Presentation to the Portfolio committee

Presentation to the Portfolio committee

18 August 2006

Presented by Kgabo Hlahla, GITO, Department of Home Affairs

flick the wrist, and deliver quality at speed

DEPARTMENT OF HOME AFFAIRS

OUR INFORMATION SERVICESDELIVER AT SPEED & WITHMOMENTUM BY A FOCUSED

“FLICK OF THE WRIST”

2

Brefing by the Department on HANIS





3

Historical Background to HANIS Tender published in 1996 by the State Tender

Board. The scope of the tender was

AFIS ID Bar Code Card Systems Integration

When the tender was awarded the ID bar coded card was removed

The two parts that were awarded were valued at R800 million.

The value over five year period was based on R6 exchange rate.





4

……

The tender closed in March 1997 and was awarded in 1999

The contract was for five years from the date of site readiness

The year 2000 was the year of site preparation, refurbishment, and infrastructure upgrade e.g. raising floors, putting fire extinguishers, etc, and creating a dust free zone.

On the 15th of March 2001 the contract was signed.

This meant that the end of the contract was to be March 2006

Historical Background to HANIS





5

Basic System Commissioning

On 18 February 2002 a significant milestone was achieved.

The Minister unveiled the HANIS plaque on this day.

The system was officially handed over to the Department for use by the Contractor.

At this stage the system handled 500 applications per day.





6

DEVELOPMENTS WITHIN HOME AFFAIRS

Soon after the launching of the BSC the Chief Director IT resigned, The DG’s contract expired, the HANIS project Manager resigned, thus leaving a huge gap in the ICT arena at DHA

In 2003 a new Director-General was appointed, a new vision and direction crafted in the focus of Turnaround Strategy, giving greater impetus to the HANIS project and whole DHA ICT.





7

New branches were created, among them

Information Services, in line with the Turnaround Strategy and the ITingwe vision.

On the 15th of September 2004, GITO was appointed within the context of the turn around strategy

At that time very little was happening in the Information Services, the budget expenditure was seating at about 5% overall and 0% on some line items.

HANIS absorption was 2.2 million records.

…………DEVELOPMENTS WITHIN HOME AFFAIRS





8

Back Record Conversion BRC was born (an 18 month project ,from date of

site readiness). The contractual obligation was 65000 records a

day, to complete in September all non-case records/files

The digitization of such records was completed in June 2006

We are now digitizing CASE files/records, and we will close off the project end of September 2006.

As at 31 July 2006, about 26.8mil records have been digitized (left with less than 2mil)





9

HANIS upgrade

Upgrades on HANIS HANIS disaster recovery system installed and now

up and running System can now absorb 15000 records daily as

opposed to the original 5000 We are now adding a functionality to deal with

Refugee Live capture. This will solve the current Refugee System problems.

We target to start rolling out the Refugee system solution from November this year to about 200 users in all refugee reception, and are scheduled to complete the rollout in March 2007.





10

Financials

From inception of the project the Department spent about R1.2bil as at end of June 2006

The maintenance contract per annum for the next three years is about R27.3mil

Further costs anticipated are for the replacement of the old machines between now and the next three years to the value of about R200mil





11

Original objectivesOriginal objectives– Issue an ID Card to each and every South Issue an ID Card to each and every South

AfricanAfrican– Ensure that only one ID is issued to one Ensure that only one ID is issued to one

personperson– Re-issue ID Cards due to loss or damageRe-issue ID Cards due to loss or damage– Provide hard copy verification based on Provide hard copy verification based on

paper request formpaper request form– Provide on-line and off-line verification of Provide on-line and off-line verification of

an individual for public and private sectoran individual for public and private sector

HANIS SYSTEM OBJECTIVES





12

Further BENEFITS ACCRUED AS A RESULT OF THE INVESTMENT

Reduction of duplicationOnline verification Business continuity and data recovery

possible in case of disasterFraud reduction achievedThis is the largest citizen finger print

database in the whole world, making us the envy of many nations and opening many possibilities.





13

Face value document securitySecurity of enabling documents (Face value document security)





14

Blueprint: responsible for all security features and designs for enabling documents with accompanying supporting tools, techniques and processes;

Process: primarily responsible for business requirements, processes and business rules. This team will also ensure the delivery of the integrated core business application as per requirements. The team is also responsible for all User Acceptance Testing;

Change Management: responsible for all change management activities including training and communications.

System Interface and Rollout: responsible for all technical requirements including addressing all interface and integration requirements with overall system rollout plan.

WHO AM I ONLINE (I am I said) Task Teams:

The WHO AM I ONLINE (I am I said) project has 4 task teams namely:





15

WHO AM I ONLINE (I am I said) Project

Blueprint Task Team

Prepared on the 14th of August 2006





16

The Objectives of BLUEPRINT Task Team

A fundamental revitalisation of all enabling documents (‘face value’ documents including passports, identity documents, certificates, permits, warrants, etc.) entailing:

New security design with corporate identity; Advanced security features both physical and electronic; Rationalising of the physical un-personalised base material as

follows: Books and cards, Printed permits and certificates on A4 size paper, VISA labels, and Temporary Residence Permits printed directly on permits;

Establishment of a forensic laboratory; and Provisioning of specialised equipment and tools for evidence

gathering.





17

13-digit ID number for all persons; Fingerprints to be generalized to biometrics; and Digital photographs on all enabling documents. Generalisation of the identification act to apply to all

persons in terms of capturing biometrics; Capturing fingerprints and other biometrics for all

persons including visitors; National Population Register to include visitors, illegal

foreigners, refugees, etc.;

BLUEPRINT Task Team Objectives cont’d:

An all encompassing review and re-alignment of all pieces of legislation administered by the Department to enable the technological solutions introduced, especially :





18

Governance StructureProject

SteeringCommittee

BlueprintProject

ManagementCommittee

ProjectManagementCommittee

ProgrammeManagement

Office

InformationServices

Governance

System Interface&

Roll-out Team

ChangeManagement

TeamProcess Team

BlueprintTechnical

Team





19

Stakeholders for Blueprint Task TeamParticipant Purpose & ResponsibilitiesInformation Services Project Management and Technical Support

Communications Change Management, Corporate identity and corporate colours

HRD Change Management and Training

Legal Services Legislation Alignment

NIA Security Design & Overall Security Advice

GPW Production

Civic Services Business RequirementsNIB Business Requirements

SITA ICT Advice, ICT House of Value

DHA Security Overall Project Security





20

Key Dates for Blueprint Task Team

Item Theme Design Ready for Production

Cards 30/09/2006 31/12/2006 31/03/2007

Books 31/10/2006 31/01/2006 31/03/2007

VISA 31/01/2007 31/03/2007 31/05/2007

TRP 30/11/2006 28/02/2007 31/03/2007

Supporting Items

31/10/2006 31/12/2006 31/03/2007





21

Blueprint Task Team Deliverables

• Forensic laboratory;

• Specialised equipment and tools for evidence gathering;

• New Security Designs for all Enabling Documents; and

• Reviewed legislation.





22

In our brief interaction with the intervention team and the two parties, i.e. SITA and DHA, there were relationship problems identified. The two entities are working together, having a normal customer/Strategic partner relationship with all its nuances.

SITA and Home Affairs relationship





23

The End: WHO AM I ONLINE

Thank You