Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n …€¦ · Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n The Hills Are Alive and We Are Unified) Event

©TheHillsAreAliveGroupPtyLtd DatePrinted:11/05/2016

Presented by RED HILL Entertainment Pty Ltd

(Joint venture b/n The Hills Are Alive and We Are Unified)

Event Management Plan (EMP)

Project Title UNIFY 2017

Company RED HILL Entertainment Pty Ltd

Venue 725 Walkerville Road, Tarwin Lower VIC 3956 Dates Fri 13th, Sat 14th & Sun 15th January 2017

REVISIONS DATE DESCRIPTION

V1 5/04/2016 Update EMP for 2017 V2 11/04/2016 Update EMP prior to permit application submittal V3 10/05/2016 Update EMP with council suggested amendments V4 11/05/2016 Update EMP post meeting with council V5

©REDHILLEntertainmentPtyLtd Page2of35

Contents1 EVENTDETAILS......................................................................................................................................4

1.1 Summary........................................................................................................................................41.2 EventBackGround.........................................................................................................................51.3 EventDetails..................................................................................................................................51.4 EventManagementDetails............................................................................................................71.5 Patrons–Whowillattend?............................................................................................................8

2 INSURANCE.........................................................................................................................................102.1 InsuranceDetails..........................................................................................................................10

3 THEVENUE..........................................................................................................................................113.1 Location&Ownership..................................................................................................................113.2 SiteCapability...............................................................................................................................113.3 SitePlan.......................................................................................................................................123.4 SiteCommunicationPlan.............................................................................................................123.5 EventSignage...............................................................................................................................133.6 Ticketing&Accreditation(Wristbands).......................................................................................13

3.6.1 Ticketing................................................................................................................................13

3.6.2 Accreditation(Wristbands)...................................................................................................13

3.6.3 DrinkingAgeVerified(Wristbands).......................................................................................14

3.7 Camping.......................................................................................................................................15

4 TRAFFICANDTRANSPORT...................................................................................................................164.1 Transport......................................................................................................................................164.2 TrafficManagementPlan.............................................................................................................164.3 TrafficControlDiagrams..............................................................................................................20

5 RISKMANAGEMENTPLAN..................................................................................................................21

6 EMERGENCYMANAGEMENTPLAN.....................................................................................................216.1 ContactDetails.............................................................................................................................226.2 Event/IncidentControlCentre(ECC)............................................................................................226.3 EvacuationAssemblyAreas.........................................................................................................22

7 PUBLICHEALTH&AMENITIES.............................................................................................................237.1 Catering........................................................................................................................................237.2 Alcohol.........................................................................................................................................24

7.2.1 BYOArea-Campsite.............................................................................................................24

7.2.2 LicensedBoothServiceArea-MainArena...........................................................................25

7.2.3 Hoursofoperation................................................................................................................25

7.2.4 Staffing..................................................................................................................................26

7.2.5 Security.................................................................................................................................26

7.2.6 Amenities..............................................................................................................................26


7.3 ToiletFacilities.............................................................................................................................277.4 DrinkingWater.............................................................................................................................287.5 WasteManagement.....................................................................................................................297.6 NoiseManagement......................................................................................................................29

8 PUBLICSAFETY....................................................................................................................................308.1 Security&CrowdControl.............................................................................................................308.2 FirstAid........................................................................................................................................308.3 LightingandPower......................................................................................................................318.4 FirePrevention.............................................................................................................................328.5 TemporaryStructures..................................................................................................................338.6 TemporaryandExistingFencing..................................................................................................34

9 CommunityInvolvement.....................................................................................................................35

10 Sustainability.....................................................................................................................................35


1 EVENTDETAILS

1.1 Summary

UNIFYFestivalisathree-daymusicandcampinggatheringsetinthebeautifullypicturesqueTarwinLowerDistrict(2.0hoursdrivefromMelbourne).Theeventwilltakeplaceatthe725WalkervilleRoad,TarwinLower,VIC,3956onthefollowingdates:

Friday13th,Saturday14th&Sunday15thofJanuary2017UNIFYFestivalwillbeattendedby10,000people.TheseattendeeswillarrivebycarbringingcampingequipmenttostayoverontheFridayandSaturdaynights.TheeventisBYO(noglass)withcateringoutletsandalicencedareaalsoprovidedonsite.Gateswillopenat10:00amonFridaythe13thJanuary2017withlivemusicbeginningat2pmandconcludingat2amSaturdaymorning.Livemusicrecommencesat11amonSaturdaythe14thJanuary2017andcontinuethroughtill2am.GatescloseonSundaythe15thofJanuary2017at6pm.Keyopeningtimes:

Car-Park- Open10amFri13thJanuary2017 Close7pmSun15thJanuary2017Campsite- Open12pmFri13thJanuary2017 Close6pmSun15thJanuary2017Arena- Friday: Open2pm>Close2am

Saturday: Open10am>Close2am Sunday Open8am>Close2pm–CateringOnly

Thestyleofmusicislargelyhard-rockofasimilarveintotheUnifiedrecordlabelUNFD.PerformerswillcomefromMelbourneandbothinternationalandinterstatelocations.Inadditiontolivemusic,variousmarket-stallholders,site-activitiesandartinstallationswillbelocatedaroundthesiteforattendees’enjoyment.


