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PRIMARY SCHOOLPARENT HANDBOOK
THE WORLD IN A CLASSROOM
TABLE OF CONTENTS
1 INTRODUCTIONWelcome I Helen Kelly, Primary School Principal
2 B.I.S. MISSION STATEMENT Goals • Objectives • Who we are • Beliefs & Values
3 IB LEARNER PROFILE
4 SCHOOL COMMUNITYStudent Body • Staff • Parent Involvement • Parent Teacher Association (PTA)Förderverein I Friends of B.I.S. • Community Health Action Team (CHAT)
4 CURRICULUM I ADMISSION GUIDELINES
5 MIXING OF CLASSES
6 ARRIVAL & DISMISSAL PROCEDURES I SCHOOL TIMETABLE
7 SCHOOL CALENDAR
7 ATTENDANCE PROTOCOLIllness & Doctor’s Appointments • Religious Holidays • Absences Impact LearningSpecial Leave • Excuse from Certain Activities
8 AFTER SCHOOL CARE I AFTER SCHOOL ACTIVITIES I SCHOOL TRANSPORT
9I10 HEALTH & SAFETYAllergies • Head lice • Snacks & Lunches • Smoking
10 FIELD TRIPS
11 HOMEWORK I PROMOTION & RETENTION I REPORTING & GRADING
12 CHANNELS OF COMMUNICATION I SCHOOL PROPERTY
13 PERSONAL PROPERTY I USE OF PHONES
14 CODE OF BEHAVIOUR
15 BIRTHDAY CELEBRATIONS I INVITATION TO PARTIES I LOST & FOUNDTOYS FROM HOME I CLOTHING I VISITORS I PARENT VOLUNTEERS
16 SCHOOL COUNSELLING SERVICE I PRIMARY SCHOOL LIBRARY I MEDIA CENTER
17 SAFETY & EMERGENCY REGULATIONS
19 TRAFFIC GUIDELINES FOR PARENTS & DRIVERS
20 STAFF
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Dear Parents of the Primary School,
Berlin International School is a community of learners where students, staff and parents all contribute to creating a stimulating,healthy, enriched learning atmosphere.We invite you to read this handbook carefully and discuss the contents with your child. The handbook provides informationand guidelines to help you and your child understand the functioning of the school, to answer practical questions, andto facilitate a smooth transition into our community for new families. Your cooperation in implementing these policiesand procedures will help ensure that your family’s time with us is a positive and beneficial experience.The procedures found in this handbook reflect current practice in international schools. Whenever you have questionsconcerning this document or future additions or corrections, please do not hesitate to contact us and we will be happyto discuss the matter with you personally. There are many avenues for parents to become involved in the school. We have an active Parent Teacher Association(PTA) and an energetic Förderverein/Fundraising Committee (Friends of B.I.S.). We are always looking for parents whowish to devote their time and energy to the school. A series of information evenings, coffee mornings, and conferencedays are scheduled to keep you informed.Our continuous goal is to provide students with a relevant, stimulating, and unique educational experience toward beco-ming caring and responsible world citizens.Additional calendars, newsletters, and other communications will be sent to you periodically. Please take the time toread these. Should you have questions, concerns or suggestions, we invite parents to feel free to call the school (+49(0)30 820077-90) or write to: [email protected].
My best wishes for a wonderful year ahead.
Sincerely, Helen KellyPrimary Principal
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MISSION STATEMENT
Berlin International School is a private, non-profit, non-denominational day school offering student-centered learning tointernational and local students from pre-school through university entrance preparation.We encourage individual and group achievement as well as academic excellence in a supportive climate of mutual respectand enthusiasm for learning. We are committed to promoting the values of international and multicultural awarenessand fostering a sense of ethical and social responsibility.
GOALS
To attain our goals of learning, internationalism, multicultural mindedness and responsibility, we have established ob-jectives toward which our programmes and policies are directed.
OBJECTIVES
We, the B.I.S. community (students, staff, parents, board) take on the responsibility:n To strive for academic excellence;n To foster skills needed to succeed in future transitions and in the adult world, such as awareness of social cooperation and responsibility;
n To support activities and programmes that broaden students’ knowledge of the intellectual, spiritual, physical and creative aspects of life;
n To continue developing challenging curricula relevant to the needs of students in order to build a successful future;n To build and model reflective habits of mind and critical thinking skills;n To develop teamwork as well as individual skills;n To promote respect for the variety of cultures and for the culture of the host nation; n To share information regularly and effectively;n To recognise our diversity in a supportive and ethical learning climate, fostering self-respect without prejudice;n To encourage further language acquisition;n To nurture the development of well-rounded students and to respect the physical and emotional integrity of each member of our community.
WHO WE ARE
Berlin International School (B.I.S.) was established in 1998 to provide an education in English for children of the interna-tional community in Berlin as well as for children of globally mobile families. The school also serves local Berlin familieswho are seeking an internationally recognized education in English for their children. The school is governed by PrivateKant-Schule e.V., a non-profit group that operates four other schools in Berlin.
The school is located in a residential area in south-west Berlin in the vicinity of a large number of university institutesand embassies. The site, Campus Dahlem, houses a primary school for grades 1 to 5 (6 – 11 year olds) and a secondaryschool for grades 6 – 12 (11 – 18 year olds). A new building for the 3 – 6 year olds, the Kita International early learningcentre, and two multipurpose halls were opened in 2009. The campus can accommodate approximately 1000 students.The Kita International, governed by Kantis Kinder-Klub e.V., works closely with B.I.S. Children from around the world playexplore and learn about themselves and the world around them in a nurturing, stimulating environment. English is theofficial language. German and English native-speaking educators are available. Further information can be obtained from:Principal: Ms Kirsten Leang • email: [email protected] • phone: +49 (0)30 82 00 77 80.
BELIEFS & VALUES
B.I.S. Primary aims to provide a welcoming, caring, supportive setting for learning. Our curriculum is enriched with play,music, art, dance, and cultural events. Our teachers believe that each child’s natural curiosity is the origin of learning
and that we must respect each child’s level of readiness, ability, and curiosity as we promote learning. We encourageeach child to become an active group member by promoting cooperative and collaborative group learning. We provide astructured learning environment that fosters motivation and stimulates the desire to excel.
