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TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
TDAPrivacyPolicyLastmodified:30thApril2018.
TDA(“We”)arecommittedtoprotectingandrespectingyourprivacy.Wepromisetokeepyourdatasafeandprivate,nottosellyourdata,togiveyouwaystomanageandreviewyourdata.Thispolicysetsoutthebasisonwhichanypersonaldatawecollectfromyou,orthatyouprovidetous,willbeprocessedbyus.Pleasereadthefollowingcarefullytounderstandourviewsandpracticesregardingyourpersonaldataandhowwetreatit.ForthepurposeoftheGeneralDataProtectionRegulation(GDPR)(“theAct”)weareregisteredasaDataControllerwiththeInformationCommissioner’sOffice(RegistrationReferenceNoZA175198)andadescriptionofhowweusepersonalinformationisincludedinourentryonthedataprotectionregisterwhichismaintainedbytheInformationCommissioner’sOffice. InformationwemaycollectfromyouUnderGDPRwehavealegaldutytoprotectanyinformationwecollectfromyou.Wehaveproceduresandsecurityfeaturesinplacethataimtokeepyourdatasecureoncewereceiveit.Wemaycollectandprocessthefollowingdataaboutyou:
• Informationyougiveus.Youmaygiveusinformationbypaper,correspondingwithusviaemail,socialmedia,phone,bycontactingourstaff,oneofourpartnersorviaCCTVorotherwise.Thisincludesinformationyouprovidewhenyouvisitourwebsites,useourservices,andcorrespondwithus.Theinformationyougiveusmayincludeyourname,address,emailcontactdetails,phonenumber(s),andotherinformationrequiredbyustodeliverourservices.
• Informationwecollectaboutyou.Withregardtoeachofyourvisitstoourwebsiteswemayautomaticallycollectthefollowinginformation:
o Technicalinformation–cookies(pleaseseeourCookiePolicy),theInternetprotocol(IP)addressusedtoconnectyourcomputertotheInternet,browsertypeandversion,timezonesetting,browserplug-intypesandversions,operatingsystemandplatform
o Informationaboutyourvisittoourwebsites–productsyouviewedorsearchedfor,pageresponsetimes,downloaderrors,andlengthofvisit
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
LegalBasiswerelyonTheGDPRprotectionsetsoutanumberofdifferentreasonsforwhichacompanymaycollectandprocessyourpersonaldataincluding:Consent–inspecificsituations,wecancollectandprocessyourdatawithyourconsente.gwhenyoutickaboxtoreceiveemailnewslettersPerformanceofaContract–weneedyourpersonaldatatoenableustoperformacontractanddeliverourservicesLegalcompliance–Ifthelawrequiresusto,wemayneedtocollectandprocessyourdata–e.gwecanpassondetailsofpeopleinvolvedinfraudorothercriminalactivityordetailstoHMRCLegitimateinterest–inspecificsituations,werequireyourdatatopursueourlegitimateinterestinawaywhichmightreasonablybeexpectedaspartofrunningourbusinessandwhichdoesnotmateriallyimpactyourrights,freedomorinterests’e.gtocarryoutourmarketingactivitiesandseekingyourconsentwhenweneedtocontactyouWhydowecollectinformationaboutyou?Weneedtocollectandholdinformationaboutyou,foravarietyofreasonsincluding:▪ thedeliveryofourTDAservices▪ confirmingyouridentifytoprovidesomeservices▪ contactingyoubypost,emailortelephone▪ understandingyourneedstoprovidetheservicesthatyourequest▪ understandingwhatwecandoforyouandinformyouofotherrelevantservicesand
benefits▪ obtainingyouropinionaboutourservices▪ updatingyourcustomerrecord▪ helpingustobuildupapictureofhowweareperformingatdeliveringservicesto
youandwhatservicesareneeded▪ ProvidinginformationonourTDAservicesbywayofanewsletter▪ processingfinancialtransactions▪ preventinganddetectingfraudandcorruptionintheuseoffunds▪ makingsurewemeetourstatutoryobligationsincludingthoserelatedtodiversity
andequalities
Wemaynotbeabletoprovideyouwithaproductorserviceunlesswehaveenoughinformation,oryourpermissiontousethatinformation.
