Presented at the City of Milwaukee Small Business Week
Sustainability Conference June 3, 2014
Slide 3
Mayors Office Common Council / City Clerk City Treasurers
Office Health Department Department of Public Works Milwaukee
Police Department Milwaukee Fire Department 2 Who Do We Buy
For?
Slide 4
Vehicles and heavy equipment Electrical / Traffic / Bridge
Supplies Chemicals for the Citys water treatment plants Auto,
truck, equipment replacement and repair parts Office supplies and
equipment (e.g. paper and computers) Professional Services ( e.g.
legal, IT related, and auditing) Services (e.g. security and
vehicle repairs) 3
Slide 5
Fuel Landscape materials (e.g. tree shrubs, seeding, and
planting materials) Communications equipment Road materials Health
services and supplies 4
Slide 6
Small Business Enterprise (SBE) Requirements Citys Office of
Small Business Development (OSBD)reviews all procurement requests
from city departments in an effort to maximize the participation of
SBE firms in city contracting activities. Slavery Disclosure
Requirements Contractors whose company was established during the
slavery era shall publicly disclose any ties to slavery prior to
entering into a contract with the City. Ethical Purchasing
Requirements Contractors are required to pay their employees a
living/non-poverty wage for all non- professional service and
apparel related ($50K and above) contracts. Local Business
Enterprise (LBE ) 5 % Bid Preference Local contractors are eligible
to receive a bid preference provided that their bid does not exceed
the lowest bid by more than 5% and the cost difference does not
exceed $25,000. Effective: February 2013 Buy Milwaukee, Milwaukee
County, American Made 12% Bid Preference Contractors that can
demonstrate that their product(s) is manufactured in the City of
Milwaukee, Milwaukee County, or the United States and the cost of
components used in the production of the good exceeds 50% of the
total cost of all the components are eligible to receive a 12.0%
bid preference. 5 NOTE: Failure to comply with these provisions may
result in bid rejection
Slide 7
Step 1 Step 1: Register with the Citys E-Notify System 6 Go to
city.milwaukee.govcity.milwaukee.gov Click on Directory Click on
Procurement Services (Purchasing) Click on E-Notify logo
Slide 8
Valid e-mail address Select your bid notification categories
(e.g. Commodities, Construction, and Services) 7
[email protected]
Slide 9
8 Go to city.milwaukee.govcity.milwaukee.gov Click on Directory
Click on Procurement Services (Purchasing) Click on Current Bid
Opportunities
Slide 10
Not fully completing and/or signing the binding signature page
Not providing the required addendums with your bid Not completing
or submitting the required forms (SBE Participation Form, Slavery
Disclosure Affidavit and Living Wage Affidavit, etc.) and returning
them with the bid Bid response not received prior to the bid
closing date / time Not submitting a quote for all line items or an
entire group in the bid. Read the award statement carefully. Taking
exception to the bid requirements or specification(s) without
approval from the Procurement Services Section. 9 Tips for Bidders:
Below is a list of common items that may result in the City of
Milwaukee deeming your bid to be non-responsive/
non-compliant:
Slide 11
Do not contact the User/City Department Contact the Purchasing
Agent Submit questions to the Purchasing Agent five (5) days before
the bid closing date 10
Slide 12
Submit invoices in a timely manner Submit to the User/City
Department (not to Purchasing) Payment received within specified
payment terms 11
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