Preservica Cloud Edition v5.7Preservica is a world leader in digital preservation technology, consulting and research. Our active preservation solutions are used by leading businesses, archives, libraries, museums and government organizations globally, to safeguard and share valuable digital content, collections and electronic records, for decades to come. Preservica Cloud Edition (CE) is a comprehensive cloud-hosted active preservation and public access platform. CE combines a rich set of OAIS compliant preservation workflow's with affordable and durable cloud storage, most suited for small and mid-sized organizations with limited local IT resources or servers, looking for a comprehensive out-of-the-box preservation solution.

• Locally Installable “Transfer Agent”

○ Upload large submission packages, upto100GB per package,totheCloud

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Deploy locally or centrally as a sharedservice

Offloadtothesharedserviceforefficientbackgroundupload

• Uploadcontentdirectlyviabrowser(nolocaltoolrequired)

• An optional CE Bulk Upload Serviceenables uploads of up to 80TB at a timequickly and easily, working in conjunctionwith AWS Import/Export Snowball

• Locally Installable “Upload Wizard”

○ Simple four step upload

○ Aimed at records producers andcontent creators

Service Description | Preservica Cloud Edition

OverviewPreservica CE contains all the functions required to deliver advanced Digital Preservation,asspecifiedintheOpenArchivesInformationSystem(OAIS)referencearchitecture(ISO14721:2012):

Content UploadIngestallowsuserstoloadinformationintothearchiveinamanagedandefficientmanner.PreservicaCEprovides:• Locally installable “SIP Creator” to

○ Build submission packages from locallyheldfiles

○ Assign descriptive metadata fromfragmentscreatedelsewhereorbyusing a GUI

○ Selectwhereinthehierarchytoplacethe submission

○ Upload content securely to Preservica

• CreateandingestawebsitesnapshotbycrawlingausersuppliedURL

• Easily upload content, in multiple formats,resulting from digitization projects

• Ability to upload DSpace packages andBagIt Bags

• Ingest ISO disks images (e.g. images ofCD, DVD and Hard Disk Drives)

• Ingest directly from Microsoft SharePoint,PastPerfect andCONTENTdm

• Preserveemailfrom MicrosoftOutlook(MSG, PST),GmailandLotusNotes

• Workflowstepstoperformqualityassuranceincluding:

○ Virus checking

○ Checksumverification

○ Checkingpermittedfileformats

○ Checking metadata schema compliance

○ Metadata consistency

• Built in technical metadata extractionrequired for preservation (for more seePreservationbelow)

• Optionalworkflowtomigratefileformatsoningestusinguserdefinedmigrationpathway(normalization)

• Automatedstorageprocesses:

○ Index selected metadata and content

○ Coordinate storage passing thematerial into the archival database andcloud storage

• Manualandautomatedworkflowstoperform all the ingest processes required

• Ability to detect the ingest of duplicate files

Archival Storage• PreservicaCEstoresitscontentwithinAmazonWebServices(AWS)storagesystems.Thisprovidesthefollowingfunctions

• UseofAWSSimpleStorageService(S3)toholdbulkinformation(files)

• WithinS3,savefilestomultipleservers inmultipledatacentreswithinagivengeography(usuallywithina10kmradius)

• OptionallyencryptcontentstoredinAWS

• Isolation of content– each S3 logical“bucket” stores the content for oneorganization only

• Integrity checking of all objects held instorage

○ Checksums calculated on storage foreach copy

○ Checksum re-calculated on access oratregulartimedintervalsonfilesatrest

○ ConfirmationbyPreservicaCEthatwhenafileisaccessed,itisthesameasthefileloadediningestusingitsownchecksum(choosefromMD5,SHA-1,SHA-256,SHAR-512)

○ Ability to save selected portions of thecollection to an external FTP server

○ AbilitytosplitcollectionbetweenAmazonS3(faststorage)andAmazonGlacier(slow,lowercoststorage)

Data ManagementPreservica CE contains a range of capabilitiestoallowuserstomanagethemetadatathatdescribesthecontent:

• Metadata is held in Amazon’s WebServicesRelationalDatabaseService

• Descriptive metadata can select from one ormore standard metadata schemas provided(displayandedittemplatesincluded)

○ EncodedArchivalDescriptor(EAD)2002

○ MODS3.4

○ DublinCore1.1

• Alternately, descriptive metadata can makeuse of user provided descriptive metadataschemas

○ AddXMLschemadefinition

○ Add transforms to present and edit theschema(XSLT)

○ Addtemplatestoallowmetadatawithdefault values to be quickly added toinformation objects

• Contentmanagementfunctionsprovided:

○ Assign one or more metadatafragmentstoaninformationobject(file,record/deliverableunit,collection)

○ Edit descriptive metadata on anyinformation object

○ Hard delete information objects withapproval steps and optional time limitedrecovery

○ Viewtheaudittrailofinformationanddigital objects

• Unlimitedinformationhierarchy,withdigitalobjects held at any level

• Drag and drop to organize and reorganizecontent and create virtual hierarchies

• Synchronize catalog metadata andcollection structure from Axiell CALM, Adliband ArchivesSpace

AccessPreservica CE provides a Web based “Explorer”toallowthebrowsing,searching,viewinganddownloadingofallmetadataandcontent:

• Interactivefeatures:

○ Explore the collection hierarchy, drilling downtoinformationobjectsofinterest

○ Flexible post ingest collection arrangement with drag-and-drop

○ Easy to build Virtual Collections to enable the rapid creation of temporary exhibitions

○ Viewthefilesandallmetadata(descriptionandaudittrail)forany information object

○ Viewtechnicalmetadataforfiles

○ Thumbnailpreviewoffiles(forselected fileformats)

○ Downloadanymanifestation(representation)ofanentireinformation objectorselectedfile

○ In-browserrenderingtoview,listenor playcontentwithouthavingtodownload thefile

• Searchtoolsincluding:

○ Fulltextsearchofpermittedfileformats and metadata

○ Logicalsearchfunctions(ANDOR NOT etc.)

