Preserve & Protect

May 6, 2020

Budget AssumptionsExpenditures = Revenues

Expenditures Salaries/Contractual Projections

Health Insurance Projections

TRS & ERS Projections

Revenueso State Aid

o Federal Aid

o Grants

o Property Taxes

o Reserves

Budget AssumptionsState Budget + COVID-19 = Aid Cuts

Approach: Maintain local control w/in Cap.

Tier potential cuts to Protect student opportunities

Preserve people & programs

Maintain long-range fiscal responsibility

Cuts now ~ forever cut

Impact on Budgets ’21-’22, ‘22-’23, ‘23-’24

What’s at stake: Our student’s experiences.

o Programs: Academic & Extra-curricular

o Academics: Advanced classes, diversity in courses, support programs and initiatives

o Extra-Curricular: Sports, clubs & activities.

o People: They aren’t just FTEs

o Prioritizations and Opportunities

o Absorb open FTEs

o Prioritization of core academic programs

The Bottom Line…

…this budget proposal does what it can to Preserve & Protect.

Expenditures Projections

Category Change Est. Net

Salaries/Contractual PRELIMINARY (averaged) +3.17% +$252,910

Salaries for Instructional Program needs new +$297,333

Health Insurance: Excellus (Increase) +17% +$284,977

Health Insurance: United Health Care Medicare

Advantage (Decrease)-42% -$365,953

TRS: Estimated rates increase btw. 9.25% - 10.25% +0.89% +$47,158

ERS: Estimated rates by Tier of 9.7% to 16.2% none +$7,340

GST BOCES – PRELIMINARY based on a 1.9% increase • BOCES Director meeting scheduled for early March to

provide initial budget information.+1.9%

GST BOCES Total Cost

$5,613,007

Instructional Program: Staffing

Middle School Principal

The Building Principal position has long

been a demanding and impactful

position. It is inside this level that

we see a great need of

additional supports. The TSI

Designation adds to this need.

Building Leadership

Targeted Support and Improvement

Dir. Student Support Services

Special Education is an area we must have

watched tightly sue to the needs of

the students and legal nature of

the area. The Digital Protection Officer

and Community Schools initiative are

additional areas of supervision.

Committee on Special Education

Digital Protection Officer

Community Schools Coordinator

After a review of personnel the following were determined to be

the priority areas to move towards at this time. These positions

have broad impact on our students and the quality of their

education and general experiences on our schools every day.

Other items that did not make the cut for 20-21 at this time:

School Resource Officer

Reading Specialist: Secondary

Special Education Teacher: Secondary

UPK: 3rd Section

Social Studies Teacher

Teaching Assistant: Secondary

Dispatcher/Substitute Bus Driver

Review procedure: The Administrative team

worked with our Business Official

Martha Clark as we went through the

requests and prioritized the list.

As we walked through the list, we

determined areas of continued need of

supports, as well as different combinations

to cover the newly identified requests.

This was a highly collaborative process where

tough choices were made.

None of these positions were without merit.

Review procedure: The Administrative team

worked with our Business Official

Martha Clark as we went through the

requests and prioritized the list.

As we walked through the list, we

determined areas of continued need of

supports, as well as different combinations

to cover the newly identified requests.

This was a highly collaborative process where

tough choices were made.

None of these positions were without merit.

In the Budget: ????

▪ Elem. Art Drying Rack

▪ MS Technology – Router

▪ Portable Basketball Shot Clocks

Not in the Budget:

❑ Tractor Lease

❑ Transportation - DOT Van

❑ Golf Cart & Permanent Sound System Stadium

❑ Tables & Chairs

❑ MS Instrument Replacement

Equipment

Maintenance

Phase I: 2 Part Project = $225,000

1 @ $100,000 Capital Outlay Budget Appropriations

1 @ $125,000 Capital Project – Capital Reserve Funds

Amortized over 15 years

Update after review with Hunt 2/24:

Identified need - TAE front entryway:

Structural Concern, Security, Functionality/efficiency.

Changes that connect as a "Phase 1" of work to fully address needs @ TAE Main Entrance.

Complete project beyond the scope we can afford within 1 year. Too important to wait until a capital project (5 years away from completion).

Design will take care of a "Phase 1" of the full replacement/upgrade in safety & security.

Impact on Budget

Full review of existing Building Condition Survey and update summer 2020:

Known: Doors @ top of list.

Addressing the immediate need & connecting the work to next steps.

Entrance Safety & Security

➢ Capital Outlay Project ‘20-’21 = $225,000

❑ Updated scope of work to be completed at TAE 20-21.

o Renovation of Main Entrance doors:

o Outer Main Entrance Doors/framing, & concrete work.

o Update Outer Door Security, Electronics & Controls.

o Interior Vestibule Doors

o Bus Loop Exterior Doors.

o Sump Pump with warning sensor in Boiler Room.

o Updates to Lighting Switches in Gym.

o Technology & Security Improvements.

➢ All work dependent upon cost constraints.

Addressing immediate needs with an eye forward.

Phase I: Address Immediate Needs Phase II*: Complete Remaining Priorities

➢ Capital Outlay Project ‘21-’22 = $250,000

❑ To be updated after Phase I completion.

