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SOUTH CENTRAL LOS ANGELES REGIONAL CENTER

MINUTES OF THE BOARD OF DIRECTORS MEETING

September 25, 20187:00pm - 9;00pm

President, Alfredo Farfan opened the September 25, 2018 Board Meeting with roll call:

Members Present:

Alfi-edo Farfan

John WagonerAscary Navarro

Imia Nunez

Ramona GallegosDiana Ugalde

Jesus Murillo

Teyanna WilliamsDeShawn Kelly

Members Absent:

Kiisten Gozawa

Wanda Catliran

Mark Grimes

Stephanie Aiiaud

Javier Cortez

Sherita Rogers

Staff Present:

Dexter Henderson

Deanna Corbin

Kyi a LeeIda Dacus

Roy DoronilaPatricia Jimenez

Kim Bowie

Teodoro Bilbao

Marsha Mitchell

Kannell Walker

Desiree BoykinCresha Pree

Mari cel Cruzat

Kimberly BernardezChris Soto

Jesse Rocha

Joseph VelasquezJohn Probst

Public: (From sign in sheet)

Amanda Arambola Mary LopezSofia Cervantes

Maria VerdugoMisael L. Perez

Mima EspinalAmanda Arambula

Maria LopezElizabeth Gastelum

Emma VasquezJuan M. Jacinto

Emma Orozco

Marta Alvarado

Karina Saldana

Alicia V. Ladera

Cecilia Granados

Daniel Becerra

Maria Moreno

Ruby SaldanaLeticia AnayaShawn BaileyEsperanza Taylor Angel Dominguez

Sandra Marchelli

Silvia Diaz

Alfonso Gonzalez

Mariela Gastelum

APPROVAL of BOD MEETING MINUTES - Alfredo Farfan

President, Alfredo Farfan requested the board’s approval of the July 24, 2018 Board Minutes.

BOARD ACTION:

To Approve SCLARC Board Minutes of May 22, 2018 with revisions suggested.M/S/C: R. Gallegos/ T. Williams/ Unanimous

SCLARC BOD MeetingSeptember 25, 2018Page 2

BOARD MEMBERSHIP - Alfredo Farfan

Mr. Farfan announced that if anyone is interested in being part of the board they can go towww.sclarc.org download the application and complete it. We will review the applications and interviewthe candidates we see fit to join the board. Also right now we have some applications that have alreadybeen submitted. Mr. Farfan asked the board for volunteers to interview potential board members.DeShawn Kelly, Ramona Gallegos and Ascary Navarro volunteered to interview potential candidates.

EXECUTIVE COMMITTEE REPORT - Alfredo Farfan

Mr. Farfan reported that the Executive Committee met on September 13, 2018. We discussed severalissues including our annual Board Retreat, Executive Director’s Review, Board Membership, Agenda forBOD Meeting and Real Estate Update.

CONSUMER ADVISORY COMMITTEE - Ascary Navan o

Mr. Navarro announced that in the month of August they had guest speakers Christopher Soto andValeria Salceda who spoke about Self-Determination. In addition, Dr. Kim Bowie discussed theperformance contract for the upcoming year. In the month of September the CAC had guest speakersJuan Pasillas and Alexandra Perezchica from Verdugo Jobs Center who spoke about Social Security.Additionally, they discussed about the Work Incentives Planning and Assistance Program which helpsconsumers obtain jobs, receive training, build new skills, and have self-sufficiency. Lastly, Ascaryannounced that the Best Buddies will continue as of October 19^’^ at USC. He also announced that on

November C' the CAC will have a job fair/fashion show. The next CAC meeting is scheduled forOctober 22, 2018 at 10am, in the Legacy Community Room 4*’’ floor. Lastly, he encouraged people tojoin the CAC.

12:0()pm at SCLARC,The CAC meeting is held on the fourth Monday of each month from 10:00am2500 S. Western Avenue, Floor, Legacy Community Room 435.

CONSUMER SERVICES COMMITTEE -Wanda Cathran

Ms. Wanda Cathran and Sherita Rogers, Consumer Services Committee (CSC) Co-Chairs, were not inattendance. However, Maricel Cruzat Director of Clinical presented the board with an update regardingthe last CSC meeting.

Ms. Cruzat infonned the board that she presented the committee with frinding standards for AdaptiveSkills and Social Skills.

Adaptive skills are skills which are used in everyday living situations. They include; self-care skills,communication skills, mobility, independent living, economic self-sufficiency and social skills. Adaptiveskills are typically assessed with standardized instruments such as the Vineland Adaptive Skills Scale andABAS (Adaptive Behavior Assessment System), as part of psychological assessments to detennineeligibility for regional center seiwices.

SCLARC BOD Meeting

September 25, 2018Page 3

Social Skills Training (SST) is a service supported by evidence based research that promotes thedevelopment of interpersonal and communication skills necessary for successful interactions within homeand community settings. The objective of this service is to teach critical elements that comprise socialskills as a whole. Some of these elements include but are not limited to eye contact, listening, sharing,turn taking, greetings, interpreting facial expressions, making friends, initiating and maintainingconversation, self-advocacy and otherwise developing cooperative and meaningful social interactionswith others. After discussing the standards the committees recommended that they be forwarded to DDsfor their input and approval.

