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Month End Reports Using the ROI on the
FlyPresented by:
Jeanne C. Barrett with Jennifer Randall and Teri Schultz
Discuss End of Month Reports that work for CTPL
Discussion on what Reports work in your practice
Using the ROI on the fly
Objective
To review or print material from this or any of the classes from the CUG 2012 Meeting ,go to www.cortexusergroup.org.
www.cortexusergroup.org
Collection Revenue Analysis- MB428 Payment by Service Item – MB800 AR Balance Report – MB400 Service Item Revenue Report – MB405 Volume Summary of Service Item Codes –
MB411 Financial Class Percentage Billing – MB212 Referring Clinician Utilization Report- MB410 Client Cash Receipt with Payments – MB309 Medicare Patient Co-pay Summary – MB806 Client Cash Receipt by Batch - MB310
End of Month Reports
This is a custom report that Teri built for us years ago (neither she nor I know why the numbering is off, but we will be addressing that in the next update)
This is used to aid in the projection of cash receipts for future months, and to see if any trend shows a possible collection problem.
For years we ran this report from the beginning of time but now we run it for a period of one year.
This report makes our CFO Happy and confuses me
MB428 - Collections Revenue Analysis
Serv
ices
Serv
ice
Ad
just
ment
Paym
en
t/Pa
ym
ent
Ad
just
ments
Clie
nt
Serv
ices
Clie
nt
Adju
stm
ents
Clie
nt
Paym
en
ts/P
aym
ent
Ad
just
ments
Ending AR
This Report is just MB215 with a few changes, I took out the location and payor type and added the total units and average payments. We run this report for the current month and also for the previous month.
Our CFO uses this report to compare department cash collections to cost. It is also used to create special CPT payment reports that are occasionally requested by the Board of Directors.
MB800 - Payments by Service Item
Ran in August Ran in July
MB400 - Daily AR BalancesI am sure everyone uses this report! I run it about every other day and then I also run it as one of our Monthly reports. This report is used to create an Excel report for the Board of Directors showing the billing and collections amounts compared over time. Our CFO also uses this report as a tool to make sure the accounting general ledger is in balance.This report also get passed around our billing office a few times a month so they know where they stand on putting in charges and payments.
SUMMARIZES BEGINNING AND ENDING A/RBALANCE FOR EACH DAY USE TO AUDIT AGAINST SERVICE, PAYMENT ANDADJUSTMENT BATCH REPORTS
Underline checks performed!
Our CFO uses this report to compare to past reports for trends in billing.
DISPLAYS SERVICE ITEM STATISTICS FOR A MONTHAND YEAR-TO-DATE MONTH FOR WHICH REPORTWAS RUN DISPLAYS INFORMATION BY DEPARTMENT ANDSERVICE ITEM CODE
MB405 – Service Item Revenue Report
DISPLAYS ALL SERVICE ITEM AND CPT CODE CODES DISPLAYS TOTALS FOR EACH RUN THE REPORT FOR A RANGE OF DATES AND/OR
SPECIFIC SERVICE ITEM CODE USEFUL TO QUICKLY SEE WHICH SERVICES HAVE THE
HIGHEST AND LOWEST VOLUME
MB411 – Volume Summary of Service Item Codes
We run this for the Current Month DISPLAYS UNITS AND DOLLARS BY FINANCIAL CLASSBASED ON SERVICES COMPUTES PERCENTAGE OF UNITS AND DOLLARS CAN BE RUN FOR ANY DATE RANGE
MB212 - Financial Class Percentage Billing
HMMM
M410 - Referring Clinician Utilization Report
We run this report for the Month This data is put into a spread sheet by our
COO, for a report the Board of Directors If I remember correctly this has been said to be a good
report to what referring clinician gets the biggest Christmas gift
DISPLAYS ORDERING PATTERNS BY REFERRING CLINICIAN, LOCATION AND SERVICE ITEM CODE
CAN BE RUN FOR ANY DATE RANGE
We run this for the month. This is a custom report built by Teri that our
CFO uses for the annual Texas franchise report.
MB806 - Medicare Patient Co-Pay Summary
We run this by month to get a client total. (there not too many reports to reconcile the client)
DISPLAYS PAYMENTS POSTED TO A CLIENT ACCOUNT BY TENDER NUMBER. THE REPORT LISTS THE CASH RECEIPT NUMBER, ENTERED DATE, TENDER NUMBER, CLIENT NAME AND NUMBER, PAYMENT NUMBER AND AMOUNT, PAYMENT ADJUSTMENT AMOUNT AND ADJUSTED PAYMENT TOTAL AMOUNT
RUN FOR ANY DATE RANGE OR BY CASH RECEIPT NUMBER USED FOR RECONCILING YOUR RECEIPTS TO WHAT WAS POSTED
MB309 - Client Cash Receipt with Payment
We run this report on a daily basis and also for the month for reconciling.
DISPLAYS PAYMENTS POSTED TO A CLIENT ACCOUNT BY BATCH
DISPLAYS THE CASH RECEIPT NUMBER AND AMOUNT, ENTERED DATE, STAFF NUMBER, CLIENT NUMBER AND NAME, PAYMENT NUMBER AND AMOUNT, ADJUSTMENT AMOUNT AND ADJUSTMENT PAYMENT AMOUNT
DATA GROUPED AND SUBTOTALED BY BATCH NUMBER USE TO AUDIT DATA ENTRY
MB310 - Client Cash Receipt by Batch
Please share reports that you could not reconcile without.
Do you use reports as they are? Does the CFO, COO use them as is or do
they take the data and use it somewhere else?
Discussion
Do you ever use the ROI on the fly to find just about anything?
For a prize……..who remembers what report said ?
Can you find?
hmmm
I notice while building this PowerPoint that when I ran the Financial Class Percentage billing, there where some claims with no financial class.
So I went to the Service Batch Report, chose the parameters for payor financial class = _______
I came up with only one insurance then I was able to go in and correct the financial class on the payor.
Other scenarios that I have used for using the service batch report on the fly lately would be to find all of a certain payor for a date range where we know the payor paid incorrectly so these insurance claims can be resubmitted for correct payment.
What are some scenarios you can think of?
Shall we test some? (if we have access to the test system)