❑ Complete Safety & Security Renovation of Main Entrance:

o Entrance Security Design, Electronics & Controls.

o Other door needs tbd

❑ Continue Connectivity Upgrades.

❑ Other TBD – cost updates.

➢ All work dependent upon cost constraints.

➢ *This is NOT a part of this current Budget Proposal for 20-21

Instructional Program: General Needs

All Provisional Planning

Maintain discretionary funds for conferences, building level unexpected needs, technology, and textbooks.

Maintain current field trip funding: 1 per grade/subject area

I-Ready: Elementary & Middle ELA

Moby Max: Elementary

Transportation

Continue Bus Replacement Cycle: 2 - 65 passenger bus

Conference monies to attend NYAPT

Spartan Athletics

Ideally: Maintain current athletic program levels

All Teams, All Levels, Full Seasons.

Possibly: Review potential contraction (cut) of programs

o What’s this review process?

o Participation? Cost?

o Cut Programs? Cut Levels (modified)?

o Reduced Schedules – League Mandated? (‘01-’02)

Maintenance

Lead Testing: mandatory

Replacement of current tractor

Renewal of service contracts for Security Cameras, Gym Divider Door, Generators, and Water Softner

Expenditure Impact of Proposed Budget

19-20 Adopted Budget $22,797,180

20-21 Preliminary Proposed Budget $22,838,270

20-21 Projected Expenditure Increase $ 41,090

reflects a 0.18% increase

Projected Expenditures as presented on 3/4/2020

15

Account2019-2020

Adopted Budget

2020-2021

Proposed Budget

Dollar

Difference

Percent

Difference

General Support 3,263,102 3,299,184 36,082 1.11%

Instructional 11,793,431 11,891,549 98,118 0.83%

Transportation 491,626 484,925 (6,701) -1.36%

Employee Benefits 4,986,467 5,022,204 35,737 0.72%

Debt Service 2,112,554 2,075,092 (37,462) -1.77%

Interfund Transfer 150,000 275,000 125,000 83.33%

Total 22,797,180 23,047,954 250,774 1.10%

Projected Expenditures as presented on 4/1/2020

16

Account2019-2020

Adopted Budget

2020-2021

Proposed Budget

Dollar

Difference

Percent

Difference

General Support 3,263,102 3,299,184 36,082 1.11%

Instructional 11,793,431 11,722,642 (70,789) -0.60%

Transportation 491,626 484,925 (6,701) -1.36%

Employee Benefits 4,986,467 4,981,427 (5,040) -0.10%

Debt Service 2,112,554 2,075,092 (37,462) -1.77%

Interfund Transfer 150,000 275,000 125,000 83.33%

Total 22,797,180 22,838,270 41,090 0.18%

-Admin Proposal

-1 FTE Instructional

Three Part Budget

FUNCTION 2019-20 2020-21 $ Change % Change

Total Administrative $ 2,304,488 $ 2,422,203 $ 117,715 5.11%

Total Capital $ 3,865,979 $ 3,893,529 $ 27,550 0.71%

Total Program $ 16,626,713 $ 16,522,538 $ (104,175) -0.63%

Totals $ 22,797,180 $ 22,838,270 $ 41,090 0.18%

Three Part BudgetAdministrative

10.51%

Capital16.90%

Program72.59%

2020-2021 BOCES Service Request

2019-20 2020-21 $ Change% Change

Year to Year

Code Description Initial Request Initial Request Year to Year

1010 Board of Education $ 1,000 1,000 $ - 0.00%

1310 Business Administration $ 505,091 548,715 $ 43,624 7.95%

1680 Computer Services $ 676,274 695,163 $ 18,889 2.72%

1981 BOCES Administration $ 403,917 425,522 $ 21,605 5.08%

2020 Supervision $ 3,690 3,587 $ (103) -2.87%

2060 Research/Planning/Evaluation $ 6,247 6,330 $ 83 1.31%

2070 In-Service $ 181,596 182,891 $ 1,295 0.71%

2110 Teaching - Regular $ 291,460 308,140 $ 16,680 5.41%

2250 Special Education $ 2,503,461 2,565,157 $ 61,696 2.41%

2280 Occupational Education $ 892,986 737,660 $ (155,326) -21.06%

2330 Teaching - Special $ 125,606 137,542 $ 11,936 8.68%

5510 Transportation $ 1,625 $ 1,300 $ (325) -25.00%

TOTAL BOCES BUDGETED $ 5,592,953 $ 5,613,007 $ 20,054 0.36%

Sources of

Revenue:

State Aid*

*Adjustment Periods

4/30, 6/30, 12/31

Proposed Budget (Pre-COVID-19)

Foundation Aid – No increase over 2019-2020

Community School Set Aside – No allocated fund

Executive Budget Proposal includes consolidating 10 expense based aids into Foundation Aid.

Additionally this is the first year of Community Schools Set-aside allocation.

Expense Based Aid – Building, Transportation, & Public Excess Cost High Cost Aid. Revenue is based on projection of current year expenditures and are higher than can be expected to be received.