B.I.S. is accredited by the Council of International Schools (CIS), the New England Association of School and Colleges(NEASC,) and is an authorized International Baccalaureate (IB) World School. The Primary Years Programme (PYP) of theInternational Baccalaureate provides us with the framework within which we develop a curriculum aligned with the missionof our school and tailored to the needs of our students. The global network of IB World Schools is an active professionalcommunity and our school participates in and contributes to the development of the IB programme. Further informationon the International Baccalaureate can be obtained from their public website www.ibo.org.
The values that underpin all aspects of our school are articulated in the IB mission statement.The International Baccalaureate Organization (IBO) aims to develop inquiring, knowledgeable and caring young peoplewho help to create a better and more peaceful world through intercultural understanding and respect. To this end theIBO works with schools and governments and international organizations to develop international education and rigorousassessment. These programs encourage students across the world to become compassionate and lifelong learners whounderstand that other people, with their differences, can also be right.© International Baccalaureate Organization, 2007
The IB has identified a list of attributes that define an educated international person. This list is referred to as the IB Le-arner Profile and constitutes our long term learning outcomes. The attributes are explicitly targeted in all domains ofschool life: COMMUNICATORS • THINKERS • INQUIRERS • RISK-TAKERS • KNOWLEDGEABLE • BALANCED •PRIN-CIPLED • CARING • OPEN-MINDED •REFLECTIVE.
IB LEARNER PROFILE
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Express ideas and information in many ways
confidently.
Use their mind to considerideas and make judgments.
Have curiosity and activelyenjoy learning.
Are willing to take chancesfor greater success.
Explore ideas to build uptheir body of knowledge.
Participate in both physicaland academic activities.
Have integrity, honesty and a sense of fairnesswhich are used in making
correct choices.
Are compassionate andshow empathy for others
and have respect for the en-vironment.
Are willing to listen and consider other points of
view.
Give consideration to their own learning and acton their strengths and
weaknesses.
SCHOOL COMMUNITY
STUDENT BODYThe student body is international with over 50 different nationalities represented. German constitutes the largest linguisticgroup. Some students with German nationality have parents of different nationalities and language backgrounds or areinternationally mobile. English is the language of instruction.
STAFFThe Primary School has a staff of over 40. The teaching staff is predominately Anglophone coming from diverse nationalbackgrounds. As a rule German mother tongue teachers deliver German language classes and some teach specialistsubjects in English.
PARENT INVOLVEMENTThe school works closely with parents. There are two active parent bodies that support the development of the school:the Parent Teacher Association (PTA) and the Förderverein/Friends of B.I.S.
PARENT TEACHER ASSOCIATION (PTA)The aim of the PTA is to promote a strong school community and provide opportunities for members of B.I.S. to contributeto the life of the school. The PTA provides a forum for communication, an organisation for providing volunteer servicesand help for families to integrate into the school community. The PTA coordinates a wide variety of social events, clubsand activities throughout the year. All parents are automatically members of the PTA. The PTA is always looking to involve more parents and would value your contribution: [email protected]
FRIENDS OF B.I.S.The aim of the Friends of B.I.S. is to raise funds for projects and materials that cannot be financed by the school’s budget.All parents of B.I.S. students can become members by completing the membership application and transferring theannual fee. For more information contact: [email protected]
COMMUNITY HEALTH ACTION TEAM (CHAT)The aim of CHAT is to improve the health of the B.I.S. community. We work with the caterers to provide healthy school lunches,coordinate funding of the school vegetable garden, organise health weeks and provide information to parents on healthylifestyles. CHAT is always looking for new members. Please contact the Primary Principal if you would like to join.
CURRICULUM
Our curriculum is based on developmentally appropriate practices, promoting multi-cultural awareness and an acceptingview of the world. Families and the school work together in partnership to provide the best education possible for ourchildren. Assemblies, class newsletters, weekly whole school newsletters, school meetings, school-wide festivities, andregularly scheduled conferences allow the partnership to flourish.
In Grades 1 to 5, the programme includes Mathematics, English Language, German language, Science and Social Studies,Music, Drama, Art, Personal, Social and Physical Education. The subject area content is frequently learned through the-matic trans-disciplinary units of inquiry as required by the Primary Years Programme of the International BaccalaureateOrganization. The classroom teachers are responsible for most subjects, but are assisted by specialist teachers in Ger-man, Information and Communication Technology (ICT), Drama, Music, Art, Physical Education.
Due to the international nature of our student population, many children who have had little or no previous English-language school experience are enrolled at B.I.S. every year. A short English entrance test and/or interview are used todetermine if students newly enrolling at B.I.S. will require extra English instruction. To help support these students andtheir families during this time of transition, B.I.S. offers English as an Additional Language (EAL) instruction. Childrenwith moderate learning difficulties are also integrated at all grade levels and supported by our Learning Support staff.
More information on our curriculum can be obtained in our Curriculum Guide for Parents which can be downloaded fromthe school website.
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ADMISSION & PLACEMENT GUIDELINES
Berlin International School is delighted to receive applications from students of all nationalities who wish to benefit froman international education. Admission criteria are based on age, previous academic performance and conduct. WhereEnglish is an additional language, proficiency level is also tested by the school. The school requires parents and childrento attend an interview prior to placement. Once placement is decided, students will be invited to attend school for 2 trialdays after which a final placement decision is made. All students will undergo a six week observation period in order toconfirm the placement. Every attempt is made to place new students with others of their own age. Exceptions may bemade after thorough consultation with all parties concerned.While every effort is made to serve all children, occasionally a child’s special condition may limit the Berlin InternationalSchool’s ability to care for him/her in a group setting. Each case will be evaluated on its own merits and concerns or res-trictions will be addressed with parents on a one-to-one basis. Care of difficult or exceptional students should be discussedindividually with the admissions officer and principal to determine the ability of the Berlin International School to meetthose needs.Information about special needs of any student that is withheld from the school may jeopardize the placement of thatstudent, since an atmosphere of frankness and trust is essential to successful learning.