1.2 EventBackGround

TheannualeventUNIFYhelditsinauguralgatheringinJanuaryof2015whereitwasreceivedasagreatsuccessforallthoseinvolved.BeingthefirsteventofitskindinAustralia,UNIFYwasstronglyattendedandintroducedtheSouthGippslandareatosomeofthegreatestartistinthegenre.Beneficiariesoftheeventwerevast,withtheFootballClub,Netballclubsandotherlocalbusinesses,alldirectlybenefitingfromtheintroductionoftheevent.ThelocalMen'sShedalsofinanciallybenefitedthroughsellingfoodandhiringouttheirhandbuiltputt-puttgolfcourse.Eventorganisers,AidanandRhettMcLaren,havebeenrunning‘TheHillsAreAlive’musicfestivalverysuccessfullyoverthepastsevenyearsandhaverecentlyranthehighlyacclaimed‘NYEontheHill’festivaloverNewYearsEveforit’sthirdconsecutiveyear.UNIFYfestivalseesthesetwolocalbrothersteamupwiththewidelyrespectedindependentmusiccompany,Unifiedtobringtolifethefestivalthatfocusesonaspecificnichemarket.

1.3 EventDetails

Nameofevent: UNIFY2017

Addressofevent: EventArena&PrimaryCampsite

725,WalkervilleRoadTarwinLower3956

CarparkandAdditionalCampsite

725,WalkervilleRoadTarwinLower3956

GPSCo-ordinates: -38°42'19",145°52'6"

Detailsofvenue: TarwinLowerRecreationReserve

Patrons: 10,000patrons

Artists,Guests,Staff&

Volunteers: 500


KEYDATESandTIMES:

Set-upcommences: Sunday8thJanuary

Startdate/time:

GATESOPEN

CARPARKOPEN-Friday13thJanuary2017,10amCAMPSITEOPEN-Friday13thJanuary2017,12pmARENAOPEN-Friday13thJanuary2017,2pmto2am

- Saturday15thJanuary2017,11amto2am

STAFFANDVOLUNTEERCAMPSITEOPEN-Tuesday10thJanuary2017,8am

MusicTimes-Friday 2pmto2amSaturdayMorning

MusicTimes-Saturday 11amto2amSundayMorning

Finishdate/time:

GATESCLOSE

ARENACLOSE–DoesNotOpenOnSunday15thJanuary2017CATERINGAREACLOSE-Sunday15thJanuary2017,2pmCAMPSITECLOSE-Sunday15thJanuary2017,6pmCARPARKCLOSE-Sunday15thJanuary2017,7pmSTAFFANDVOLUNTEERCAMPSITECLOSE-Thursday18thJanuary2017,9pm

Pack-downcommences: Sunday15thJanuary2017,6pm

Pack-downfinishes: Friday20thJanuary2017,6pm


1.4 EventManagementDetails

EventDirectors:

Aidan&RhettMcLarenandJaddanComerford-REDHILLEntertainmentPtyLtd

ContactDetails:

Aidan– M:0402508366 E:[email protected]

Rhett– M:0409252005 E:[email protected]

Jaddan– M:0412686497 E:[email protected]

Address: 17-19WangarattaSt,RichmondVIC3121

SiteManager:BrendanRyder–0415320458*PrimaryContactintheleadupto&duringtheevent

EventManager&BusinessContact:RhettMcLaren-0409252005*SecondaryContactinthelead

upto&duringtheevent


1.5 Patrons–Whowillattend?

Anestimated10,000patronswillbeattendingUNIFY2017.

The2016eventsaw1,600+oftheonlinesalescomingfrominterstateandinternational

(NewZealand,Canada,Singapore,UnitedStatesofAmerica)

VIC NSW NT QLD WA SA TAS CANADA

NEWZEALAND

SINGAPORE

UNITED

STATES

Series1 3243 930 23 160 97 393 36 1 3 2 1

3243

930

23 160 97393

36 1 3 2 10

500

1000

1500

2000

2500

3000

3500

TICK

ETSAL

ES

LOCATION

UNIFY2016TICKETSALESBYLOCATION


Anapproximateagebreakdownis:0–17 0%(UNIFYwillbean18+year'sevent)18–2468%25–3428%35–442%45–541%55+ 1%Thegenderratioisapproximately70%maleand30%female.

Itisestimatedthatapproximately10%oftheaudienceresideinSouthGippsland/Gippsland/BassCoast,50%resideinMelbourneandsurroundsand40%comefrominterstate.

Male63%

Female37%

GENDERRATIO


2 INSURANCE

2.1 InsuranceDetails

PersonResponsible:RhettMcLaren

INSURED:RedHillEntertainmentPtyLtdt/asUNIFY:AHeavyMusicGathering

THEBUSINESS:Organiserofoutdoormusicfestivaleventon13January2017tillthe15January2017at 725WalkervilleRoad,TarwinLower,VIC3956.

INTERESTINSUREDTheInsured'slegalliabilitytothepublicforlossesoccurringduringtheperiodofinsurancearisingoutoftheInsured'soperations.LIMITSOFLIABILITY

• PublicLiability $20,000,000anyoneoccurrenceduringtheperiodofinsurance.• ProductsLiability $20,000,000anyoneoccurrenceandintheaggregateduringtheperiod

ofinsuranceNOTE:AcertificateofcurrencywillbesuppliedtotheSouthGippslandShireCouncilandTarwinRecreationCommitteepriortotheevent.


3 THEVENUE

3.1 Location&Ownership

TheaddressforUNIFY2017willbe725WalkervilleRd,TARWIN-LOWERVIC3956.

ThesiteforUNIFYisallprivatelyownedland.Themapbelowoutlinestheareathatwillbeutilizedfortheevent.

3.2 SiteCapability

Theeventspaceat725WalkervilleRoad,TarwinLowercoversacombinedareaof782,152m^2approxandisprimarilyflatandusedforfarmingoperations.

RoadaccesstothepropertyisviaWalkervilleRoad.


