HOSPITAL MEDICATION CHARTS

THE SOLUTIONS PEOPLE

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COMPACT BUSINESS SYSTEMS AT THEFOREFRONT OF MEDICATION CHART DESIGNAND PRODUCTION SINCE 1987.

Compact Business Systems has a long history in the designand manufacture of medication charts for Private Hospitalsand Aged and Community Care which began back in 1987.The first chart was produced for St. Andrews War MemorialHospital in Brisbane after a long period of research anddevelopment with Pharmacy staff. Many working modelswere produced, discounted, fine tuned until all risk factorswere accounted for during the trial period before being rolledout throughout the Hospital. Permission to use the chart wasthen granted by the Health Insurance Commission (NowMedicare), Queensland Drugs and Poisons and otherGovernment bodies associated with Prescriber’sprescriptions.

By instantly providing prescriptions for medications recordedon the medication chart, Pharmacy staff could then dispensemedication from the Prescriber’s original handwritten orderand therefore all entitlements could be recouped.

The system that Compact designed had the flexibility of beingable to incorporate the Prescriber’s prescriptions into anychart which enabled many Private Hospitals to adopt thesystem and its many benefits while retaining their own chartdesigns. This also enabled the same principle to be includedinto other types of charts:

n Long Stay Charts

n Day Only Charts

n IV Charts

n Eye Charts

Compact controlled the interchange of ideas and chartdesigns between Hospitals resulting in considerableadvancement in chart designs over the last 26 years.

The First Major Change

Following a request from a large Private Hospital group for acommon chart for all of their Hospitals, the first stapled chartbook was designed to accommodate all of the variousHospital’s requirements. This chart allowed for six A4 pagesinstead of the usual four giving more recording space andreducing the need to compromise on certain categories ofmedication recording and administration.

The Second Major Change

Following the introduction of the National Chart for PublicHospitals, Compact designed and produced the firstMedication Chart adopting some of the elements of this chartbut incorporating our Prescriber’s Prescriptions into themedication recording pages. This chart was tested andtrialed by Greenslopes Private Hospital and subsequentlyrolled out throughout the entire Hospital for both regular andlong stay patients.

The Third Major Change

Medicare originally required Prescriber’s prescriptions to bethe original and duplicate parts of the three part set with theadministration sheet being the triplicate.

Whilst in use at Greenslopes Hospital, staff convincedMedicare to allow Compact to rearrange the order of themedication recording forms so that the administration pagecould then become the original with the prescription formsbecoming the duplicate and triplicate copies. This provideda safer chart with Hospital staff administering medication fromthe original copy instead of the triplicate copy.

The Fourth Major Change

Following a request from the Mater Private Hospital inBrisbane for prescriptions to be added to the “As Required(PRN)” pages, Compact using its design and productionknowledge accomplished this task.

The Fith Major Change

The incorporation of VTE into the chart for those Hospitalsthat require it.

DISTASTER STRIKES COMPACT

In 2011 five meters of floodwater inundated our Brisbanefactory shutting it down for about three months. Our stocksof charts were destroyed and we were unable to fill ourorders. We received a lot of well wishes from many of ourcustomers but they needed charts and we could not supply.

Two years on we are fully recovered with new machines anda hunger to get our lost business back.

We have also changed our policy in relation to Print Brokerswho, in some cases, previously acted as “middle men” in thesale of some of our products. As a cost effective purchasingsolution you can now deal directly with us as the designersand manufacturers of the products. We can also produce andstock your charts, deliver and invoice at your call.

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Compact Business Systems Pty. Ltd.Ph: 1800 777 508 Fax: (07) 3376 2001

Email: sales@compact.com.au

www.compact.com.au THE SOLUTIONS PEOPLE

1 History of Compact Business Systems Pty Ltd Medication Charts

2 Contact Details & Table of Contents

3-4 National Inpatient Medication Chart (NIMC) (Standard)

5-6 National Inpatient Medication Chart (NIMC) (with Scripted PPN)

6 Prescription Pads

7-8 National Inpatient Medication Chart (NIMC) (Long Stay Patients)

8 Insulin & ADR Hospital Labels

9 National Inpatient Medication Chart (NIMC) (Day Stay Patients)

10 IV Chart

11-12 National Inpatient Medication Chart (NIMC) (Paediatric Patients)

12 Chart Holders, Binders & Bed End Holders

13 National Inpatient Medication Chart (NIMC) (Standard Without Scripts)

14 National Inpatient Medication Chart (NIMC) (Long Stay Without Scripts)

Your contact:

Barry SpollenSales Director

Email: barry@compact.com.au

It has been a pleasure to have worked with Private Hospital, Aged Care,Community and Pharmacy staff over the past twenty six years of development ofmedication charts and associated products. Please contact me for any assistanceyou require with design, redesign, price, production and storage of your charts.