MIXING OF CLASSES
All classes are mixed every school year. This is a common practice in many international schools within and outside Ger-many. Based on recommendations by the homeroom teachers, PYP Coordinator and other faculty members, returningand new students are placed in homeroom classes. Towards the end of the school year, we will make tentative placementsof students in classes for the upcoming year, according to a set of clear criteria, which include:
Academic range and balance n Balance between new and returning students n Behaviour issues n English needs within theclass n Optimal peer relationships n Gender n Nationality (in order to maintain a spread and a balance in the class) n Size ofthe class n Special needs requirements within the class n Teacher’s professional judgment/experience/detailed knowledgeof child, considering academic and personal abilities and needs.
These recommendations are given very careful consideration and will remain tentative until after the arrival and assess-ment of new students is completed at the commencement of the next year. Class lists are initially developed independentof who the specific teacher may be. At an international school there is always a certain amount of movement amongstthe faculty as new teachers arrive and depart. Those teachers who remain may request a change to teach at a differentgrade level or may have been appointed into a different position and not be available as a homeroom teacher any longer.Parents and students will be informed of their respective class and teacher on the first day of school. We do not acceptrequests for specific classroom teachers.
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ARRIVAL & DISMISSAL PROCEDURESSchool opening hours: Monday - Thursday: 08.00h - 17.00h • Friday: 08.00h - 16.00h Please note that there is no supervision outside these times and that the offices are closed.
ARRIVALLessons start at 08.15h. Students should arrive at school no later than five minutes before lessons begin. Late entriesdisrupt the beginning of the day and should be avoided. Teachers welcome students in the classroom from 08.00h. Wekindly request parents to leave the building at 08.15h sharp so teachers can start their lessons on time.Students arriving late at school or leaving early miss out on the continuity of their own work and of important classroomroutines and this puts the child in the difficult position of having to catch up. It is our goal to keep tardy and absenteerates as low as possible and we ask for your assistance. Tardiness will be noted on the report card.If you arrive late, please report to reception upon arrival as the child will otherwise remain registered as 'absent'for the whole day.If your child needs to leave school early for an appointment or other reason, please let your child’s teacher know thatmorning so s/he can plan in advance. If you have an emergency reason for removing your child from school early, pleasecheck in with the office when you arrive.
DISMISSALLessons end at 15.10h Monday - Thursday and at 13.40h on Friday. At the end of the school day teachers supervise the dismissal of students. Parents are requested to wait outside thebuilding until 15.20h to allow an orderly end to the school day. After the dismissal you are welcome to enter the building.Children who are not remaining for an After School Activity should be picked up from the school grounds promptly atdismissal time. Please make arrangements to pick up your child immediately after any After-School Activities. If youprefer to have your child use public transportation or travel home independently, you are requested to inform the school.Please inform the school of any changes to your child’s normal routine.Students using the school bus service are escorted to the buses by staff. The activities programme begins at 15.15h. Students whose parents are unable to collect them are supervised in After School Care until 16.00h.
SCHOOL TIMETABLE
MONDAY - THURSDAY08.00h - 08.15h Registration time
08.15h - 08.45h Period 108.45h - 09.30h Period 209.30h - 10.15h Period 310.15h - 10.35h Morning Break10.35h - 11.20h Period 411.20h - 12.05h Period 512.05h - 12.55h Period 6 Lunch Break12.55h - 13.40h Period 7 Friday end of classes13.40h - 14.25h Period 814.25h - 15.10h Period 9 Thursday Assembly
15.10h - 16.00h After School Care G1-615.15h - 17.00h After School Activities
The Grade1 classes have their morning break at a different time. The scheduling is flexible to meet the needs of thestudents and the programme. On Thursday afternoons, the students engage in Primary School Assemblies. These may be whole school, grade levelor mixed grade level assemblies depending on the purpose. They provide an opportunity to foster a sense of community,to share achievements, to acknowledge students who demonstrate the attributes of the IB Learner Profile, to discussgrade level issues, to inform and to perform. Whenever appropriate or possible, parents will be invited to attend.
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SCHOOL CALENDAR & SCHOOL CLOSURES
Scheduled events, celebrations and school closures are recorded on the school calendar on the B.I.S. website, which isregularly updated. School closes on certain days during the year outside of the school holidays for teacher in-service and professional de-velopment and for parent conferences. The dates on which school is closed can be found on the school calendar on thewebsite. Reminders will be sent. Please note also that on the last day of each semester, there are no more formal classes. Children are given their reportcards in envelopes to take home and can celebrate the last hours with their teachers. School ends at 11.30h on these days.
ATTENDANCE PROTOCOL
Students are expected to attend school each day, all day. Those who are absent or late to school for any reason need tohave a parent call Mr Befort, the receptionist, phone 030 82 00 77 90 or fax 82 00 77 99 (or email [email protected] by 08.30h on the day of the absence. If a student is absent without notification, the school reservesthe right to contact the student’s home to confirm the absence. The phone call should be confirmed by a note written bythe parent or guardian explaining the reason for the absence or lateness. If your child is going to be absent, please notifythe homeroom teacher in writing ahead of time. In the case of illness or some other unexpected absence, please call re-ception in the morning and please have your child bring a doctor's note or a note from a parent when she/he returns toschool. During non-school hours, you may leave a message on the school's answering machine at 030 82 00 77 90 tosubstantiate the absence.
ILLNESS & DOCTOR’S APPOINTMENTSParents are urged to schedule doctor, dentist and other appointments after school hours or during vacations whereverpossible. Each absence must be excused in writing to the appropriate class teacher. After a student misses three days ofschool a formal written doctor’s note or certificate must be brought. Students who miss classes are required to completeall regular assignments and any additional work regarded as necessary by the teacher.
RELIGIOUS HOLIDAYSB.I.S. understands that students of various religions within the school observe diverse holidays. The school respects andaccepts observations of various holidays and requests that parents inform school of plans for absences due to the ob-servation of special religious holidays.
ABSENCES IMPACT LEARNINGWhen a student is absent from school and makes up homework and class work, only part of the learning process proceedsnormally. When students are absent, they miss:n The interaction which goes on in classroom discussions.n The learning which come through classroom activities.n The possibility to ask questions.n Participation in on-going small group work and projects.n The opportunity to use the school’s materials and tools for research.