3.3 SitePlan

TheeventsitewillbebrokenupintothreemainareasMainArena,CampingandCarparking.Descriptionsofeachareaareasfollows:

MainArena Thisareaisasectionofthepropertylocatedinthemidnortheastareaoftheproperty,tothewestofthebushland.

Itwillincludethefollowing• MainPerformanceStage• Audienceviewingarea• Bars• GamesArea-Putt-Puttgolf,GiantJenga,ConnectFouretc

Camping Thecampingareawilllocatedcentrally(north)onthepropertybetweenthe

CarParkandthearena. Carpark Willbelocatedonthenorthwestsideoftheproperty,runningparallelto

WalkervilleRoad.

SeesiteMAPsattachedfortheeventsitelayout

3.4 SiteCommunicationPlan

Forthedurationoftheevent,theofficialcontactwillbetheSiteManagerasidentifiedatthebeginningofthiseventplan.Thecontactphonenumbersoftheeventmanagers,keyeventstaffandemergencyserviceswillbeprovidedtoallvolunteersandkeyoperationalstaffintheformofalaminatedlanyard.Inadditiontothelanyards,A4laminateswillbeprovidedatallstaffedstations-TicketEntry,Information,FirstAid,BackStage.Keycommunicationon-sitewilltakeplacevia2-wayradios.Thefollowingkey-roles/areaswillhave2-wayradioaccess:

- EventCo-Coordinators- SiteManager- StageManager- AreaWardens- VolunteerCoordinator- FirstAidCoordinator(FirstAidTent)- Security- EmergencyControlCentre(ECC)- Ticket/CampsiteEntryGate


- CarparkEntryGate- BackstageEntryGate- ToiletManager- RubbishManager

3.5 EventSignage

Temporaryinstructionalanddirectionalsignagewillbeinstalledonlocalroadsinthesurroundingareatodirectgueststotheeventsite.Alleventsitefacilitieswillbeclearlysignposted.Seerelevantsitemapformoredetails.

SeesiteMAPsattached.

3.6 Ticketing&Accreditation(Wristbands)

Ticketingandaccreditationcontrolisalargepartofrunningasuccessfulandsecureevent.BelowdescribesthesystemsthatwillbeimplementedforUNIFY.

3.6.1 TicketingAllticketswillbesoldonlinebyathirdpartyticketingcompany.PatronscanaccesstheticketingpageviatheUNIFYGATHERINGwebsite.

3.6.2 Accreditation(Wristbands)Uponarrivalon-siteallpatronswillberequiredtopresenttheirpurchasedticketineitherphysicalprintoutorontheirmobiledeviseforscanning.Ifscanningisacceptedasecurenon-removablewristbandwillbetightlyplacedonthepatronswristthatdesignatestheirlevelofaccesstodifferentareaswithintheeventsite.

Staff,Volunteers,GuestsandArtistswillbeissuedwiththeirwristbandoncetheycheckintoaccreditation.

Therearefourdifferenttypesofwristbandsthatallowdifferentlevelsofaccess:

AAA-AccessAllAreas

- Allowsaccesstoallareasoftheeventsite- Allowsescortrights

ARTISTS

- Stage&BackstageAccess- FullSiteAccess


- NOescortrights

GUESTS

- FrontOfHouse(FOH)accessONLY-PatronCarpark,CampsiteandARENA- NObackstageaccess- NOescortrights

PATRON

- FrontOfHouse(FOH)accessONLY-PatronCarpark,CampsiteandARENA- NObackstageaccess- NOescortrights

3.6.3 DrinkingAgeVerified(Wristbands)AllattendeeswishingtoentertheUnifyeventmustproducetheirticketandavalidformofIDprovingtheyare18yearsofageorolderwhenenteringthesite.

IfnoIDispresentedtoeventstaff,theirwristbandwillberemovedandtheywillnotbeabletoenterthesite.

ValidformsofIDincludeoriginalformsof,AustralianDriversLicense,AustralianProbationaryorLearnersPermits,anAustralianorForeignPassport,ProofofAgeCardorKeypassCard.


3.7 Camping

Themajorityofpatronswillcampon-siteforonenight.Patronsareresponsibleforbringingtheirowntentsandcampingequipment.RISTRICTEDITEMS:

• Glassofanykind(Bottles,Jarsetc)• GasBottles,BBQsorcookingdevicesofanykind(Trangias,nitrousbulbsetc)• Dogsorpetsofanykind• Generators• FireworksandFlares• FireSticks&Poi• Weaponsofanykind(Thisshouldbeagiven...)• Kegsofanykind

Uponentrytothecampsitepatronswillbeaskediftheyarecarryinganyoftheseitems;iftheyare,theitemsmustbeconfiscatedasarequirementofentry.SecuritywillenforcethisthroughEskyandcampingequipmentsearchespriortoenteringthecampsiteaswellassweepingpatrolsofthecampsites.

AnonsiteTOTALfirebanwillbeenforceddayandnight.


4 TRAFFICANDTRANSPORT

4.1 Transport

Guestwillbearrivingtotheeventbybothcarsandbuses.

CARSGuestswillbedirectedtotherecreationreservewheretheywillfollowWalkervilleRdheadingtowardsWalkerville,theywillthenseetheentrance/patroncarparksigntotheeventandbeturnedintothepropertyat725WalkervilleRd.OncetheyhaveturnedoffWalkervilleRdtheywillbegreetedbytheeventcarparkattendantsanddirectedtotheirparkingspace.

BUSESBuseswillbetravelingfromMelbourne'sSouthernCrossStationtotransportpatrons&gueststotheevent.Busarrivalanddeparturetimesfortheeventare: Arrival -12noononFRIDAY13thofJanuary2017 Departure -4pmonSUNDAY15thofJanuary2017ThebuseswillarriveatviatheMainEventEntrywheretheywillthenbeprocessedalongwithpatronsarrivingbycar.

