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PRIME - HR system at Indian Railways
EXILANT implemented a central HR system - Payroll and Related
Independent Modules (PRIME)- to replace te a!ein! le!acy system "or
se#eral di#isions at Indian Railways$
It is a commendable achievement that EXILANT has successfully
implemented the application software. Their approach to
implementation has always been practical and they kept obectives of
contract in mind and not merely !uided
by commercial considerations. They have penchant for handin!
over the maintenance of the applications to railways as "uickly as
possible unlike other software contractors who would like to
unreasonably perpetuate their presence.
The applications and documentation are written in a professional
manner and their domain knowled!e in the applications is beyond
e#tra ordinary.$- %enior E&ecuti#e' Railways oard
About the client
Te client is a o#ernment railways or!ani*ation' one o" te
lar!est railways in t e world$ Te or!ani*ation as +een "acilitatin!
in connectin! remote corners o" t e country' lin,in! places and
people' mo#in! essential !oods$ it more
tan .$/0 million o" wor,-"orce' it is one o" te lar!est
commercial employers in te world$ It runs more tan ..'111 trains
per day includin! a+out 2111 passen!er trains and carries
appro&imately ./ million passen!ers daily on an
a#era!e$
HRMS - Challenges faced by Railways
Mana!in! Human Resource' Payroll and ene"its in suc a lar!e
or!ani*ation wit lar!e !eo!rapical spread as +een a !reat callen!e$
Processin! payroll and mana!in! +ene"its is tedious' time-consumin!
and pain"ul process in teclient conte&t$ Prior to PRIME'
Railways used 3o+ol +ased +atc processin! system to process payroll
and mana!e some HR "unctions$ Te "ollowin! were te ,ey issues wit
te le!acy system in te Railways conte&t4
Batch processing based legacy system; No control to end users
Employees don5t a#e online access to payroll data or rationale o"
payroll calculations$
!ime consuming manual acti"ities Re#iewin! te data entry and
corrections6ad7ustments to te pay-slip is tirin! and time consumin!
tas,$
Hard coded computation leading to e#cessi"e maintenance Te new
types o" allowances' +ene"its and "re8uent can!es in te
payroll6+ene"it structure re8uired e&tensi#e can!es in te
pro!rams$
$mployee grie"ances for payroll errors Employee morale dips wit
a cec, or a pay slip wit errors$ 9elay or an incorrect amount in
:orm ./ due to manual o#ersi!t may end up in associated
administrati#e
+urden as well$
%unctionality co"erage :unctionality co#era!e is limited and
inte!ration issues wit oter systems suc as accountin! system$
&ependency on $lectronic &ata 'rocessing ($&')
centre Many +ac, o""ice process were mana!ed trou! o""line data
entry +y data entry operators in te E9P centre$ %tipulated reports
would +e curned out
"rom te data and anded +ac, to te Payroll department$ Any
additional in"ormation re8uired "rom te same data was not
"ortcomin! "rom te E9P centre$
'R*M$ + !he "ision
Te ,ey dri#er "or te client is to a#e uni"ied online system "or
payroll processin!$ Te new system is en#isa!ed to meet te "ollowin!
e&pectations -
,nline processing ;nline access and reportin! capa+ility
*ntegrated To a#e inte!ration o" payroll related "unctions in
sin!le system$ To allow two-way communication wit end-users and
allowin! room "or employees to #eri"y' re8uest "or updates "or any
data mismatc or
errors in pay-slip$
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&ata Security To a#e %ecurity' Access and 3ontrol as
re8uired +y di""erent user !roups
Solution o"er"iew
Scope of the engagement
3onsiderin! te state o" automation' #ariations and multitudinous
in nature o" te en!a!ement' tis is a uni8ue situation werein
EXILANT was en!a!ed "or ri!t "rom collatin! te re8uirements to
desi!n' de#elop' deploy and support
tis uni"ied online system$
Te callen!es tat EXILANT was posed wit "or a pro7ect o" tis
ma!nitude and comple&ity included4
Multiple %ta,e Holders
Hu!e transaction #olumes' intricate rules and comple&
computation al!oritm
%trin!ent 9eadlines
%trict aderence to Railways policies and procedures
'R*M$ - ey features
Te salient "eatures o" PRIME system are4
Transition "rom le!acy +atc processin! to online system
(tree-tier arcitecture)
Parameter dri#en "unctionality and rule +ased automation
Inte!rated structure4 inter-module wor,"low
Mo#in! "rom ard codin! to parameteri*ed "ramewor, "or Intricate
rules' multiple rates and "ormulas
Increased transparency to end-users trou! online data access
< reports
Audit trail to trac, data can!es
Solution snapshot
Te "ollowin! dia!ram !i#es a pictorial representation o"
di""erent modules witin PRIME$
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3apture o" data and inte!rated in"ormation "low leadin! to
+etter MI%
Te inte!ration o" #arious "unctions resulted in te elimination
o" redundancies$ Tis in turn reduced te time ta,en to complete
tas,s$
Handle e#ol#in! re8uirements
Learn ow E&ility deli#ers results
Address supply cain +ottlenec,s
EXILANT Tecnolo!ies P#t$ Ltd$ C 1..$ All Ri!ts Reser#ed
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