieu of b) , c) &d) if applied for conversion}

f) Technical General {not required, if applied for conversion and foreign ATPL is on multi}

g)

Technical Specific or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name…………..

(ii) A/c Name………….


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h)

Technical Performance or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}

(i) A/c Name…………..

(ii) A/c Name………….

i) Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only. 6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):-

A/c flown

SINGLE ENGINE AIRCRFAT

MULTI ENGINE AIRCRAFT INSTRUMENT TIME

DAY NIGHT DAY NIGHT On Aircraft

Synthetic Simulator hrs

Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL

Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Tally the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;-

Requirement Hrs Req.

Actual

Total flying experience details

(i) Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

1500

(ii) Total as PIC (in this P1 U/S hrs are counted 50%) {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}

500

(iii Total Night flying experience (in this 50% of multi co- 100


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) pilot night hrs are counted) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}

(iv)

Total Instrument Time {col (14)+(15)+(16)} (not more than 50 hrs shall be counted from col 16) (attach sortie wise statement )

100

X-country flying time

(v) Total X-country by day and night (attach sortie wise statement )

1000

(vi)

Total PIC X-country by day and night (attach sortie wise statement )

200

(vii) Total PIC X-country flying time by Night (attach sortie wise statement )

50

If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year:

A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T

Co-pilot

P1 (U/S)

PIC

Total

Simu-lated

Actual

(1)

(2) (3) (4) (5)

(6) (7) (8) (9) (10)

(11)

(12)

(13)

(14)

(15)

(16)

TOTAL

Telly the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:-


Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

150

If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist. c) please see the following table in the application form for experience in last 6 months:


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A/c flown





Dual

Solo

Dual

Solo

U/T

Co-pilot

P1 (U/S)

PIC U/T Co-pilot

P1 (U/S)

PIC Total

Simu-lated

Actual

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)

TOTAL

Tally the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:-


Actual

Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}

10

If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following:

a) Requirement A/c Name

duration

Date of test

Valid upto

Tick If CPL/ IR valid on multi

(i) general flying test by day (GFT not required if CPL with multi is valid)

CPL is valid – Yes

(ii) general flying test by night (GFT not required if CPL with multi is valid)

(iii)

IR Test (IR not required if CPL & IR with multi is valid)

IR is valid - Yes

Please ensure that:

All the skill tests & instrument rating test shall be submitted in DGCA approved performa.

Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be submitted in original.

All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type.

All the flying tests shall have been conducted only after the date of passing of


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DGCA exam on that aircraft type.

If the tests are conducted on simulator, then ensure that they shall be on Level’D’ Sim

For additional aircraft ratings:-

Ensure technical result is submitted and

Verify the following details from the application form:-

b) Requirement Duration Date of Test Valid upto

(i) general flying test by day

(ii) general flying test by night

(iii) IR Test

8. Verify the details of following licenses and ratings filled in application form;-

CPL Licence Number

Issue date Valid upto

PIC endorsements

Co-pilot endorsements

IR Number Issue date last IR test date

Last IR on Aircraft/sim

Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator

RTR and FRTOL details

Number Date of issue Valid upto

Details of RTR(A)/RTR(P)

FRTOL License

9. Flying Records (Whether accident/incident free or not in preceding 5 years)

10. Fee; Please ensure:- Whether deposited Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure


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deduction 11. Ensure whether Defense personal has submitted as per the following requirment:

Condition Complied

i) Whether the applicant is/ was in the service of Defense Forces of India.

Yes/ No

ii) If serving, No Objection Certificate obtained from the concerned Hqrs.

Yes/ No

iii) If serving, indicate whether accident/incident free certificate for the preceding 5 years has been obtained from the concerned Hqrs.

Yes/ No

iv) If not serving, indicate the Force…………………………………………….. and date of release…………………………………………………… (attach copy of release certificate)

12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:-

a) Details of foreign license

i) Country of issue

ii) Name & Number of license

ALTP-

iii) Date of issue of license

iv) Validity of license

v) Aircraft ratings (PIC/Co-pilot)

vi) Instrument Rating

b) Details of foreign medical

i) Class & Date of foreign medical

ii) Validity of foreign medical

c) Have you enclosed the verification of foreign license and medical from the contracting state’s regulatory authority

Yes/ No

d) Name, address, website & e-mail ID of the contracting state’s flying training institute from where you did training.


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e) Details of passport & travel for flying training (enclose copy of all the pages)

i) Full Name on Passport:

ii) Passport Number:

iii) place of Issue:

iv) valid upto:

13. whether declaration has been signed by the applicant in the application form.


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Chapter 4. RENEWAL OF LICENSES & RATINGS.

4.1 General. The licenses and ratings specified in Rule 38 can be Renewed either at

Headquarters of the DGCA or at the Regional/ Sub-Regional offices of the DGCA, as

indicated in Para-1.

4.2 While the Headquarters have the powers to deal with all cases of renewal, whereas

the Regional/ Sub-Regional offices are empowered to renew only licenses/ rating, as

per the following details:

4.2.1 The license/ rating submitted by the applicant for renewal should be current.

4.2.2 The expired licenses/ratings of applicants, provided the lapsed period does

not exceed two years as stipulated in FCL 03/2009.

4.3 Application Form & Enclosures for Renewal:

The application should be received in the format prescribed for renewal, duly dated

and signed by the applicant and complete in all respects. The following enclosures,

in original, should accompany the application form in accordance with the

‘Instructions to Applicants’

4.3.1 Receipt of fees generated from Bharatkosh website

(i) Licences and Ratings; FRTOL & RTR(A) (if applicable)

(ii) Relevant Log Book(s) and/or Form CA-39 in original.

(iii) No flying certificate, if applicable

(iv) Medical Assessment from DGCA in accordance with CAR Section 7

series C part I issue I dated 26th Aug. 1999 Rev. 13-02-2006.

(v) Copies of Skill Test Reports by day and night

(vi) IR test report, if IR renewal is sought

(vii) Competency check reports for AFIR/FIR renewal through experience.


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(viii) Result of oral/written examination, for AFIR/FIR renewal through a skill

test’ and in addition, refresher’s course certificate for FIR renewal.

4.3 Submission channel for renewal of licenses

4.4 Fees.

4.4.1 Check whether the fee prescribed has been paid in accordance with Rule 48 of the Aircraft Rules, 1937 through receipt of fees generated from bharatkosh website 4.4.2 Ensure that the fee instruments are drawn out properly and should have more than a month’s validity left at the time of submission so as to allow for processing time for deposit of fees in government account. In case of revolving deposit utilization, an Account Register with respect to each operator shall be maintained in the section and the Section Officer shall cross check operator’s authorisation on the application form and also check the operator’s balance amount in the respective Account Register to ensure that the required amount can be deducted therefrom. In case a shortfall in account is found, the application and papers/documents shall be returned with the remark of ‘shortfall in account’. 4.4.3 The fee maintenance register(s) shall be counter verified by SO(L-1) and SO(L2) every quarter.

4.5 Renewal of Licence(s), FRTOL & RTR:

(i) Check out the submission, in original, of-

(ii) Substantive Licences (PPL, CPL, ALTP etc): Submission is compulsory of

licences in original to be renewed.

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director Training and

licensing


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(iii) FRTOL: To be submitted in original, if FRTOL itself, is to be renewed OR if

any professional licence is to be renewed, as a valid FRTOL is one of the

conditions for renewal of a professional licence.

(iv) RTR: To be submitted in original if FRTOL or any professional licence is to be

renewed as FRTOL’s renewal and legitimacy is linked to a valid RTR.

4.6 Period of Lapsed Licence.

4.6.1 The time period since the licence/rating has lapsed should be checked out.

This is of prime importance for Regional/ Sub-regional offices from the standpoint of

exercise of their powers of renewal. If the licence/rating lapsed for more than two

years/three years, then Rule 42 of the Aircraft Rules, 1937 need to be enforced with.

This may be referred to from the Aircraft Rules, 1937.

4.6.2 Where any type rating privileges on aircraft having all up weight exceeding

5700 kgs has expired for more than six months, then the procedure for renewal of

expired professional pilots licences should be followed as per CAR Section 7 Series

‘H’ Part I dated 9th March 2006.

4.6.3 In all the above cases it should be ensured that, route checks are performed

after all other requirements have been completed.

4.7 No Flying Certificate:

No flying certificate depicting absence of flying either during a lapsed

medical/lapsed licence/lapsed rating is essential. The information given in the “no

flying certificate” is to be cross-checked with the log book, in the background of

medical/licence/ratings validities. It should be ensured that the “no flying certificate”

has been signed by the applicant and/or the concerned flying club/ operator/

employer as the case may be.


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4.8 Medical Examination:

4.8.1 Ensure that the applicant has undergone medical examination of the class

appropriate to the licence . Rule 39B of the Aircraft Rules, 1937, Provisions of CAR

Section 7, Series C, Part 1, Issue 1 of 26.08.99 Rev. 2 dated have to be followed;

hence may be referred to. Briefly, the medical fitness requirements that may be

adhered to are as follows;

(i) Where an applicant is employed in a scheduled airline, the certificate

of medical fitness issued as indicated below should be considered;

(a) An approved Medical Board in the Form CA-35 provided the

applicant’s previous medical assessment was valid at the time of

medical examination and the licence had not expired for a period

exceeding one month, or

(b) Current medical assessment issued by the DGCA may be

accepted towards requirement for renewal.

(ii) Where an applicant is not employed by a scheduled airline, the

certificate of medical fitness issued as indicated below should be considered;

(a) An approved medical board in the form CA-35 provided that the

applicant’s previous medical assessment at the time of medical

examination was current; or

(b) Current medical assessment issued by the DGCA may be

accepted towards requirement for renewal.

(iii) In the event of a licence holder having been declared medically

temporarily unfit at any stage, the medical assessment issued by DGCA

only shall be accepted.

(iv) Only original Form CA 35/Medical Assessment should be accepted.

Cross check to see that the signature of the applicant tallies with the signature

of the applicant on the application form. Special emphasis may be paid to


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any limitations, and it may be seen that these are required to be entered on

the body of the licence at the appropriate place.

4.9 Flying experience for renewal: The licences/ratings can either be renewed on the

basis of recent flying experience or on the basis of a general flying test, as contemplated in

the relevant Sections A to Z (except Section L, since not valid w. e. f. 31-03-2006) of

Schedule II of the Aircraft Rules, 1937.

