Presenters:Tracy Bentley-Townlin - Associate Dean of Student LifeWillie Morgan - Assistant Director, Student Conduct & Community StandardsRob Reff – Director, Alcohol, Drug and Violence Prevention CenterJon Stoll - Director, Corvallis Community RelationsCarl Yeh - Director, Student Conduct and Community Standards

Office of Student Life Affiliate Housing Program (AHP)

#allstudentsOSU

October 13, 2015

1) Purpose and Goals2) Guidelines, Requirements and Expectations

a) Physical Environmentb) Behavioral Safety/Standardsc) Educational Programming

3) Accountability4) Timeline and Summary of Deadlines5) AHP Resources

Orientation at a Glance

Beginning Fall 2013, Oregon State University launched its First-Year Experience (FYE) Initiative, and enacted a live-on requirement for most first-year students. An agreement was achieved to allow an exemption for qualified non-profit cooperative living groups that commit to providing OSU first year students with a safe, healthy and educationally beneficial housing consistent with the experience provided in on-campus residences.

Purpose

Spring of 2015 AHP Review Committee worked with AHP Presidents to clarify AHP policies and program expectations.

“The University will provide an AHP Orientation at the beginning of the Fall term to detail AHP requirements and expectations. Participant attendance from organizational leadership is required. Additional education and/or training will be made available at the request of the Participant.”

Program Review

• Chapters included in the Program as having an approved facility (“Participant”) for first year students must meet three sets of requirements associated with the following: • Physical Environment• Behavioral/Safety Standards• Educational Expectations• The annual cost to each Participant is $200 for each

first-year student, up to a maximum of $5,000 each year.

Guidelines and Requirements

• report the name(s), student id, and emergency contact information for each first year student moving into facility

• to notify the AHP Review Committee of any new members disaffiliated with the organization

• report any situation involving medical emergencies, medical transport, and/or law enforcement interaction within 8 hours of the incident.

• provide a list of advisors (minimum of a resident advisor, a faculty advisor, and an alumni advisor)

General Reporting Requirements

Overview

• maintain a safe and healthy physical environment that is conducive to student learning

• conduct safety and health inspections on at least an annual basis

• responsible for maintenance and upgrades needed to meet health and safety standards.

Physical Environment

Documentation Required• Fire and Life Safety (due 11/30/15) • Kitchen Health and Sanitation (due

11/30/15)• Proof of Liability Insurance, Property

Insurance, Indemnity Clause (due 7/1/15)

Other Requirements• Meals - food must be prepared by individuals

with an Oregon food handler card • Compliance with the OSU Policy of

Nondiscrimination on the Basis of Disability

Physical Environment Con’t

• The Americans with Disabilities Act (ADA) requires that public entities ensure they are accessible to people with disabilities. This means providing equal access to all programs, services, and activities of Oregon State University.

• The general goal of the ADA is that any student who is otherwise qualified and is seeking access can access programs and opportunities.

• Submit a plan for physical structural modifications needed to provide program access for persons with disabilities by September 2017. The timeline for completion could vary according to the extent of barrier removal required for the specific house.

• Accessibility Planning includes: Evaluation, Barrier Removal, Accommodations, Monitoring

• OEI can provide guidance for formulating a plan and specific barriers that must be removed to ensure equal access

Chapter Accessibility Planning

Serve as upstanding members of the Corvallis and university communities by complying with:• the Drug-Free Schools and Communities Act;• OSU, federal and state policies regarding hazing, sexual

violence, and sexual harassment;• City ordinances (e.g., noise, Special Response Notice,

property maintenance, parking); • OSU’s Policy of Nondiscrimination on the Basis of

Disability• OSU Student Conduct Code, including drug and alcohol

policy;

Behavioral/Safety Standards

Programming RequirementsProvide behavioral/safety education programming to members pertaining to the following four (4) topic areas:

1. alcohol and drug awareness2. sexual health and sexual assault3. protected class discrimination 4. mental health

*Identify the term of program/activity/service*Include number of attendees; # of first-year students;*List the name of the presenter, title of the program/activity and location or type of service project;

Behavioral/Safety Standards Con’t

Behavioral Outcomes Example

Behavioral 

ProgramsTerm Offered

Activities Policies Services

i. Alcohol and Drug Awareness

Alcohol EDU – Fall

 Alcohol Prevention –It’s up2U: Keeping members and guest safe workshop – Presenter: Winter term # of attendees

Online 

Rob Reff presented

 BAC cards provided

Complied with Drug-Free Schools and Communities Act

Complied with OSU and state alcohol policies

 

Cite examples where Participants supported other organizations in awareness training

Behavioral Outcomes Example

Behavioral

ProgramsTerm Offered

Activities Policies Services

ii. Sexual Health and Sexual Assault Awareness

Be Part of the Solution – Sexual Violence Prevention workshop. Presenter, # attended.