4.2 TrafficManagementPlan

PersonResponsible:BrendanRyder

Seeattached:TrafficManagementPlanscoveringINGRESS,EGRESS&AFTERCARE.

TheseTrafficManagementPlanshavebeendesignedandwillbeimplemented byADAConstructions.

Purpose&Scope

ThisTrafficManagementPlan(TMP)providesthetrafficmanagementprocedurestobefollowedbyeventorganisersconductingthemusicgathering.Accreditedtrafficmanagementcontractorswillerecttrafficcontroldevicesonroadsandwith-inthesiteinthemorning,priortoguestsarriving.Thesedevicesshallbeinspectedperiodicallythroughouttheeventandwillbetakendownimmediatelyuponcessationofeventactivities.

Belowdescribestheparkingarea,entrypoint,accesstimesandestimatednumberofvehiclesattendingforboththePatronandtheArtistsandEventstaff:


Patrons ParkingArea-PrivatePropertyat725WalkervilleRd

EntryPoint-OffWalkervilleRoad

AccessTimes-accesswillbepermittedfrom10:00amontheFriday until7:00pmonSunday.

No.OfVehicles-itisanticipatedthat5000approx.vehicleswillattend theevent.

Artist/EventStaff ParkingAreas&EntryPoints-theparkingforartistsandeventstaffwill beinanumberoflocationsinandaroundthesite,namely:

• BackStageArea(InsidetheArenaareadirectlybehindthestage)

• GeneralCarpark• BehindtheCatering(WestofCatering)

x

x VEHICLEENTRY

VEHICLEEXIT

TARW

INLOWER


AccessTimes-accesswillbepermittedfrom8:00amThursdaythe12thuntil2 hoursafterconclusionoftheevent,timebeing9:00pmonSunday.

No.OfVehicles-itisanticipatedthat60-80approx.vehicleswillattend theevent.

ThisbasicTMPaswellasourmoredetailedplansaredesignedtominimizedisruptiontotrafficinandaroundtheTarwinLowerTownshipandvehiclestravellingalongInverlochVenusBayRdandWalkervilleRd.

TheobjectivesoftheTMPareto:

- Provideasafeenvironmentforallroadusers- Provideprotectiontoeventparticipants,organizersandthegeneralpublicfromtraffichazards

thatmayariseasaresultoftheevent’sactivity- Minimisethedisruption,congestionanddelaystoallroadusers- Ensureaccesstoadjacentprivatepremisesismaintainedatalltimes

STAFFPARKINGAREAS

TARW

INLOWER


Toachievetheseobjectives,theTrafficManagementPlanservesto:

- Ensurethatdelaysandtrafficcongestionarekepttoaminimumandwithinacceptablelevels- Ensurethatappropriate/sufficientwarningandinformationsignsareinstalledpriorandforthe

durationoftheevent- Ensurethattheroadsarefreeofhazardsandthatallroadusersareadequatelyprotectedfrom

activitiesofeventparticipantsandorganisers.

ThisTMPhasbeendesignedincollaborationwithSouthGippslandShireCouncilandacertifiedTrafficManagementCompany

Location

Theeventsiteissituatedat725WalkervilleRd,TarwinLower.GuestsvehicleswillbeenteringthesiteoffofWalkervilleRd.

SiteMap

SeeA3sitemapofcarparkandsitelayoutforreference.

MainCarParkTrafficFlow TrafficwillenterthemaincarparkviaWalkervilleRd.Trafficwillbe

directedtoturnleftatmainroundaboutoffInverlochVenusBayRdandontoWalkervilleRd.VehicleswilltravelalongWalkervillerdwheretheywillenterthemaincarparkturningoffofWalkervilleRdintothepropertyat725WalkervilleRd.

WalkervilleRdisa2-wayroadallowingfortraffictoflowinbothdirections.

Capacity Theareaallocatedforthemaincarparkisadequatetoparkinexcessof 5,000vehicles.

Artist/EventStaffPark:TrafficFlow ArtistsandEventStaffwillenterthebackstageareaoffWalkervilleRdvia

backofhouseroads,withintheeventspace.TheywillbedirectedtoturnleftthroughthemainroundaboutintownandcontinuealongWalkerville


RdwheretheywillturnleftontoWalkervilleRdWhereArtistandstaffwillberequiredtoreporttotheEventArtistLiaisonsattheentrygate.OncetheyhavereportedtotheEventArtistLiaisonstheywillbedirectedtotheirassignedcarpark.

Capacity 60-80vehicles

PedestrianCrossing:

Thelayouthasbeendevelopedtominimisevehicleandpedestrianinteractions.Onceinsidetheeventarea/campsiteguestsshouldhaveminimalinteractionswithmovingvehiclesotherthaneventandemergencyservicevehicles.

CommitmentTheeventorganiserswilltaketheutmostcaretopreventtheriskofinjuryand/orpropertydamagetoeventparticipants,eventstaff,organisers,roadusersandmembersofthepublic.

Eventactivitieswillnotcommenceuntilallappropriatesignage,devicesandbarricadesareinplaceandinaccordancewiththerequirementsoftheTrafficManagementPlan.