SPECIAL LEAVEIf a parent requires permission for a student to be away from school for personal or family reasons, a written requestmust be approved by the Principal at least two weeks before the specified date. A form for special leave can be obtainedfrom the Primary School office.In the event of an emergency, parents may telephone the Principal to inform her of the need for students to leave school.Living internationally presents great opportunities for travel. We encourage families to take advantage of the many richexperiences that can provide lifetime memories. However, we hope that planned trips do not conflict with school days.We ask that when you plan trips, you schedule your flights to avoid having your child miss school days. Teachers will not be asked to make special arrangements for students who miss school because of planned holidays.Every effort will continue to be made to support the needs of students who miss school due to an illness, an emergencyor a situation beyond the family’s control.
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EXCUSE FROM CERTAIN ACTIVITIES If your child cannot participate in school activities such as physical education, swimming, etc., we require that you senda written notification to your child's teacher. Please state on the notification for how long your child will not be able topartake in these activities. If the child cannot produce a written notification, she/he will have to participate in the activity.
AFTER SCHOOL CARE (ASC)
The school day finishes at 15.10h for Primary School students. On Fridays, school finishes at 13.40h.
After School Care is available MONDAY - FRIDAY until 16.00h.
After School Care service is provided for those families who, through work or professional commitments, are unableto pick up their children at the school finishing times. If children need to stay at school until 17.00h, parents need to enrollthem in the After School Activity Programme.Children who need to stay in After School Care must be enrolled beforehand (except in cases of emergency). You mayregister your child for After School Care:n On a regular basis, either for specific days, weeks or for the complete service. n On an irregular basis, on unspecified days. In this case the parent must make the registration request at the latest onthe morning of the required day.
n In case of an emergency the child will be placed in After School Care until 16.00hThe After School Care service is coordinated by the school Welfare Officer. Parents must collect their children in theAfter School Care room (Cafeteria K.22).
AFTER SCHOOL ACTIVITIES (ASA)
The school runs a very active after-school extra-curricular activities programme. Activities are available in the arts, sportsand clubs. Details of the activities are sent home prior to each term to allow students to sign-up. For further information,contact the After-School Activities Coordinator, at [email protected] After School Activities are offered at additional cost by qualified teachers and change every semester. Places in someactivities are limited.
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SCHOOL TRANSPORT
B.I.S. has an outsourced school transport system. Parents need to sign up for the service with the bus company directly.Bus transfer is provided at additional cost. Details about bus transportation are available at the school office. Busesarrive and depart in front of the school.
It is vital that parents contact the bus company as well as the school's office if there is any change to your child’s dailyarrangements. In addition, it is the parents' responsibility to notify the bus company when the child will not be on thebus on a particular day. The driver will not leave the school grounds unless all children are accounted for.On the buses, no food, drinks or chewing gum are allowed.
HEALTH & SAFETY
SPECIAL NEEDSPlease advise your child’s teacher of any allergies, disabilities, fears, strong dislikes or any other conditions which affectyour child’s health, happiness, or ability to function in a group.
ILLNESSPlease call the reception by 08.30h am on the day your child will not be coming to school. For security reasons (your childmay be lost, missed the bus, etc.) we require that you call in person or send in a written notice of absence. Notification by a third party will not be accepted. Phone 82 00 77 90• Fax 82 00 77 99.
Children, who are running a fever, have a severe cold or otherwise appear to be too sick to be in school must be kepthome. Your child must be fever-free for at least a day before being sent to school. Contagious diseases such as pink eyeor strep-throat must be under control before your child is admitted back to school.If a child appears to be sick, she/he will be kept in the Infirmary for immediate pick-up by the parents.If your child is absent between 1 and 3 days, please send a written and signed notification to the classroom teacher.If your child has been absent for over 3 days, please send a doctor's statement indicating the dates of the illness.If your child required a doctor's visit or hospitalization (especially when having a contagious infection), please submit adoctor’s statement indicating your child is now fit to come back to school.
SENDING A CHILD HOMEIn the event it becomes necessary to send a child home due to illness, parents or the emergency contact listed in yourchild’s records will be notified and arrangements will be made for the child to be picked up at school. Remember that the students must be checked out through the office before they leave.
No child will be given permission to leave school without consent of the parent.
ACCIDENTSEmergency information authorization is required to be on file at the school for each child.The office staff will contact parents at the emergency contact numbers in your child’s file for any serious injury andillness as a matter of routine. When in doubt, the school will call and ask the parent to make a decision as to whether achild should remain in school, go home and/or receive medical attention.If we are unable to contact anyone concerning a sick or injured child, we will either call an ambulance or take your childto the nearest hospital.
MEDICATIONNo medication, whether prescription or over-the-counter, will be given to any student without written instructions fromthe child’s physician and/or parent. This includes commonly used medications such as Aspirin, cough syrup, and cough drops.
Should it become necessary for a child to take medication at school, please leave written instructions along with yoursignature with the School Welfare Officer.
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n In order for prescribed medication to be given to a student during school hours, the School Welfare officer shouldreceive a note from parents requesting medication administration, and the note should specify dosage, time of day, and length of treatment.
n All medication will be administered by the School Welfare officer. The medication bottle with prescribed medicationmust include: Name of student - Name of medication - Dose of medication - Scheduled time of medication.
No medication may be kept in the classroom by the student. All medication must be in the original container and clearlylabeled.
ALLERGIESPlease ensure that the school is accurately informed of all allergies. Due to the potential seriousness of nut allergies, nonuts are allowed in the Primary School.
Any contact with nuts could lead to a life threatening reaction and therefore the issue needs to be treated se-riously. Please do not send any food containing nuts to school with your child in general.
This would help us tremendously in our aim to create a safe and secure environment for all of our students. In case ofany additional questions, please do not hesitate to contact the Primary School Welfare Officer.
HEAD LICEParents need to inform the school immediately in case the children have head lice. Children infected with head lice mustbe treated and kept at home until all nits (eggs of lice) have disappeared.
Our staff will perform a thorough inspection.
All children with live lice or nits will be sent home immediately. Students will only be allowed back to school upon pre-senting a statement issued by health authorities certifying that the child is free of head lice.
SNACKS & LUNCHESStudents in the Primary School eat twice during each school day. Parents are requested to provide a snack for midmorning.We encourage the children to bring healthy snacks such as fruit, yogurt, sandwiches, and juice. Foods with a high sugarcontent or caffeine (such as chocolate) should be avoided. We have found that if snacks are too large, children often willnot eat well at lunchtime. Lunch is provided by the school. The students sit together in their class groups in the cafeteriaand the food is served in dishes. We wish to foster courteous table manners and independence and encourage the chil-dren to try all dishes.