4.10 Recent flying experience for renewal:

4.10.1 The renewal of Licences/ratings on the basis of recent flying

experience in the past six months/twelve months is laid out in the various sections

in Schedule II of the Aircraft Rules, 1937 which may be referred to. The recent

experience requirements for renewal of various licences/ratings are summarized

in CA 39. To ensure the above, the following checks to done:-

(i) The Log Book may be examined from the date of last renewal in the

backdrop of Rule 67A of the Aircraft Rules, 1937, as per item 2.11, to gauge

correctness of entries, especially from the context of quantum of experience

in the past six/twelve months as applicable. Experience only on relevant

category of aircraft vis-à-vis the licence submitted for renewal is to be

counted.

(ii) In case of form CA39 ensure that the experience summarized is for the

correct period in chronological order viz. six months or twelve months as

the case may be. Also see that the experience is on relevant category of

aircraft vis-à-vis the licence.

(iii) Instructional flying, if any, should be clearly brought out in CA 39 form,

in case the request is for renewal of instructor’s rating. The form CA-39

should be counter signed by the authorised signatory of the flying

club/Institute, the operator or employer as the case may be.

4.11 Instructor’s Rating( Refresher Course Certificate):

In the case of renewal of instructor’s rating in addition to the recency of

experience, a Refresher course conducted at IGRUA should be ensured. In case of

helicopters, the certificate is to be issued by a DGCA approved examiner.


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4.12 Renewal through Skill Tests:

4.12.1.1 As the validity of Skill test is six months, it is therefore necessary to

ensure that the Skill Tests for renewal of licences/ratings should be within a period

of six months, as reckoned from the date of receipt of application. The first check is

to ascertain whether the skill test is valid. The skill test reports, including IR check

report should be checked for timings, duration and remarks of the examiners, and for

any other remarks out of the ‘Ordinary’. IR check report should also be checked for

the two IAL procedures have been completed during the conduct of IR test.

4.12.1.2 The skill test entries should be cross checked with the log book entries.

The skill test reports as well as log book entries are to be signed by the examiner

with usual certification of the examiner also having recency of ten hours flying as PIC

during last 30/90 days for scheduled and non-scheduled operators respectively and

also that the check pilot/instructor/examiner privileges, as applicable, were exercised

during the preceding six months. If, in lieu of such requirements a separate one time

approval has been granted by DGCA, then it should be checked that conditions of

such authorisation have been compiled with and authorisation No. of DGCA is

indicated. It may also be ensured that skill test has been carried out on an aircraft

endorsed/to be endorsed on the licence, unless the aircraft is covered under open

rating. In the later case check for a familiarisation sortie/certificate by examiner in the

log book.

4.12.1.3 In case of renewal of instructor’s rating (AFIR & FIR) through a skill

test, the oral/written examination result sheet may be given by a CFI. In case of a

CFI not available at a particular location, then another CFI can do so provided the

latter is actually available at the institute/location. In case of FIR, the mandatory

refresher’s course certificate from IGRUA is to be submitted.

4.13 Proficiency checks:

4.13.1.1 Schedule II of the Aircraft Rules, 1937 envisages bi-annual

proficiency checks for professional licence holders current on transport aircraft

exceeding all up weight 5700 kgs and above. One copy of the proficiency check

reports viz. Local check and Route check shall be forwarded to DGCA (Hqrs.)


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immediately after the tests, for record. It also states that the original copy of the report

shall be forwarded to the concerned DGCA office at the time of renewal of pilot’s

licence alongwith the application, failing which the licence/rating will not be renewed.

CAR Section 2,

4.13.1.2 Series O, Part I, Issue IV dated 24.4.92, para 6.5 lays down that the

interval between any two successive consecutive checks shall not be more than eight

months or less than four months in any period of twelve months.

4.13.1.3 In view of the above the documentation on proficiency checks, in

applicable cases needs to be thoroughly checked, especially whether the prescribed

time frame has been adhered to or not. The reports may be checked for duration and

timings and these should be checked with entries made in the log book. Both

proficiency check reports/ log book are to be checked for signature by the DGCA

approved Check pilot/ Instructor/ Examiner; and the recency certification on type of

10 hours in last 30/90 days, as applicable, alongwith exercise of privileges in last six

months should also to be checked for as has been given by check

pilot/instructor/examiner on both the reports and log books. Special attention should

be paid to the “remarks” of the Check Pilot/Instructor/Examiner and any adverse

remark, highlighted therein.

4.13.1.4 The case need to be examined by dealing staff on file in the backdrop

of the guidelines as at above. Check list for processing papers for renewal of

licences/ratings are enclosed as Annexure. The file will then be submitted through

the channel prescribed, to the competent authority for approval. The physical entries

are to be made in the licences in accordance with the approval given and the

licence(s) / file may be resubmitted to the competent Authority for signatures on

licence.


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Chapter 5. VALIDATION OF FOREIGN LICENCES:

5.1 Submission channel for FATA

5.2 Foreign Licences are validated to operate Indian Registered aircraft in accordance

with provisions of Rule 45 of the Aircraft Rules, 1937 and CAR Section 7, Series G, Part-II,

Issue I. The powers for such validation and revalidation of foreign licences have been

delegated by the Central Government to DGCA officers at Headquarters only . The request

for validation/ revalidation of such foreign licences are received by the DGCA Headquarters.

The work pertaining to such validations or foreign licences involves security clearances and

correspondence with the Ministry of Civil Aviation. This advisory circular will be helpful in

expeditious processing of such cases.

5.3 Procedure for the processing of the applications received for validation of

foreign licences should be processed as given below:

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director/ Dy. Director Training

and Licensing

Director Training &

Licensing

Dy. Director General/

Jt. Director General


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(i) Check whether the application received is in the prescribed format (Appendix-

A and Appendix-B of CAR, Series-G Part-I) for Security Clearance, alongwith

following :-

(a) Copy of foreign licenses issued by the ICAO contracting State (b) Copy of valid type endorsement and Instrument rating on the foreign license in respect of the type of aircraft to be flown in India (c) Copy of valid foreign medical assessment. (d) for operation of Flight Radio Telephony, a copy of valid license from contracting states regulatory authority or any other document to the satisfaction of FATA Board. (e) Copy of current passport with employment visa (f) Verification of foreign licenses and type ratings from the contracting state. (g) Certified copy of the flying experience requirement as laid down in this CAR for validation of foreign license. (certified log book and or summary of flying) (h) Copy of valid instructor/ examiner rating from the contracting state, in case instructor/ examiner rating is required on FATA (i) Copy of LVP Cat-II/ Cat-III authorization from the contracting state, wherever applicable. (j) Two copies of Appendix-A of this CAR duly filled in. (k) Five copies of Appendix- B of this CAR duly filled in (l) Fees @ Rs 5,500/- ( Rs 5000/- (for grant) and Rs 500/-

(ii) It should also be checked that the operator has given details like, schedule of

operations, training and upgradation programme of Indian pilots, phasing out

programme for foreign pilots, justification/necessity to employ foreign pilots by the

operator for the period mentioned.

(iii) If the case is to be processed for initial validation then in the first step, the

details of passport, along with the personal details of the individual pilot should be

sent to the three security agencies, i.e. Ministry of Home Affairs (Foreign Division),

Narcotics Control Bureau and Directorate of Revenue Intelligence for obtaining

necessary security clearances.

(iv) The license of the foreign pilot shall be verified from the issuing authority of

the Contracting State, as per Annexure XIII’A’ of this Manual.

(v) The Ministry of Civil Aviation has delegated power to the DGCA vide No.

AV.13011/6/2003-DT(DG) dated 20.04.2010 for deciding the cases on merit upto


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31.07.2011 on a case to case basis subject to the airlines meeting all safety and

security requirements regarding employment of foreign pilots.

(vi) Following points should be critically examined;

(a) Total fleet of aircraft with operator, his schedule/ pattern of operations, (b) Number of Indian pilots trained and up-gradation programme, (c) Number of foreign pilots to be employed and phasing out programme suggested by the operator, and (d) Availability of appropriate certificate as submitted by the operator pertaining to validity of licence, medical assessment and its class and privileges of the pilot.

(vii) After obtaining the necessary security clearance and concurrence from

Ministry of Civil Aviation, the operator is to be informed to present the pilot for Oral

check under AIC 2 of 2007 with Chief Flight Operations Inspector (FID).

(viii) After the result sheet from FID is obtained, the case is processed for initial

validation, in accordance with provisions of CAR Section 7, Series G, Part II, Issue I,

Rev. 4 dated 8th October, 1999. During processing, care should be taken to highlight

all the important points like security clearance viz. form NCB, DRI & MHA, result of

Oral check, Flight experience, total and on type etc. He should then submit the case

to the Section Officer, who in turn, after examining for completeness will put up next

higher officer to examine and forward to the Director for necessary approval of the

competent authority.

(ix) After approval, authorisation letter has to be prepared in the prescribed format,

with all the necessary entries to be made in the validation register also in accordance

with the approval granted. The authorisation letter shall then put for signature to the

Director, or any other authorised signatory.


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Chapter 6. Procedure for Verification of Indian License for contracting states 6.1 Upon Request of Contracting State for verification of Indian License, the following procedure to be followed:-

(i) Section Officer (L-1) to ensure monitoring of [email protected].& [email protected] e-mail Ids on all working days for any request from contracting state.

(ii) Section Officer (L-1) will put up the request after verifying from the records through proper channel to Operations Officer or above for examination. (iii) Operations Officer /Assistant Director will examine and reply to concerned contracting state as per Annexure XIII’C’.

mailto:[email protected].&%[email protected]

mailto:[email protected].&%[email protected]


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Chapter 7. PROCEDURE FOR ENFORCEMENT ACTIONS Introduction. 7.1 This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:-

(i) When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate

of DGCA Hqrs for action against involved pilots.

(ii) When the violation of aircraft rules/ CAR is noticed by DTL.

Procedure for action on the recommendations received from Air Safety Directorate of DGCA Hqrs 7.2 Receipt of Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. report from Airsafety Directorate of DGCA Hqrs report . 7.3 Diarizing with DTL

7.3.1 SO-LI to record the date of receipt in the enforcement action register in the

following format:-

Sl. No.

Name of pilot

Operator License & No.

Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.8 below)

Date of entry in R-card and License, if required

7.4 SO L-I to ensure that such reports are put –up to AD/DDTL 7.5 AD/DDTL to examine the reports and suggest the actions to DTL, required to be

taken on the basis of the recommendations made in the report e.g.No action , with

justification

7.6 Issue of show cause notice, with justification and with relevant portion of the investigation report (further recording would be in the table given below para 3.8) 7.7 DTL to approve the no-action or approve for issue of show cause notice. In case of no action is required SO-LI to file the records properly


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7.8 In case action is required AD/DDTL to ensure preparation of draft show cause notice. 7.9 DTL to approve and sign the show cause notice. 7.10 SO-LI to ensure that show cause notices are dispatched immediately and monitor

the reply. If the reply is not received in the stipulated period then put up the reminder.

7.11 SO-L1 to put-up the reply received to AD/DDTL.

7.12 DDTL to examine the reply and suggest the actions.

7.13 Based on the examination in the training and licensing directorate, actions would be

suggested and would be taken in consultation with aviation safety board.

7.14 DTL to approve and issue appropriate order.

7.15 SO-LI to ensure the recording of the order in the enforcement recording register.

7.16 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

Procedure of actions taken by DTL against the pilots for violation of aircraft rules 7.17 Receipt of violation from:-

(i) Complaint/ information from individual /organizations/ operators etc.; or

(ii) Violation or rules/ CAR noticed during examination of documents/ records

7.18 SO L-I to ensure that such violations are put –up to AD/DDTL

7.19 AD/DDTL to examine the reports and suggest the actions to DTL, required to be

taken on the basis of the recommendations made in the report e.g.

(i) No action , with justification

(ii) Issue of show cause notice, with justification

7.20 DTL to approve the no-action or approve for issue of show cause notice.

7.21 In case of no action is required SO-LI to file the records properly

7.22 In case action is required AD/DDTL to ensure preparation of draft show cause notice.

7.23 DTL to approve and sign the show cause notice.


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7.24 SO-LI to ensure that show cause notices are recorded in the register and dispatched

immediately and monitor the reply. If the reply is not received in the stipulated period then

put up the reminder.

Sl. No.

Name of pilot

Operator

License & No.

Date of Issue of show cause notice

Brief of show cause

Date of reply to show cause

Date of personal hearing, if any

Date of order

Brief of the order


7.25 SO-L1 to put-up the reply received to AD/DDTL

7.26 DDTL to examine the reply and suggest the actions.

7.27 DTL to approve and issue appropriate order.

7.28 SO-LI to ensure the recording of the order in the register.

7.29 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

RECORDING OF ENFORCEMENT ACTIONS 7.30 This procedure is laid down to record the enforcements action taken in respect of

pilots by DGCA. Such actions are taken by DTL under following circumstances:-

(i) When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate

of DGCA Hqrs for action against involved pilots.

(ii) When the violation of aircraft rules/ CAR is noticed by DTL.

7.31 Following enforcements actions are required to be recorded:

(i) Actions taken by DTL against the pilots for violation of aircraft rules.

(ii) Actions taken by Air Safety Directorate in respect of pilots involved in various

accidents and incidents.


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7.32 Format for recording of enforcements action taken:

(i) In case of actions taken by DTL against the pilots for violation of aircraft rules.

Sl. No.

Name of pilot

Operator

License & No.

Date of Issue of show cause notice

Brief of show cause

Date of reply to show cause

Date of personal hearing, if any

Date of order

Brief of the order


(ii) In case of breath analyzer/ PIB/Investigation report s and their

Recommendations from DAS

Sl. No.

Name of pilot

Operator License & No.

Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.

Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.1 above)



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7.33 Procedure for recording of actions taken by DTL against the pilots for violation of

aircraft rules

Receipt of information about violation

Approval of show cause notice

Recording of show cause notice in computer 1. ensure recording of the date of show cause notice and brief of show cause notice

Recording of date of reply 2. ensure recording of date of reply to the show cause notices.

Recording of date of personal hearing, if any 3. ensure recording date of personal hearing, if any

Recording the date of ORDER/ Warnings 4. ensure recording the date of order/ warnings and brief of the order/ warning e.g. suspension, cancellation, ab-initio void, disqualification, warning etc.

Monitoring the date of entry in the R-Card and License 5. ensure recording the date of entry on R-card and License 6. send a copy of the order to enforcement monitoring division.

Actions to be taken by SO-LI


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Procedure for recording of the actions taken by DTL on the basis of the 7.34 Breath analysier/ PIB/Investigation reports and their Recommendations from DAS

Receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Recording of date of compliance of Recommendation of DAS by

DTL with brief actions

Recording of :- Date of receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS

Monitoring the date of entry in the R-Card and License

ensure recording the date of entry on R-card and License send a copy of the order to enforcement monitoring division.

Actions to be taken by SO-LI


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Chapter 8. Flow Chart for Issue/Conversion of Commercial Pilot License

Application submitted at DGCA reception by post or in person:

Examination of papers in DTL

Not satisfactory Satisfactory

Papers returned to applicant with letter giving reasons for rejection for

compliance of complete requirement and re submission (no fee refund) Note:

1. Applicant has to meet all the requirements on the date of re-submission.

2. The papers will be returned to the individual or the flying club through which they were

forwarded as per the request of individual.

Note: For further details please go through the Aircraft Rules 1937 and CARs on the subject

Above is checked and verified by designated officer

License issued/ dispatched by speed

post & number

displayed on

DGCA’s website

On application date (General Requirement to be fulfilled) Age: >18 (As per 10th certificate) Medical: class-I (within 12 months

validity) Qualification: 10+2 Pass with

Physics and Math Knowledge: pass in DGCA's Air

Regulation and Composite paper (within 30 months)

Others:- 1. have valid RTR(A) from Ministry of

Com. 2. verification certificates in respect of

qualification (10th and 12th ) with original and attested certificates

3. valid foreign license with letter of verification from issuing authority.

4. Valid class-I medical certificate of state of issue + Indian

5. certified log book and attested respective flying statements (i.e. within preceding 5yrs, 6months & x-country)

6. one cloth lined Self addressed stamped envelop for dispatch of license by speed post (stamp shall be according to the weight of documents submitted + 200gm)

7. two photograph imprinted with name at top

8. for issue of IR with CPL submit two more photographs and relevant fee

On application date (Flying Requirements) (Check from certified log book & CA-39 and with flying test performas/ certificates) Within 5 years 1. total -200Hrs, 2. as PIC-100 Hrs, 3. as PIC cross-country -20Hrs (encl. list of

cross-country sorties separately) 4. one 300NM cross-country with 2 full stop landings 5. Instrument time - 10Hrs (atleast 5 hrs on aircraft is must) Within 6 months 1. as PIC-15Hrs, 2. PIC by Night - 5 Hrs (with atleast 10 take off & 10 landings) 3. General flying test by day with three solo take off and landings each 4. general flying test Night with three solo take off and landings each 5. 250 NM cross-country test by day with one full stop landing at other aerodrome 6. 120 NM X-country test by night (returning to point of dep. without landing) 7. signal reception test report ( eight word per minute) NOTE 1. : For IR issue with CPL, submit following documents:

1. as PIC-100Hr, 2. as solo cross-country-50 Hr (encl. list of cross-country sorties separately) 3. Instrument time 40 Hrs (actual on aircraft 20 hrs or more+ simulated 20 hrs or less) Within 6 months 1. instrument time on actual aircraft - 5Hr, 2. IR test report with two approaches on aircraft for which endorsement on license

is requested. NOTE 2: For Multi endorsement on CPL:

1. Record of ground training and pass result of technical exam 2. Statement indicating at least 10 hrs of training on multi engine aircraft for which

endorsement is requested (including test/ check), Within 6 months 1. General flying test by day with three solo take off and landings each 2. General flying test Night with three solo take off and landings each 3. IR test report with two approaches on aircraft for which multi -endorsement on

license is requested. (for Multi –IR only)

FLOW CHART OF LICENSING PROCEDURE for guidance of staff & officers


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Chapter 9. TRAINING PROGRAMME

Posting of Officers of Operation’s Cadre in Directorate of Training and Licensing

9.1 Officers of Operations cadre recruited in DGCA as Operations officers/ Assistant

Director Operations are posted in the Training and Licencing Directorate for issue and

renewal of licences. Officers from the cadre promoted to Deputy Director and Director also

posted in the directorate. All officers posted in the Training and Licensing Directorate are

assigned with the statutory powers to issue/renew licences as per the notification issued by

the Central Government.

Introduction 9.2 International aviation standards require that a civil aviation authority provide its PEL

Officers with comprehensive training to ensure the competency of its Personnel Licensing

workforce.

9.3 In order to ensure that the PEL Officers in DGCA are qualified, have operational or

technical work experience and that their training is compatible with the activities they are

required to carry out, training shall be provided as per training requirements detailed in

DGCA Training Policy.

9.4 This chapter describes the training requirements for the PEL Officers with the

intention to provide 1.) Initial training 2.) PEL & On-job-training 3.) Refresher training 4.)

Specialised training in the field of Personnel Licensing. The purpose of this chapter is to

ensure that officers of DTL Directorate are in tune with the changes in technology,

procedures, rules, regulations etc., by laying down the procedures and curricula for training

in order to enhance the level of knowledge, standardize the training programme and to

derive the maximum benefit from the time and energy invested in imparting training.

9.5 In the training curriculum, subjects of regulatory functions and specialised areas have

been dovetailed in order to provide overall knowledge to an officer to meet the intent of the

following objective:-.

(i) Instil knowledge and ethics regarding overall functioning of DGCA and

regulatory framework.

(ii) Familiarise with authenticated knowledge, procedure and practices required

at various level of functioning.

(iii) Bring the knowledge and understanding of officers into common standard.


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(iv) Orient the officers towards their functioning in specific area of work.

(v) Enable the officers to take various decisions in their area of work.

(vi) Make the officers to be aware with best international practices followed by

other regulatory authorities in dealing with Personnel Licensing matters.

(vii) Provide guidance for technical documentations and record keeping.

(viii) Optimize resources and management of work.

(ix) Apply theoretical knowledge into practices through Hands- on training and

case study.

(x) Develop skill and confidence through structured “On Job Training” (OJT) so

as to enable the officers to work independently.

(xi) Create a sense of empowerment within officers.

(xii) Improve the overall personality of officers.

Training Program

9.6 The training program for PEL Officers shall contain 1.) Initial training 2.) PEL & On-

job-training 3.) Refresher/Re-current training 4.) Specialized training in the field of

Personnel Licensing.