4.3 TrafficControlDiagrams

DiagramshavebeendevelopedbyADAConstructionsfortheINGRESS,AFTERCAREandEGRESSofguestvehiclesduringthepeakperiods.INGRESS-Fri13thJanuary2017-9amto5pm(8hours)

• 3xpersonTMcrewdirectingtraffic• Seetrafficmanagementdiagram'INGRESS'

AFTERCARE-Eventahead/Eventinprogresssignagewillremaininpositionovernight

• Aftercaresignageinplace• Seetrafficmanagementdiagram'INGRESS'

EGRESS-Sun15thJanuary2017-2pmto8pm(6hours)

• 2xpersonTMcrewdirectingtraffic• Seetrafficmanagementdiagram'EGRESS'

*SeeattachedTRAFFICCONTROLDIAGRAMS


5 RISKMANAGEMENTPLANManagedby: SafetyInNumbers

(OnbehalfofREDHILLEntertainmentPtyLtd)

Contact: RiskmanagerTraceyWall

Tel:0409541253

• Aprincipalriskmanagementplaniscurrentlybeenpreparedforthisevent,basedonthenewsitelocation.Theplanfocusesonpublicsafetyandwillbereviewedpreandposteventandthenannuallyonanon-goingbasis.TheriskmanagementplanisproducedinaccordancewithISO31000:2009Riskmanagement-principlesandguidelines.SpecificriskareassuchasvehicleandpedestriansafetyhavealsobeenincorporatedwithintheTrafficandPedestrianmanagementplanandresponsibleservingofalcoholintothealcoholmanagementplan.

6 EMERGENCYMANAGEMENTPLAN

Managedby: SafetyInNumbers

(OnbehalfofTheHillsAreAliveGroupPtyLtd)

Contact: SafetyOfficer-TraceyWall

Tel:0409541253

Adraftemergencymanagementplanhasbeenpreparedfortheevent.TheplanisproducedinaccordancewithAustralianStandards.TheplanhasbeenproducedwiththeauthorityofthePromotersofUnify,inaccordancewiththeOccupationalHealth&SafetyAct,2004;andAustralianStandard,AS3745-2010Planningforemergenciesinfacilities.Theplanwillbeupdatedclosertotheeventwithoperationalnamesandnumbersofkeypersonnel.

*SeeattachedEMERGENCYMANAGMENTPLANS–TOBEUPDATEDFOR2017


6.1 ContactDetails

*WillbeprovidedaspartofthePOPEapplicationclosertoeventdate.

6.2 Event/IncidentControlCentre(ECC)

AnEvent/IncidentControlCenter(ECC)willbelocatedonsite:

• EmergencyResponseHQ• SecurityHQ• SafetyOfficer

Thisbuildinghasdedicatedbackuplightingandpoweralongwithadedicatedemergencycellularconnections.

TherewillalsobesiteradiolocatedattheECCforthedurationoftheevent.Thesiteradiowillhavedirectcommunicationwiththestagemanagerforanyaudienceannouncementsrequiredduringtheeventincaseofemergency.

6.3 EvacuationAssemblyAreas

PRIMARY:CAMPSITEAREA(Centreofcampsite)MAP:TBDMAPREF:xxx*ToBeUpdatedForNewMaps• UsedwhendangerislocatedintheMainArenaarea

SECONDARY:MAINARENA(SoutheastcorneroftheCateringArea)

MAP:TBDMAPREF:xxx*ToBeUpdatedForNewMaps• UsedwhendangerislocatedintheCarparkorCampsite• LocatedatthefarcorneroftheCATERINGARENA


7 PUBLICHEALTH&AMENITIES

7.1 Catering

FRONTOFHOUSE4-6high-quality,affordablecateringoutlets(4private,2community)and1-2coffeeoutletswillbelocatedwithintheArenaarea.Theseoutletswillallholdtherelevantfoodsafetycertificatesandprovideavarietyoffoodstocaterforaudiencedietaryrequirements.AllcatererswillberequiredtoobtainastatementoftradethroughtheSouthGippslandShireandmustcarrytherequiredfiresafetyelementsfortheirfoodpreparationtechniques.Aspartofthecateringapplicationprocess,applicantsarerequestedtoprovidedetailsofthepowerusageoftheirequipment.Onceprovided,atotalpowerloadfigureiscalculatedandinconsultationwiththegeneratorhirecompanyisundertakentodeterminetheappropriategeneratorsize.BACKSTAGETheTarwinLowernetballclubwillbepreparingandsupplyingcateringtoArtistsandCrewfromthebackstageGreenRoomduringtheevent.


7.2 Alcohol

UNIFYwillbeaBYOevent,aswellashavingalicensedbararea.Thegroundsfortheeventwillbebrokenupinto2distinctareas:BYOArea(Campsite) Campsitearea.BYOalcoholcanonlybeconsumedinthe

campsiteareaandCANNOTbetakenintotheMainArena.

LicensedArea(Arena) MainArenaincludingMainStage,AudienceViewingarea, cateringandbackstage.Inthisareapatronscanpurchase andconsumealcoholduringtheeventbutCANNOTtake alcoholinorout. LicenseType-VCGLRMAJOREVENTLICENSE LicenseNo.TBCByseparatingthetwoareasbarstaffareabletoassessguest’slevelofintoxicationanddecidewhethertoservethemornot.Thisispartoftheevents'ResponsibleServiceofAlcohol'policy.AprivatesecurityfirmwillbeemployedtocheckpatronsenteringandleavingtheMainArenaareatoensurealcoholisnottakeninoroutoftheMainArena.Guardswillalsobelocatedateachbar.

7.2.1 BYOArea-CampsiteBYOwillapplytotheCampsitearea.BYOalcoholcanonlybeconsumedinthecampsiteareaandCANNOTbetakenintotheMainArena.SeethesitemapsforthedistinctBYOarea.ThisareaistobeBYOforpatronsattendingtheeventwithastrictrestrictionofno-glass.

• BYOwillapplyforthedurationoftheevent.• RSAmonitorsandSecuritywillbeemployedtopatroltheeventsitetomonitorpatrons’

levelofintoxicationandalertFirstAidorEmergencyServicesifmedicalassistanceisrequired.

