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Effective Presentations Skills
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Agenda Introduction.
Planning Your Presentation.
The Presentation Sequence.
Effective Presentation Techniques.
Cretating Effective Visual Aids
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DefinitionsPresentation
Something set forth to an audience forthe attention of the
mind
Effectiveproducing a desired result
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Great speake
rsarent bo
rn,they are trained.
PresentingisaSkill
Developed throughexperienceandtraining.
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BUILD SELF CONFIDENCE
DEAL WITH COMMON FEARS
DEAL WITH NERVES
PREPARE TO SPEAK
INTRODUCTION TO PRESENTING
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Causes of the Anxiety/Fear
Fear of the Unknown OR Loss of Control
Fight or Flight Mode No Backup Plan
No Enthusiasm For Subject
Focus ofAttention
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Effective Presentations
Control Anxiety Dont Fight It
Audience Centered Accomplishes Objective
Fun For Audience
Fun For You Conducted Within Time Frame
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Why Give A Presentation?
Three Main Purposes
1. Inform
2. Persuade
3. Educate
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Part 2:Planning Your Presentation
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Planning Your Presentation1. Determine Purpose2. Make a strong
opening
3. Select key points4. Know/Assess Your Audience
Success depends on your ability to reachyour audience.
Size Demographics Knowledge Level Motivation
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PlanningA Presentation
3. Plan Space
Number of Seats SeatingArrangement
Audio/Visual Equipment
Distracters
4. WhatDay and Time?
AnyDay!
Morning
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More Planning5. Organization
Determine Main Points (2-5)
Evidence
Transitions
Prepare Outline
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Organizing Your Presentation
Organizational Patterns
Topical
Chronological
Problem/Solution
Cause/Effect
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Presentation Outline
Keyword Reminders
Conversational Flow Flexibility
More Responsive to Audience
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Part 3:The Presentation Sequence
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Presentation Sequence
1. Build Rapport.
2. Opening Your Presentation.3. Completing The Opening.
4. Presenting Main Point.
5. Concluding your Presentation.
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#1: Build Rapport
relation marked by harmony or affinity
Audience members who trust you and feelthat you care
Start Before You Begin Mingle; Learn Names
Opportunity to reinforce or correct audienceassessment
Good First Impression
People Listen To People They Like
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#2: Opening Your Presentation Introduce Yourself Why Should
They
Listen
GetAttention, Build More Rapport,Introduce Topic Humor
Short Story Starling Statistic
Make Audience Think
Invite Participation
GetAudience Response
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#3Completing the Opening ClearlyDefining Topic
If Informative Clear parameters for content within time
If Persuasive Whats the problem
Who cares Whats the solution
Overview
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#4: Presenting Main
Points (Solution)
Main Point-Transition-Main Point-
Transition-MainPoint.. Supporting Evidence
Examples
Feedback & Questions From Audience Attention to, and Focus
on, Audience
(Listening)
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#5: Concluding Your
PresentationGoal
Inform audience that youre about to close
Summarize main points
Something to remember or call-to-action
Answer questions
Tell em What You Told em.
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Part 4: EffectivePresentation Techniques
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Presentation Style3 Elements
1.Vocal Techniques Loudness
Pitch
Rate
Pause
Deviations From the Norm for Emphasis
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Presentation Style (cont)3 Elements
2.Body Language Eye Contact,
Gestures,
Posture
3. Use of Space
Can Everyone See You?
Movement
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Common Problems
Verbal fillers
Um, uh, like
Any unrelated word or phrase
Swaying, rocking, and pacing
Hands in pockets Lip smacking
Fidgeting
Failure to be audience-centered
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5 Presentation Tips
1. Smile
2. Breathe3. Water
4. Notes
5. Finish On Or Under Time
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Part 5:Creating Effective Visual Aids
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Visual Aids
Enhance Understanding
Add Variety Support Claims
Lasting Impact
Used PoorlyADistractionIneffectivePresentation
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Visual Aids - Examples
PowerPoint Slides
Overhead Trans Graphs/Charts
Pictures
Films/Video Flip Charts
Sketches
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Visual Aids Should Supplement presentation
Outline of main points
Serve audiences needs, not speakers
Simple and clear
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Main Point 1: The Purpose of
Using Visual AidsVisual aids support your ideas and improve
audience comprehension of your
presentationVisual aids add variety to your presentation
bygiving the audience a break fromlistening and letting the see
something
Visual aids help illustrate complex ideas orconcepts and are
helpful in reinforcing yourideas
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Visual Aids
Improve comprehension
Add variety
Illustrate complex ideas
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Be Visible Titles should be 38-44 pt. font size
Text should be 28 pt font size
Use color wisely
Contrasting colors
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