BOARD ACTION:

To approve the Adaptive Skills and Social Skills Funding Standards.M/S/C: J. Murillo/ T. Williams / Unanimous

The CSC meeting is held the second Monday of each month from 6:00pm - 7:30pm at SCLARC, 2500 S.Western Avenue, 4‘^ Floor Legacy Community Room 435.

FINANCE COMMITTEE - Stephanie Arlaud, Chair

Ms. Arlaud, Finance Committee Chair was not in attendance. However, CFO, Roy Doronila reported thatthe eommittee did not meet.

The finance committee meets on the third Wednesday, of every other month, the week prior to SCLARC’sBOD meeting.

VENDOR ADVISORY COMMITTEE - John Wagoner

Mr. Wagoner informed the board that the VAC met September 12, 2018. Mr. Wagoner shared with theboard that the Vendor Advisory Committee Resource and Infonnation Fair is scheduled for October 25,2018 at the Los Angeles Convention Center from 1pm to 4pm.

The VAC meets the second Wednesday of every month from 10:00am

Western Avenue, 4th Floor, Legacy Community Room 435.12:00pm at SCLARC, 2500 S.

SELF-DETERMINATION COMMITTEE - Marsha Mitchell-Brav

Ms. Mitchell-Bray briefly recapped the Self-Determination meeting held on August 8, 2018. Ms.Mitchell-Bray informed the board that in the month of August there was a training on Person CenteredPlanning in which the leadership team and board talked about moving into being a Person CenteredThinking and Planning agency. Valeria Salceda presented the committee with what Person Centered

Thinking and Planning looks like.

SCLARC BOD MeetingSeptember 25, 2018Page 4

A GENCY DIRECTORS REPORTS

BUDGET UPDATE & FINANCE REPORT - Roy Doronila

Roy Doronila presented the Statement of Revenue and Expenditures, the Balance Sheet and the POSExpenditure Projection (PEP) summary. The following financial highlights were reported to the board:

The Statement of Revenue and Expenditure Report show the agency is projecting a balanced budget inoperations as of August 2018. In POS we are projecting expenditures of $235,590,939. In the same reportwe project a POS deficit of $4,468,841 with the reason being SCLARC has not received all of itsallocation for the year.

Mr. Doronila asked for the board’s approval for SCLARC’s E-1 Contract Amendment.

BOARD ACTION:

To approve SCLARC’s Contract Amendment (E-1).M/S/C: T. Williams/ J. Wagoner/ Unanimous

The Balance Sheet as of August 31, 2018 shows we have $14,843,475 in cash compared to the same timelast year when the agency had $8,786,933.

The POS Expenditure Projection (PEP) summary indicates our current month projection for our annualestimated Purchase of Service (POS) Expenditures totals $240,059,780.

COMMUNITY SERVICES AND FAMILY SUPPORT REPORT - Marsha Mitchell-Bray

Ms. Mitchell-Bray informed the board that Chris Soto would provide the board with a Self-Determinationupdate and Dr. Bowie would present the board with SCLARC’s 2019 Performance Contract. Ms.

Mitchell-Bray also informed the board and public that the Legislative Forum would be held October 26,2018 at SCLARC’s GSM Auditorium from 10am - 1pm. In addition, she informed the board that emailsand flyers were sent out and information was posted on the website. The agency invitedAssemblymember, Sydney Kamlager who had yet to confirm attendance.

Mr. Soto provided the board with a Self-Determination Update. He reported the following to the board:

Current Status

• Approved June 17*, 2018.• DDS Set deadline for submitting names for first selection (September 17, 2018 at 5p.m.).• DDS will select the first set of participants through a lottery system on October U*.• Once a family is selected DDS will notify families as well as regional center.

• Currently DDS is working on creating guidelines for the Self-Determination Program.

SCXARC BOD MeetingSeptember 25, 2018Page 5

Extended Outreach Efforts

• Targeted mailer sent to 4600+ consumers/families in our disparity regions• Targeted mailer and text messages to our Asian/Pacific Islander consumer and families

• Community Informational Sessions

Outcomes of Outreach

• Had 24 People in attendance for 9/11 informational session.

• Over 100 people in attendance for the 9/13 informational session; 40 consumers/families signedup for the interest list.

• From 7/2018 to 9/17/2018 increased participants by 146 and met all demographics except forconsumers aged 42+

Dr. Bowie presented the board with SCLARC’s 2019 Proposed Performance Contract presentation. Shereported the following to the board:

South Central Los Angeles Regional (SCLARC) held the performance contract public hearing on August15, 2018. Nineteen individuals participated including eighteen staff persons and one parent. Input wasalso solicited from eleven consumers and two support persons who met and reviewed the document onAugust 27, 2018. Their recommendation was to add a Consumer Wellness Workshop as an event theConsumer Advocacy Committee will sponsor in 2019.