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TABLE OF CONTENTS

NATIONALINPATIENTMEDICATIONCHART (NIMC)For Private Hospital Acute or Surgical use

INSIDE FRONT COVER• Printed with standard instructions for

Prescriber and Nursing Staff for therecording and administration of“Warfarin” and “PRN” medications.

MEDICATION RECORDING &ADMINISTRATION • Medication with variable or reducing doses

• Warfarin

• Other regular medication

As the Prescriber records medication on thesepages, carbon copies located underneathform the original and duplicate of Prescriber’sprescriptions.

Cover

FRONT COVER• Printed on 300gsm weight cardboard - Our

research and development of these charts overthe last 10 years has found that the use of lighterweight cardboard could produce overwrittendata on NCR prescription sets inside the chartresulting in potential risk to patient safety.

• Covers can be printed with Hospital name, logo,MR number and barcode if required.

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BACK COVER• Recording and administration of “As

Required (PRN)” medications.

• As an alternative, see following pagesfor a medication chart that has beendesigned to incorporate Prescriber’sprescriptions for “As Required (PRN)”medications.

MEDICATION RECORDING &ADMINISTRATION INCLUDING VTEA recent update to the charts is the inclusion of VTE recording if required. Regular medication orders will then be as follows:

• Medication with variable or reducing doses

• VTE

• Warfarin

• Other regular medication

PRESCRIBER’S PRESCRIPTIONS• Completed individual prescriptions are

easily detached from the chart and pastedon to blank prescription forms (CompactReference No. CPH 1) for PBS (Medicare)claiming purposes.

• Medications are now dispensed from thePrescriber’s original handwritten order andpharmacy entitlements recouped.

INSIDE BACK COVER• Printed with standard instructions for

Prescriber and Nursing Staff for therecording and administration of“Variable Dose” medications.

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NATIONALINPATIENTMEDICATIONCHART (NIMC)For Private Hospital Acute or Surgical use

FRONT COVER• The short page covering the front of the chart is a

production requirement which allows the automaticcollating and stapeling machinery to attach the threepart PRN Administration Sheet and Prescription Setsto the back of the chart. Remove this sheet before use.

This chart differs from the previous chart with the additionof Prescribers Prescriptions to the “as required (PRN)”pages of the back of the chart.

INSIDE FRONT COVER• Printed with standard instructions for Prescribers and

Nursing Staff for the recording and administration of“Warfarin” and “PRN” medications.

MEDICATION RECORDING &ADMINISTRATION • Medication with variable or reducing doses• Warfarin• Other regular medicationAs the Prescriber records medication on these pages,carbon copies located underneath form the original andduplicate of Prescriber’s prescriptions.

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PRESCRIBER’S PRESCRIPTIONS• Completed individual prescriptions are easily

detached from the chart and pasted on to blankprescription forms (Compact Reference No. CPH 1)for PBS (Medicare) claiming purposes.

• Medications are now dispensed from the Prescriber’soriginal handwritten order and pharmacy entitlementsrecouped.

INSIDE BACK COVER• Printed with standard instructions for Prescribers

and Nursing Staff for the recording andadministration of “Variable Dose” medications.

BACK COVER - PRN MEDICATION WITH PRESCRIPTIONS ATTACHED• “As Required (PRN)” Medications are recorded and

administered on this page.

• Carbon copies located underneath, form the originaland duplicate of Prescriber’s prescriptions.

PRESCRIPTION PADSWith Compact’s purpose designed PrescriptionPads (sold separately), Prescribers can supply

completed PBS prescriptions immediately bydetaching their order from the chart and pasting it toa prescription blank..

PRESCRIPTION PADS TO COMPLETE THE PROCESS

Prescription Pad - Blank Prescription Pad withMedication Order attached

• Medications dispensedfrom Prescriber’soriginal order.

• Instant prescriptionsassist with recoupingentitlements for PBSmedications fromMedicare.

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NATIONALINPATIENTMEDICATIONCHART (NIMC)For Private Hospital Acute or Surgical use

Long Stay Patients

FRONT COVER• Standard NIMC Cover identified for Long Stay Patients.

INSIDE FRONT COVER• Printed with standard instructions for Prescribers and

Nursing Staff for the recording and administration of“Warfarin” and “PRN” medications.