• StrictNOGLASSpolicywillapplyfortheentireeventsite–patrons,bagsandEskysmaybesearcheduponentry.


7.2.2 LicensedBoothServiceArea-MainArenaThelicensedareawillincludetheentireMainArenaarea.IncludingtheMainStage,AudienceViewing,cateringandbackstageareas.Inthisspace,patronscanpurchaseandconsume‘Licensed’alcoholduringtheeventbutCANNOTtake‘Licensed’alcoholoutoftheMainArena.AnyalcoholpurchasedintheMainArenamustbefinishedorthrownoutbeforeleaving.SecuritywillbeconductingbagandpersonchecksaspatronsmovetoandfromtheMainArena.Seethesitemap(referencebelow)forthedetailedviewofthebarandserviceareaandREDlineboundary. UNIFY_2017(1)_SITE_MAP_V2 B&W 1ThisareawillbeseparatedfromtheBYO(camping)areabya2meterhightemporaryfencewithsecuritycheckingpatronsID’spriortoentry.Nooneundertheageof18willbepermittedintothisareaunlessaccompaniedbyanadult.Beer,wineandpre-mixedspiritswillbesoldineitheraluminumcans,plasticcupsorplasticbottles.Allalcoholstockwillbesecurelykeptinalockablecoolroom.Thisstockwillbeaccessiblebybar-staffonly.Alldrinkswillbeopenedbythebarstaffbeforeservingtopatrons.FreedrinkingwaterwillbesuppliedatthebarandwithintheMainArenaareaandatkeylocationsaroundtheeventsite.Seesitemapforlocations.

7.2.3 Hoursofoperation

Friday13thJanuary2017 Baropen1pmFridayto2amSaturday

Saturday14thJanuary2017 Baropen10amto2amSunday

Sunday15January2017 Baropen9amto12pmSunday


7.2.4 StaffingExperiencedbarmanagerswillbeemployedtomanageallaspectsofthebarincludingrostering,tills,stocklevels,andsupportallbarstaffinthemonitoringofpatronslevelofintoxication.AllbarstaffincludingtheBarManagerwillberequiredtosupplyacurrentResponsibleServiceofAlcohol(RSA)certificatebeforebeingallowedtoserve.

7.2.5 SecuritySecuritywillbestationedatthepointofentryandexittotheLicensedServiceAreaforthehoursofoperationoftheBar.AllPatronIDswillbecheckedastheyentertheevent.IftheyproduceavalidproofofageIDaswellastheirticketandwristband,theywillbeabletoentertheeventsite.IfanIDisunabletobeproducedthepatron’swristbandwillbecutoffandtheywillnotbeabletoentertheeventsite.Bythiswristbandbeinglefton,itsignifiesthatavalidIDhasbeenproducedandthepatronis'DrinkingAgeVerified'.AdditionalsecuritywillbeemployedtopatrolthelicensedMainArenaareatomonitorguest’sbehaviorduringtheevent.ForfurtherinformationregardingSecurityfortheeventseesection8.1below.

7.2.6 AmenitiesToilets-Hiredtoiletswillservicetheentireeventsiteasoutlinedbelow.Water–Freewaterwillbeprovidedtopatronsviabubbletapspositionedthroughoutthesitealongwithself-servicewatercontainerspositionedatallthealcoholpointsofsale.ThesecontainerswillbelocatedatthebarinaccordancewithVCGLRregulationsregardingtheserviceofalcohol.Thecontainerswillbemonitoredandrefilledbybarstaffthroughouttheevent.Bottledwaterwillalsobeavailabletopurchaseatthebar.

SeeSiteMapattached


7.3 ToiletFacilities

The total number of closet toilets for UNIFY will be 120 minimum (118 rental, including 2 Unisex Disabled).

The total number for urinals positions will be 97 rental)

For the locations of all toilet facilities please see the relevant attached site map.

Location

No of Female

No of Male

No of Disabled [Unisex]

Closet Fixture Closet Fixture Urinals Closet Fixture Hire Existing Hire Existing Hire Existing Hire Existing Main Arena

24 24 47 1

Campsite

32 0 32 0 48 0 1 0

Back Stage 4 2 2

• Arena toilets will be located near the Arena Entrance. These toilets will be monitored and maintained during the event by appropriate toilet management staff.

• Camp Site, Carpark and backstage toilets will consist of closet fixtures (porta loos). These toilets will be monitored through-out the event by the toilet management staff.

• If required a toilet pump out services will be scheduled with a reputable local service provider for early morning on Sunday All individual closet fixtures will be located close to existing tracks, so that they can easily accessed by the pump out provider. Vehicle access to these tracks will maintained throughout the duration of the event.

• Hand washing facilities will be provided in the vicinity of all toilets. Acertifiedplumberwillbeoncallforthedurationoftheeventtorespondtoanyplumbingissuesoremergencies.


7.4 DrinkingWater

Drinking Water Facilities Adequate potable drinking water will be available to all patrons throughout the duration of the event. This water will be purchased from a reputable provider and delivered to the site in the lead-up to the event. Once onsite, the water will be stored in self-service food grade storage tanks than that can be accessed via patron-operated taps. For the locations of all drinking water facilities please see the relevant attached site map. Location

Number

Main Arena

2 x bank of bubble taps including 10 taps

Campsite

4 x bank of bubble taps including 10 taps

Info Marquees

20L container of water will be stationed at the Information Marquee

Backstage

20L container of water along with bottled water will be available for all staff,

production crew and artists

Bar

20L containers of water will be stationed at all bars

There will be clear directional signage to drink water outlets. Alternative bottled drinking water may be purchased from all catering outlets. *20 liter, food-grade, self-service water containers and cups will be located at the bar in accordance with VCGLR regulations regarding the service of alcohol. These 20 Litre containers will be refilled by bar staff via the larger potable water tanks as required.