9.7 Initial/ Induction Training: The newly inducted officers shall be provided an induction

training to enable officers to get a general understanding about the organization, its vision,

and mission and acquire necessary competencies required for performing their job.

9.8 The Initial/Induction Training course will be conducted in 3 modules. • Module I -

Organised by the Training Directorate in co-ordination with other directorates and training

establishments. • Modules II – Topics related to DTL directorate will be structured and

conducted by the directorate itself in co-ordination with Training Directorate. Topics to be

covered in this module is detailed in Appendix- A of this Chapter. • Module III – On job

training (OJT) shall be conducted in the respective place of postings of officers by the

regional office in co-ordination with DTL directorate.

On job Training 9.9 On-the -job Training: After Completion of Initial Induction Training, the newly inducted

officers will be provided on-the-job training to enable them to handle their responsibilities

independently. A PEL officer is required to satisfactorily complete the OJT before being


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assigned the tasks and responsibilities to function independently. OJT is planned training

conducted at a work site by an authorized Trainer. This type of training provides direct

experience in the work environment in which the officer is performing or will be performing

on the job. As a part of the skill development process officers are required to undergo on

job training (OJT) before they are assigned with independent work. On-the-Job Training

entails the completion of three levels of training for each technical job function. The three

levels encompass the study of reference materials, task observation, and task performance,

as further defined below. An OJT trainer must validate all Levels (I, II, and III) of

performance. The OJT training process follows a logical progression of three levels as

shown in the table below:

Level Trainee Trainer Level I – Knowledge Study Discuss Level II – Understanding Observe Demonstrate Level III – Performance Perform Evaluate 9.10 Level-I training (Knowledge) is typically a self-study effort on the part of the trainee

with guided discussion and validation conducted by the OJT trainer afterwards. The time

allowed for this should be appropriate to the complexity of the task and the amount of

material to be studied. Levels II and III involve the actual performance of the task. Level I

training typically involve a review of all reference materials applicable to the job tasks for

which training has been identified. Level I training may be satisfied through classroom

training or other delivery methods.

9.11 Level II Training (Task Observation) involves observation of the performance of

specific job tasks. This training typically involves the trainee observing and/or assisting the

OJT trainer in the performance of those specific job tasks for which the trainee will be held

accountable. Level II training may be satisfied through appropriate training that provides the

opportunity for the trainee to observe and/or assist the trainer performing the task.

9.12 Level III Training (Task Performance) involves the application of knowledge and skills

to the performance of specific job tasks. Typically, the trainee performs the job task under

the observation of a qualified OJT trainer. The trainer assesses the performance of the task

and indicates on the trainee’s OJT training plan when Level III performance is achieved.

9.13 For the purpose of OJT a trainee officer should be attached with an senior

experienced officer (trainer) who will help him to learn skills and process through providing

instructions or demonstration (or both). OJT should be structured in various levels to meet

the objective of “imparting knowledge by discussion, providing understanding by

demonstration and adjudging the performance by evaluation”. The trainer should work as

guide and to explain the task accomplishment procedure to the trainee, then to demonstrate

it. The trainee then carries out the task, while trainer observes. Once the trainer is convinced


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that the trainee is competent, he may allow the trainee to carry it out independently under

his supervision. After such successive exercise the trainee should be issued with the

certificate enabling him to carry out the task independently without supervision. Certificate

issued in respect of OJT completion of each task should be kept in the training records of

officer. In the process of OJT the trainee officers should undergo job rotation so as to ensure

that they gain complete overview of activities of the office they are attached to. A sample

certificate for PEL training of Inspectors/officers with OJT record is placed at Appendix ‘B’.

Recurrent Training Programme 9.14 Officers will be provided recurrent training to maintain/upgrade the competency level

and also for updating their awareness to relevant regulations/developments etc. This

training shall be conducted at least once in two years. This should be accomplished through

periodic training such as recurrent training or continuation training. To ensure that officers

maintain proficiency and keep current on aircraft and equipment, techniques, procedures

and new developments in their respective areas of expertise, it is essential that they receive

periodic recurrent training

9.15 The Recurrent Training course may share content with the Initial Training course, but

varies in emphasis from one to other, as the Initial Training course provides a fuller

treatment across all subject area. The Recurrent Training course focuses on changes from

year to year in regulations, guidance material as well as significant events occurring in the

industry and the local environment from time to time

9.16 The Recurrent training programmes for Operations officer, Assistant Director, Dy.

Director & Director have been structured keeping in view that these officers are already

having working knowledge and experience in some of the Personnel Licensing functioning

depending upon their area of working and they require in overall functioning of directorates.

Therefore numbers of days also have been adjusted in each level accordingly. Further these

trainings are aimed to improve officer’s decision making capability, develop maturity to

share more responsibilities in elevated position and provide knowledge /exposures with

international standard.

Training Need Analysis 9.17 After completion of initial training to a batch of newly recruited officers, training need

analysis shall be carried out to identify the need for additional training required to be

imparted to the officers to make them competent to function independently.


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Specialized Training 9.18 The purpose of specialized training is not only to upgrade the knowledge and

competency of DGCA DTL officers at par with international standards but also for efficient

functioning of the organisation. Duration of training is based on the course and the hosting

organization. DGCA shall periodically develop programmes under special training

programmes/schemes in association with International Organisations like ICAO,EU-India

Co-operation Project, India-US ACP program, COSCAP, IATA, JAA, ENAC France, ICAO

FPP China, SAA etc.

9.19 In order to effectively upgrade efficiency and competency of DTL officers, it is

imperative to familiarize all the DTL officers regarding training imparted to Flight Crews by

approved Indian FTOs, FSTD Organizations, contracting state FTOs and ATO/TRTOs.

9.20 To acquire specialization it is required that officers should undergo courses in the

country as well as courses offered by other reputed International Organizations such as

ICAO – Personnel Licensing ,ICAO/IATA- SMS (Safety Management System) , ICAO/IATA-

Human Factors in Aviation, JAA- Auditing techniques in relation to Flight Crew Licensing,

IATA- Aviation Cyber Security(Automation pertaining to Licensing)

Preparation of Annual Training Requirements: 9.21 Director of DTL should review annually the training requirements of the officers and

should plan for annual training requirements of whole DTL Directorate (HQ’s and Region)

and to take all necessary actions for their implementation.

9.22 For prioritising the trainings, DTL HQ’s shall categorically list their priority

requirements as ‘Mandatory training’ in the training plan. DTL Directorate shall finalise the

training plans of the Directorates in consultations with training directorate. The Training

syllabus shall be prepared by DTL Directorate, Headquarters and updated from time to time

in commensuration with current training policy. Based on the syllabus, training

presentations/material for each training subject shall be prepared by respective officers

authorised for imparting the training.

Implementation of Training Program: 9.23 Director of Training & Licensing Headquarters shall be responsible for

implementation of monitoring, organizing and implementation as per DGCA training policy

and training program of DTL Directorate as a whole. Head of regional offices shall be

responsible for implementation of policy in their respective offices. The initial training

program as provided in Appendix-A of DGCA Training Policy Manual. Director of Training

& Licensing, Headquarters shall implement the training program together with Training


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Directorate of DGCA and Officers heading regional offices. After completion of each training

a certificate is required to be issued which shall be placed in officers’ training records.

Nomination of Officers for Training: 9.24 Director of Training & Licensing Headquarters shall be responsible for nomination of

officers for the training which are conducted by Headquarters and should also provide all

necessary assistance to the participating officers as required for smooth completion of

training.

Implementation of OJT Program 9.25 Director of Training & Licensing Headquarters shall function as Principal on Job

Training Program Coordinator and head of regional offices shall function as Regional on

Job Training program coordinator.

Training files and records

9.26 All training completed by an officer will be documented in his or her training file.

Officers who complete a formal external or in-house training course will receive a Certificate

of Completion to be added to their training file (Physical File). A sample format for Training

Dossier is attached as Appendix-C to DGCA Training policy.

9.27 The training file of each officer should be maintained in duplicate. One copy of the

file should remain with the officer in the office he/she is attached to. Another copy of the file

should be maintained in Headquarters .Regional where the officer is attached shall maintain

two separate files. One for personal correspondence and the second one as training file. As

and when the officer undergoes any training or OJT, the training file required to be updated

at the Regional office and copy forwarded to Headquarters for updating of centralized

training records.

TRAINING OF ADMINISTRATIVE STAFF WORKING IN TRAINING AND LICENSING DIRECTORATE

9.28 In order to ensure that staff posted to DTL are able to carry out their duties efficiently

and towards expeditious processing of pilot license applications, it is essential that the

administrative staff are trained towards all aspects of processing of licenses. To carry out

the day to day functions of directorate of training and licensing as mentioned in Para 1.2 of

Chapter 1 above, the administrative staff working in the DTL will be required to undergo

following training programme:

a) Initial Training on DTL.


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b) On Job Training

c) Refresher Training

9.29 The training should primarily cover aspects related to procedures and documentation

for issue and renewal of licenses/ratings, checklist preparation, docketing and numbering,

preparation of licenses after approval, verification of Indian licenses to contracting states

etc. Details of the syllabus to be covered for training is prescribed in Appendix ‘C’.

Checklists for reference and preparation i.r.o various Pilot licenses is placed at Annexures

‘I’ to ‘XI’. The syllabus for refresher training shall cover updates and change in regulations

if any, and will also address recurrent training aspects.

9.30 The training for administrative staff may be conducted by any officer posted in DTL

and who possesses a valid PEL training certificate. Refresher training for the administrative

staff shall be conducted once in two years. Notwithstanding with above the staff may be

briefed on the changes in procedures and regulations, as considered necessary.

9.31 Record of the training conducted should be maintained (Attendance sheet, OJT

details) in the Directorate by the officer assigned with the responsibility for conducting and

managing training related aspects of Administrative Staff. On completion of training, a

certificate to this effect will be issued to the administrative staff by the Director, DTL. A

sample certificate is placed at Appendix ‘D’

Appendix ‘A’


Page 60 of 134

Day 1 Training Syllabus

06 hours

DGCA Organisation and structure; role and functions of all DGCA Directorates including regional offices

Introduction to regulatory requirements: ICAO, Aircraft Act/Rules, CARs, AICs, other circulars including delegation of powers.

Directorate of Training and Licensing :

Organization structure, Functions, duties and responsibilities

Orientation- Functioning of DTL and interaction with other Directorates like FSD, Air Safety, Flying Training etc.