SMOKINGSmoking within the building and on the school grounds is prohibited. There are to be no illegal substances served, con-sumed or otherwise used within the buildings or on the property.
FIELD TRIPS
Your child’s teacher will occasionally arrange class field trips. There may be also a school-wide field trip for all students ofthe school. We use a local school bus company or public transportation for trips away from the building. When a field trip is planned, parents will be notified prior to the event stating the location, time, transportation and event.Safety procedures will be explained and reviewed with the children. Children are encouraged to wear the school clothingon field trips.
At the beginning of the school year B.I.S. distributes a General Excursion Permission Form.
No student will be allowed to participate in a field trip without the written approval of the parent, via the parent’s signatureon the General Excursion Permission Form. If we do not have your explicit permission to take your child on the field trip, thestudent will be placed in a different class for the duration of the field trip. The cost of field trips is not included in the tuition fee.
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HOMEWORK
Homework at B.I.S. is seen as a way to reinforce, enrich and extend classroom learning. It allows students to self-assesstheir understanding of the work covered in class, fosters independence, and encourages ownership of work. We seehomework as a strategy to develop study skills at all levels and encourage students to complete tasks on their own.Homework will vary according to individual student needs, grade level and teacher's discretion. Language is fundamental to learning. To support language acquisition we ask parents to read with their children on a regularbasis. We also encourage parents to talk with their children and to ask questions about what they have done in schoolas this reinforces learning and is an invaluable time to connect with your child's school experiences.
PROMOTION & RETENTION
The success and welfare of our students are the prime concern of the professional staff at B.I.S. The staff constantlyassesses students. If a staff member has serious concerns about the academic success or personal development of astudent, that teacher will request a parent conference immediately.Promotion from grade to grade at B.I.S. is based on student performance with respect to all aspects of the curriculum andthe student’s academic and social development. Excessive absence can jepordize a student’s promotion to the next grade.Retention is occasionally determined to be in the best interest of the child. A decision to retain a student will only bemade after careful consideration and consultation with parents. The school will communicate with parents about specialsteps taken to support their child’s learning and will be informed of any decision to retain their child in a timely manner.
REPORTING & GRADING
Teachers provide feedback on student learning and report to parents in a variety of formats. Portfolio assessment is usedthroughout the school and teachers comment on student work and progress. Parent-Teacher conferences are scheduled inNovember. Student-led conferences take place in March. Rubric assessment is used for feedback on student work andin the written reports.
A written report is sent home at the end of each semester. Explanation of scores on the B.I.S. Primary Report Card.The report card gives a picture of the student’s progress and achievements during the semester. At all grades, there aresubject area and transdisciplinary unit of inquiry reports on student learning of specific objectives. The objectives relateto understanding of concepts, knowledge acquisition, skills development and attitudes to learning. Students are assessedaccording to how they perform against grade level expectations. There are four levels of criteria:
CRITERIA DEFINITIONS
Exceeds Student consistently performs above and beyond the grade level expectation.Grade Level Expectations Frequently the student is working on a programme that is designed for higher grade levels.
Fully Meets Student meets the expectation independently in all situations and is able to apply the skillGrade Level Expectations or knowledge consistently.
Partially Meets Student is consolidating knowledge and progressing towards the objective. Grade Level Expectations This could be applied when a student can only achieve the objective inconsistently. It would
also be applicable when the student can achieve part of an objective but not the entire objective.
Needs Attention Student is experiencing serious difficulties, or is not working towards the expectation although he/she has the ability.
Not Applicable The curricular content or skill has not been covered this semester.
Students in Grades 3 - 5 also receive a 1 – 6 number score in accordance with German law. This is an overall score forthe subject area and units of inquiry.
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GRADE DEFINITIONS CLASSES 3 - 5Grade Progress & Performance1/Excellent (Sehr Gut) Performance consistently exceeds grade level expectations.
2/Very Good (Gut) Performance is regularly of a high standard and fully meets gradelevel expectations.
3/Good (Befriedigend) Performance generally meets grade level expectations.
4/Satisfactory (Ausreichend) Performance demonstrates some areas of weakness but overall meets the grade level expectations.
5/Unsatisfactory (Mangelhaft) Performance is below grade level expectations. Several areas of weakness have been identified.
6/Poor (Ungenügend) Progress is not demonstrated & performance is significantly below grade level standard.
CHANNELS OF COMMUNICATION
The school communicates with parents through the Student Diary, notices from the Primary School office, letters fromthe teachers, the Principal and the Director, formal and informal conferences between parents and teachers, and throughvarious special meetings including Back-to-School Night, PTA Meetings. Parents are encouraged to contact their child’s teacher with any questions or concerns at any time.
The faculty and administration of B.I.S. are deeply committed to the welfare and progress of your child. During the courseof the school year, questions or concerns inevitably arise, and when they do, we encourage direct communication withthe school. The following steps are recommended:
n When parents would like to discuss their child’s schoolwork they should begin by seeing the teacher. Appointments withteachers may be arranged through the school office, or directly with the teacher.
n Concerns that cannot be resolved through a conference with the teacher, or questions of a more general nature concerningthe operation of the school and its programmes, may be discussed with the Principal. Appointments may be arrangedby the school office.
n The Director is the agent of the School Board, and is the normal channel of communication between the Board and parents.Questions about School policy should be addressed to the Director.
n If a problem cannot be resolved after a conference with the Director, it may be referred to the School Board. Communications directed to the Board should be in writing and should be addressed to the Chairperson of the Board.
SCHOOL PROPERTY
The school loans class books and library books on the understanding that students will return them in good condition.It is the responsibility of the student to make sure that these books are not stolen or damaged beyond reasonable wearand tear. Students who are unable to return, in reasonable condition, a book loaned to them by the School will be requiredto pay the replacement costs, including the cost of shipping.
Students are also responsible for appropriate use of other school property: the building, furniture, computers, library,science, and PE equipment. Any loss or damage to school property, whether accidental or deliberate, may require reim-bursement for the cost of replacement or repair.
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PERSONAL PROPERTY
Students must assume responsibility for personal property, sports equipment, and other items brought to school. Theseshould be appropriately labeled. We strongly advise that parents not send large amounts of money or valuable personalitems such as iPods, MP3 players, mobile phones or expensive toys with their children.