7.5 WasteManagement

Adesignatedwastemanagementcoordinatorand‘Enviroteam’areresponsibleformonitoringwastelevelsandcoordinatingitsrelocationstothemainon-siteskips.Aminimumof80wheeliebinswillbedistributedinappropriatelocationsthroughoutthefestivalsite.3x16m3,3x25m3,2x32m3hookrubbishskipsand2x12m^3(forcans)willbelocatedatastrategiclocationon-sitethatwilloperateasadumpinglocationforthewheeliebinsduringtheevent.Rubbishbagsaretobehandedouttopatronsuponentrytotheeventandaroundthecampsiteareathroughouttheevent.Patronsareencouragedtobeconsiderateoftheenvironmentandensureallrubbishisdisposedappropriately.At2:30-3amontheSaturdaymorningwhentheMainArenaAreaclosesdownateamofdesignatedvolunteerswillcleantheareaofallrubbish.At8-9amontheSaturdayateamofdesignatedvolunteerswillcleantheCampsiteareaofallrubbish.Patronsareencouragedtohelpoutwiththiscleanup.Thisprocesswillberepeatedagain2:30amSundayMorninginthearena,and8-9amSundaymorning.Oncethegatesareclosedat6pmontheSundayafullsitecleanupwillcommencetoensureallrubbishhasbeenpickedupanddisposedof.

7.6 NoiseManagement

SeeUNIFY2017-NoiseManagementPlan(NMP)V1


8 PUBLICSAFETY

8.1 Security&CrowdControl

Aprofessionalsecurityandcrowdmanagementfirmwillbeemployedtoprovideadequateandappropriatesecurityfortheevent.SecurityGuardswillbestationedatallsecuritysensitiveentriesandexitsalongwithdedicatedguardstoroamtheMainArena,CarparkandCampsiteArea.Crowdbarrierswillbeinstalledtoprovideprotectionforthestageandperformers.Inadditiontothis,experiencedcrowdcontrollerswillbestationedbetweenthebarrierandthestageensuringtheaudiencesaremonitoredfordehydrationandliftedoutifrequired.UNIFYorganiserswillprovidethesecuritycompanywithaSecurityandSafetyOutline(seeattached).Theappropriateconsultationwilltakeplacepriortotheeventandfromthisasecuritymanagementplanwillbedecidedupon.ThisSecurityandSafetyOutlinewillbetailoredfortheeventsitelayoutandnumberofpatronsattending.

8.2 FirstAid

Twofirstaidlocationswillbeestablishedforthedurationoftheevent.OneinsidetheMainArena,whichwillbelocatedclosetothemainstageandanothercentrallywithinthemaincampsitearea.PrimaryLocation:MainArenaAprofessionalfirstaidproviderwillprovideFirstAidduringthemainArenashoursofoperation.TheFirstAidLocationwillbeoperatinginsidealarge,well-litmarqueewithadedicatedEmergencyVehicleAccessroadtoservicetheMainArenaArea.SecondaryLocation:CampsiteAfterArenaHoursofOperation,theprofessionalfirstaidproviderwillrelocatetoacentrallocationwithinthecampsiteforallotherhours.ThisrosterwillbestaffedwithaminimumofoneHealthcareProfessional(ieParamedic,NurseorDoctor)andtheremainderoftheteamwillbestaffedwithQualifiedFirstAidMedics.FridayArenaHours:1330hrs–0200hrsSaturdayArenaHours:1030hrs–0200hrs


FirstAidOfficers(EventcontractorsorqualifiedRedHillEntertainmentstaff)willbeonsite,aroundtheclock,from0800hrsFridaythe13thofJanuaryuntil2200hrsSundaythe15thofJanuary.

8.3 LightingandPower

POWERPowerfortheeventwillprimarilybesuppliedfromlargerentalgenerators,andreinforcedbymainspowerfortheexistinginfrastructureofthesite.Diesel/PetrolGenerators– 3x120kVAforMainStageaudioandlighting.*

3x60kVAforArenamarqueepowerandlighting. 1x80kVAforCatering

2x5or8kVAwheel-ableforsmallerDJorcateringsetups.

*1of3isanadditionalgeneratortobesuppliedasaredundancy(3intotal)

Accesstogeneratorswillbemaintainedforthedurationoftheeventtoallowforeaseofrefueling.Adieselmechanicwillbeonsiteandresponsibleformonitoringandensuringallgeneratorsremainfulloffuelforthedurationoftheevent.Alocaldieseldeliveryunitwillbeoncallforwhenrefuelingisrequired.Acertifiedelectricianwillalsobeonsiteduringthesetupperiodandoncallforthedurationoftheeventtorespondtoanyelectricalissuesoremergencies.LIGHTINGLightingwillbehiredandinstalledtoensureadequatelightforallareasoftheeventsite.Inmostcases1000wHalogenlamplightingtowerwillbehiredandinstalledinareasthatrequirealargeamountoflightnamelyBackstage,Campsites,EntreesandExits.Inconjunctionwiththelightingtowers,anumberforsmallerfloodlightswillbeutilisedaroundthesitetolightspecificareas.