Types of licences issued for aircrew

Review of regulatory and guidance material for DTL personals

- Indian Aircraft Act/ Rules, - CARs; AICs, Circulars (applicable to DTL) - ICAO Annexes and Docs: Specific references to

items applicable to DTL operational aspects. - Enforcement manual

Scrutiny and processing of license documents related to aircrew personnel (including conversion of foreign licence):

Air Transport Pilot License

Commercial Pilot License

Private Pilot Licence

FRTOL/FRTOL (R)

Instrument Rating

FIR/AFIR

Glider Pilot License/Micro light pilot License

Flight Navigator’s License

Appendix ‘A’


Page 61 of 134

Validation of Foreign Licences

Regulatory requirements (reference to rule and CAR)

Security clearances of foreign pilots

Formation of Board/ Role of Flight Standards Directorate

Approval Procedure

Day 2 Training Syllabus

06 hours

TRI/TRE rating of pilots

Rules and regulations

Role of Flight Standards Directorate (FSD) - Check pilots/Instructors/Examiners

Interaction with FSD

Acceptance of training done at facilities in India/ overseas:

Regulatory requirements (reference to rule and CAR)

Familiarization of TRTO & Simulator approvals and validity

Checking of Logbooks

Checking of skill test reports/flight training records

Renewal of Licensing of Air crew and Grant of extension of Aircraft Rating including additional types of aircrafts

Approval Process

Requirements

Air Safety Directorate- Director (AS)

Role and Functioning

Recommendation on action against air crew on violation

Appendix ‘A’


Page 62 of 134

Enforcement Policy – Directorate of Regulation and Information

Regulations

Enforcement Manual – Policy and Procedures

Detailed review on the procedure for enforcement

Penal action on the recommendation of other Directorates

Appendix ‘B’


Page 63 of 134

DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that

(Name of the participant)

has successfully completed the PEL/ / OJT/ Refresher Training

in the Training and Licensing Directorate from……………to …………..

----------------------- ----------------------- (Name of Director) (Name of DDG/JDG) Director Training & Licensing Deputy/Joint Director General

Appendix ‘B’


Page 64 of 134

EMPLOYEE’S ON-THE-JOB TRAINING RECORD

1. IDENTIFYING INFORMATION : Last Name: First Name: Initials:

Position: PEL Section / Division: PEL, DGCA.

PEL - LICENSING

Job Task or Subject Matter

Date Level Completed *Name(s) and Signature of OJT Trainer

Level I

(Understanding)

Level II

(Demonstration

Level

III

(Performance)

REGULATION

INSPECTOR GUIDANCE

LICENSING ISSUE / FTO APPROVAL

PROCEDURE

LICENSING / FTO REVIEW AND

EVALUATION

TYPE OF LICENSE/ FTO

Schedule-II,PPROVALS

ISSUANCE/ RENEWAL OF LICENSE/

FRTOL/CPL/ATPLAPPROVALS

INCLUDING Issue, Validation,

FTO/CFI/FII approval

RECORD KEEPING

3. CERTIFICATION (a) * By appending my signature in this column, I certify that the trainee has completed the OJT documented above and is competent to perform the task without supervision.

(b) I hereby confirm that I have completed the OJT documented above with the qualified OJT Trainer(s).Signature: Date: DD/MM/YYYY (Trainee)

Appendix ‘C’


Page 65 of 134

DAY 1. TRAINING SYLLABUS DURATION 3 HRS

1. Brief introduction about: ICAO,Aircraft Act and Rules, CARs, DGCA website familiarization and other pertinent information

2. Directorate of Training and Licensing: Organization Structure, functions , duties and responsibilities as per procedure manual of DTL

3. Types of licenses issued for flight crew

4. Processing of license documents related to aircrew personnel and preparations of checklist/files (including for conversion of license issued by the contracting state) as mentioned in the procedure manual of DTL.

5. Drafting and issuance of shortfall letters

6. Preparation of documents related to Parliamentary question, RTI, VIP Reference, Public Grievances and other tasks as assigned by higher officials.

7. Roles and functions of regional offices (DTL structure)

DAY 2 ON JOB TRAINING DURATION 3 HRS

1. Familiarization with docketing and submission channel in the Directorate of Training and Licensing including the familiarization with DTL project for issue/renewals of flight crew licenses.

2. Preparation of checklist (at least 3 cases)

Printing and preparation of Flight crew licences ( at least three cases)

Dispatch and record keeping

Verification of Indian license

Appendix ‘D’


Page 66 of 134

DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that

(Name of the participant)

has successfully completed the Initial Training on DTL/ Refresher Training / OJT

in the Training and Licensing Directorate from……………to …………..

----------------------- ----------------------- (Name of Trainer (s)) (Name of Director) Directorate of Training & Licensing Directorate of Training & Licensing


Page 67 of 134

Chapter 10

PROCEDURE FOR VERIFICATION OF FOREIGN LICENSES AND RATINGS

Verification Procedure for processing of applications of validation of foreign license

10.1 The concerned officer dealing with FATA shall ensure that an email from

[email protected] is sent to the issuing authority of the contracting state from

where the license has been issued for verification of the applicant’s license submitted by

the operator. Details of the standard format of email are enclosed in Annexure XIII’A’.

10.2 He shall ensure that the verification is received for further processing of the

application of validation of foreign license.

Procedure for verification of foreign license from contracting states for conversion to Indian License 10.3 On receipt of application for conversion of foreign licenses issued by contracting

state to Indian license the following procedure will be followed:-

(i) An email from [email protected] is to be initiated by the Section Officer L – II requesting for verification of the foreign license submitted by the applicant. The email is to be sent by the Section Officer once the file has been prepared by the dealing hand/ASO and put up to the section officer for scrutiny. A standard format of the email is placed at Annexure XIII’B’. (ii) The concerned examining officer (Operations Officer/Assistant Director) is

to follow up the reply received for the email sent by the Section Officer at the time

of scrutiny of documents. Receipt/non receipt of verification is to be mentioned in

the findings before forwarding the file to deputy director.

(iii) In case of non-receipt of verification within a reasonable time, the current

custodian of file is to send a reminder to the contracting state referring to the email

already sent. Further processing of the application will be subject to receipt of

verification from contracting state.

Procedure for verification of Indian license on request of Contracting States:-

10.4 The Section Officer(L-1) shall ensure monitoring of the [email protected] and

[email protected] email ids on all working days for receipt of requests from

Contracting States for verification of Indian License.

mailto:[email protected]





Page 68 of 134

(a) Section Officer L – 1 shall ensure that all the details are verified as per

the records available with this office and put up the file with draft reply in the

prescribed format as per Annexure – XIII’C’ and R- Card for perusal and

signature of Operations Officer/Assistant Director.

(b) The Operations Officer/Assistant Director post approval and signature will

mark the file back to the Section Officer L – 1 for scanning and forwarding the

approved and signed reply to contracting state.

(c) A copy of the email sent with attachment is to be retained in the

individual’s file.

Procedure for verification of Type training /Endorsement training undertaken at foreign FTOs/ATOs and verification of foreign License and flying undertaken for renewal of Indian License

10.5 On receipt of file for Type rating /Endorsement/Renewal of Indian License, the

concerned Officer shall initiate an email to concerned ATO as per Annexure XIII’D’ for

verification of successful completion of training undertaken for issue/renewal of Type

rating/Endorsement/License.

10.6 Comments regarding initiation of email and status of reply received are to be made

in the note-sheet by the concerned examining officer before marking the file to Deputy

Director/ Director.


Page 69 of 134

CHAPTER 11

FILING AND RECORD RETENTION SYSTEM

INTRODUCTION

11.1 Content and Integrity of Records It is imperative that DTL as licensing authority

should maintain records that support every licensing action taken by the Authority for each

applicant or licence holder. The main characteristics of a good record-keeping system

are:

(i) Completeness: The records kept by the Licensing Authority should be

sufficient to provide documentary evidence of each licensing action and allow the

history of each licence issued to be traced.

(ii) Integrity: It is important to maintain the integrity of records by ensuring that

they are not removed or altered without authorization. This usually requires that

each record entered in the file is properly logged and that proper procedures exist

to control access to the files. This applies to both paper and computerized records.

(iii) Ready access for authorized personnel: The information contained in the

licensing records should be readily accessible to authorized staff of the entire

Licensing Authority.

11.2 Filing and Recording System

(i) The records held by DTL included a written registry of personnel licences,

complemented by individual files shall contain a summary of all licensing actions

taken and all the personal records of the applicant, such as the medical

assessment, flight and written test results or correspondence in chronological

order. Towards this the personnel responsible and the procedure to be followed is

as mentioned below:-

(ii) On receipt of documents pertaining to an applicant, which normally begins

with issue of a Student Pilots License , subsequently digital file of SPL to be

verified. Section officer L – II is responsible for opening a file with the documents

received to be attached in the file. The Section Officer L – II is to ensure that the

details are checked after the file has been prepared by the staff (dealing

hand/ASO). The file number is to be clearly marked on the outside of the file

cover/containing folder. All subsequent correspondence/documents (for example

FRTOL (R), FRTOL, PPL, CPL, ATPL etc.) shall be processed in the same file.


Page 70 of 134

(iii) Each file is to have three sections namely Note Sheet, Correspondence

folder and Flying folder. All the documents of each section are to be sequentially

arranged and numbered as per DoPT Manual of Office Procedure by the

concerned staff (dealing hand/ASO). The check list is to be prepared and duly filled

by the dealing hand/ASO concerned based on the information provided by the

applicant and will form part of the note sheet section. The dealing hand/ASO will

mark the file to respective Section Officer with his/her comments regarding the file

prepared and clearly bring out deficiencies if any. Section Officers shall ensure that

dealing hands/ASOs docket the file as per the laid down regulations. Subsequent

marking of file is to be carried out as laid down in earlier Chapters for submission

channel and enforcement actions etc, also to ensure sequence as per date of

submission.

(iv) The custody, location and safety of the file lies with Section Officer L – II

during such process except in case of the file being processed by L – I section. In

such case, the responsibility lies with Section Officer L – I. On completion of action

pertaining to the application received it is the responsibility of concerned Section

Officer to ensure that the file is handed over to the Record keeper for

maintaining/archiving of the same in Record room.

