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Presented to:
By:
Date:
Safety
Management
Systems
Oklahoma FFSHC
Stephanie Schroeder, CSP
November 14, 2013
2Safety Management Systems – OFFSHCNovember 2013
Briefing Contents
• SMS Comparison• Benefits • Challenges• Related Costs• Continued Growth
3Safety Management Systems – OFFSHCNovember 2013
FAA Mike Monroney Aeronautical Center
• 1,100 acres of land• 125 buildings with 3.5 million square feet of space• Approximately 7,500 employees and 1,300+ students daily• Largest concentration of DOT employees outside of
Washington DC• Customer Base
– Entire FAA– All branches of DOT– Other Federal Agencies– Foreign Governments– Passengers, Pilots, media, aircraft owners, and commercial air carriers
4Safety Management Systems – OFFSHCNovember 2013
Move from Compliance to Best Practices
BestPractices
OHSAS 18001ANSI Z10
VPPOther Requirements
(FAA, Corporate, Consensus Standards)
Regulatory Requirements(OSHA)
5Safety Management Systems – OFFSHCNovember 2013
Challenges
• Large Campus• Diverse Activities• Management from different locations
and at different levels• Tenant Organizations• Red Tape• Limited Resources• Compliance
6Safety Management Systems – OFFSHCNovember 2013
Safety Management Systems
SMS utilized by MMAC • OSHA Voluntary Protection Program• OHSAS 18001:2007• ANSI Z10:2012
6
7Safety Management Systems – OFFSHCNovember 2013
SMS Elements Comparison
VPP OHSAS 18001:2007 ANSI Z10: 2012Scope Scope, Purpose and Application
Reference Publications & Terms Definitions
OH&S PolicyManagement Leadership and
Employee Partic ipation
P lanning P lanning
Hazard Prevention and Control
Safety and Helath Training
Employee Partic ipation
Checking Evaluation and Corrective Action
Management Review Management Review
Management Leadership &
Employee Partic ipation
Worksite Analysis
Implementation and OperationImplementation and Operation
8Safety Management Systems – OFFSHCNovember 2013
VPP Elements
8
VPP OHSAS 18001:2007 ANSI Z10: 2012
Scope Scope, Purpose and Application
Reference Publications & Terms Definitions
OH&S PolicyManagement Leadership and
Employee Partic ipation
Planning Planning
Hazard Prevention and Control
Safety and Helath Training
Employee Partic ipation
Checking Evaluation and Corrective Action
Management Review Management Review
Management Leadership &
Employee Partic ipation
Worksite Analysis
Implementation and OperationImplementation and Operation
9Safety Management Systems – OFFSHCNovember 2013
VPP Program Requirements
• Management Leadership and Employee Involvement
• Worksite Analysis• Hazard Prevention and Control• Safety and Health Training
10Safety Management Systems – OFFSHCNovember 2013
VPP at MMAC
• Approved as Merit Site in 2004– Employee Involvement– LOTO Program
• Reapproved as Merit Site in 2008– Employee Involvement
• Withdrawal from VPP in 2010– Considered changing application format– Moved towards OHSAS 18001
10
11Safety Management Systems – OFFSHCNovember 2013
Benefits during VPP Participation
• Reduced injury and illness rates by 50% • Increased visibility of EOSH Staff • MMAC further evaluated SMS approach• Established SMS as a business goal
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12Safety Management Systems – OFFSHCNovember 2013
18001 Program Elements
VPP OHSAS 18001:2007 ANSI Z10: 2012
Scope Scope, Purpose and Application
Reference Publications & Terms Definitions
OH&S PolicyManagement Leadership and
Employee Partic ipation
P lanning Planning
Hazard Prevention and Control
Safety and Helath Training
Employee Partic ipation
Checking Evaluation and Corrective Action
Management Review Management Review
Management Leadership &
Employee Partic ipation
Worksite Analysis
Implementation and OperationImplementation and Operation
13Safety Management Systems – OFFSHCNovember 2013
