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President's Planning Council MEETING MINUTES Monday, May 7, 2018 Call to Order: 9:01 a.m. In Attendance: YeVonne Allen, Elena Bubnova, Cheryl Cardoza, Jill Channing, Gwendolyn Clancy, Melissa Deadmond, Thomas Dobbert, Catherine Edlebeck, Julie Ellsworth, Roni Fox, Karin Hilgersom, Mike Holmes, Randall Hudson, Andrew Hughes, Michelle Montoya, Julie Muhle, Marie Murgolo (via phone), Jim New, Jonathan Reddick-Lau, Kim Tran, Amy Williams, James Kuzhippala, Huong Ngo, Hallie Madole Tobacco Free Campus Committee Committee members James Kuzhippala, Huong Ngo and Hallie Madole of the Tobacco Free Campus Committee presented the results of the Tobacco Free Campus survey to the Council. Discussion was held on considerations going forward for smoking on campus including possibility of smoking huts, keeping students on campus and employee productivity. The council agreed unanimously to endorse the resolution presented by the Tobacco Free Campus Committee with the following changes: Change title to “Resolution to Support Tobacco Cessation on TMCC Campus”. Change the last sentence to “Students, staff, faculty, and visitors are asked to refrain from using tobacco products including cigarettes, cigars, pipes, hookah, e-cigarettes and smokeless tobacco products outside of designated smoking areas.” SGA Follow-Up on Student Publications Definition TMCC Student Government representatives Randall Hudson, Vice President, and Kimberly Tran, President, reported on feedback from their constituents regarding the Student Publications Definition. Concerns were reported that the definition appears to require a college club advisor and recommendations were made that it be changed to a Faculty Advisor, or Academic/Administrative Faculty. The Council agreed to change “college club advisor” to “publication advisor” within the Student Publications Definition. Motion to Approve Student Publications Definition: Amy Williams Second: Cheryl Cardoza Vote: 17 In Favor / 0 Opposed / 1 Abstention Library Strategic Plan Dr. Jill Channing, Dean of Liberal Arts, presented the 2017-2022 Library Strategic Plan along with mission and Dr. Channing highlighted three goals: Increase faculty and student awareness and use of library resources and services. Increase satisfaction with library services and facilities. Increase community outreach, collaborations and library sponsored events. Page 1 of 2; President's Planning Council Meeting Highlights – May 7, 2018 Created: 8/30/2018; Rev: 8/30/2018 TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.

President's Planning Council Meeting Minutes - May 7, 2018 · 2018-05-07 · mBreathe Easy onthly meetings 2 TF survey results knowledge and policy smoking rate on Committee Conference

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  • President's Planning Council

    M E E T I N G M I N U T E S Monday, May 7, 2018

    Call to Order: 9:01 a.m.

    In Attendance: YeVonne Allen, Elena Bubnova, Cheryl Cardoza, Jill Channing, Gwendolyn Clancy, Melissa Deadmond, Thomas Dobbert, Catherine Edlebeck, Julie Ellsworth, Roni Fox, Karin Hilgersom, Mike Holmes, Randall Hudson, Andrew Hughes, Michelle Montoya, Julie Muhle, Marie Murgolo (via phone), Jim New, Jonathan Reddick-Lau, Kim Tran, Amy Williams, James Kuzhippala, Huong Ngo, Hallie Madole

    Tobacco Free Campus Committee

    Committee members James Kuzhippala, Huong Ngo and Hallie Madole of the Tobacco Free Campus Committee presented the results of the Tobacco Free Campus survey to the Council. Discussion was held on considerations going forward for smoking on campus including possibility of smoking huts, keeping students on campus and employee productivity.

    The council agreed unanimously to endorse the resolution presented by the Tobacco Free Campus Committee with the following changes:

    • Change title to “Resolution to Support Tobacco Cessation on TMCC Campus”.

    • Change the last sentence to “Students, staff, faculty, and visitors are asked to refrain from using tobacco products including cigarettes, cigars, pipes, hookah, e-cigarettes and smokeless tobacco products outside of designated smoking areas.”

