Principles and practices for dealing with demands, tasks and
opportunities coming at you with focus and relaxation.
Slide 2
Our world has changed dramatically over the past 25 years We
need to learn how to work and live in the 21 st century. We need
new thinking regarding performance, productivity, fulfillment &
well being
Slide 3
Automobiles Trains (standardized time zones) Late 1800s 1900
Assembly lines & mass production 1950 Interstate Highway System
Electric typewriters Personal Fax Machines Affordable flying Cell
phones Internet Wi-Fi Personal Computers E-mail Instant Messaging
1960 1970 Events that have increased the Speed, Complexity, &
Volume of Work in the 21 st Century 1980 1990 2000s Mainframe
computers Touch tone (digital) phones Sputnik & Space race
Slide 4
future technology trends By 2015 there will be more than 50
billion chips that will all be connected into one wireless global
network, speaking one language. By 2020 these self evolving chips
will have the capacity to learn, watch, record, analyze, and
identify every person on the planet in real time. By 2020 the
internet will develop a type of personal awareness of itself. From
The Extreme Future by James Canton, Ph.D.
Slide 5
Hows this working for us? Since 1957 our GNP has double while
the average level of happiness has declined (about 32%)... the
divorce rate has doubled, teen suicide has doubled, violent crime
has tripled, more people than ever are depressed, overweight,
suffer from ADD, and are addicted to drugs, food, gambling, stress
and/or work.
Slide 6
The number of American workers who consider stress to be a
major problem in their lives has more than doubled during the past
ten years. 62% percent of American workers say their workload has
increased over the last six months; 53% say work leaves them
"overtired and overwhelmed.
Slide 7
Feeling Disconnected? While we have been miraculously
connecting electronically over the past 15 years, we have also
quietly and unintentionally been disconnecting interpersonally. ~~~
CrazyBusy, Edward M. Hallowell, M.D.
Slide 8
Signs you might be suffering from ADD You pulled up to a stop
sign and waited for the light to change. You tried to open the
front door of your house with the keyless remote to your car. You
tried to change television channels with the telephone. You could
not find the glasses that were on your face!
Slide 9
Todays Challenges Prioritizing-knowing which thing to do and
when to it Distractions & interruptions - Handling too much of
everything; technology, information, demands, tasks and multiple
projects Productivity Tools what tools to use & how to use
them, so they work for YOU Quality of life & health - Handling
ever increasing amounts of stress and anxiety, learning how to
relax in the face of it
Slide 10
What about you? What your challenges?
Slide 11
We have work habits that impede our performance and lead to
stress. Altering your work habits will transform your productivity
and diminish your stress
Slide 12
hab it (habit) n. 1. A recurrent, often unconscious pattern of
behavior that is acquired through frequent repetition. 2. An
established disposition of the mind or character. 3. An addiction,
especially to a narcotic drug. Definition of Habit
Slide 13
habits at work This happens Someone walks into your office
Something comes to mind that you need to remember Someone asks you
to do something An email arrives in your in box You do this You
stop what you are doing & talk You tell yourself Ill remember
that later You jot it down on a handy scrap of paper You stop what
you are doing and respond to the email
Slide 14
Email, texting, taking interruptions, responding or not
responding, procrastinating, waking up at 3am in a panic, working
all the time, avoiding the hard stuff, being too self critical,
always trying to get more organized..
Slide 15
When most people think of productivity, they think of time
management, useful but limited We have more productivity tools than
we could have imagined. Since 1960 the average American is working
160 hours more per year
Slide 16
The Time Management Ladder Day/Executive Planners
Organizational tools: Post-it notes, whiteboards, paper calendars,
Technology Tools: Blackberrys, Laptops, Electronic Calendars
Electronic Post-it notes cocktails
Slide 17
Theres a disconnect between the new work environment, our
traditional approaches and our brains capacity to effectively deal
with work & life Working longer hours is unsustainable;
resulting in exhaustion, sickness & disengagement.
Slide 18
You will never get it all done. Its Impossible!
Slide 19
It is obvious that you will never get it all done, but you
habitually think you should get it all done We all know that good
people should get it all done and are failures if they dont. Since
you are a good person you will try to get it all done, anyway even
if you cant. Notice
Slide 20
What are some of the ways you try to get it all done?
Slide 21
Multi-tasking?
Slide 22
Release I release the need to get it all done, now and
forever.
Slide 23
We need an integrated approach to productivity that is grounded
in the totality of who we are..
Slide 24
Too much technology? Our task now is to learn how to use the
technology weve invented, rather than allow it to use us, so that
it improves our human connections, and does not replace them.
Slide 25
Too much technology? Did you hear about the women that called
911 because she locked herself inside her car? (Turns out the keys
were in the ignition!) I actually saw a man checking his email on
his laptop and using the urinal at the same time. One of my friends
told me she sent a text message to her son asking him what he
wanted for dinner - she was in the kitchen, he was in the living
room! Ever yelled at the automated voice? I caught my Rabbi
checking his blackberry while leading prayer serviceperhaps it was
you know who
Slide 26
Slide 27
How many do you use? To Do / Task List PDA E-mail Tablets Piles
on your desk Computerized schedule Scraps of paper Files Books
Laptop computer Bound notebooks Paper Schedules/ Organizers Baskets
Database Fax machines Cell phone Word Processors Blackberry
Dictaphone Voice messages Desk top computer Wall calendar Desk
phone Internet portals Wireless products Voice recorder Digital
camera Computer databases Post-it Notes Spreadsheets Instant
messaging Notebooks Paper folders Computer files Contact lists
Satellite phones Reference libraries Activity logs Project Mgmt
programs CRM software Webcast presentations Tape recorders Video
cameras Planners Voicemail logs Meeting journals
Slide 28
Your Current Management Structure When you look at your list as
a system, whats the nature of your existence system? How would you
describe it? What is the impact of using this system on your
performance and peace of mind?
Slide 29
1. Capture 2. Schedule 3. Use Task Folders for Managing People
& Projects
Slide 30
Catch Tools
Slide 31
Catch Tool Work Practices You have one or two Catch Tools Your
Catch Tool is at hand at all times Enter ideas into your Catch Tool
as they come to mind Each day, you move everything from your Catch
Tool into your calendar, or to your outlook projects folders
Slide 32
If youre going to do it; schedule it
Slide 33
Storing Relevant Information The Occasion Link to information
on the Internet Pertinent E-mail Agenda items can also go here
Slide 34
5 practices for saving your sanity
Slide 35
Email Practices Turn off your e-mail notification indicators
sound and visual. Schedule time to scan and read the E-mail in your
inbox As you read and scan your E-mail, slide anything that you
cannot respond to instantly into your Not Doing Now E-mail folder
or to the task folder it belongs to
Slide 36
Email Practices Schedule three or four occasions per week to
review, process and respond to what is in your Not Doing Now E-mail
folder. Do not open and read E-mail except during the scheduled
Occasion.
Slide 37
Slide 38
Interruptions & Distractions Learn to say NO when you
should When interrupted ask, is this a 411 or a 911 Use Agendas
(task folders in Outlook) to manage projects and people Close your
door when you should
Slide 39
Tips Release the need to be busy all the time Release stress
through breathe; meditate, walk, exercise When you dont know what
to do; get quite & check in Dont eat & work at the same
time
Slide 40
Tips Take brief but regular breaks from your desk, naps are
good whenever possible, feed your soul Manage the quantity &
quality of exposure to the machines Dont take your technology to
bed, take your spouse to bed instead
Slide 41
Reduce caffeine, sugar and alcohol My doctor says only one
glass of alcohol per dayI can live with that!
Slide 42
Slide 43
We are at crossroads Business as usual Working longer &
harder Consuming to get happy Thinking from separateness Connection
Communication Consciousness Thinking from Oneness Being a whole
person
Slide 44
The link between wealth and happiness is not borne out by
experience. Money can buy many things but not happiness and well
being. It can buy sex but not love, attention but not caring,
information but not wisdom.
Slide 45
Slide 46
What did you get? What do you now see is possible?
Slide 47
Coaching or Support Need Support? 760-918-6701 Or Visit:
www.lifeworkseducation.com/resources
Slide 48
Helen Keller I used to have time to think, to reflect, my mind
and I. We would sit together of an evening and listen to the inner
melodies of the spirit which one only hears in leisure moments when
the words of some loved poet touch a deep, sweet chord in the soul
that until then had been silent.