○ Fielded searches incorporating searching over any registered descriptive schema

○ Limitsearchtowithinaselected collection or deliverable unit

• External access

○ A brandable Web based portal to provide advanced search and easy public and internal access to collection content

○ Integration with content management systems via CMIS interface (read only)

• Workflows

○ LaunchAccessworkflows,forexample creating a Dissemination Information Package(DIP)fordownloadordelivery,

transforming metadata for downloadinto preferred schema either using the provided METS transform or a user provided transform, and sending notificationsbye-mailand/ortextwhentheDIPisreadyfordownload

○ LaunchDataManagementworkflows foraspecificinformationobject,forexample delete or move

• Ability to control access to content (orcontentandmetadata)throughrolesandaccesscontrollists(seeAdministration)

Preservation Planning and Action• OrganizationandPlanning:

○ UsesFileFormatRegistrybasedon theUKNationalArchivesPRONOMdatabase

○ Ability to perform preservation planningbased on risks stored in the registry, orby simple selection of formats. Thisincludes the ability to select preservationand presentation actions and to selectmigrationpathways

○ Growinglistoffileformatsrecognized(currently1200)andmigrationpathways(currently590)

• Characterizingthecollection:○ Abilitytoperformfile-level

characterization including formatidentification,formatvalidationandproperty extraction using best availabletool

○ Ability to perform componentidentificationandmeasurementof component-level essentialcharacteristics(e.g.Webpages)

• Migration

○ Ability to perform migrationsincludingpost-migrationverificationof component-level essentialcharacteristics

○ Abilitytocreatenew“DigitalMaster”preservation copies

○ Abilitytocreatelowerqualitypresentation copies used fordissemination

○ Ability to see and compare pre- andpost- migration component information

• SupportforLongTermNon-PermanentRecords

○ Automatically classify and set accesspermissions during ingest

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○ Automate future actions (e.g. appraise,delete)basedonpolicyrules

○ Searchbyclassification

• Standardtoolsprovidedincluding:

○ Identification/Characterization: DROID6,JHOVE(JPEG,PDF,HTML,JPEG2000,AIFF,XML,TIFF,GIF,PNG),NativeXML(validationonly),JavaImageIO(forimageformats),JakartaPOI(forMSOffice),MediaInfo(forvideoformats),EntaggedLibrary(foraudioformats), FiWalk (for diskimages)

○ Migration:forexampleNativeJavaImagelibrary(mostimageformats),OracleOpenOffice(variousofficeformatstoPDFandPDF/A),Imagemagick(mostimageformats),FFMPEG(variousAVformats), iCat,Handbrake (for web friendly video)

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Ability to perform embedded objectextraction anditerativefile-levelcharacterizationwithin containerformats(e.g.ZIP,GZIP,TAR,MS Office)Implementation of all Preservation Actionsviathestandardworkflowengineallowingmorecomplexpathwaysoractionstobeautomated

Administration• Includes a set of standard reports producedinPDF,XMLorCSVformats:

○ IngestReports

○ AccessReports

○ DataManagementReports

○ PreservationReports

○ AdministrationReports

• Administration

○ MaintainTransferAgreementswithcontent suppliers

○ Manage schemas used for contentdescription

• User Management

○ Create and suspend users

○ Create roles and assign to users

○ Usersrequestednewpassword

• Comprehensive security model forinformation objects

○ Definetagssayingwhichactionscanbeperformedbywhichuserroles

○ Assign tags to collections and records(deliverableunits)allowingfinegrainuseraccess control to information objects

SupportOperations• Preservica CE is operated by a professional

operations team that keeps the systemoperating, maintains backups, checksperformance and does test restores

• ThehardwareplatformsareprovidedbyAmazonWebServicesviaeitheraUS(N.Virginia)orEU(Dublin)location

• OperationsfallunderourISO27001(InformationSecurityManagementSystem)accredited processes

• There is no system administrationrequirement for the customer

Professional ServicesPreservica CE is provided as the core at the heart of a Digital Preservation solution. It can beorderedandoperatingwith24hours,anda range of professional services is provided toassist:• Free “Digital Preservation Business Case”

template• Free “Calculating your Digital Value at

Risk” spreadsheet• Data migration service to define the

process and method for preserving legacyapplication data

• Training for users and managers of thesystem

Professional SupportPreservica provides a full ongoing support service including telephone support, advice andguidance,andbugfixing.

Development ProgramPeservica CE is under active development with major and minor releases made throughout the year. All development is performed under our ISO 9001 Quality Management System.CE also includes a Software Development Kit (SDK), allowing third party systems to query for metadata & content stored in the archive.