Presenting information

Presenting information

Different ways of presenting information

• Word processing software• Desktop publishing software• Slideshow presentation software

– Visual– Hardcopy– Multi-sensory

• Web authoring software• Multimedia authoring software

Presenting information

Using presentation software

• Efficiency in using ICT Tools• Improving the quality of work• Ensuring the accuracy of information• Limitations of spelling and grammar

checkers• Ensuring the quality of work

– Using drafts

Presenting information

Features common to software used for presenting

information 1• Edit text –allows you to make changes• Autowrap –allows a new line to be started

automatically• Lists – a series of points can be numbered

automatically• Indentation – this is the gap between the

margin and where the first word starts• Tabs – allow the lining up of text

Presenting information

Features common to software used for presenting

information 2• Paragraphs – you can format paragraphs in

many different ways• Bullets – use a bullet (e.g., dot, arrow, etc.)

at the start of each item in a list of points• Headings and subheadings – can be

decided at the start for consistency• Numbering and sub-numbering – added to

documents with a complex structure

Presenting information

Features common to software used for presenting

information 3• Borders – used to add emphasis to a word,

block of text or page• Line spacing – you can alter the space

between the lines of text• Columns – you can set how many there

are and how the text flows between them• Sections/chapters – you can use templates

to ensure consistency

Presenting information

Features common to software used for presenting

information 4• Create/format tables – you can

create tables and choose the number of rows and columns you need

• Merge and split table cells – you can alter the way text appears in the cells

Presenting information

Spellchecker

• Used to check the spelling of words in a document

• Compares words entered with words in a dictionary

• Highlights words that are incorrectly spelt

• Suggests correct spelling

Presenting information

Grammar checker

• Used to check if the rules of English have been obeyed

• Examples:– Full stops not being followed by capital

letters– Too long sentences– Subject and verb not agreeing

Presenting information

Other features

• Copy, cut and paste• Font type and size• Drag and drop • Undo and redo• Find and replace• Zoom• Wordart• Wizards

• Help • Print and print

preview• Page layouts• Margins• Justifications• Picture formatting

Presenting information

Differences between word-processing and DTP

• DTP – better at bringing lots of different files created in different software together

• DTP – better when the page design is more complex

• DTP – can use frames that can be moved around the page

• DTP – files can be sent straight to a professional printer