Presents ohioDD An Information Resource for Ohio’s DD Community

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PresentsohioDD.comAn Information Resource for Ohios DD Community

1Purpose of ohioDD.comTo facilitate the exchange of information between County Boards of DD, providers of DD services, and the individuals being served

A way for information to be exchanged quicklyeffortlesslywith no human intervention required2Services Available at ohioDD.comDemographics: View consumer demographic and relationship informationPAS Information: View PAS Information directly from the County BoardCounty Billing: Bill your County Board for Supported Living (locally funded) services on-linePayment Review: View and download Supported Living paymentsBilling File Verification: Check your waiver billing file against county authorizationsUtilization Review: Verify authorized vs. paid services

3Where does the data come from? County Board creates info in Gatekeeper

County Board info goes to ohioDD.com database for access on the website

All counties update overnight, some also update once during the day4ohioDD.com Home Page

5Create an Account Click Sign Up tab on ohioDD.com home page

Fill in all fields to request an account

Your County Boards ohioDD.com contact will notify you once your request has been approved.

6Log In Click Log In tab on ohioDD.com home page

Enter User ID and password

Click the Log In button

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8Important Things to RememberDo not use the Back button on your browser. Instead use the Services tab at the top of the page, which will return you to the ohioDD.com home page

On the Services page, clicking on the Instructions button below a service will open a window containing printable instructions for using that service

9Demographics Allows providers to view their consumers' demographic information

If relationship information has been entered into Gatekeeper by the County Board, this information will also be displayed10Demographics Press the 'Demographics' button on the ohioDD.com Services web page

11Demographics Select the individuals that you want to view

If you serve more than one county, select the individuals county from the drop-down list

If you want to see all of your individuals, select 'All' from the drop-down list

12Demographics Select the 'Show Demographics' button. Consumers will be listed by county

If relationship information is available, it will be displayed directly below the consumer's demographic information

13Demographics To return to the Consumer Listing web page, select the 'Back' button.

Do NOT use the back button on your web browser.

14View PAS Information Allows providers on-line access to view their PAS

Information is transmitted directly from the County Board's Gatekeeper system, providing a timely, accurate picture of the services being authorized.

Authorizations include bother Waiver and Non-Waiver services.15View PAS Info To view PAS for all individuals, press the 'PAS Information' button.

To view a PAS for a particular individual, press the Select by Name button.

16View PAS Info Clicking on the PAS Information button presents you with a list of all of your individuals with their most recent PAS dates

To view all the PAS listings for an individual, select between the View and Revision(s) choices at the top of the web page and then press the 'Filter' button

17View PAS Info Select the PAS Listing(s) that you want to view

Press the 'Show PAS Detail' button

You will be shown the PAS detail information for the selected PAS Listing(s)

18View PAS Info PAS lines that include waiver Summary Codes are shaded

Selecting the check box on the summary line will show the individual PAS lines that are included within the summary information

19View PAS Info Selecting the check box on an individual detail line will display the related Utilization information

20View PAS Info The 'Show PDF Report' button will create a downloadable PDF file that can be stored on your computer for future reference

21View PAS Info To change the filter and sort options of the PAS Listings, select the 'Change Options' button You can select the counties that you want to see and the order in which you want to view the PAS information.

22County Billing Allows providers to key and transmit their locally funded billing right from the web site

Great for independent providers or smaller provider agencies who prefer to create their own billing23County BillingEnter New Billing

Press the 'Enter/ Change Billing' button on the Services page

24County BillingEnter New Billing

Select the Dates of Service, the Consumer, and the Services you want to bill for

Press 'Go'.


Enter the units of service provided by date of service and service code

If you have previously entered billing for dates in the 'Dates of Service' you specified, these records are displayed as well

26County BillingEnter New Billing To copy units from one row of billing to another, select a row of billing with units already entered, then select the check box under the 'C' column (in the same row)

Check the checkbox on any line below this line and push the 'C' button to copy the units down to the second row that has been checked

Cont. next page27County BillingEnter New Billing

If you do not check a second row, the units will be copied down to the bottom of the web page.