MEDICATION RECORDING &ADMINISTRATION • Warfarin

• Other regular medication

• Prescriber recording of medication also completesduplicate prescriptions located underneath originals.

• Medication Administration for six weeks.

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PRESCRIBER’S PRESCRIPTIONS• Completed individual prescriptions are easily

detached from the chart and pasted on to blankprescription forms (Compact Reference No. CPH 1)for BPS (Medicare) claiming purposes.

• Medications are now dispensed from the Prescriber’soriginal handwritten order and pharmacy entitlementsrecouped.

INSIDE BACK COVER• Printed with standard instructions for Prescribers and

Nursing Staff for the recording and administration of“Variable Dose” medications.

BACK COVER• Recording and administration of “As Required (PRN)”

medications.

• As an alternative, see previous page for a medicationchart that has been designed to incorporatePrescriber’s prescriptions for “As Required (PRN)”medications.

HOSPITAL LABELSWith Compact’s purpose designed Hospital Labels(sold separately), Medical Officers and Nursing Staffare able to easily and clearly mark a Patient’s chart

with Insulin and ADR alerts, ensuring that anyMedical Officer who examines the Patient’s chart willbe made aware of any Insulin or ADR issues relatingto the Patient’s history.

LABELS TO HIGHLIGHT PATIENT CONCERNS

Insulin & ADR labels ADR Labels for Patient Files

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NATIONALINPATIENTMEDICATIONCHART (NIMC)For Private Hospital Day Surgery use

FRONT COVER• Standard NIMC Cover identified for “Day Only” use.

• Also contains “IV Fluid Administration”.

MEDICATION RECORDING &ADMINISTRATION WITH PRESCRIBER’SPRESCRIPTIONS ATTACHED• Completed individual prescriptions are easily detached from

the chart and pasted on to blank prescription forms (CompactReference No. CPH 1) for PBS (Medicare) claiming purposes.

• Medications are now dispensed from the Prescriber’s originalhandwritten order and pharmacy entitlements recouped.

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IV CHART For Private Hospital Acute or Surgical use

FRONT COVER INCLUDING MEDICATIONRECORDING & ADMINISTRATION WITHPRESCRIBER’S PRESCRIPTIONSATTACHED• Covers can be printed with Hospital name, logo, MR

number and barcode if required.

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NATIONALINPATIENTMEDICATIONCHART (NIMC)For Private Hospital Acute or Surgical use

Paediatric Patients

FRONT COVER• Cover identified for Paediatric Patients.

MEDICATION RECORDING &ADMINISTRATION • Regular medication recording

• Prescriber recording of medication also completesduplicate prescriptions located underneath originals.

PRESCRIPTIONS UNDERNEATH• Completed individual prescriptions are easily

detached from the chart and pasted on to blankprescription forms (Compact Reference No. CPH 1)for PBS (Medicare) claiming purposes.

• Medications are now dispensed from the Prescriber’soriginal handwritten order and pharmacy entitlementsrecouped.

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BACK COVER• Recording and administration of “As Required (PRN)”

medications.

CHART FOLDER BASKETSWith Compact’s purpose designed Chart FolderBaskets (sold separately), Medical Officers andNursing Staff will always know exactly where a

Patient’s Medication Chart is located. Select eitherwall mounted or bed-end mounted basket styles tosuit your facility.

CHART HOLDERS, BINDERS AND BED END HOLDERS

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NATIONALINPATIENTMEDICATIONCHART (NIMC)

For Hospital Acute or Surgical use

FRONT COVER• Standard NIMC Cover

• This chart does not include Prescriber’s prescriptions.

MEDICATION RECORDING & ADMINISTRATION • Medication with variable or reducing doses

• VTE (if required)

• Warfarin

• Other regular medications

BACK COVER• “As required (PRN)” medication

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NATIONALINPATIENTMEDICATIONCHART (NIMC)

For Hospital Acute or Surgical useLong Stay Patients

FRONT COVER• Standard NIMC Cover with identification as “Long Stay”

Chart.

• This chart does not include Prescriber’s prescriptions.

MEDICATION RECORDING & ADMINISTRATION • Warfarin

• Other regular medications

• Four weeks recording of medication administration

BACK COVER• “As required (PRN)” medication

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Compact Business Systems Pty. Ltd.Ph: 1800 777 508 Fax: (07) 3376 2001

Email: sales@compact.com.au

www.compact.com.au THE SOLUTIONS PEOPLE