The 2019 proposed Performance Contract was presented to three other focus groups. The first group meton August 23, 2018. Eleven parents participated in the meeting. The second group met on August 11,2018, with two parents in attendance. The third fours group met on September 8, 2018. Three parentsparticipated in that meeting. With the exception of adding the Consumer Wellness Workshop, there wereno other additions or changes to the Proposed Performance Contract.

The Board of Directors is asked to approve the 2019 Proposed Perfonnance Contract if there are noadditional changes. (2019 Proposed Performance Contract Attached)

BOARD ACTION:

To approve SCLARC’s 2019 Proposed Performance Contract.M/S/C: T. WilUams/ J. Murillo/ Unanimous

CLINICAL SERVICES - Maricel Cruzat

Ms. Cruzat report was given during the Consumer Services Committee update.

CONSUMER AND SUPPORT SERVICES REPORT - Jesse Rocha

Mr. Rocha presented the board with the Service Coordinator Caseload Ratio Follow Up and PersonCentered Training Update. During the last BOD meeting a parent asked for a further breakdownregarding caseloads. He reported the following to the board:

SCLARC BOD MeetingSeptember 25, 2018Page 6

RatioLinit Manager English SC BilingnaISC Total SCs

78.9/1

73.9/1

ES 90 Robinson 5 12 17 1342

ES 95 Valencia 13 17 1256

2598 (+429)

4

As of August2018

76/1Total 34

73/1

69/1

72/1

81/1

73/1

75/1

Hagel

Miles

7 10271 7 14

2 7 7 14 977

Colon 9413 6 7 13

Jackson4 4 8 12 979

Velasquez5 8 6 14 1031

Chin6 7 6 13 977

Flores 74/17 6 7 13 965

Lopez

Chavez

74/18 6 6 12 899

73/1

75/1

9 7 6 13 953

Dixon 90010 4 8 12

Gray

Armstrong

Garcia

74/111 8 5 13 967

72/112 6 7 13 944

74/113 5 7 12 894

Bilbao 54/1

71/1

ssu 2 5 7 380

As of August2018

Total 181 12999 (+260)

In addition, Mr. Rocha provided the board with an update regarding Person Centered Training.

• IPP Planning is centered around the individual we serve.

• Focuses on what is important to the individual as well as what is important for the individual.• Leading conversations towards personal preferences.• Creating opportunities for meaningful experiences.• Developing plans that instill value and hope for the future.

(Presentation Attached)

EXECUTIVE DIRECTOR REPORT - Dexter Henderson

Mr. Henderson informed the board that on an ongoing basis we will respond to as much of the publicinput as possible at the time of the comment but will always respond to issues not responded to at ournext board meeting

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The Person Centered Planning training that we are going to implement with our staff and community isgoing to impact all organizational activities in the future. Person Centered Planning is going to connectback to everything that we do in terms of interactions with our families, service providers and consumers.SCLARC spending a great deal of money to assure our staff is fully infonned. We are using some ofthose dollars to begin to train vendors. We are currently in the process of applying for additional moneyso that service providers can be trained appropriately.

PUBLIC INPUT:

> Silvia Diaz -

I’ve heard a lot about Self Determination and vendors. However, the issue that brings me here is thatin my community we don’t have any SCLARC vendors. I don’t know if SCLARC is able to intervene

and have vendors come closer to our families and community. The vendors that are given to me are tofar and sometimes we don’t have time to drive eighteen miles. I live in the surrounding area ofParamount/Compton and there is no vendor that is close to my community.

Mr. Henderson responded to the parent and stated that they will be able to use current providers ifyou are in the Self-Detenuination Program. If they are too far and not near where you live you canhelp SCLARC by identifying an appropriate vendor. In addition, SCLARC is continuing to search foradditional support throughout our service area. The Self-Determination program makes it a little moreflexible in terms of identifying vendors.

> Mariela Gastelum

I have a 13 year old kid with Down Syndrome. He was part of the regional center for the first threeyears of his life. However, after the three years he didn’t need the services he did not receive them.

My son is severe. When the service coordinator comes to my house I ask what services is my soneligible for? However, they never have a response. My Question is whether it is forbidden for servicecoordinators to disclose the type of services the consumer is eligible for?

Mr. Henderson informed the parent that SCLARC provides parents a menu of services that SCLARCprovides based on need. However, that does not mean you will receive all services. If the requestmeets our policies that the board has developed and approved then we offer the service. Mr.Henderson asked the parent to meet with Director of DCAS, Jesse Rocha.

ADJOURNMENT: President, Alfredo Farfan adjourned the September 25, 2018 Board of Directors

Meeting at 9:00pm.

NEXT MEETING:

The next SCLARCBoard of Directors meeting will be held on November 13,2018 at SCLARC 2500 S. WesternAve., Los Angeles, CA 90018.

SCLARC BOD Meeting

September 25, 2018Page 8

Submitted by:

Deanna Corbin

Executive Assistant

Date

Approved by:

Irma Nunez

Board Secretary

Date