PatronCampsiteLightingTheexistingfootballovallightingtowerswillbeutilisedtolightthemaincampsiteareathatissituatedonthefootballoval.CarparkLighting

Multiplededicated4x1000wHalogenlamplightingtowerswillbelocatedinandattheentrancestothecarparkgatetoprovideadequatelightforthecarpark.GateWayLighting

Dedicated4x1000wHalogenlamplightingtowerswillbelocatedinandattheentrancestothecarparkgatetoprovideadequatelightforthecarpark.BackstageLighting

Directionalfloodlightingwillbeinstalledtoensurethebackstageareaiswelllitwithoutimpactingtheaudiencearea.StageLighting

Stagelightingandvisualeffectsadequatetocoverstagesurfaceanddanceareadirectlyinfrontofstage.ArenaLighting

Allgatheringandcommunalareaswithintheeventsitewillbelitwithsomeformoflighting,eitherfloodlightingorevent/party/decorativelighting(Festoons,fairylights,ropelights)CateringAreaLighting

Allexternalcateringcompaniesaretoprovidetheirownlightingbothinsideandinfrontoftheirstalls.Additionalparty/eventlightingwillbeinstalledtolightthesurroundingarea.

NOTE:Theangleofallinstalledlightingistakenintoaccountinordertominimiseglareforpassingdrivers,patronsandneighbouringproperties.

8.4 FirePrevention

Itistheeventorganiser’spolicytoenforceaTotalFireBanforthedurationoftheeventregardlessoftheFireDangerratings(thisincludesabanonallcookingdevices,fireworksandnakedflames(lightersareaccepted)).Thispolicyisclearlycommunicatedtopatronspriortotheirattendanceattheeventandisreinforceduponenteringthesite.Carparkareas,EmergencyAssemblePointsandCampingareaswilleachhavegrasscutshortandexcessgrassandlowhangingtreeswillberemovedpriortothebeginningoftheevent.Thisistominimisechanceofaccidentalfirefromcampers(smoking)andvehiclecatalyticconverters/Exhaustpipes.


Fireextinguisherswillbelocatedateachofthegeneratorsandthroughouttheeventsite.Catersarerequiredtobringtheirownfirefightingequipmenttosupporttheexistingfiresuppressioninfrastructuresuitablefortheirfoodpreparationtechniques.Inadditiontothis,adedicatedfiresupportvehicleconsistingofoneheavy-duty4x4dieselutilityvehicle,equippedwitha1000ltrwatertank,firepumpandhose,fireextinguisher,rakeandshovel,willbeonpermanentstandbythroughouttheentiretyoftheevent.

8.5 TemporaryStructures

Thefollowingtemporarystructureswillbeerectedduringtheset-upperiodoftheeventandremovedduringthepack-downperiod.STAGES(>150m^2)MAINSTAGE

• 23.6x13.5mportabletrailerstage(318.6m^2area)o SuppliedBy:TheEventCompany(tradingasQuickSetStaging)o OccupancyPermitRequired(>150m^2)

TENTS(>100m^2)CIRCUSTENT

• 27mdiametersinglepolecircustent(573m^2area)o SuppliedBy:BigTopEntertainmento OccupancyPermitRequired(>100m^2)

BACKSTAGECATERINGANDGREENROOMS

• A10mx15mClearspanmarquee(105m^2area)


MARQUEES(allothermarqueeswillbeunder100m^2)Thebelowmarqueesaretobeerectedbyalocalmarqueeprovided.MARQUEES-Medium

• MERCH -10x9mgableroofmarquee(90m^2area)

• BACKSTAGETENT -10x9mgabledroofmarquee(90m^2area)

-9x6mgabledroofmarquee(54m^2area)

MARQUEES-Small• Anumberof3x3m,3x6mand6x6mclearspanmarqueeslocatedaroundtheeventsite(SeeSite

Mapforspecificlocations)

ARENAARCHWAY

• Aprofessionalscaffoldcompanywillbeemployedtoinstalladecorativearchwayintotheevent.

*Pleasenotetheabovelistedstructuresarebasedonpreviousevents.AnyvariationsoradditionswillbecoveredunderthePOPEapplicationclosertotheeventdate.

8.6 TemporaryandExistingFencing

Temporaryandexistingfenceswillbeusedtomaintainpatronsafetythroughoutthesite.Thiswillincludeboundaryfencing,patronguidancefencing,fencingforcordingoffhazardousareassuchasdams,watercoursesandditchesaswellaspedestrianfencing.


9 CommunityInvolvementWiththeMcLarenBrothershavinggrownupinthelocalarea,communityinvolvementisofgreatimportancetothefestival.Thefollowinggroupswillbeinvitedandencouragedtobeinvolved:

- TarwinLower&VenusBayMen'sShed- TarwinLowerFootballClub- NetballClub- CFA- CommunityHealthCentre

- UNIFYlooksforwardtoinvolvingasmanycommunitygroupsaspossible.

10 SustainabilityTheHillsAreAliveGroupwillendeavourtoachievesustainablesolutionswherepossible.ThefollowingareheadingsunderwhichUNIFYhaveidentifiedrealisticandachievablesolutions.

Energy

• LEDLighting

WasteManagement

• Recycling• Minimisingpaperdistribution(e.g.leaflets,flyers)

Water

• Handsanitiserswillbeavailableattheportabletoiletstominimisewaterwastage.

NaturalImpact

• Nodestructionordamagestoflorawilltakeplaceduringtheevent,otherthanthosedeemedunsafeorhazardoustopatronsandstaff.

• Allflorawillbeconstantlymonitoredbysecurityandeventstafftopreventunnecessarydamage.

Transport

Encouragingguesttocarpoolinalltransportandeventinformationcommunications.

BuseswillberunningfromMelbourneCity,Suburbsandthelocalareatominimisethenumberofcars.

Documents

Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n …€¦ · Presented by RED HILL Entertainment Pty Ltd (Joint venture b/n The Hills Are Alive and We Are Unified) Event