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To protect against the unexpected
To transfer risk or financial burden
To protect the assets of the PTA and the personal assets of it’s members
To protect your property (Popcorn machine, fundraiser merchandise, school store supplies, etc)
Insurance will pay attorney fees to defend you and your fellow board members
The event must be VOTED on by PTA
The event must be APPROVED by PTA
The event must be SCHEDULED by PTA
The event must be PLANNED by PTA
Majority of the manpower must be PROVIDED by PTA MEMBERS
•Just because it’s called “General” does not mean
you have coverage for everything!
•Covers lawsuits arising from bodily
injury/Property damage
•Minimum policy limits: $1,000,000
•Activities to be covered under General Liability policy:
•Roller Skating Parties•Dances•Carnivals•Fun Runs•Auctions•Concession Stands
•Things General Liability does NOT cover:•Aircraft•Transportation•Bungee Jumping•Hot Air Balloons•Workers Compensation•Organized Sports•PTA money•Property bought for the school
*Visit our website www.aim-companies.com under Resources for a detailed list (Covered/Excluded List)
Suggestions to help protect YOU:•When using vendors or contractors
•Make sure you see a current copy of their Certificate of Insurance
•Have them sign a Hold Harmless Agreement
•Take a list of the events you plan to have during the year and have the Risk Manager or Superintendent sign off on each item to show the school is offering coverage
* Visit our website www.aim-companies.com under Resources (Risk Management Guide)
•Accident Medical is only made to compliment the General Liability policy, NOT to replace it
•Designed to pay out of pocket Medical bills ONLY not liability
•Provides additional medical coverage for injuries sustained at a sponsored PTA event
•General Liability coverage automatically comes with $5,000 limit at no cost.
•Additional coverage limits are available at $10,000, $25,000 and $50,000 for additional premium.
•Protects the cash or cash equivalents of the PTA against embezzlement, robbery, and theft•Includes: Cash, Travelers Checks, Scrip •Anyone who handles money should be covered by a crime policy
•Look for a policy that is a “blanket policy” to cover not only the treasurer, but anyone who handles PTA funds•Common limits for bond policies: $10,000, $25,000 and $50,000 (higher limits available, please call)•Safest practice to determine limit needed: Take your annual budget and carry a bond for that amount
Requirements for bond coverage:
Monthly bank statements need to be reviewed and signed each month by someone who does not have authorization to sign checks (printed e-statements are fine)
Annual audits (financial reviews) must be conducted by an audit committee or qualified accountant
Signed monthly bank statements and annual audits need to be retained on file and available for review if needed.
Money should never be kept at home
Two people should always count money and both should sign
receipt verifying the amount
Never sign a blank check
Look for checks out of sequential order on bank statements
Never make a check out to cash
Put money in the bank ASAP
Question checks made out to non-approved vendors
Property
Items not covered by property policies:•School computers•Playground equipment
*Once items are no longer in your Possession, it is no longer your Property*
Covers items that the PTA purchased and in their CARE, CUSTODY, and CONTROL:Popcorn MachinesFundraising MerchandiseAuction ItemsSchool Supply StoreSpirit Wear
Protects PTA board members if named in a lawsuit for mismanaging or misrepresenting their group Covers:
Mismanagement of fundsMisrepresentationDiscriminationActions detrimental to the community
Does NOT cover intentional acts, dishonesty, or willful/reckless behaviorWill pay your legal bills & provide protection against certain allegations