Sexual Health: Men’s health (MARS student presenters) # attended

What other activities were developed to educate the membership, especially first year students?

57% of membership participated in take back the night.

Complied with OSU and state policies regarding hazing, sexual violence and sexual harassment.

Leadership co-organized “Walk a mile in her shoes” with XXX chapter.

Support and promote student success through an education process that complements the university’s educational curriculum and experiences

Programming RequirementsCoordinate educational programs, activities, policies and services pertaining to the following five (5) topic areas

1. Healthy and productive campus and community engagement;2. Academic support and access to educational support resources3. Academic theme-based living and learning communities;4. Opportunities to cultivate civic and global engagement and

integrate learning with social justice;5. An educationally based approach to encouraging behaviors that

respect both individual and community interests, and educational approaches to managing behaviors that conflict with those interests.

Educational Expectations

Educational OutcomesExample

Programs/

Workshops*** Activities***Chapter

Policies/Practice

Services***

i. Healthy and productive campus and community engagement

Provide programming to promote a healthy lifestyle.Example: Group Health Coaching – presented by Health Promotion Department. Presenter:XXX #attendees

Regularly rotating bulletin boards providing information and opportunities about engagement in campus events.

Example: members form IM sport teams. 30/50 members participated.

First-year students will attend CONNECT week events

Members must perform at least 10 hours of community service per term.

Chapter organized community service projects to raise $XX for XX organization

Educational Outcomes Con’t Programs/

Workshops*** Activities*** Chapter Policies/Practice Services***

ii. Academic support and access to educational support resources

Provide academic-based programs (i.e. time management, stress management)

Example: “Intentional design of study table” workshop. – Fall, Presenter – XXX, 25 members; 5 first year students

First year students will tour campus academic resources

Study tables were created for all first year students

Establish and uphold quiet hours to promote studying and sleeping

Establish a student liaison to the Dean of Student Life office for student concerns and consultation.

Provide training for live-in peer educators about educational support resources on campus

• AHP Review Committee is charged with monitoring compliance with Affiliate Housing Program, reviewing all violations of the AHP, and recommending appropriate action to the Vice Provost of Student Affairs or their designee.• In the case that a Participant is terminated from the AHP,

students living in the facility, who are subject to the OSU First Year Experience Live-on Requirement, will be notified that they must relocate to campus or another approved facility• The University may suspend or withdraw Affiliated status from a

housing group for failure to comply with the expectations associated with a healthy and safe physical environment, the failure to comply with behavioral standards, and the failure to comply with educational standards.

Failure to Comply

• Missed deadlines. Failure to meet deadlines may result in a participant being ineligible to apply/reapply to the program and/or suspension from the program.• Violations of the student conduct code. If Participants’

members fail to abide by the OSU student conduct code, Participant may be ineligible to apply/reapply to the program and/or be suspended from the program.• Changes to the health and safety of facilities. If there are

changes or if changes are reported to the university regarding the health and safety of the facilities of a Participant, the Participant will be required to work in collaboration with Benton county health, Corvallis Fire Department, etc. to complete a re-inspection of the health and safety of the facility.

Violation Types

Outcome Type of Behaviors (one or more of the following)

Educational and/or community restorative sanctions only

• First time “relatively minor” Special Response Notice (SRN) violation• Students possessing or consuming alcohol on

premises but not part of an official or even informal social activity (may have resulted in MIP to one or more students)• Relatively minor first-time group Student Conduct

Code violation(s)

Provisional Status (with educational and/or community restorative sanctions) 

• First time failure to register event with CFD• First time furnishing alcohol or other drugs where

severity and impact are relatively minor• Medical transport for alcohol or other drug poisoning

where severity and impact are relatively minor• Single or multiple SRNs during same academic

calendar year• Repeated relatively minor Student Conduct Code

violation(s) or more severe first time violation(s)

AHP Behavioral Guidelines & Possible Responses to Violations and Issues

Outcome Type of Behaviors (one or more of the following)

Consideration of removal from AHP (including actual removal)

• Single or multiple SRNs and/or Chronic Nuisance Property• Single or multiple citations for illegal use or

distribution of alcohol and other drugs• Single or multiple sexual assaults, sexual

harassment, and other interpersonal violence, including threat of any of the aforementioned as well as hazing• First time furnishing alcohol or other drugs or

medical transport for alcohol or other drug poisoning if severe impact on the health and safety of others• Failure to register events with Corvallis Fire