At no time are knives, toy guns, or other weapon-like objects allowed at school. If there is a question as to whether an itemis defined as a weapon, the administration will have the final say in determining its appropriateness at school. Violatorsof this policy could be subject to suspension or expulsion.
USE OF PHONES & CAMERAS
Students may request use of school telephones only in case of emergencies. Students may not use mobile phones or cameras during school hours. We are aware that mobile phones have become an im-portant and invaluable part of our modern lifestyle. The school understands there are times when possession of a mobilephone can provide a sense of safety and security while travelling to and from school, as well as enabling urgent calls orcontact for parents. However, we request your support in implementing the following:
n During school hours the use of mobile phones is not permitted on school grounds. If a mobile phone is brought to school,it has to be kept in the 'off' mode at all times.
n Any student found using a mobile phone in an inappropriate manner (bullying, harassing, intimidating) will have the phoneconfiscated and returned to the parent. The student would also be subject to the appropriate discipline code.
n Students bring mobile phones to school at their own risk.
n Parents do not to call their children on their mobile phones during school hours or call the school to talk with their childunless it is an emergency. Messages can be left with the school secretaries for delivery to your child.
n Parents will be asked to turn phones off when volunteering in classrooms and attending assemblies and meetings so that there is no disruption to the school’s programmes.
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CODE OF BEHAVIOUR
B.I.S. has a whole school Code of Behaviour, based on the 3R’s, Respect, Responsibilities and Rights, which reflects theIB Learner Profile. Both documents are used to communicate our values and desired behaviours and attributes.
THE 3 R’S ESSENTIAL AGREEMENTS‘Code of Behavior’ or essential agreements (‘rules’) for safe behavior in the B.I.S. community
The 3R’s Promise @ B.I.S.:Respect + Responsibility =>Rights
Help keep us a safe and caring community!
Our goal is for children to exercise self-discipline, empathic reciprocity and respect for each other’s needs while they workand solve problems together. They should feel independent and in control of good choices, respecting the IB-PYP attitudesB.I.S. seeks to instill. It is the hope that they will develop a long term intrinsic sense of accountability as global citizens, withan awareness, respect and appreciation for our multicultural community expectations and rules at B.I.S..
TOLERANCE n RESPECT n INTEGRITY n INDEPENDENCE n COOPERATION n EMPATHY n APPRECIATION n CREATIVITYCOMMITMENT n CURIOSITY n ENTHUSIASM
As part of our MISSION, we encourage individual and group achievement as well as academic excellence in a supportiveclimate of mutual respect and enthusiasm for learning. We are committed to promoting the values of international andmulticultural awareness and fostering a sense of ethical and social responsibility.
When students do not comply with our Essential Agreements, the following protocol is followed:1. A verbal reminder to the student coupled with support where needed.2. Mediation and reflection with a note in the Blue Book to parents. 3. A behaviour plan agreed with the homeroom teacher, counsellor, parents and sometimes the Principal.4. A meeting between the student , parents and Principal where a warning may be issued.5. Suspension in school or at home. Possible cancellation of the contract if the student continues to fail to comply.
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BIRTHDAY CELEBRATIONS
If you would like your child to celebrate their special day with their class at school you need to contact the class teacher.Birthdays are a very exciting event for children. If you choose to celebrate a child's birthday in school with snacks pleaseconsult first with your child's teacher to decide upon an appropriate arrangement that will not disrupt the class routine. Some children have serious allergies which may limit the types of foods they can safely eat. Individual treats are moredesirable (cupcakes, cookies, brownies, etc.) as they can be passed out without taking additional class time for cuttingand serving.
INVITATIONS TO PARTIES
To avoid hurt feelings and awkward situations for children, the school has a policy that forbids handing out party invitationsat school, unless all students of the homeroom are invited. It is appropriate for invitations to be mailed to the students’ homes.
LOST & FOUND
Personal property such as clothing, toys and school materials are the responsibility of the student and his/her family.The lost and found boxes in the basement contain unclaimed, unlabeled clothing. Clothing and shoes that are labeledcan be easily returned. Please put your child’s name on all outer garments, including hats and boots. At the end of each semester all items left in 'lost and found' will be donated to charity. Be sure to check the lost andfound box regularly. The school accepts no responsibility for money or valuables brought to school. Please label all ofyour child’s garments as well as personal items such as drinking bottles and lunch boxes.
TOYS FROM HOME
There are days your child’s class will have sharing days and teachers will notify parents as to what is appropriate (toysor other items) to bring for sharing. We ask that you read the information given to you by your child’s teacher at the beginningof the year. If an item is brought to school, we cannot be responsible for it. Money, guns, water pistols, electronic and wartoys and other toys of destruction are not acceptable at our school. The school will accept no responsibility for the loss of'Trade Cards' etc. and strongly discourage children from bringing these to school.
APPROPRIATE CLOTHING
Please consider the following and send your child to school in appropriate clothing. n children will have outdoor recess in all but extreme weather.n some activities are messy and clothing may be stained.n children must get changed independently – clothing and shoes should be comfortable and free of complicated fasteners. All grades change into indoor shoes while in the building. Please provide your child with a pair of indoor shoes to be keptat school.
VISITORS
Visitors are welcome, but they must make an appointment with a member of the administration first. Upon arrival, the visitor(s)must report to the office. We do not allow children to bring friends or relatives to school who are not students of B.I.S..
PARENT VOLUNTEERSParent volunteers are a vital part of our success with students. It is imperative however, that parents understand that whenthey are volunteering, they assume the role of a professional employee of the school. What they see individual students doin school is confidential. It should not be discussed. Children have different strengths and are developing at varying rates.
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Discussion about particular students outside the school is absolutely inappropriate. A parent who chooses to break thisconfidentiality will be asked not to volunteer again. We strive to protect our children's confidentiality, and believe that parentsappreciate this policy. The use of parent volunteers in the classroom is at the discretion of the teacher. Please contact your child's classroom teacher if you would like to offer your assistance.