OSHMS Manual • OSHMS procedures for:
– Identifying Significant OSH Hazards*– Setting Objectives and Targets*– Legal and Other Requirements– Establishing Operational Controls– Communication*– Emergency Preparedness– Control of Documents and Records– Conducting Audits and Management Reviews*
14Safety Management Systems – OFFSHCNovember 2013
Risk Assessments
• Applied to activities within each organization• Measures the Risk
– Usage– Severity of Injury– Likelihood
• Identified Priority
17Safety Management Systems – OFFSHCNovember 2013
Communication, Participation and Consultation• External and Internal communications• Meetings
– OSH Representatives– Management and Labor– Organizations
• Employee participation– Incident investigations– Hazard identification
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18Safety Management Systems – OFFSHCNovember 2013
Audit Program
• Not a Compliance Audit• Minimum of Two OSHMS Audits per Year
– One Internal & One External
• Audits consist of:– Document Review
• OSH Documents – Operational Controls, SOP’s• Records – Training certificates, Maintenance Logs
– Walkthrough– Interviews
19Safety Management Systems – OFFSHCNovember 2013
Management Review
• Gauges OSHMS performance annually• Covers key elements of the OSHMS• Reaffirms objectives and targets• Assess continual improvement
20Safety Management Systems – OFFSHCNovember 2013
OHSAS 18001 at MMAC
• MMAC Certified September 2010– Root Cause Analysis– Corrective Action Tracking
• Recertified in May 2013– Emergency Preparedness
• Integrating EMS & OSHMS • Automate Change Management
21Safety Management Systems – OFFSHCNovember 2013
Benefits of 18001
• Employee Involvement• Program Documentation• Continual Improvement of OSHMS• Prioritization
22Safety Management Systems – OFFSHCNovember 2013
ANSI Z10 Program Elements
VPP OHSAS 18001:2007 ANSI Z10: 2012
Scope Scope, Purpose and Application
Reference Publications & Terms Definitions
OH&S PolicyManagement Leadership and
Employee Partic ipation
Planning Planning
Hazard Prevention and Control
Safety and Helath Training
Employee Partic ipation
Checking Evaluation and Corrective Action
Management Review Management Review
Management Leadership &
Employee Partic ipation
Worksite Analysis
Implementation and OperationImplementation and Operation
23Safety Management Systems – OFFSHCNovember 2013
ANSI Z10 2012
• FAA Flight Inspection Services– Initial stages of implementation at MMAC – Six line stations for aircraft maintenance
• Implement system framework• Conducted Gap Analysis in 2010• Established Internal Audit Process
23
24Safety Management Systems – OFFSHCNovember 2013
Challenges
• Employee Involvement• Management of Change• Establishing Trust
24
25Safety Management Systems – OFFSHCNovember 2013
Benefits
• Employee Involvement• Culture Improvement• Tracking Completion
25
26Safety Management Systems – OFFSHCNovember 2013
Associated Costs• VPP
– Promotional Materials– VPP SGE Support
• OHSAS 18001– Annual External Audit Team– Internal Audit and Corrective Actions– Document Maintenance
• ANSI Z10– Risk Assessments – Continual Improvements
26
27Safety Management Systems – OFFSHCNovember 2013
MMAC Benefits from SMS
• OSHA recordable accidents reduced by 88%• Reduced inspection findings and severity• OSH program moved into best practices• Greater employee participation• OHSAS 18001 certified in 2010• Estimated cost savings of $10 million in direct
and indirect costs since FY 2001
28Safety Management Systems – OFFSHCNovember 2013
Implementing an SMS
• Choose a method and move forward• Ensure top management commitment• Involve employees in every step • Include independent verification• Focus on continual improvement
28
29Safety Management Systems – OFFSHCNovember 2013
For More Information
• Contact– Stephanie Schroeder, CSP
• [email protected]• 405-954-0371
29