Department• Multiple complaints from neighbors and OSU

community• Student Conduct Code violation(s)

Removal from AHP

• Loss of Voluntary Student Organization (VSO) status• Any combination of the above behaviors deemed

make the house unfit for First-Year Experience students

AHP Behavioral Guidelines & Possible Responses to Violations and Issues Con’t

Provisional Status• Educational - Provisional status resulting from education standards

noncompliance will generally be reviewed the following term. • Behavior/Safety - Provisional status resulting from Behavior/Safety

noncompliance will generally be reviewed the following term. The length of provisional status will be considered on a case-by-case basis. Lifting of provisional status is contingent on no subsequent incidents during provisional status.

• Physical – Provisional status resulting from failure to meet documentation deadlines is only granted when the Participant is actively working with the AHP Review Committee to resolve documentation requirements. In such cases an extension may be granted with a new deadline. Failure to submit required documentation will be viewed as a missed deadline violation. Participants must inform the AHP Review Committee of any changes made to the physical property.

Timeline and Summary of Deadlines

TERM DEADLINE DESCRIPTION

ongoing

ongoing

Situations involving medical emergencies, medical transport, and law enforcement interaction must be reported to the Vice Provost of Student Affairs, or their designee(s), via email, within 8 hours of the incident

ongoing

Notify the AHP Review Committee of any new members disaffiliated with the organization within one (1) week) of disaffiliation.

Timeline and Summary of Deadlines Summer

TERM DEADLINE DESCRIPTION

Summer 15'

6/1/2015 (extended to

7/1/2015)

Completed AHP Program Review (FY 14-15). This includes a report of the past year, as well as a plans for improvement in the coming year that details compliance with the Programming Requirements for AHP Educational Outcomes and Behavioral/Safety Standards (2C, 2D)

" "Sign and return Affiliated First-Year Housing Program Application

" "Proof of Liability Insurance, Property Insurance, Indemnity Clause

" " Proof of Property Insurance

" " Indemnity Clause

TERM DEADLINE DESCRIPTION

Fall

15'

09/17/15List of Advisors (minimum of a resident advisor, a faculty advisor, and an alumni advisor)

09/24/15

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

SOAG Deadline

Complete annual recognition by the deadline established by the SOAG, typically by the end of the month of October each year. This process will include, but may not be limited to submission of local organization constitution/bylaws, membership roster, and consent forms.

11/30/15 Fire and Life Safety Inspection Report

" " Kitchen Health and Sanitation Inspection Report

12/11/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements *** Academic alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)

TERM DEADLINE DESCRIPTION

Winter 16'

01/04/16

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

03/28/16

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

03/18/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements *** Academic alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)

TERM DEADLINE DESCRIPTION

Spring 16' 06/10/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements *** Academic alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)

Summer 16' 07/01/16

Completed AHP Program Review (FY 15-16). This includes a report of the past year, as well as a plans for improvement in the coming year that details compliance with the Programming Requirements for AHP Educational Outcomes and Behavioral/Safety Standards (2C, 2D)

  09/01/17Plan to implement barrier removal to accommodate persons with disabilities

• On Campus - Federal law and Oregon State University policy prohibits students, employees and members of the general public from possessing, using or selling marijuana in any form on any of the University’s campuses or facilities and during any University activities.• FIPG – The possession, sale or use of any ILLEGAL DRUGS or

CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.• Federal Law - Under federal law, marijuana remains illegal and is

classified as a schedule one drug, similar to heroin, ecstasy and LSD.

Marijuana

• Corvallis Police Department will enforce marijuana violations very similarly to that of alcohol:• $7,500 - Driving under the Influence (DUI) of alcohol,

marijuana or other drugs• $500 – $1,500 - Furnishing alcohol or marijuana. • $1,000 - Providing marijuana to minors• $295 - Minors in Possession of alcohol or marijuana. Driver’s

license suspension for up to one year. • $100 - Open container or public use of marijuana• Additional Resources for more information:• http://main.oregonstate.edu/university-policies-regarding-ma

rijuana• www.whatslegaloregon.com

Marijuana Con’t

• CFSL Website: AHP Tab

• OSU Affiliated Housing Incident Report – to report any incidents involving medical emergencies, medical transport, and/or law enforcement interaction

• Workshop Registration – to schedule education/behavioral workshops offered by OSU

• Contact Dr. Tracy Bentley-Townlin in the Office of Student Life or by email at Tracy.Bentley@oregonstate.edu.

AHP Resources