The 'copy' function will copy the units only for billing rows that have the same Service Code.


If you have additional billing for another consumer, press 'Save' and then press 'Do More Billing'.

You must save your billing before moving on to enter billing for another consumer.

29County BillingChange Existing Billing

Press the 'Enter/Change Billing' button on the Services page


Select the Dates of Service, the Consumer, and the Services you want to change.

Press 'Go'.


Change the units of service by date of service and service code to be the correct total of units provided

If the service was previously e-mailed to the county, changing the units will automatically release the record to be e-mailed to the county again

Cont next page32County BillingChange Existing Billing

To delete units for a date of service, click to the right of the existing units number and press the Backspace button on the keyboard to remove the value

Cont next page33County BillingE-mail Billing

Press the 'E-Mail Billing' button from the data entry page or from the Services page

To see all billing entered by you or by anyone in your agency, press the 'Show My Billing Only' button

34County BillingE-mail Billing Make your selection from the 'Email Billing To' section of the pagePress 'Me Only' to have the file sent only to you Press 'Me and the County' to have the file sent both to you and to the county directlyIf there are any unauthorized services that have been entered, they must be deleted before the file can be sentTo do this, press the 'Delete Billing Records' button when it appears at the bottom of the web page.

35County BillingRe-submit Billing

Press the 'Enter/ Change Billing' button on the Services page


Select the Dates of Service, the Consumer, and the Services you want to re-submit


Check the checkbox in the 'Set to Resend' column for the records you want to re-send

If you want to resend all of the records, click the Check All button in the upper right-hand corner of the table


If you need to correct any of the records, be sure you change the units of service by date of service and service code to be the correct total of units provided

39County BillingRe-Submit BillingPress the 'Email Billing' button to re-submit your billing fileMake your selection from the 'Email Billing To' sectionPress 'Me Only' to have the file sent only to you Press 'Me and the County' to have the file sent both to you and to the county directly

40Payment Review Allows providers to view detailed County Funded (Supported Living) payment information

This information includes paid as well as unpaid claims. Any claim that is unpaid will include the reason the claim was denied. 41Payment Review Press the 'Payment Review' button on the Services page

42Payment Review Select the Payment Authorization billing records that you wish to view

Press the 'Show Payments' button or download a formatted payment file by pressing the 'Download Payment' button

43Payment Review If you select the 'Show Payments' button, you will see a line by line status report for each line of billing paid per individual

44Payment Review To find an individual, select from the alphabetic listing at the top of the web page

To return to the top of the page, select the upward pointed arrow to the right of the individual's name

45Payment Review To download a PDF version of the report, select the 'Show PDF Report' button

46Billing File Verification Designed for providers who use their own software to create billing files, but want to "validate" them before they send them to the County Board or ODDD

Checks for valid names, Medicaid number, and utilization information47Billing File Verification Press the 'Billing File Verification' button on the Services page

48Billing File Verification Use the 'Browse' button to select the billing file that you want to have verified

Press the 'Upload File' button

49Billing File VerificationThe next window displays the verification status of each billing record

To verify another billing file, press the 'Upload Next Billing File' button

50Utilization Review Allows providers on-line access to view their authorized services, authorized rates, and paid amounts

Providers can see only the records with which they are associated51Utilization Review Press the 'Utilization Review' button on the ohioDD.com Services web page.

52Utilization Review Enter the Date Range, the Date Type, one or more Counties, one or more Services

Press the 'Search' button

53Utilization Review Select the consumers for which you want to view utilization

Select either the 'Show Web Report' or 'Show PDF Report' button

54Utilization ReviewThe 'Show PDF Report' button will create a downloadable PDF file that can be stored on your computer for future reference

55Log OffMake sure to click on the Log Off tab at the top of the page when you have finished to free up access for another user56For Further AssistanceFAQ tab on the ohioDD.com home page where you can find additional information

Send an e-mail [email protected]

E-mails are checked several times daily

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Documents

Presents ohioDD An Information Resource for Ohio’s DD Community