Presented to: By: Date: Federal Aviation Administration Automating Project Data Submittals Setting Expectations FAA Airports (AEA) Conference Cameron Bryan,

Presented to:

By:

Date:

Federal AviationAdministrationAutomating Project

Data Submittals

Setting Expectations

FAA Airports (AEA) Conference

Cameron Bryan, Manager, Planning & Programming (ASW)

April 3, 2012

2Federal AviationAdministration

SOAR Update & Demo - 2012

Finding ways to streamline and improve efficiency

Initiatives/GoalsObjectives

Discuss status of this initiative and provide demo

Answer questions, receive feedback, seek initial impression of web portal




Background and Purpose

Existing database (SOAR) is 12 years old Need to automate certain processes

• Project data submittals

• Electronic applications and grants

• Documentation (ALP’s, AMP’s)

There are 2 simultaneous efforts ongoing1. Developing interactive website for airport sponsors

2. Developing a complete overhaul of FAA’s SOAR database




Summarize Interactive Website for Project Submittals

Create an external portal, separate from SOAR, for Sponsor data input and reporting

1. Sponsor inputs future project data online

2. Sponsor online access of grant expenditures and status

3. Sponsor inputs data online (contact info and construction progress)

Note: To start, we are simply proposing to automate a manual process.

Use of SOAR data for document generation4. System users ability to auto generate documents, w/ data contained

in SOAR (Microsoft Office, PDF)

Note: Available to internal FAA at first deployment




Summarize Top Priorities

1. Sponsor inputs future project data online Sponsor access to external SOAR portal (outside of

FAA firewall) Enables sponsors to enter data and submit for FAA

review Project description and cost Sponsor’s Anticipated construction start date/Operational

date Sponsor priority/justification Phasing/Funding Plan





1. Sponsor inputs future project data online Benefits to FAA and Sponsor

More efficient use of resources Sponsor ownership of their data Sponsor receives immediate feedback through auto alerts Improved standardization Historical record Paperwork reduction Stepping stone to future benefits





1. Sponsor inputs future project data online Challenges

Training (must have thorough implementation plan) Change in regional cultures Interface with other external databases (i.e., state, airport,

etc.)





1. Sponsor inputs future project data online How will it work?

Sponsor will login to external portal Sponsor will enter data and submit to FAA FAA will review and evaluate prior to accepting data

through firewall Alert/confirmation notification sent to Sponsor and FAA

Note: FAA has ability to accept as-is, accept w/ comments, reject as-is, reject with comments, and edit data prior to accepting





2. Sponsor online access of grant expenditures and status Sponsor access to external SOAR portal (outside of

FAA firewall) Enables Sponsors to view near real time expenditures

and grant balances Data provided through a feed from Delphi (e:Invoicing) Provides alerts





2. Sponsor online access of grant expenditures and status Benefits to FAA and Sponsor

Reduce Improper Payment errors Visibility of “old” grants Enhance customer service through transparency Highlights the importance of timely drawdowns Auto alert to FAA and Sponsors Help Sponsor respond to single-audit and other audit activity





2. Sponsor online access of grant expenditures and status Challenges

Training Delphi down and 48-hour lag time





2. Sponsor online access of grant expenditures and status How will it work?

Sponsor will login to external portal Sponsor will choose various selection criteria to create view

only reports System will generate auto alerts

Grant activity % of grants funds expended/remaining





3. Sponsor inputs data online (contact info and construction progress) Sponsor access to external SOAR portal (outside of

FAA firewall) Enables sponsors to enter data and submit for FAA

review To start…

Contact information Construction progress data (beta test)





3. Sponsor inputs data online (contact info and construction progress) Benefits to FAA and Sponsor

Sponsor ownership of data Building infrastructure for future expansion Compare project physical vs. fiscal % completion Helps prevent audit findings Auto alert capability Historical record





3. Sponsor inputs data online (contact info and construction progress) Challenges

Training Change in regional cultures





3. Sponsor inputs data online (contact info and construction progress) How will it work?

Sponsor will login to external portal Sponsor will enter data and submit to FAA FAA will review and evaluate prior to accepting data

through firewall Alert/confirmation notification sent to Sponsor and FAA

Note: FAA has ability to accept as-is, accept w/ comments, reject as-is, reject with comments, and edit data prior to accepting





4. System users ability to auto generate documents FAA ability to generate documents from SOAR data Enables FAA to create/edit/save documents in

Microsoft Office Grant offers/amendments Routine correspondence

Note: This is the first step to electronic grants





4. System users ability to auto generate documents Benefits to FAA and Sponsor

Standardization Sets path for 2-way electronic document sharing Allows for customization Plain language





4. System users ability to auto generate documents Challenges

Change in regional cultures





4. System users ability to auto generate documents How will it work?

FAA user will choose Document Generation tab User will choose various selection criteria to generate

document (Microsoft Office product) User can save/edit/print to local device




Airports External Portal Demo




Thank You!

Documents

Presented to: By: Date: Federal Aviation Administration Automating Project Data Submittals Setting Expectations FAA Airports (AEA) Conference Cameron Bryan,