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Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November 28, 2012 1

Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

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Page 1: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Presented By

Roger Botti

Rob Gaertner, P.E.

Bill Phillips

November 28, 2012

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Page 2: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Introduction Dr. Gualtieri

Capital Funding Plan Background and Completed Projects Rob Gaertner P. E.

Transportation Purchases Roger Botti

Facilities Projects Rob Gaertner, P.E.

Technology Projects Bill Phillips

Questions/Comments

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Page 3: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

The District’s economic/budgetary challenges require that we maintain our resources to: Preserve the overall life of our investments Enable the full utilization of each facility and asset

The recommendations in this report are based upon: Maintaining the District’s assets to ensure that they

provide a safe and healthy environment for the students, staff and community

Continuation of the delivery of the outstanding educational program which these assets support

An on-going commitment to maximize operational efficiencies

Our obligation to maintain and preserve the value of our assets

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Page 4: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Facilities Projects Buildings have been designed to support our outstanding

educational program and this plan outlines the ongoing work required to maintain them in a safe and fully functional manner.

Information Technology The District has evaluated and revised the overall vision for

the technology that is used both operationally and educationally. Our students will need to be able to use technology in the world of the future. This work will enable the District to begin to expand the use of technology in the classrooms.

Transportation The District has continued to utilize a phased approach to

the replacement of vehicles which allows for a predictable and manageable investment year over year. This plan has allowed us to maintain a safe and reliable fleet.

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Page 5: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Rob Gaertner, P.E.

Director of Facilities

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Page 6: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Established by the District in 1984. Supports investments and capital projects

of between $25,000 and $250,000. Larger investments and capital projects are

usually supported by a Construction Fund. Investments and capital projects <$25,000

are usually supported by the General Fund. Provides a five (5) year projection of

potential investments and capital projects.

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Page 7: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Since 1984 the District has invested $31,342,452 in the purchases of vehicles, technology, paving, roofing, HVAC replacements, athletic improvements, equipment, etc.

The value of the completed purchases and capital projects that were included in the 2012/13 Capital Funding Plan was $1,796,363.

The estimated value of the District’s facilities and vehicles is $215,209,770.

The proposed 2013/14 Capital Funding Plan is requesting investments in Facilities, IT and Transportation that are only 2% of the value of these assets.

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Page 8: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Replace East Side steps at FES. (In Progress) Replace the folding wall in the cafeteria at

McK. Replace Main Office HVAC units at McK. Replace the wooden platforms on the

playground equipment at PES. Repair the paving at McK, MMS, CMS, NAI and

NASH. Replacement of concrete sidewalks and curbs

at MMS & NAI. Replace the Gator at MMS.

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Page 9: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Replace 9 School Zone Lights in the Town of McCandless.

Repair Erosion under the Visitor Bleachers at Newman Stadium.

Replace the Main Office AC unit at NASH.

Replace the carpeting in Rms 212, 214, 216 and 218 at NASH.

Subdivide the Library at NASH.

Replace the Pool Filter at NASH. (In Progress)

Replace the HVAC for the Server Room at CAO. (In Progress)

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Page 10: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Replace the stage rigging and lighting at NAI.

Replace the student and gym lockers at NAI – Phase II.

Replace the upper gym bleachers at NAI. Replace the Emergency Generator and Fire

Alarm System at NAI. Repaint the Exterior Steel at NAI. Resurface the track at NAI. Replace 1 maintenance vehicle. ( In

Progress)

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Page 11: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Redesign network at NASH and replace Alcatel network equipment with Cisco switches

Replace Cat 5 data wiring at NAI with Cat 6a Redesign network at NAI and replace Alcatel

network equipment with Cisco switches Upgrade to new Microsoft Exchange 2010

server

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Page 12: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Mr. Roger Botti Director of Transportation

And Operations

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Page 13: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

All vehicles are reviewed/inspected for replacement at the following intervals:

14 years of age (10 years for vans)

140,000 miles

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Page 14: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Outside of Mileage Guidelines of 140,000 Miles or

Age Guidelines of 14 Years

Buses – 21

Total Fleet Size

Full Size Bus – 72

Mid-Size Bus – 24

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Page 15: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Year 13/14 14/15 15/16 16/17 17/18

Number of Vehicles

11 12 9 9 7

Current

Lease 1

$191 $191

Current Lease 2

$185 $185 $185 $185

New Lease

$191 $191 $191

New

Lease

$157

Purchase $856 $871 $682 $716 $505 15

Page 16: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Replace 7 Large Busses

Replace 2 Medium Busses

Replace 2 Small Busses

The total purchase cost would be approximately $856,500. If

the purchase was financed, the approximate payment would be $188,000 per year for five years. The Department is investigating the potential to secure EPA rebates for new bus purchases. These rebates are by lottery and are not guaranteed.

An analysis of the potential in sourcing and out sourcing of the Transportation Dept. operations will be done in 2014 in anticipation of the new Collective Bargaining Agreement.

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Page 17: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Mr. Rob Gaertner, P.E.