The Governor has mentioned…

▪ 20% Cut in Aid… -$1,519,764.00

▪ 10%... -$759,882.00

▪ 5%... -$379,941.00

Sources of Revenue Reserves

Current BalancesRetirement Contributions Reserve $ 1,169,864

TRS Contribution Reserve $ 125,000

Unemployment $ 176,307

Workers Compensation $ 696,466

Employee Benefit Accrued Liability $ 259,068

Tax Certiorari $ 7,249

Capital $ 901,374

Repair Reserve $ 205,769

The establishment and funding of reserves is an important consideration in the maintenance of a sound financial plan for any school district.

Sources of

Revenue:

Property Taxes

2nd largest source of Revenue

Historical Impact on Revenues2011-12 $ 6,736,1382012-13 $ 6,997,7152013-14 $ 7,375,5922014015 $ 7,440,6662015-16 $ 7,433,5942016-17 $ 7,446,3832017-18 $ 7,631,7982018-19 $ 7,811,9972019-20 $ 7,969,265

Range 0% 7,969,265 to Projected Tax Cap 1.95% = $8,124,805

Preliminary Tax Cap CalculationsTax Levy Cap - Calculations and Totals

Tax Levy Limit (Cap) Before Exclusions

Tax Levy Fiscal Year Ending (FYE) 06/30/2020 $7,969,265

Total Tax Cap Reserve Amount from FYE 06/30/2020 $0

Tax Base Growth Factor** 1.0059

PILOTS receivable FYE 06/30/2020 $180,181

Capital Tax Levy for FYE 06/30/2020457,362

Allowable levy growth factor*** 1.081

PILOTS receivable FYE 06/30/2021 $82,321

Available Carryover from FYE 06/30/2020 $0

Total Levy Limit Before Exclusions $7,796,859

** As determined by the NYS Office of Real Property Tax Services (ORPTS)

*** As determined by the NYS Office of the State Comptroller

Preliminary Tax Cap Calculations Cont’d

Exclusions

Tax levy necessary for expenditures resulting from tort

orders/judgments over 5% FYE 06/30/2020 tax levy$0

Capital Tax Levy for FYE 06/30/2021 $327,946

Tax levy necessary for pension contribution expenditures casued by growth in the system

average actuarial contribution rate (ERS) or normal contribution rate (TRS) in excess of 2

percentage points:

ERS $ 0

TRS $ 0

Total Exclusions $ 327,946

Tax Levy Limit, Plus Exclusions $ 8,124,805

Tax Levy Limit, Plus Exclusions % 1.95%

Proposed Levy for FYE 06/30/2021 $8,124,805

Difference Between Tax Levy Limit Plus Exclusions and Proposed

Levy($0)

Do you plan to override the cap in 2020? Yes No

Estimated Impact of Proposed Tax Levy on a $100,000 House

This chart estimates the possible 2020-2021 tax increase on a property with a $100,000 value with a 1.95% tax levy increase. THIS CHART DOES NOT TAKE INTO ACCOUNT ANY CHANGES IN YOUR TOWN

EQUALIZATION RATES AND ASSESSMENTS.** Maximum STAR increase per law is

2% over prior year.

2019-20

Actual

2020-21

Proposed with Tax Cap of 1.95%

Property Value $100,000

Tax rate per $1000 of assessed value $22.72 $23.16

Average School Tax Bill $2,272 $2,313

Annual $ tax increase (before STAR) $41

Monthly $ tax increase (before STAR) $3.41

Basic STAR Savings $666 666*

Average tax due after STAR $1,606

Annual $ tax increase (after STAR) $46

Monthly $ tax increase (after STAR) $3.83

What is at stake?

26

If the resubmitted or revised budget is defeated the BOE must adopt a contingent budget consisting of “teachers” salaries & ordinary contingent expenses, subject to a cap on the administrative portion of

the budget, with no increase in tax levy over the prior year.

The Gap increases to $155,540

If the Voters reject the District’s proposed budget the Board of Education may do one of the following:

Resubmit the defeated budget

Submit a revised budget

Adopt a contingent budget

Questions?

Budget AssumptionsState Budget + COVID-19 = Aid Cuts

Approach: Maintain local control w/in Cap.

Tier potential cuts to Protect student opportunities

Preserve people & programs

Maintain long-range fiscal responsibility

Cuts now ~ forever cut

Impact on Budgets ’21-’22, ‘22-’23, ‘23-’24

What’s at stake: Our student’s experiences.

o Programs: Academic & Extra-curricular

o Academics: Advanced classes, diversity in courses, support programs and initiatives

o Extra-Curricular: Sports, clubs & activities.

o People: They aren’t just FTEs

o Prioritizations and Opportunities

o Absorb open FTEs

o Prioritization of core academic programs

The Bottom Line…

…this budget proposal does what it can to Preserve & Protect.

Next Steps

Budget Approval by BOE

NEW Notification of Absentee Voting –

Postcard (Executive Order)

Budget Hearing May 27th

Mailing of Absentee Ballots

Standard Budget Notice Postcard

Budget Vote “June 9”

All absentee voting: no in-person voting