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Presented to Policy Council June 21, 2011
By Christiana Bekie
SELF ASSESSMENT 2011 REPORT & CORRECTIVE
ACTION PLAN
Attachment 4
Attachment B
• Recognize our 2011 Policy Council Self-Assessment Volunteers for their help
• Share information from our 2011 Self-Assessment
• Share Parent Satisfaction Survey Results
• Review Corrective Action Plans
TRAINING GOALS
Attachment B
Thelma ChavezMartha CuevasHilaria RochaMaria Mendoza Laura Guzman Emperatriz Nava Magdalena Aguirre
SELF-ASSESSMENT 2011 PARENT VOLUNTEERS
Thank You fo
r being our S
tar Volunteers
Attachment B
POLICY COUNCIL PARENT VOLUNTEERS FOR SELF-
ASSESSMENT
How easy was the enrollment process - HS
0.55% 0.44% 2.10%
30.35%
66.23%
UnsatisfactorySomewhat satisfactoryNeeds ImprovementSatisfactoryExcellent
How easy was the enrollment process -EHS
Attachment B
Satisfaction with HS Program –over 94%=Good & Exc
PARENT SATISFACTION SURVEY RESULTS
0.33% 1.66%
16.56%
77.59%
Poor
Fair
Good
Excellent
Satisfaction with EHS Program
Attachment B
Staff frequently discuss my child’s progress or concerns with me-HS
PARENT SATISFACTION SURVEY RESULTS
Staff frequently discuss my child’s progress or concerns with me EHS
Attachment B
AVANCE Houston obtained ARRA funding to serve an additional 408 children
AVANCE-Houston, Inc. Head Start and Early Head Start partners with ARK to promote positive parent-child relationships
AVANCE uses its nationally renowned Parenting Program to educate EHS parents on the various stages of child development and promotes parent-child bonding through toy-making activities
AVANCE boasts a fully integrated, and cross-trained support services team which involves all content areas in assisting parents to address the needs of their families
Some AVANCE Teachers were recognized by the Texas Ready Schools (for high performance by TEA Standards) through our Collaborations with the school districts
PROGRAM STRENGTHS
Attachment B
AVANCE’s partnership with the Child Nutrition Center at Baylor College of Medicine exposes children and parents to periodic activities that expand their nutritional awareness
AVANCE currently has four NAEYC accredited centers
AVANCE also partners with school districts in five diff erent schools with over 412 (30%) of students benefitting from a smooth transition from pre-k through 5th grade education
All staff receive training for two weeks in August (summer) and two weeks in December (winter); and additional training opportunities are available to staff based on availability of training and technical assistance funding
PROGRAM STRENGTHS-(CONTINUED)
Attachment B
All potential new hires receive a background check prior to commencing employment
AVANCE utilizes the web-based program--PROMIS to store children's information for easy access, and analyses of program data
All children receive screening prior to the fi rst day of school to enable staff commence planning any needed accommodations for children with special needs.
AVANCE has partnered with Latino Family Media to provide families with information on oral health, and free toothpaste for parents and children.
PROGRAM STRENGTHS-(CONTINUED)
Attachment B
Content Area Finding Action Plan Person Responsible Timeline Monitoring
Safe Environments1304.53(a)(10)(xvi) --Disposing garbage in safe sanitary manner
Trash can covers were either broken or missing in 2 classrooms(Hardy)
Replace all trashcans with broken covers
Facilities supervisor By August 22, 2011
Center Administrator
1304.53(a)(10)(xi)Covering electrical outlets
Missing electrical outlet covers (classroom 10 @ Jensen, Oakwood & Oxford)
Install self-closing/retractable electrical covers
Facilities supervisor By August 22, 2011
Center Administrator
1304.53(a)(10)(x)Maintaining playground equipment
Rusty playground equipment found at Hardy
Sand and repaint equipment, and effect additional repairs as necessary
Facilities supervisor By August 22, 2011
Center Administrator
1304.53(a)(8) Exposing children to environmental hazards
Unlocked cabinets were stocked with bottles labeled as A, B, C; and each bottle had solutions with different colors. (Oxford & Oakwood). In Jensen, the sanitizer was not placed in a cabinet
Provide training to staff on correct labeling of cleaning solutions and ensuring all cabinets are locked when not in use
Facilities supervisor By August 22, 2011
Center Administrator
SELF-ASSESSMENT 2011-CORRECTIVE ACTION PLAN
Attachment B
Health & Safety-EHS At Kruse, the following were observed on the countertop: a purse an open can
of baby food, and
a baby bottle
Provide training on Health and Safety mandates from HS and childcare licensing.