Director of Facilities

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Page 18: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

BWE 20 years

MES 20 years

MMS 19 years

NAI 15 years

FES/HES/IES/McK/PES 13 years

Baierl Center 11 years

NASH 10 years

CMS/IMS 7 years

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Page 19: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

The proposed phasing of all of the repair and maintenance projects at BWE, MES and MMS(except wood windows) were included in the second phase of Demographics and Feasibility Study that was presented to the School Board on August 22, 2012. These costs are included in 2017/18.

Franklin Elementary (1999) Replace the main office carpeting Repair masonry in the courtyard Repair Driveway & Parking Lot Paving Replace the Energy Management System Replace the Fire Alarm System

Hosack Elementary (1999) Replace the back stop fencing Reenergize the electrical service to the Army Reserve site Repair Driveway & Parking Lot Paving

Ingomar Elementary (1999) Repairs to the folding door in the MPR Install glycol makeup tank and pumps

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Page 20: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Marshall Elementary (1992) Extend the Playground Fence

McKnight Elementary (1999) Install additional tack strip in the hallways Replace concrete sidewalks and curbs Repair the Driveways and Parking Lot Paving Repair & Repaint the Exterior Stucco Repair Computer Room floor settlement Repair exterior masonry damage Replace the Gator

Peebles Elementary (1999) Pending decision on continued operations

Replace the backstop fencing Repairs to the Folding Door in the MPR Repair Driveway and Parking Lot Paving

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Page 21: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Carson Middle/Central Admin. (2005) Repair exterior masonry damage Repair exterior wall plaster Repair Driveway and Parking Lot Paving

Waterproof the Exterior Wall in the Print Shop Ingomar Middle (2005) Install carpeting in the Guidance Offices Provide additional shelves outside the cafeteria Repair concrete on Handicap Ramp

Marshall Middle (1993) Repair Chillers Replace Wood Windows and Doors

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Page 22: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

NAI (1997) Install additional security cameras Replace the Energy Management System Repair roof blisters Install variable speed drives on the chilled water

pumps Replace paving in front and back parking lots Repair and repaint the exterior stucco Repair concrete sidewalks and curbs Replace the Main Office HVAC units Replace the 4 roof top HVAC units for the

Library and classrooms Install indoor batting cage

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Page 23: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

• NASH (2003) Replace the ceilings in the student locker bays Repoint/Repair the pool boiler chimney Install variable frequency drives on the

condenser water pumps Pave the driveway down to the softball field Refinish the gym floor Replace the Pool scoreboard and timing system

Newman Stadium (1974) Paint the Home Side stands Repair the hillside to the west of the visitor

side bleachers Replace the boilers and temperature controls Renovate and replace the flooring in the locker

rooms

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Page 24: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Baierl Center (2002) Install Card Key system at Baierl Center

Replace the carpeting in the Ponce Room

Transportation (2003) Repair exterior masonry damage

Replace Bus parking lot lights

The total estimated value of all of the proposed Facilities and Athletic projects is $2,676,700.

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Page 25: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Mr. Bill Phillips

Senior Manager of Information Technology

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Page 26: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

INFRASTRUCTURE Cat 6A Wiring – Cisco Switches

Wireless Network

Digital Classrooms

IP Based

Phone System

BYOD and Wireless Devices

Improved Classroom Instruction

Voice Integrated

Applications (i.e. E-Mail)

Future Technology

Development

Disaster Recovery

Network Stability and Security

Maximum Network Uptime

Blended Learning

Asynchronous Learning

E-Learning

Adaptive Learning

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Page 27: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

The new Cat 6a wiring is required to support the higher

data throughput capabilities of the todays network

devices. The current wiring is defined as Category 5 and

will support a maximum of 100Mbps

Cat 6a will provide an upgradable path to 10Gbps as that

faster technology becomes more cost effective and readily

available

Benefits of redesigning the network with Cisco equipment

include increased bandwidth and security, failover

capabilities, and the ability to allow for video and

multimedia apps

Network Wiring and Hardware Infrastructure at all District locations

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Page 28: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

The Wireless network

Will provide the ability for BYOD and the use of wireless devices

Digital classrooms

Will allow for improved classroom instruction

Disaster recovery

Will improve network availability and uptime

IP Telephony

Will replace the legacy phone system and provide technology such as voice integrated applications

Major Areas of Importance

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Page 29: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Redesign network and replace Alcatel network equipment with Cisco switches CMS, IMS

Replace Cat 5 wiring with Cat 6a wiring and replace Alcatel network equipment with Cisco switches at MMS.

Implement Network Management software throughout the district.

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Page 30: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Provide 5th & 6th grade classrooms with Digital Whiteboards and Projectors BWE, FES, HES, IES, PES (3 at each school) MCK, MES (5 at each school) CMS (11) IMS (9) MMS (8) This proposed work is under review by the

Elementary Technology Committee and the APQC Technology Committee.

The total estimated value of all of the proposed Information Technology equipment and installation is $1,150,797.

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Page 31: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

Athletics $ 277,500

Facilities $2,402,200

Information Technology* $1,150,797

Transportation $ 856,500

Total $4,686,997

* Funding for some of this work will be provided by the NA Foundation and E-Rate funds.

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Page 32: Presented By Roger Botti Rob Gaertner, P.E. Bill Phillips November

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