    SGA Follow-Up on Student Publications Definition

    TMCC Student Government representatives Randall Hudson, Vice President, and Kimberly Tran, President, reported on feedback from their constituents regarding the Student Publications Definition. Concerns were reported that the definition appears to require a college club advisor and recommendations were made that it be changed to a Faculty Advisor, or Academic/Administrative Faculty.

    The Council agreed to change “college club advisor” to “publication advisor” within the Student Publications Definition.

    Motion to Approve Student Publications Definition: Amy Williams

    Second: Cheryl Cardoza

    Vote: 17 In Favor / 0 Opposed / 1 Abstention

    Library Strategic Plan

    Dr. Jill Channing, Dean of Liberal Arts, presented the 2017-2022 Library Strategic Plan along with mission and Dr. Channing highlighted three goals:

    • Increase faculty and student awareness and use of library resources and services.

    • Increase satisfaction with library services and facilities.

    • Increase community outreach, collaborations and library sponsored events.

    Page 1 of 2; President's Planning Council Meeting Highlights – May 7, 2018 Created: 8/30/2018; Rev: 8/30/2018

    TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.

    http:http://eeo.tmcc.edu

  • President's Planning Council Meeting Minutes

    Planning Council Committee Updates

    • Academic and Student Services Committee No report.

    • Accreditation Committee No report.

    • Budget Committee Jim New distributed a handout of FY19 Budget Committee RAP Recommendations (see attached).

    • Diversity Committee No report.

    • Enrollment Management Committee No report. Elena Bubnova reminded the Council that Moms On The Run sign-ups end this Wednesday, May 9, 2018.

    • Facilities Committee No report.

    • Technology Committee Thomas Dobbert reported that the committee met last Thursday for the last time this semester. Discussions were held on ADQA requirements.

    New Business/Future Agenda Items

    • New copy and printer roll out.

    • Part-time faculty facilities (make a sticky campus for pt faculty?) and printing (including troubleshooting).

    Meeting Adjourned: 10:43 a.m.

    Page 2 of 2; President's Planning Council Meeting Minutes Rev.: 8/30/2018

    TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.

    http:http://eeo.tmcc.edu

  • Planning Council Minutes 5/7/2018 ATTACHMENT 1

    Truckee Meadows Community College

    Resolution to Support a Smoke and Tobacco-Free Campus

    The Nevada Clean Indoor Air Act (NRS 202.2483) prohibits smoking in government buildings and public places, and permits organizations to voluntarily create non-smoking areas.

    TMCC is committed to promoting a healthy campus community by supporting a smoke-free and tobacco-free environment to protect the health and safety of students, faculty, staff, and visitors.

    TMCC acknowledges the established risks associated with tobacco use, smoking and secondhand smoke exposure. It is our goal to promote a productive environment, and encourage health and wellness for our entire constituency.

    Students, staff, faculty, and visitors are asked not to use tobacco products including cigarettes, cigars, pipes, hookah, e-cigarettes, and smokeless tobacco products at any of TMCC’s sites.

  • Planning Council Minutes 5/7/2018 ATTACHMENT 2

    Washoe County Health District Tobacco Free Campus Policy

    Evaluation Report April, 2018

    Huong Ngo, Health Educator Erin Dixon, Public Health Supervisor Washoe County Health District Washoe County Health District Community and Clinical Health Services Community and Clinical Health Services

    Kelli Goatley-Seals, Health Educator Coordinator Washoe County Health District Community and Clinical Health Services

  • Planning Council Minutes 5/7/2018 ATTACHMENT 2

    Tobacco-free Campus Survey Program Background:

    In Northern Nevada, the University of Nevada, Reno (UNR) and Western Nevada College (WNC) became tobacco-free campuses in August 2015 and August 2017 respectively. Since 2016, Washoe County Health District (WCHD) has been working with Truckee Meadows Community College (TMCC) to help support efforts in promoting and adopting tobacco free campus policies.

    Evaluation Project Description: An online survey was administered to campus academic faculty, administrative staff, classified employee, and students to determine levels of support for a tobacco-free campus policy.