Assistant Director of EHS
By August 22, 2011
Sr. Director of Early Head Start
Health & Safety-EHS At Kruse, door was being held shut by bookcase
Work order was submitted to PISD to repair the door
Assistant Director of EHS
By August 22, 2011
Sr. Director of Early Head Start
Health & Safety-EHS First Aid Kit last checked on Dec 2010All items were present and current but there was no evidence to back up that it is checked monthly by staff.
Staff must check First Aid Kit for expired products monthly. Staff must complete and sign tracking log upon review.
Assistant Director of EHS
By August 22, 2011
Sr. Director of Early Head Start
1304.22(c)(1) labeling and storing medications under lock and key
Ear drop solution in dramatic play area—belonged to parent who stopped by to visit child
Provide training to staff regarding medication safety and proper supervision of children's play area.
Health Specialist By August 22, 2011
Center Administrator
SELF-ASSESSMENT 2011-CORRECTIVE ACTION PLAN
Attachment B
Record Keeping PDM Several Human Resource Files contained the following errors: Missing documents Incomplete forms
Create or revise standard checklist for all employee and Center files as follows: New Hire Training Center Files(Checklist will be used to audit files) A filing system will be implemented for HR staff- every 10th of the month all HR documents will be filed. AD of HR will audit 30 HR files quarterly (March, June, September & December) and a review process with corrective action steps to ensure compliance will be implemented. To ensure Center Files are accurate, AD of HR will also audit Center Files while reviewing HR files.
Sr. Director of Human Resources
July 31, 2011 Chief Operations Officer
SELF-ASSESSMENT 2011-CORRECTIVE ACTION PLAN
Attachment B
Record Keeping PDM In Jensen, three out of 20 files missing date child first attended
Enter start date on all child applications on their first day of attendance or home visit, for EHS
Program Assistant First day of School attendance when child is assigned to class in PROMIS
Center Administrator
Ongoing Monitoring-PDM Inconsistent monitoring of health and safety--staff must use the same forms and complete monitoring at designated times according to agency procedures
Review and/or revise current monitoring procedures and health and safety checklistProvide training on Health and Safety mandates from HS and childcare licensing. Implement a Center Administrator peer and Directors’ monitoring schedule Implement a quarterly review process with corrective action steps to ensure compliance Address Health and Safety in CAs’ Handbook Review disciplinary action steps for non-compliant findings and licensing citations with managers and center staff
Assistant Director of Center Operations
July 31, 2011 Sr. Director of Head Start
SELF-ASSESSMENT 2011-CORRECTIVE ACTION PLAN
Attachment B
Disabilities1308.5—10% Requirement
AVANCE did not meet the 10 percent requirement for Head Start children with disabilities
The ERSEA committee will explore additional recruitment strategies to attract more children with disabilities into Head Start. Expand recruitment efforts to identify other sources for recruiting children with disabilities into Head Start Follow strategies outlined in the Disabilities Improvement Plan submitted with the waiver request. Obtain a Waiver to address the non-compliance related to serving less than 10 percent of children with disabilities from HHS for 2010/2011
Intervention Support and ERSEA Specialist
Ongoing Director of Support Services and ERSEA