(v) The Record keeper will be responsible for the safe custody of the file on

receipt of file from concerned section officer. Section Officers are to ensure that

the file is not returned to Record keeper without the action completed on the

application received. The Record keeper on receipt of file from Section

Officer/dispatch is to remove the R-Cards and place the R-Cards in the R Card

room in respective rack as per the sequence. The record keeper will function

directly under Section Officer L – II and will be responsible for the following:-

(a) Archiving/storing the files in a sequential/chronological and secure

manner based on the year of opening of file/file number with controlled

access to ensure confidentiality of the file. He is to ensure that all

records/files are accessible whenever needed within a reasonable

time.

(b) He is to maintain a record of every file held in the record room clearly

indicating the rack in which the file is located.

(c) Entry and exit of each file shall be maintained, clearly indicating to

whom the file has been handed over for action by concerned official.

(d) He is also responsible for the cleanliness and safety, security of the

record Room

(e) He will be responsible for opening and closing of the record room

and R Card room on a daily basis during working hours or on any other day

as required.


Page 71 of 134

(f) He is to ensure that all cabinets are closed at the end of each working

day and no files are left outside the cabinets at any time.

11.3 Integrity of File and disposal post approval The Section officer will be

responsible for ensuring the integrity of the file before handing over to the record

keeper/dispatch. Additionally, section officers are to ensure that licenses are

prepared/endorsed and signature of approving authority obtained on the licenses before

handing over the file to dispatch/record room. All dealing hands/ASOs are responsible for

preparation of licenses/endorsements post approval by competent approving authority

and marking of the file by Section Officer to dealing hand/ASOs. All dealing hands/ASOs

are to be conversant with the routine activity of preparation of licenses/endorsements to

avoid any delays post approval. Once approved licenses are to be prepared immediately

by dealing hands/ASOs for subsequent processing and issue. Section officers are to

ensure that all staff are utilised in the most efficient manner for expeditious disposal of

licenses post approval.

11.4 Archiving of old files and weeding out Section Officer L – II is responsible for

retention of files as per the regulations laid down in the record retention procedure of

DGCA. He is to bring to the notice of the higher authorities about redundant files or files

to be weeded out based on the retention policy. He is to ensure that files to be weeded

out are clearly identified and listed by Record keeper and other staff during the process

of weeding out. The list of files to be weeded out is to be put up to competent approving

authority before disposing for the purpose of shredding/destruction/recycling.

Annexure I


Page 72 of 134

File no: Diary no: Date of receipt:

Issue of FRTOL (Restricted) under Section ‘Z’ of Schedule II of the Aircraft Rules, 1937

FRTOL (R)

Sl. No.

Legends Details Page No.

1. Name of Applicant

2. Father’s Name

3. Mother’s Name

4. Place of Birth

5. Nationality

6. Correspondence Address

7. Permanent Address

8. Age/Date of Birth

9. Education qualification Xth-

10. Medical Examination Class-I/Class-II

11. Student Pilot License No.

Date of Issue: Validity:

12. Examination Date Marks

Written

Oral

Annexure II


Page 73 of 134


Issue of FRTOL under Section ‘Y’ of Schedule II of the Aircraft Rules, 1937

FRTOL

Sl. No.



2. Father’s Name

3. Mother’s Name

4. Place of Birth

5. Nationality




9. Education qualification Xth- XIIth or equivalent with Phy & Maths-

10. Medical Examination Class-1

11. RTR Date of Issue: Validity:

12. Flying Experience: (10 hrs. in last 12 months with RT handling exp. of at least 2 months) or

Valid Pilot license issued by a contracting state

Date of Issue: Validity:

Annexure III ‘A’


Page 74 of 134

File no Diary no: Date of receipt:

Issue/Conversion Pilot’s License (Micro-light) Under Section ‘G’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant

2 Age/Date of Birth: (minimum 17 years)

3 Education qualification:

4 Medical Examination: (Indian/foreign)

Date …… Valid upto…….

5 Examinations:-

a) Air Regulation

Date of Result…….. Marks……….

b) Air Navigation

Date of Result……… Marks……….



d) Technical General

Date of Result……….. Marks………..

e) Technical Specific

Date of Result………. Marks…………

6 Whether holding PPL (A/H) or higher license (exempted from all examinations)

License Category….. License No….. Validity……

7 Whether Certificate of thoroughly familiarization of flight controls, speed profiles, systems, engines and limitations of the Microlight aircraft attached

8 Whether holding PL (G)- (exempted from Air Regulation & Aviation Meteorology)

PL(G) No….. Validity….

9 Experience: Requirements Actual

a) Total flying 40 hours

b) Solo Flying

15 hours

Annexure III ‘A’


Page 75 of 134

c) Out of b) above required in preceding 1 year

10 hours

d) Solo Cross country

5 hours

e) 50 Nm solo cross country (with minimum 1 full stop landing at aerodrome other than point of departure)

10 Whether holding PPL (A) or higher license on Aeroplanes (exempted from above mentioned flying experience requirements)


11 Whether Certificate of familiarization with 3 solo takeoffs & landings attached

12 Skill Test: (within preceding six months)

13 Fees (as per Rule 48)

14 Photographs (Three)

15 Security Clearance (before commencing training)

16 ELP

Annexure III ‘B’


Page 76 of 134


Issue/Conversion Pilot’s License (Balloon) Under Section ‘H’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant





5 Examinations:-

a) Air Regulation


b) Air Navigation




d) Airmanship and Balloon systems/ Aerostatics


6 Whether holding higher license (exempted from all examinations except Airmanship and Balloon systems/ Aerostatics )




b) Total Launches & Accents

8

c) Accents under instruction 6

d) accent to an altitute 1500 mtr above sea level

1

Annexure III ‘B’


Page 77 of 134

e) Accents under supervision

1




11 Security Clearance (before commencing training)

12 ELP

Annexure III ‘C’


Page 78 of 134


Issue/Conversion Pilot’s License (Glider) Under Section ‘I’ of Schedule II

S. No. Legends Details Page No.


2. Age/Date of Birth: (minimum 16 years)

3. Education qualification:

4. Medical Examination: (Indian/foreign)


5. Oral Examinations:-

a) Air Regulation


b) Air Navigation




d) Aircraft & Instruments




6. Whether holding higher license (exempted from all examinations except Aircraft & Instruments )


7. Experience: Requirements Actual


b) Solo Flying

5 hours

c) Total Number of take offs & landings

75

d) Number of solo take offs & landings( in preceding 6 months)

25

Annexure III ‘C’


Page 79 of 134

8. Skill Test: (within preceding six months)

9. Fees (as per Rule 48)

10. Photographs (Three)

11. ELP

Annexure III ‘D’


Page 80 of 134

File no:

Diary no: Date of receipt:

Issue/Conversion Pilot’s License (Light Sport Aircraft) Under Section ‘IA’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant





5 Examinations:-

a) Air Regulation


b) Air Navigation








6 Whether holding PPL (A/H) or higher license (exempted from all examinations)


7 Whether Certificate of thoroughly familiarization of flight controls, speed profiles, systems, engines and limitations of the LSA attached

8 Whether holding PL (G)- (exempted from Air Regulation & Aviation Meteorology)

PL(G) No….. Validity….



Annexure III ‘D’


Page 81 of 134

b) Dual cross country 02 hours

c) Solo Cross country

5 hours

d) 50 Nm solo cross country (with minimum 2 full stop landing at two different aerodrome and at least one segment of 25 nm distance in straight line)

10 Whether holding PPL (A) or higher license on Aeroplanes (exempted from above mentioned flying experience requirements)


11 Whether Certificate of familiarization minimum1 hour with 3 solo takeoffs & landings attached




15 ELP

Annexure III ‘E’


Page 82 of 134


Issue/Conversion Pilot’s License (Gyroplane) Under Section ‘IB’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant





5 Examinations:-

a) Air Regulation


b) Air Navigation








6 Whether holding PPL (A/H) or higher license (exempted from all examinations except Tech. Gen. & Tech. Spec.)




b) Total Solo flying 15 hours

c) Solo in preceding 1 year

10 hours

d) Solo Cross country

5 hours

Annexure III ‘E’


Page 83 of 134

d) 100 Nm solo cross country (with minimum 2 full stop landing at two different points)

8 Whether holding PPL (H) or higher license on helicopter(exempted from above mentioned flying experience requirements)


9 Whether Certificate of familiarization with 3 solo takeoffs & landings attached




13 ELP

Annexure IV ‘A’


Page 84 of 134


Issue/Conversion of Private Pilot Licence (Aeroplane) under Section ‘E’ of Schedule II of the Aircraft Rules, 1937 Issue Conversion

Sl. No.



2. Father’s Name

3. Mother’s Name

4. Place of Birth

5. Nationality




9. Education qualification

10. Medical Examination

11. Knowledge:

1 Air Navigation

2 Air Regulation

3 Aviation meteorology

4 Technical General

5 Technical Specific (ME)

6 Signal Reception Test

7 Technical Specific (SE)

Date Marks

12. Experience: I. Total flying

experience

Description Requirements

Actual Date Landing At

Annexure IV ‘A’


Page 85 of 134

a) Total Flying b) Solo Flying c) Solo cross-country flying

Total 40

Solo 10

Solo in preceding 12 months

5

As solo X-Country

5

Details of 150 NM Solo X-country

hrs

13. Skill Test: General Flying Test

General Flying Test by day

14. Flying Records: Whether accident or not

15. English language Proficiency (ELP) Certificate:

ELP Level ELP Date of Test

ELP Valid Till

Annexure IV”B”


Page 86 of 134


Issue/conversion of Private Pilot Licence (Helicopter) under Section ‘F’ of Schedule II of the Aircraft Rules, 1937

Issue Conversion

Sl. No.


1 Name of Applicant

2 Father’s Name

3 Mother’s Name

4 Place of Birth

5 Nationality

6 Correspondence Address

7 Permanent Address

8 Age/Date of Birth

9 Education qualification

10 Medical Examination

11 Knowledge:

1 Air Navigation

2 Air Regulation


4 Technical General




Date Marks

12 Experience: Description Requirements

Actual

Date Landing At

Annexure IV”B”


Page 87 of 134

I. Total flying experience

a) Total Flying b) Solo Flying c) Solo cross-country flying

Total 40

Solo 15

Solo in preceding 12 months

10

As solo X-Country

5

Details of 100 NM Solo X-country

hrs

13. Skill Test: General Flying Test


14. Flying Records: Whether accident or not



ELP Valid Till

Annexure V”A”


Page 88 of 134


Issue/Conversion of Commercial Pilot Licence (Aeroplane) under Section ‘J’ of Schedule II of the Aircraft Rules, 1937

CPL IR FRTOL Conversion

Sl. No.