    Survey Methods: A campus survey was developed by TMCC Tobacco-Free Committee with feedback from the WCHD and the Department of Health and Human Services. The online survey contained a total of 11 questions, and was administered through TMCC’s SurveyMonkey. The online survey was conducted from March 1st until March 31st, 2018. The WCHD provided 20 $5 Starbucks gift cards to respondents who submitted a complete survey.

    The survey examined the following process evaluation constructs: behaviors, perceptions and beliefs. The survey also assessed the policy support to measure the outcome evaluation.

    Results: Survey Key Findings Respondent Characteristics

    Among 419 respondents:

    o 30% (122) of the respondents were students. Among students, 19% (23) were smokers. o 28% (115) were academic faculty. Among academic faculty, 9% (10) were smokers.

    o 22% (93) were administrative faculty / staff. About 6% (6) were smokers among this group.

    o 15% (64) were classified employee. Among classified employee, 18% (12) were smokers o 6% (24) of the respondents were other. There were no smokers among this group.

    88% (368) of respondents were non-smokers, and 12% (51) were smokers.

    Perceptions & beliefs

    57% of respondents reported that secondhand smoke on campus typically bothers them a lot or a little (15% and 45% respectively), and 43% report that it didn’t bother them at all.

    70% of respondents believed that TMCC should become a tobacco-free college.

    Policy Support

    69% of respondents were strongly or somewhat in favor of TMCC adopting a tobacco-free policy

    (56% and 13% respectively), 12% were neutral, and 19% were somewhat or completely against

    adopting a tobacco-free policy (6% and 13% respectively).

    Behaviors

    85% of respondents have never used tobacco products at a TMCC site.

    15% of respondents have used tobacco products at a TMCC site.

    1

  • Planning Council Minutes 5/7/2018 ATTACHMENT 2

    Discussion The key findings from this survey indicate that there is an overall support for TMCC to adopt a tobacco-free campus policy, which shows consistent support from campus members towards a tobacco-free policy compared to the previous survey in 2016. Among 251 respondents who completed the 2016 tobacco-free campus survey, 67% of respondents supported TMCC adopting a tobacco-free policy. Also, 70% of the respondents believed that tobacco use on campus can be changed by a tobacco-free policy.

    The majority of respondents who were non-smokers believed that TMCC should become a tobacco-free college to protect campus members, and especially those who have health conditions from the exposure of secondhand smoke.

    Around half of the qualitative responses from both supporters and non-supporters suggested that designated smoking areas should be allowed. Other responses mentioned focusing on tobacco education, enforcement issues, environmental scan for cigarette butts and hot spots, and concerns about long-term staff who are smokers.

    Recommendations for next steps:

    Continue to provide educational outreach and participate in national tobacco-free activities /

    events on the TMCC campus to increase awareness of tobacco-free campus policy among

    campus members.

    Reach out to veterans as a new target population to provide tobacco cessation education and

    resources.

    Increase campus members engagement and support towards adopting a tobacco-free campus

    policy.

    Increase the communication channels with campus members and decision makers in terms of

    tobacco-free committee’s efforts and progress.

    2

  • Planning Council Minutes 5/7/2018 ATTACHMENT 3

    Tobacco-Free Committee Report

    Logic model reflects the committee’s strategies and efforts in promoting and adopting a tobacco-free campus policy.

    Inputs Activities Outputs Short-term Intermediate Long-term

    Outcomes Outcomes Outcomes Truth Initiative Breathe Easy 15 Breathe Easy

    tobacco-free grant committee members Adopt TF campus Change in Decreased

    Breathe Easy monthly meetings 2 TF survey results policy knowledge and smoking rate on Committee Conference calls 170 petition

    Change in smoking attitudes towards campus WCHD staff with partners signatures behaviors among smoking and TF Decreased Partners from Weekly tabling & TF report campus members policy among exposure to Department of national TF events Meeting agendas Healthy campus campus members secondhand smoke Health & Human TF campus surveys & minutes

    Increased # of Increased rate of Decreased Services, UNR & Media efforts in Media advisory & 100% TF college campus members tobacco-related WNC promoting TF press release campuses in utilizing tobacco illnesses TMCC Tobacco- campus TF campus policy Northern NV cessation Free (TF) Website Draft the policy TF signage Environmental,

    resources Free educational Build campus Designated health & financial

    benefits

    tobacco cessation Provide education all campuses resources & presentation

    materials & members support smoking areas at

    Background

    Conducted the second

    Breathe Easy Initiative social tobacco-free campus survey. TMCC established Conducted the media campaign started to

    designated smoking areas at Second presentation at the first tobacco-free raise awareness for a all campuses. Planning Council to move campus survey. tobacco-free campus.