SCHOOL COUNSELLING SERVICE
THE ROLE OF THE SCHOOL COUNSELLORThe school counsellor offers information, support, advice, guidance and counselling for the whole school community.Counselling is a confidential relationship which exists between the counsellor and one or more members of the schoolcommunity incorporating students, parents and teachers. It is intended to help to resolve, or cope constructively withproblems and developmental concerns. Students may decide to refer themselves by making an appointment with theschool counsellor, or in certain circumstances, they may be referred by their homeroom teacher, or by their parents.The counsellor will meet with the student privately and confidentially, in order to agree on a mutually acceptable courseof action that will aim to help resolve the current problem or issue that they wish to reconcile or cope with.
THE SCHOOL COUNSELLING SERVICE & THE REFERRAL PROCESSThe school counselling service aims to assist students who are experiencing personal difficulties which may interferewith their academic, personal, social or family life. A wide range of services and interventions are available to assist in ad-dressing problems or concerns which could relate to: student behaviour, relationships, parental split-up, bullying,friendship problems, alcohol/drugs, stress, someone ill or bereavement, etc.
Just about anything that really worries or concerns you. At B.I.S., needs are sensitively recognised, first through the caringrelationship between teacher (particularly the homeroom teacher) and student to resolve a student’s difficulties. Studentsand parents should always, where possible, firstly speak with the homeroom teacher. Where difficulties are more persistent,early detection will allow counselling to take priority over complaint and punishment. Students can independently seekcounselling or may be guided in this direction by a teacher, or their parents. The school counsellor will provide the studentan opportunity to work through his or her difficulties with someone who will be non-judgemental, caring and understanding.The counsellor will listen actively to the student, developing a supportive relationship based on sincerity and mutual respect.
MAKING AN APPOINTMENTThe school counsellor is in school every day from 08.00h – 16.00h. It is necessary for parents or carers to make an appointment by leaving a message in one of the counselling service postboxes or by emailing or telephoning the school counsellor’s office (details below).
CONFIDENTIALITYConfidentiality forms the cornerstone of the school counsellor’s work. The students, parents and teachers must be con-vinced of the safety of the counselling relationship to create trust. Confidentiality is always kept in balance with safety. Confidentiality is maintained in all circumstances except where harm to the student or others could take place.
If you need an urgent appointment then either call, email or leave a message in the post box and we will getback to you as soon as possible. Email: [email protected]: +49 (0)30 82 00 77 782 (Direct)A confidential postbox is located in the Primary School outside the School Counsellor’s office.
PRIMARY SCHOOL LIBRARY & MEDIA CENTRE
OPENING TIMESThe library is open to parents: 08.00h – 08.15h Monday - Friday • 15.20h – 16.00h Mondays, Tuesdays & Thursdays The library staff extends a warm welcome to all members of the B.I.S. community. The library media centre provides anenvironment in which teaching and learning takes place and students can independently follow their interests. The up-to-date library resources are also offered to encourage a love of reading and enjoyment of books.
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CIRCULATIONThe library collection is catalogued using the Dewey Decimal System. Circulation is performed by the librarian, the libraryvolunteers or by the designated library class helper with supervision of the library staff. Books are issued to the designatedpatron with help of the automation system. Books must be processed before leaving the library.
GENERAL REGULATIONSThe library can and should be used for reading, student research and other library connected activities depending on theopening hours. No food or drinks are allowed in the library. Conversation in a low voice only. Music players and mobilephones have to be turned off.
MEMBERSHIPAll B.I.S. primary students and teachers are automatically issued with book borrowing privileges. Parents wishing to be-come patrons should call into the library and a membership will be allocated.
LOAN & BORROWING LIMITSAll patrons may borrow books for a period of 2 weeks. If books are not renewed after the two weeks, the book becomesknown as ‘Overdue’.
LIMITATIONSGrade 1 & 2: 2 booksGrade 3, 4 & 5: 4 books (this includes a German and/or home-language book)Parents: 6 books
OVERDUEA week after a verbal reminder, an individual printed overdue slip will be given to the homeroom teacher to put in theStudent Diary for your information. After 4 weeks overdue, there will be a fine of Euro 0,15 Euro per day, Euro1,00 a week,up to a maximum of Euro 5,00.
DAMAGED OR LOST BOOKSIf a book is damaged or lost the student will buy/order the same book. The student will replace/pay for the book before anew book is issued. Student’s have to pay for a book with: Small damage: a fee of 3 Euro. Ripped covers & pages, but complete: a fee of 10Euro. Pages missing: a full payment/replacement. Fee prices are calculated by the age & condition of book.
LEAVING STUDENTA student leaving during or at the end of the school year has to return all the books to the library. He/she won’t receivetheir report cards until all books have been returned and all fees paid.
LIBRARY TEAMOur teacher-librarian is assisted by volunteers from our school community. You are welcome to offer some of your timeto support our wonderful library and take an active part in school life here at B.I.S.If you would like to join our team of volunteers, please contact the library volunteer coordinator: [email protected]
SAFETY & EMERGENCY REGULATIONS
DRILLSSpecial drills are planned by the primary school to train everyone in procedures to be followed in particular types ofemergency. Emergency exit procedures are clearly posted in all classrooms and public areas. Teachers are familiar withbasic emergency procedures and exit routes and model the required response and behaviour for their students.
EMERGENCY EVACUATION In the case of fire or other types of emergency, students, staff and visitors evacuate the school quietly without panic andin the least possible time.
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Possible Reasons for Evacuation:A fire in the school n Extreme weather conditions n Civil unrest n Spillage of hazardous chemicals n Bomb threat.
LOCK DOWNIn case of a danger from outside the campus or the intrusion in the building by unauthorized, armed individuals, a lockdown procedure is in place.
IN CASE OF FIREAt the sound of the fire alarm, students, staff, and visitors must report to their assigned area and await further instructions.
IN CASE OF A LOCAL OR NATIONAL EMERGENCYIn case of a local, national emergency, or bomb threat, an emergency alarm will sound and the intercom system may beused. Students and staff will report directly to their classrooms to await further instructions. Everyone will be informedwhether to remain on campus or evacuate the school.
WHEN IT IS UNSAFE TO SEND CHILDREN HOMEIf the school authorities believe it is unsafe to allow children to travel home, the children will be kept at the school andsupervised by teachers until: It is safe to travel home or a parent collects the child. The school will endeavour to contact allparents by phone to explain what is happening and provide them with the opportunity to collect their children from theschool. In the case of a major emergency, we ask that parents not phone the school because this will congest the lines andprevent us from contacting parents.