Howweuseyourinformation
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
WewillusetheinformationyouprovideinamannerthatconformstotheGDPRAct.Wewillendeavourtokeepyourinformationaccurate,uptodateandnotkeepitforlongerthanisnecessary.Insomeinstancesthelawsetsthelengthoftimeinformationhastobekept.Wewillprocessyourinformationforthefollowingpurposes:▪ tocarryoutourobligationsarisingfromanycontractsenteredintobetweenyouand
usandtoprovideyouwithinformation,productsandservicesthatyourequestfromus
▪ tomonitorandimprovetheTDA’sperformanceinrespondingtoyourrequest▪ toallowustobeabletocommunicatewithyouandprovideservicesandbenefits
appropriatetoyourneeds▪ toensurethatwemeetourlegalobligations▪ wherenecessaryforthelawenforcementfunctions▪ topreventanddetectfraudorcrime▪ toprocessfinancialtransactionsincludingpayments,orwhereweareactingon
behalfofothergovernmentbodies,e.g.DepartmentforWorkandPensions▪ tocollecttaxandmoniesowedtous▪ wherenecessarytoprotectindividualsfromharmorinjury▪ toallowthestatisticalanalysisofdatasowecanplantheprovisionofservices▪ forotherlegitimatebusinesspurposesHowweprotectyourinformationOuraimisnottobeintrusive,andwewon'taskirrelevantorunnecessaryquestions.Theinformationyouprovidewillbesubjecttorigorousmeasuresandprocedurestomakesureitcan'tbeseen,accessedordisclosedtoanyonewhoshouldn'tseeit.Wewillnotdiscloseyourpersonalinformationthatyouprovidetous,toanyoneelsewithoutyourpermission,exceptinthefewsituationswheredisclosureisrequiredbylaw,orwherewehavegoodreasontobelievethatfailingtosharetheinformationwouldputsomeoneelseatrisk.Youwillbetoldaboutthis.Wewillnotkeepyourinformationlongerthanitisneededtakingintoaccountthefollowing:
• Whetherwehaveanylegalobligationstocontinuetoprocessyourinformation(imposedbyrelevantlaworregulations)
• Thepurpose(s)anduseofyourinformationbothnowandinthefuture(suchaswhetheritisnecessarytocontinuetostorethatinformationsowecancontinuetoperformourobligationsunderacontractwithyouoracontractinthefuture)
• Wherewehavealegalbasistocontinuetoprocessinformation(suchasyourconsent)
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
• Howdifficultitistoensurethattheinformationcanbekeptuptodateandaccurate–and-
• Anyrelevantsurroundingcircumstances(suchathenatureandstatusofourrelationshipwithyou)
Wewillalwaysdisposeofpaperrecordsordeleteanyelectronicpersonalinformationinasecureway.WaysinwhichwecollectanduseinformationInformationSharingGenerally,wewilluseyourinformationwithintheTDAandwillonlyshareitoutsidetheTDAwhereweneedtoperformourservice,youhaverequesteditorgivenyourconsent.Wedousetrustedthirdparties–forexampleITcompanieswhosupportourwebsites,HMRevenue&Customs,fraudmanagement,andtoadministerourmailinglistfore-newsletterswithanorganisationcalledMailChimp.Ifyouhavepurchasedfromusandusedacreditordebitcardwithus,wewillsharetransactiondetailswithcompanieswhichhelpustoprovidethisservice(suchasVisaandMastercard).
Ifweuseproductsorserviceswhichprocesspersonalinformation,wewillonlyuseGDPRcompliantcompaniestohelpdeliverourservices,wewillonlyprovideinformationtheyneedtoperformtheirspecificserviceandwewillworkcloselywiththemtoensureyourprivacyisrespectedatalltimes.Theseprovidersareobligedtokeepyourdetailssecurely,andusethemonlytofulfillyourrequest.IfwedotransferanyinformationoutsidetheEuropeanEconomicArea(EEA)wewillensurethefollowingsafeguards:
• Transfertoanon-EEAcountrywithprivacylawsthatgivethesameprotectionastheEEA.
• PutinplaceacontractwiththerecipientthatmeanstheymustprotectthedatatothesamestandardsasintheEEA
• TransfertoorganisationsthatarepartofPrivacyShield.ThisisaframeworkthatsetsprivacystandardsfordatasentbetweentheUSandEUcountries.ItmakessurethosestandardsaresimilartowhatisusedintheEU.YoucanfindoutmoreaboutdataprotectionontheEuropeanCommissionJusticewebsite.
Wemaydiscloseinformationtootherpartnerswhereitisnecessary,eithertocomplywithalegalobligation,orwherepermittedunderGDPR.Whereweneedtodisclosesensitiveorconfidentialinformationsuchasmedicaldetailstootherpartners,wewilldosoonlywithyourpriorexplicitconsentorwherewearelegallyrequiredto.Wemaydiscloseinformationwhennecessarytopreventriskofharmtoanindividual.Atnotimewillyourinformationbepassedtoorganisationsexternaltousandourpartners,formarketingorsalespurposesorforanycommercialusewithoutyourpermission.