    Spring 16 Summer 16 Fall 16 Spring 17 Summer 17 Fall 17 Spring 18

    First presentation at the

    Planning Council to move

    forward with the policy.

    The campus petition started to

    receive policy support from

    TMCC was awarded $10,000

    Truth Initiative grant.

    The tobacco-free committee

    was formed.

    Tobacco-Free committee

    started outreach and

    educational activities.

    forward with the resolution.

    campus members.

  • Planning Council Minutes 5/7/2018 ATTACHMENT 3

    Key points

    Secondhand smoke (SHS) contains more than 7,000 chemicals, and causes coronary heart disease, stroke, and lung cancer.

    There is no safe level of SHS exposure (CDC, 2017). As of April 2018, there are at least 2,164 100% smoke-free campus sites

    nationwide. Tobacco-free policies are a growing trend on college campuses across the U.S. Specifically, UNR &WNC went

    tobacco-free in 2015 and 2017 respectively. UNLV is also drafting a tobacco-free policy.

    The ultimate goal of adopting a tobacco-free policy is to protect non-smokers on campus from secondhand smoke, prepare

    students who are smokers for work sites that prohibit smoking and Improve quality of working and academic environment

    for faculty, staff, employees, and students. In terms of enforcement, the tobacco-free committee aims for a social

    enforcement strategy.

    Although the majority of campus members are in favor of having designated smoking areas / smoking huts, there are several

    barriers and challenges that obstruct implementation, such as cost, lack of funding support, ADA requirements, and 100% TF

    campus requirements.

    In regards to treatment and support, the Breathe Easy committee provides free quit kits and educational materials to

    individuals who want to quit smoking. Individuals who experience stress related to addictive behaviors can utilize TMCC’s

    Employee Assistance Program or personal/crisis counselling. In addition, the committee also refers free tobacco cessation

    resources in the community to campus members.

    The Nevada Revised Statue (NRS 202.2491.7c and NRS 202.2483.12e) prohibits indoor and outdoor smoking at government

    buildings, including any component of the Nevada System of Higher Education. TMCC may fall under the NRS categories of

    prohibiting indoor and outdoor smoking on campus.

    Surveys – both surveys show a strong support towards TMCC adopting a tobacco-free campus policy.

    2016 survey had 251 respondents.

    67% of respondents supported TMCC adopting a tobacco-free policy.

    70% of the respondents believed that tobacco use on campus can be changed by a tobacco-free policy.

    82% of the respondents agreed that tobacco-free policy protects campus members from secondhand smoke.

    14% of faculty believed a tobacco-free policy would positively affect their working environment.

    44% of students believed a tobacco-free policy would positively affect their academic environment.

    2017 survey had 419 respondents.

    70% of respondents believed TMCC should become a tobacco-free college.

    69% of respondents were strongly or somewhat in favor of TMCC adopting a policy (59% and 13% respectively), 12%

    were neutral, and 19% were somewhat or completely against adopting a policy (6% and 13% respectively).

    http:202.2491.7c

  • Planning Council Minutes 5/7/2018 ATTACHMENT 4

    A student publication is defined as any matter which is prepared, substantially written, and/or published by students, which is distributed or made available, either free of charge or for a fee, to members of the student body, and which is prepared under the direction of a college club advisor and approved by the Vice President of Student Services and Diversity, the Vice President of Academic Affairs or his/her designee.

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    � ̇ � � � ̆ ̇ � � � ̨ � Planning Council Minutes 5/7/2018 ATTACHMENT 5

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