EMERGENCY TEAM:Hubert Keulers, Director n Kirsten Leang, Kita Principal n Helen Kelly, Primary School Principal n Michael Cunningham,Secondary School Principal n Claudia Merten, Assistant Primary Principal n Ramona Müller, First Aid – Primary & SecondarySchool, Bus Transport & After School Care Coordinator n Karen van Rosen, Primary School Counsellor n Dorothee Kaitila,Secondary School Counsellor n Martin Tack, Janitor Primary School n Bernard Narloch, Janitor Secondary School.
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TRAFFIC GUIDELINES FOR PARENTS & DRIVERS
Since a few years a cross walk helps to ensure that our students get to school safely. This new traffic management featureat Lentzeallee is only one part of the combined efforts of Berlin International School and the respective Berlin Traffic PoliceSection (Polizeiabschnitt 25). Please be aware that the following rules and guidelines are in effect for parents as well asdrivers who are involved in the transportation of students to and from school.n PLEASE INSTRUCT YOUR CHILD TO USE THE CROSS WALK AND SET A GOOD EXAMPLE BY USING IT CORRECTLY.n PLEASE DO NOT INSTRUCT YOUR CHILD TO WAIT FOR YOU AT OR ON THE CROSS WALK. If you need to pick up a child in front of the school during or after school hours and your child is old enough to come tothe gate by him/herself, please instruct him/her to wait behind the gate on the school premises.
n OUR STAFF ARE INSTRUCTED TO SEND STUDENTS WHO ARE WAITING TO BE PICKED UP AT OR ON THE CROSSWALK BACK ON THE SCHOOL PREMISES.
n YOU MAY NOT STOP YOUR CAR NEXT TO A PARKED CAR ON THE FAR SIDE OF LENTZEALLEE TO DROP OFF YOURCHILD BETWEEN 08.00h & 08.30h, OR TO PICK-UP YOUR CHILD AT15:30h. DOING SO CAN ENDANGER THE SAFETYOF YOUR CHILD AS WELL AS THE SAFETY OF OTHER STUDENTS AND DRIVERS.
PLEASE NOTE:n PARKING THE CAR IN THE DESIGNATED SCHOOL BUS AREA IS STRICTLY PROHIBITED!You may use this area in order to drop off students. Parking in front of the school is strictly prohibited (Halteverbot). Between08.00h & 17.00h, this area is constantly in use by school busses (for fieldtrips, transportation of students to and from thegym/sports fields etc.) Please do not assume that the bus area in front of B.I.S. can be used for parking just becauseclasses have started. THE PROHIBITED PARKING AREA (HALTEVERBOT) IS VALID FROM 07.00h UNTIL17.00h!If you need to pick up your child in front of the school during school hours and your child is old enough to come to the gateby him/herself, please inform Mr Befort in advance. If your child needs to be picked up personally by you from the class-room, we kindly ask you to find legal parking.OUR STAFF IS INSTRUCTED TO RECORD YOUR LICENCE PLATE NUMBER IN CASE OF A BREACH OF THESE GUIDE-LINES. THE DATA WILL BE COLLECTED AND THE RESPECTIVE PARENTS WILL BE ASKED TO MEET WITH THE AD-MINISTRATION. THANK YOU IN ADVANCE FOR YOUR SUPPORT TO CREATE A SECURE ENVIRONMENT FOR YOUR OWN CHILD ANDFOR ALL OF OUR STUDENTS.
Sincerely yours,Hubert Keulers, Director, Berlin International School Sabine Achterberg, Polizeikommissarin, Polizeiabschnitt 25
PRIMARY SCHOOL PRINCIPALMs Helen Kelly [email protected]
ASSISTANT PRINCIPAL Ms Claudia [email protected]
PRIMARY SCHOOL SECRETARY Ms Iris [email protected]. +49 (0)30 82 00 77 - 790 • Fax +49 (0)30 82 00 77 99
PYP COORDINATORMs Angeline [email protected]
PRIMARY SCHOOL COUNSELLORKaren van [email protected] Phone +49 (0)30 82 00 77 782
RECEPTIONMr Peter BefortDirectly in front of the main entrance gate is the receptionist’s office. Our friendly colleague can give you directions:Monday – Thursday: 08.00h – 13.00h & 14.00h – 16.00hFriday: 08.00h – 12.30h & 13.30h – 15.45h [email protected] Phone +49 (0)30 82 00 77 90 • Fax +49 (0)30 82 00 77 99
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ADMISSIONS OFFICER(admissions, departures, contracts)Ms Ute Harris +49 (0)30 82 00 77 [email protected]
WELFARE OFFICER(first aid, medication, allergies, after school care, bus transport)Ms Ramona Müller+49 (0)30 82 00 77 [email protected]@berlin-international-school.de
AFTER SCHOOL ACTIVITIES COORDINATORMr Julian Stü[email protected]
IMPORTANT PHONE NUMBERS
ABSENCE • LATENESS • EMERGENCIESSchool Reception: Mr Peter Befort +49 (0)30 82 00 77 90
CONTAGIOUS ILLNESSES • MEDICATIONS• ALLERGIES • BUS TRANSPORTATIONWelfare Officer: Ms Ramona Müller +49 (0)30 82 00 77 784
ALL OTHER INQUIRIESPrimary School Office: Ms Iris Dethleffsen +49 (0)30 82 00 77 99
THE WORLD IN A CLASSROOM
FULLY ACCREDITED BY THE COUNCIL OF INTERNATIONAL SCHOOLS (C.I.S.) • THE NEW ENGLAND ASSOCIATION OF SCHOOLS & COLLEGES (NEASC)
Lentzeallee 8/10 & Lentzeallee 12/14 • 14195 Berlin-Dahlem • Fon +49(0)30/82007790 • Telefax +49(0)30/82007799Internet: www.berlin-international-school.de • E-Mail: [email protected]
Officially recognised by the Berlin Department of Education • Member of ECIS, I.B., NEASC, AGIS & VDPStaatlich anerkannte Ersatzschule • Schulträger: Private Kant-Schule e.V.
STATUS: PROVISIONAL EDITION, AUGUST 2013 © 2013 PRIVATE KANT-SCHULE e.V. • PHOTO: SÖREN MÜLLER • DESIGN: ARTWORK GEWECKE