1 Name of Applicant

2 Father’s Name

3 Mother’s Name

4 Place of Birth

5 Nationality


7 Permanent Address

8 Age/Date of Birth



11 Knowledge:

1 Air Navigation

2 Air Regulation


4 Technical General




Date Marks

Annexure V”A”


Page 89 of 134

12 Experience: I. During preceding 5 years of the date of the application

a) Total Flying

b) PIC Flying

c) Solo cross-country flying


Actual Date

Landing At

Total within 5 years {Col 11}

200

As PIC {Col (2)+(4)+(7)+(10)}

100

As PIC X-Country

20 or 50 hrs

Details of 300 NM PIC X-country

hrs

d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application a) PIC b) Solo night flying with 10 take-off and 10 landings

Instrument Time {Col (12)+(13)+(14)}

10 or 40 hrs

Required Actual

15

5

13 Skill Test: General Flying Test a)Day b)Night Cross-country Flying Test a)Day


General Flying Test by night

250 NM, X-country flight test by Day

Annexure V”A”


Page 90 of 134

b)Night

120 NM, X-country test by night

14 Flying Records: Whether accident or not

15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country c) IR Test (in preceding 6 months)

Required Actual

100

40

50

16 English language Proficiency (ELP) Certificate:


ELP Valid Till

Annexure V’B’


Page 91 of 134


Issue/Conversion of Commercial Pilot Licence (Helicopter) under Section ‘K’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion

Sl. No.


1 Name of Applicant

2 Father’s Name

3 Mother’s Name

4 Place of Birth

5 Nationality


7 Permanent Address

8 Age/Date of Birth



11 Knowledge:

1 Air Navigation

2 Air Regulation


4 Technical General




Date Marks

12 Experience: I. Total flying experiance

Description Requirement

Actual Date Landing At

Annexure V’B’


Page 92 of 134

a) Total Flying b) PIC Flying c) Solo cross-country flying

Total {Col 11} 150 hours

As PIC {Col (2)+(4)+(7)+(10)}

50 hours

As PIC X-Country

10 hours

d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application

a) PIC b) Solo night flying with 10 take-off and 10 landings


10

Required Actual

10

5

13 Skill Test: General Flying Test a)Day b)Night




15 Instrument Rating: Total No. of Hrs as a) PIC

Required Actual

100

Annexure V’B’


Page 93 of 134

b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country d) IR Test (in preceding 6 months)

40

50



ELP Valid Till

Annexure VI”A”


Page 94 of 134


Issue of Instrument Rating (Aeroplane) under Section ‘O’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion

Sl. No.


1 Name of Applicant

2 Father’s Name

3 Mother’s Name

4 Place of Birth

5 Nationality


7 Permanent Address

8 Age/Date of Birth



11 Knowledge:

1 Air Navigation

2 Air Regulation


4 Technical General




Date Marks

Annexure VI”A”


Page 95 of 134

12 Experience: I. During preceding 5 years of the date of the application



Actual

Date Landing At

Total within 5 years {Col 11}

200

As PIC {Col (2)+(4)+(7)+(10)}

100

As PIC X-Country

20 or 50 hrs

Details of 300 NM PIC X-country

hrs

d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer

II. During preceding 6 months of the date of the application a) PIC b) Solo night flying with 10 take-off and 10 landings


10 or 40 hrs

Required Actual

15

5

13 Skill Test: General Flying Test a)Day b)Night Cross-country Flying Test a)Day b)Night



250 NM, X-country flight test by Day

120 NM, X-country test by night

Annexure VI”A”


Page 96 of 134


15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country c) IR Test (in preceding 6 months)

Required Actual

100

40

50



ELP Valid Till

Annexure VI”B”


Page 97 of 134


Issue of Instrument Rating (Helicopter) under Section ‘P’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion

Sl. No.


1 Name of Applicant

2 Father’s Name

3 Mother’s Name

4 Place of Birth

5 Nationality


7 Permanent Address

8 Age/Date of Birth



11 Knowledge:

1 Air Navigation

2 Air Regulation


4 Technical General



Date Marks

Annexure VI”B”


Page 98 of 134


12 Experience: I. Total flying experiance


Description Requirement

Actual Date

Landing At

Total {Col 11} 150 hours

As PIC {Col (2)+(4)+(7)+(10)}

50 hours

As PIC X-Country

10 hours

d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application

a) PIC b) Solo night flying with 10 take-off and 10 landings


10

Required Actual

10

5

13 Skill Test: General Flying Test a)Day b)Night




Annexure VI”B”


Page 99 of 134

15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country d) IR Test (in preceding 6 months)

Required Actual

100

40

50



ELP Valid Till

Annexure VII”A”


Page 100 of 134


Issue/Conversion Airline Transport Pilot’s License (Aeroplane) under Section ‘M’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant



4 Class-1 Medical Examination: (Indian/foreign)


5 License details

a) ATPL No. (for

conversion) Date of Issue Valid upto

b) CPL No. Valid upto

c) FRTOL No. Valid upto

d) RTR No. Valid upto

e) Multi Engine Instrument Rating No.

Valid upto

6 Examinations:-

a) Air Regulation


b) Air Navigation (Written/Oral)




d) Radio Aids and Instruments (Written/Oral)

Date of Result………… Marks………

e) ATPL Composite Date of Result…………

Annexure VII”A”


Page 101 of 134

(for conversion (Written/Oral))

Marks………….

f) Technical General


g) Technical Specific


h) Technical Performance (if applicable)

Date of Result…………. Marks…………

i) Signal Reception Test

Date of Result…………. Speed (w/m)…………



b) Out of (a) above experience during last one year

150 hours

c) PIC Flying

500 hours

d) Cross country flying as PIC (Day & Night)

200 hours

e) Out of (d) above, PIC Night Cross country flying

50 hours

f) Total Cross Country Flying

1000 hours

g) Total Night Flying 100 hours

h) Instrument flying (minimum 50 hours shall be on actual aircraft)

100 hours

i)Total experience within preceding 6 months

10 hours


GFT Day- GDT Night-

9 IR Test (within preceding six months)

10 Flying records. (whether accident/incident free or not)

Annexure VII”A”


Page 102 of 134



13 NOC for serving defence officers/Retirement Certificate for retired officers

14 ELP

Annexure VII ‘B’


Page 103 of 134

File no:

Diary No.:

Date of receipt:

Issue/Conversion Airline Transport Pilot’s License (Helicopter) Under Section ‘N’ of Schedule II

S. No.

Legends Details

Page No.

1 Name of Applicant



4 Class-1 Medical Examination: (Indian/foreign)


5 License details

a) ATPL No. (for

conversion) Date of Issue Valid upto

b) CHPL No. Valid upto

c) FRTOL No. Valid upto

d) RTR No. Valid upto

e) Instrument Rating No. Valid upto

6 Examinations:-

a) Air Regulation


b) Air Navigation (Written/Oral)




d) Radio Aids and Instruments

(Written/Oral)

Date of Result………… Marks………

e) ATPL Composite (for conversion (Written/Oral))

Date of Result………… Marks………….

f) Technical General


g) Technical Specific Date of Result……….



Page 104 of 134

Marks…………

h) Technical Performance

(if applicable)

Date of Result…………. Marks…………

i) Signal Reception Test Date of Result…………. Speed (w/m)…………

7 Experience: Requirements

Actual


b) Out of (a) above experience during last one year

100 hours

c) PIC Flying

250 hours

d) Cross country flying as PIC (Day & Night)

150 hours

e) Out of (d) above, PIC Night Cross country flying

20 hours

f) Total Cross Country Flying 200 hours

g) Total Night Flying 50 hours

h) Instrument flying (minimum 30 hours shall be on actual helicopter)

40 hours

i)Total experience within preceding 6 months

10 hours


GFT Day- GDT Night-

9 IR Test (within preceding six months)

10 Flying records. (whether accident/incident free or not)





Page 105 of 134

13 NOC for serving defence officers/Retirement Certificate for retired officers

14 ELP

Annexure VIII ‘A’


Page 106 of 134

ISSUE OF OPEN RATING ON CPL (Aeroplane/Helicopters)

File No………….. Diary No. with Date…

M/S (Operator/Individual) ………………………………………………….

Name of Applicant.………………………………………………….

S.

No.

Legends Details

Page No.

1.

CPL(A/H) Valid upto…………………….

2 INSTRUMENT RATING Valid Upto………………….

3 FRTOL No.- Valid upto……………………

4 RTR No.- Valid upto……………………

5 Medical Assessment

(Class-1)

Dated…………………………

Valid upto…………………….

6 For CPL(A)

Number of Aircraft

(at least 04)

Total Flying hours

(minimum 1000 hours)

PIC hours

(minimum 500 hours for CPL(A))

7 For CPL(H)

Annexure VIII ‘A’


Page 107 of 134

Number of Helicopter

(at least 04)

Total Flying hours


PIC hours

(minimum 200 hours for CPL(H))

8 Sortie wise statement

(for Sl. No. 6 or 7 as applicable)

Attached/Not Attached

11 Fees

Amount…………….

Annexure VIII ‘B’


Page 108 of 134

ISSUE OF OPEN RATING ON (ATPL (Aeroplane/Helicopters)

File No………….. Diary No. with Date………………….



S.

No.

Legends Details

Page No.

1.

ATPL(A/H) Valid upto…………………….





(Class-1)

Dated…………………………


6 For ATPL(A)

Total PIC hours on an aircraft

having AUW 14000 kgs or more


7 For ATPL(H)

Total hours


Attached/Not Attached

Total PIC hours

(minimum 500 hours)

Annexure VIII ‘B’


Page 109 of 134

8 Sortie wise statement

(for Sl. No. 6 or 7 as applicable)

11 Fees

Amount………………….

Annexure IX ‘A’


Page 110 of 134

Endorsement of Aircraft with AUW not exceeding 5700 Kgs ……………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….

S. No. Legends Details

Page No.

1. PPL (A/H) /CPL (A/H)/ATPL (A/H) No.


2. FRTOL No Valid upto…………………….

3. RTR No. Valid upto……………………

4. Medical Assessment (Class-1)

Dated………………………… Valid upto…………………….

