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PROBATION INDUCTION SCHEME
REPORT WRITING
REPORT WRITING
Reports to parents tell them:
What their children are doing
How well they are doing it
Whether it is good enough
What they need to do to improve
REPORT WRITING
Before writing your reports:
Ensure that your assessments are up to date, recorded and easily accessibleMake sure that your assessments are accurate and fairCheck that all class work / homework has been markedCheck that you have the correct spelling of
pupils’ names
REPORT WRITING
Have all the relevant documentation to hand:
Assessment records;
Register;
Record of homework;
Discipline / punishment record;
Comment bank (if appropriate)
Samples of pupils’ work.
REPORT WRITING
When writing reports
DO
Ensure that you leave enough time to complete reports within school deadlines.Set yourself mini – deadlines of 5-10 reports at a time.Take great care over presentation.Avoid labelling a child.
REPORT WRITING
Strike a balance between being neutral and being too personal.Start your comments positively and focus on progress.Phrase negatives positively.Offer constructive suggestions for
improvement.Write succinctly and avoid using educational jargon.
REPORT WRITING
DO NOT
Allow a report out of your hands with errors and corrections. Start again if necessary.Forget that parents take more notice of written comments than results / attainment levels.Attempt to write a class set of reports at one sitting.Forget your accountability. Can you substantiate all you write?
REPORT WRITING
DO NOT
Waffle. Select apt, crisp language.
Hide the negatives, but be aware that reports are not the place to spring unpleasant surprises on parents
REPORT WRITING
When writing a comment:
Follow school policy; Keep neutral; Do not label a child; Be positive; Avoid jargon; Be realistic.
REPORT WRITING
After completion think about the following areas: Spelling. It is important that the spelling is
accurate as the report is a document issued in the name of the school and a reflection of your professionalism
All teachers are teachers of literacy and this should be reflected in your writing in report cards. It is sometimes very embarrassing to read teachers’ letters and reports. Do not let your reports fall into this category.
REPORT WRITING
Finally ask yourself
Have I commented on all the necessary areas? Have I included strengths and areas for development? Have I offered constructive suggestions for improvement? Have I made any spelling or grammatical mistakes? Will the parent /guardian understand my comments? Does the report give a clear, accurate picture of the
pupil? Is it positive?
REPORT WRITING
TASK Think of a pupil in your class whom you know well.
Keeping in mind all of the points made about report writing, draw up some comments on his/her progress under the following headings:
Strengths; Next steps; Behaviour; Attitude; Attendance.