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Presented by
Jared D. Correia, Esq.Law Practice AdvisorMassachusetts Law Office ManagementAssistance Program (LOMAP)31 Milk StreetSuite 815Boston, MA 02109Phone: (857) 383-3250Email: [email protected]
Website: www.masslomap.orgFacebook: www.facebook.com/MassLOMAP
LinkedIn: www.linkedin.com/company/mass-lomap/ Twitter: www.twitter.com/MassLOMAP
Most Essential Office Hardware, Often Overlookedo Your Computer
Desktop vs Laptop vs Netbook vs Tablet
Don’t Buy Out-of-the Box!
Key Considerations: Processor speed -- multiple core SDRAM 3GB+ Hard Drive --GB + speed Operating System
Windows 7 Professional Ultimate
Mac OS X Does it work with what you have?
Second, or Multiple Monitors
Remote Access
Multifunction versus Multiple Machines
Does It OCR?
Desktop versus Portable
Bundle Packages: Scanner plus PDF Converter
o Fujitsu ScanSnap with Adobe Acrobato Kodak ScanMate with Nuance PDF PaperPort & OmniPage
Scanning Process + Naming Conventions
o Create Workflow for Scanning Processeso Create Coherent and Consistent Naming Conventions
PDF = “Portable Document Format”
o Image Scan (Non-OCR) versus Text Scan (OCR)o *Only OCR’d Documents May Be Manipulated*
Converter Program Options
o Adobe Acrobat 10 (“X”) (the “Gold” Standard)o Nuance PDF Converter 7 (the “Silver” Standard)o Cheap or Free Options (the “Bronze” Standards)
o PDFForge/CutePDF, e.g.
Advantages of PDF:o Looks the Same on Every Computero Bates Stampingo Forms Creationo Metadata Removalo Encryption and Password Protection
Key Considerations: Print Quality Printing SpeedMultiple Trays vs Switching Trays Networkability
o Brother HL-2240 Laser Printer ($120), 24 ppm
o Lexmark E260dn Ink Printer ($180), 35 ppm
o HP Laser Jet M1522nf ($325), 24 ppm + multifunction
o Canon imageClass MF8050Cn ($500), 8-12 ppm + multifunction
Buy Your Tech Tools and Toys from Discount Websites:o Shopzillao NewEggo CTIStoreo Ben’s Bargainso Buy.como Geeks.como MeritLine.com
Coupon Sites:o Groupon.como RetailMeNot.como DealCoupon.com
Issues of Traditional Faxo Jammingo Out of Papero Out of Inko Overwriting
eFax is the Answer
Compare Services at: www.faxcompare.com
o iPhone
o Android
o Blackberry
Compare + Contrast @
Key Considerations: Compatible w/ Operating System, Email + Calendar “Deal of the Day” Data Plan Battery Life Usability Wireless Synchronicity
Microsoft Exchange ServerMobile Me
o Microsoft Office 2010
o Google Docs
o WordPerfect Office X5
o Open Office 3.3To-Do: Draft Documents Create Spreadsheets Build Presentations Email + Calendar? (Sync?)
Key Considerations: Features Cost Conversion Collaboration Upgrades
Common Features:
o Master Case Listo Holistic View of Practice/Chronological View of Caseso Contact Management + Conflict Checkingo Calendaring + Taskso Email Archiveo Document Managemento Time + Billing Product Choices:
o Traditional Software Download-AbacusLaw, Amicus Attorney
o SaaS-Clio, Firm Manager, RocketMatter
o Hybrid: Traditional/SaaS-Needles + eCase
o Email Add-On-Credenza
o Excel
o Quicken vs Quickbooks
o RTG Billso Tabs3
o Built-Ins
o Chrometao Smart Time
o Trust Accounting
o Hire Accountant?
State Ruleso Massachusetts Data Privacy Laws + Regulations
-MGL c. 93H + 93I-201 CMR 17.00
o SJC Interim Guidelines for the Protection of Personal Identifying Data
Compliance Options for Encryptiono by Documento by Emailo by Device
o WISPo Security Safeguards
-Paper-Electronic Systems
Data Backupo Daily (to Device)o Weekly (to Device)
-rotate 2-3 harddrives, take off-siteo Online (Continuing)
Jared D. Correia, Esq.Law Practice AdvisorPhone: (857) 383-3250Email: [email protected] Find Us Fast!
Website: www.masslomap.orgBlog: http://masslomap.blogspot.com Facebook: www.facebook.com/MassLOMAPLinkedIn: www.linkedin.com/company/mass-lomap/Twitter: www.twitter.com/MassLOMAP
www.twitter.com/RodneyDowellwww.twitter.com/JaredCorreia