5. Course Completion Certificate

6. Differential Course Certificate (if applicable)

7. Technical Exam ATO/DGCA

8. Ground/APT/CBT training

9. FBS Session Total………………..

10. FFS Session Total……………...

11. LOFT

12. Flying Training Day…………….

Night……………

13. Sortie wise reports

Annexure IX ‘A’


Page 111 of 134

14. Skill Test Day……………. Ldgs………. Night…………. Ldgs……….

15. IR Check Report Date…………………………… Duration……………………… Approaches……………………

16. CA-39

17. Fees

18. Verification

Annexure IX ‘B’


Page 112 of 134

P-2 Endorsement of Aircraft with AUW exceeding 5700 kgs………………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….

S. No.

Legends Details

Page No.

1.

PPL (A/H) /CPL (A/H)/ATPL (A/H) No.






5. Course Completion Certificate



8 Ground/APT/CBT training

9 FBS Session Total………………..

10 FFS Session Total……………...

11 LOFT

12 Skill Test (CA 40/41) (Duration should be At least 2 hrs each as per CAR Section 7 Series B Part XIX)

DAY Date……………. Duration………. Landings ………. NIGHT Date……………. Duration………. Landings……….

13 IR Check Report Date………………

Annexure IX ‘B’


Page 113 of 134

Duration………… Approaches……

14 CA-39

15 Fees

16 Verification

Annexure IX”C”


Page 114 of 134

P-1 Endorsement of Aircraft with AUW exceeding 5700 kgs………………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….

S. No.

Legends Details

Page No.

1.

ATPL (A/H) No.








8 Ground/APT/CBT training

9 FBS Session Total………………..

10 FFS Session Total……………...

11 LOFT

12 Skill Test Day……………. Ldgs………. Night…………. Ldgs……….

13 IR Check Report Date…………………………… Duration……………………… Approaches……………………

14 SLF Report

15 Route Checks By day………. By Night……….

Annexure IX”C”


Page 115 of 134

16 CA-39

17 Fees

Annexure X’A’


Page 116 of 134


Issue of Assistant Flight Instructor Rating under Section ‘Q’ of Schedule II of the Aircraft Rules, 1937

AFIR

Sl. No. Legends Details Page No.


2. Father’s Name

3. Mother’s Name

4. Nationality





9. CPL(A/H) / ATPL(A/H)

No.-


10. FRTOL No.- Valid upto……………………

11. RTR No.- Valid upto……………………

12. Medical Assessment

(Class-1)

Dated…………………………


Annexure X’A’


Page 117 of 134

13. Knowledge (written or

oral examinations Date-

14. Experience: a) Total Flying

b) PIC Flying

c) PIC Flying in preceding18 months

Description Requirements Actual

For Aeroplanes

For Helicopters

Total 200 150

PIC 100 50

PIC 20 20

15. Flying Training as an Instructor

Requirement Actual

20

16. Skill Test Date:

17. Flying Records: Whether accident free or not



ELP Valid Till

Annexure X’B’


Page 118 of 134


Issue of Flight Instructor Rating under Section ‘R’ of Schedule II of the Aircraft Rules, 1937

FIR

Sl. No.



2. Father’s Name

3. Mother’s Name

4. Nationality





9. CPL(A/H) / ATPL(A/H)

No.-


10. AFIR No.- Valid upto…………………….

11. FRTOL No.- Valid upto……………………

12. RTR No.- Valid upto……………………

13. Medical Assessment

(Class-1)

Dated…………………………


Annexure X’B’


Page 119 of 134

14. Knowledge (written or

oral examinations Date-

15. Experience: a) Total PIC Flying

b) As AFIR/QFI of Defense forces

c) PIC Flying

by night

d) Number of take

offs/landings by

night

Description Requirements Actual

For Aeroplanes

For Helicopters

PIC 500 250

AFIR/QFI 200 100

Night PIC 20 20

No. of take offs/landings

20 20

16. Flight Instructor’s Course Certificate

Attached/ Not attached

17. Experience as an Flight Instructor in preceding 12 months (for defence personnel)

Requirement Actual

20

18. Skill Test Day Night

Date: Date:

19. Flying Records: Whether accident free or not



ELP Valid Till

Annexure XI’A’


Page 120 of 134

RENEWAL OF FRTOL/FRTOL(R)



Name of Applicant ……………………………………………….

S.

No.

Legends Details

Page No.

1 FRTOL/FRTOL (R) No.- Valid upto……………………



(Class-1/Class-2)

Dated…………………………


4 Fees Amount………………………..

Annexure XI’B’


Page 121 of 134

RENEWAL OF Pilot License (Microlight/Ballon/Glider/LSA/Gyroplane)



Name of Applicant ………………………………………………….

S.

No.

Legends Details

Page No.

1.

PL(M)/PL(B)/PL(G)/PL(LSA)/

PL(GYRO) No…………….


2 FRTOL(R) No.- Valid upto……………………


(Class-1/Class-2)

Dated…………………………


4 Examinations

(in case s. no. 1 licenses expired for more than 2 years or 3 years)

5 Training Documents

6 CA-39

(Showing Flying experience in preceding 6 months/12 months as applicable)

Enclosed/Not Enclosed

7 Skill Tests


Annexure XI’C’


Page 122 of 134

RENEWAL OF ATPL(A/H) /CPL(A/H) /PPL(A/H) and IR (A/H)




S.

No.

Legends Details

Page No.

1.

PPL(A/H) /CPL(A/H) /

ATPL(A/H) No.-






(Class-1/Class-2)

Dated…………………………


6 Examinations

(in case licenses mentioned at s. no. 1 expired for more than 2 years or 3 years)

7 Training Documents

(Ground Trg/Extended Refresher/FFS etc.)

8 CA-39

(Showing Flying experience in preceding 6 months)

Annexure XI’C’


Page 123 of 134

9 Skill Tests

Day……………. Ldgs……….

Night…………. Ldgs……….

250 NM Cross Country

Date-

120 NM Cross Country

Date-

10 IR Check Report Date……………………………

Duration………………………

Approaches……………………


Annexure XI’D’


Page 124 of 134

RENEWAL OF AFIR/FIR




S.

No.

Legends Details

Page No.

1.

CPL(A/H) / ATPL(A/H)

No.-


2 AFIR/FIR No. Valid upto………………





(Class-1)

Dated…………………………


7 CA-39

(Showing Flying experience in preceding 12 months)

8 Examinations

(If applicable)

9 Refresher Course

10 Skill Tests

Day……………. Ldgs……….

Night…………. Ldgs……….


Annexure XII’A’


Page 125 of 134

Annexure XII’A’


Page 126 of 134

Annexure XII’B’


Page 127 of 134

Annexure XII’B’


Page 128 of 134

Annexure XII’C’


Page 129 of 134

Annexure XII’C’


Page 130 of 134

Annexure XIII’A’


Page 131 of 134

Dear Sir/Madam, 1. This office has received a request for issue of Foreign Aircrew Temporary Authorization (FATA) on the basis of the (Contracting State) ATPL. Verification of the license including incident/accident details if any of the pilot is required by this office and you may please co-ordinate with the concerned authority to send the verification on our official email i.e. [email protected] 2. The details of the Pilot are as follows:

S. No Name Of Applicant (Capt.)

License No

1. __________________ ATPL No: __________

3. You are requested to kindly verify the following:-

(i) Validity of License:- (ii) Ratings and their Validity:- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Is the license currently under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) TRI/TRE rating and validity if any: (ix) Flight Radio Telephone Operator's License and its validity:-

(x) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (xi) Remarks, if any:-

Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation


Annexure XIII’B’


Page 132 of 134

Dear Sir/Madam,

1. This office has received a request from Mr. /Ms. __ (Name) ___________, for Indian License on the basis of his (Contracting state) license No: ___________. Verification of the license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]

2. Details furnished by the applicant / Operator are as follows:-

(i) Name of applicant: (ii) Date of Birth in dd/mm/yyyy format: (iii) Father’s Name: (iv) License No.: (v) Date of Issue of License in dd/mm/yyyy format:

3. You are requested to kindly verify and provide the following:-

(i) Validity of License:-. (ii) All Ratings :- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Whether the license is/was under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (ix) Remarks, if any:-

Regards (Name of Section Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation Govt. of India, New Delhi - 110 003


Annexure XIII’C’


Page 133 of 134

GOVERNMENT OF INDIA CIVIL AVIATION DEPARTMENT OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION OPP. SAFDARJUNG AIRPORT, NEW DELHI – 110 003 TELEPHHONE: 091-011-24643349 Email Id: [email protected],

[email protected]

F.No.________

Date- DD/MM/YYYY

Verification of License- India

1. This is to certify that Capt.______________ is a Indian License holder with the

following details as per records available with this office.

(a) Name of Pilot-

(b) Date of Birth-

(c) Type of License and No.-

(d) Date of Issue-

(e) Date of expiry-

(f) Date and class of Medical-

(g) Date of expiry of Medical-

(h) Type endorsements (ratings as PIC)-

(i) Type endorsements (ratings as co-pilot)-

(j) Instrument rating on type of aircraft and validity-

(k) Whether the License is/was under suspension-

(l) Accident/Incident details, if any-

(m)English Language Proficiency - Level __ Date of issue__ Valid till_____

Signature of Concerned Officer

(Name of Concerned Officer)

Designation Directorate of Training and Licensing For Director General of Civil Aviation

Govt. of India, New Delhi - 110 003



Annexure XIII’D’


Page 134 of 134

Dear Sir/Madam,

3. This office has received a request from Mr. /Ms. __ (Name) ___________, for Type rating /Endorsement/Renewal of Indian License on the basis flying undertaken at (FTO/ATO/Operator/Contracting state). Verification of the training/flying undertaken/foreign license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]

4. Details furnished by the applicant / Operator are as follows:-

(vi) Name of applicant: (vii) Date of Birth in dd/mm/yyyy format: (viii) Father’s Name: (ix) Period of training/flying:

(x) Foreign License No (applicable for license verification):

3. You are requested to kindly verify the following:-

(x) Whether the type/endorsement training successfully completed: (xi) Date of completion: (xii) Validity of License (applicable for license verification): (xiii) All Ratings (applicable for license verification): (xiv) Date of Expiry of foreign Medical (applicable for license verification): (xv) Incident/Accident details if any:- (xvi) Whether the license is/was under suspension or revocation? (applicable for license verification): (xvii) Details of last Instrument Rating and Proficiency check (applicable for license verification): (xviii) Has the training been carried in accordance with DGCA, India requirements? (If no, significant difference in relation to the training be specified) (xix) Remarks, if any:-

Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation
