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Presenter: Lucy Parker
What will be covered?
A brief overview of new 2007 look and feel.
The differences between Templates, Layouts, Themes and Masters.
Design TipsCustomizing your presentation thru
Layouts, Themes and Masters (fonts, colors, backgrounds, logos, etc).
Hands-on practice.
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New Look and Feel for 2007
The traditional toolbars, as we knew them, have been replaced by the Ribbon. The use of the Ribbon is standard across all of the Office 2007 applications (Word, Excel, PowerPoint, etc) and is dynamic to each.
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Different Views
Normal View: Default view and consists of three panes.
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Slides & Outlines
Tab
Different Views, cont…
Slide Sorter View: Displays all slides as thumbnails.
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Different Views, cont…
Notes Page View
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Different Views, cont…
Slide Show View: Shows you how your presentation will look projected onto a screen.
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Different Views, cont…
Slide Master View: Displays the master slides for your presentation.
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Create a New Presentation Pre-made template
PowerPoint built-in Microsoft Office Online
Blank presentation with placeholders Templates based on presentations Existing presentation
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Starting with a Template
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Office button
Installed templates
MicrosoftOfficeOnline
templates
Templates Provide Designs
A theme A layout Content
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Example Template
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Modifying a Template
Add standard elements Change font style or size Modify layout
Move the object Change the size Delete a placeholder
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Slide Layouts• When you change the layout on a
slide, you change the type and/or positioning of the placeholders on it. This does not effect fonts, etc.
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Placeholders
Title Slide
Title & Content Two Content
Slide Layouts
Placeholders hold content
Placeholders control element location
Placeholders can be deleted
Placeholder size can be changed
Placeholders can be moved
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Themes
Themes allow you to apply unified formatting to your presentation. This includes backgrounds, fonts and colors.
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Same Content / Three Different Themes
Concourse OrielSolstice
Applying and Modifying a Theme
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Colors Fonts Effects Background Styles
Color Gallery
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Create new color themes
Colors in theme
Fonts Gallery
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Title font
Body font
Same font used for both
Different fonts for title and body
Effects Gallery
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Shadow
Glow
3-D
Flat
Soft glow
Background Styles Gallery
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Preview
Customize background
Visual Design Rules of Thumb Appeal and professionalism
Design for your audienceSimpler is Better!
Keep the design elements simpleAvoid cluttering the slides with extra graphics and too much informationSelect a group of colors that work well together & use throughoutWrite clear, concise non-sentence structures
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Visual Design Rules Cont.. Text Design Elements Rules
Do not underline textDO NOT USE ALL CAPS Use Bold & Italics sparinglyAvoid text that leaves one word on a line on its OwnAvoid using multiple spaces after punctuation (White River)
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Visual Design Rules Cont..
Font styleSelect one and stick to it!
Make sure fonts are big enough to read! SerifSans SerifDecorative
Unified Design – Keep it ConsistentReadability – 36/28 Points (Font Size) Focal point – The way the image leads the eyes
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Accessibility Features
Adding Alternative Text to GraphicsUse the themes delivered within the PowerPoint software. Think twice when adding animations. Are they necessary to the presentation? Use the object shortcuts for inserting and creating graphs and tables. If an external document is inserted into a presentation (embedded), the inserted document must also be accessible. Use an external editing program such as LecShare to make sure the presentation is accessible (www.lecshare.com)
Design for Audiences
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Rehearse Timing
ARIVE EARLYKnow your audienceMAINTAIN EYE CONTACT
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Delivery Tips
Serif or Sans Serif?
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Decorative
Sans Serif
Serif Serif
Unified Design
Inconsistent Design Consistent Design
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7 X 7 Guideline
Seven words per line Seven lines per slide
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• Edit to short phrases• Use bullet points• Use active voice• Be clear and concise• Elements should support not distract• Be consistent
Decisions, Decisions
Readability
Titles Use title case 36 points +
Bullet points Use sentence case 28 points +
Don’t forget the 7 X 7 guideline!
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Focal Point
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•Rehearse Timings
•Arrive Early
•Know your audience
•Maintain eye contact
Masters
Allows you to add repeated content, such as a logo or background graphic.
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Masters, cont…
Adding something to a Master slide, means that it will repeat on every new slide for that particular Master.
If you want to add a logo or background graphic to just a few slides, skip the Master and add them on an individual basis.
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Outlines
Fast Organized Sequenced Offers a global overview
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Outline View
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Editing the Outline
Cut Copy Paste Drag and drop Find and replace Apply formatting
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Expand or Collapse the Outline
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Expanded view Collapsed view
Printing the Outline
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Print option
Importing Outlines
Word outline Other word processing applications
Rich Text Format - .rtf Plain Text Format - .txt
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Importing an Outline
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Headers and Footers
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Footer Slide number
Setting Up a Footer
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Date style
Title slide checkbox
Apply to current slide only
Setting Up the Header
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Tabs
Fixed date
Reuse Slides
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Add Slide button
Reuse Slides option
Reuse Slides (continued)
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Reuse Slides pane
Thumbnail of slide
Browse button
Package to CD or folder Must have Windows XP or later Must have a CD Burner Package in MS Office PowerPoint 2007
Viewer Enables you to show it on a computer that
does not have PowerPoint Files are converted to older formats such
as .ppt, .pot, .pps Package it just as it is, to be presented
within PowerPoint Choose Options, Archive
Info & Help
If you need help finding something or aren’t sure how to do something, use the Help feature within PowerPoint.
You can also find online tutorials on the Microsoft website under the Help & How To section.
Use YouTube !
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Contact Information
Lucy ParkerDept. of Computer ScienceCalifornia State University,
(818) 677-3941 Office(310) 749-3749 Cell
Questions?
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