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
TelephoneCallsWewillinformyouifwerecordormonitoranytelephonecallsyoumaketousandobtainyourconsenttodoso.Thiswillbeused,toincreaseyoursecurity,forourrecordkeepingofthetransactionandforourstafftrainingpurposes.EmailsPleaserememberthattransmissionofinformationovertheinternetisnotsecureandifyousubmitanyinformationtousovertheinternet(suchasemails,orviaourwebsite(s)orbyanyothermeansyoudosoatyourownrisk.Ifyouemailuswemaykeeparecordofyourcontactandyouremailaddressandtheemailforourrecordkeepingofthetransaction.Forsecurityreasonswewillnotincludeanyconfidentialinformationaboutyouinanyemailwesendtoyou.Wewouldalsosuggestthatyoukeeptheamountofconfidentialinformationyousendtousviaemailtoaminimumanduseoursecureonlineservicesorpost.CCTVCCTVsystemsareinstalledinsomeofourTDAareasandtheseareasareusedbymembersofthepublic.Wemonitorthese,forthepurposesofpublic/staffsafetyandcrimepreventionanddetection.Inourlocations,signsaredisplayednotifyingyouthatCCTVisinoperationandshouldyouhaveanyissuespleasecontacttheTDA’sDataProtectionManager.ImagescapturedbyCCTVwillnotbekeptforlongerthannecessary.However,onoccasionstheremaybeaneedtokeepimagesforlonger,forexamplewhereacrimeisbeinginvestigated.YouhavetherighttoseeCCTVimagesofyourselfandbeprovidedwithacopyoftheimages.ShouldyouwishtodothispleasecontacttheTDA’sDataProtectionManager.WeoperateCCTVanddiscloseinaccordancewiththecodesofpracticeissuedbytheInformationCommissionerandtheHomeOffice.
Whenwillwecontactyou?Wemaycontactyou:
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
• InrelationtoanyserviceoractivityinordertoensuretheTDAcandeliverourservices
• Inrelationtoanycorrespondencewereceivefromyou
• Toinviteyoutoparticipateinsurveysaboutourservicesowecanmakeimprovementsifnecessary
• Formarketingpurposes–wewillonlysendyoumarketingemailsorcontactyouformarketingpurposesifyouhaveagreedforustodoso
• Weofferregularemailsandnewsletterstoletyouknowaboutourservicesandyoucanoptintoreceivethese
YourrightsYouhavetherighttorequestthatwestopprocessingyourpersonaldatainrelationtoanyTDAservice.However,thismaycausedelaysorpreventusdeliveringaservicetoyou.Wherepossiblewewillseektocomplywithyourrequestbutwemayberequiredtoholdorprocessinformationtocomplywithalegalrequirement.Youcanlegallyasktoseeanyinformationthatweholdaboutyou,andgetacopy.TodosopleasecontacttheTDA’sDataProtectionManager(contactdetailsareattheendofthePolicy).
Youhavetherighttobeforgottenandmayterminateyourarrangementwithusatanytime,inwhichcasewewillpermanentlydeleteyourrecord(s)andalldataassociatedwithit.TorequestthispleasecontacttheTDA’sDataProtectionManager.Wherepossiblewewillseektocomplywithyourrequestbutwemayberequiredtoholdorprocessinformationtocomplywithalegalrequirement.Wetrytoensurethatanyinformationweholdaboutyouiscorrect.Theremaybetimeswhereyoufindtheinformationweholdisnolongeraccurateandyouhavetherighttohavethiscorrected.Pleasecontactusifyouwishtoexerciseanyoftheserights,orifyouhaveacomplaintabouthowyourinformationhasbeenused.Wewillneedtorecordyourpersonalcontactdetailstobeabletorespondto,andtracktheprogressof,yourrequest.Whereyourequestaccesstoyourinformationwearerequiredbylawtouseallreasonablemeasurestoverifyyouridentitybeforedoingso.Thesemeasuresaredesignedtoprotectyourinformationandtoreduceriskofidentityfraud,identitytheftorunauthorisedaccesstoyourinformation.Ifyoufeelthatyourdatahasnotbeenhandledcorrectly,oryouareunhappywithourresponsetoanyrequestsyouhavemadetouseregardingtheuseofyourpersonaldata,youhavetherighttolodgeacomplaintwiththeInformationCommissioner’sOffice.You
TDAisatradingnameofTorbayEconomicDevelopmentCompanyLimited,acompanyregisteredinEnglandandWalesNo.7604855.RegisteredOffice–TorHillHouse,UnionStreet,TorquayDevon,TQ25QW
cancontactthembycalling03031231113.Orgoonlinetowww.ico.org.uk/concerns(thisopensinanewwindow,pleasenotewecan’tberesponsibleforthecontentofexternalwebsites).ChangestotheTDA’sPrivacyPolicyThisPrivacyPolicymaybeupdatedfromtimetotime.Thedateofthemostrecentrevisionswillappearonthispage.YourongoinguseofTDA’swebsiteandservicesconfirmsyouracceptanceofthispolicy.IfmaterialchangesaremadetothePrivacyPolicy,forinstanceaffectinghowwewouldliketouseyourpersonalinformation,wewillprovideamoreprominentnotice.ContactingtheTDAaboutthisPrivacyPolicyWehopethisPrivacyPolicyhasbeenhelpfulinsettingoutthewaywehandleyourpersonaldataandyourrightstocontrolit.IfyouhaveanyquestionsorcommentsaboutthisPrivacyPolicyortomakeaSubjectAccessRequestpleasecontact:TDADataProtectionManagerTDA,TorHillHouse,TorquayTQ25QW(Email:[email protected])Wewanttomakesurethatthepersonaldataweholdaboutyouisaccurateanduptodate.Ifanyofthedetailsareincorrect,pleaseletusknowandwewillamendthem.