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Presentation to Carver Co unty Ramsey County GIS User Ramsey County GIS User Group Group David Claypool, Ramsey County David Windle, City of Roseville March 30, 2000

Presentation to Carver County Ramsey County GIS User Group David Claypool, Ramsey County David Windle, City of Roseville March 30, 2000

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Text of Presentation to Carver County Ramsey County GIS User Group David Claypool, Ramsey County David...

  • Ramsey County GIS User GroupDavid Claypool, Ramsey CountyDavid Windle, City of RosevilleMarch 30, 2000

    Presentation to Carver County

  • SummaryWhat is a Users Group?Why did we form the Ramsey County Group?How did we form our Users Group?Chronology of eventsHow does our User Group function?What have we achieved?How to make your Group a successful one

    Presentation to Carver County

  • What is a GIS User Group?An alliance of current and potential users of GIS technology with common interests in its development and use

    Presentation to Carver County

  • Why Start a Users Group?To help each other become more successful in GIS effortsTo support each other through mutually beneficial activitiesTo share ideasTo share costsTo develop contacts and relationshipsWhy go it alone?

    Presentation to Carver County

  • Dont operate in a vacuum!Remember! Public tax dollars have already been spent or will be spent in GIS development. Why not increase the value of the public investment made by sharing ideas, successes, failures, data with others so that everyone can benefit?

    Presentation to Carver County

  • Ramsey County GIS Users GroupWho are we?An alliance of 19 organizations currently using GIS within Ramsey CountyUsers with a broad background of local government operations: cities, school districts,watershed districts, soil /water conservation district, universitiesLinks to I-35W Corridor Coalition and MetroGIS

    Presentation to Carver County

  • Ramsey County GIS Users GroupWho are we?Cities: Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Maplewood, Mounds View, New Brighton, North St. Paul, Roseville, Shoreview, St. Paul, Vadnais Heights, White Bear LakeTownship: White Bear School District: Roseville Mounds ViewWatershed District: Ramsey/WashingtonSoil/Water Conservation District: RamseyUniversities: HamlineNon-Paying Affiliates: Metropolitan Council, Metro East, North Metro I-35W Corridor Coalition, TIESPaying Affiliate: Mounds View School District

    Presentation to Carver County

  • Ramsey County GIS Users GroupWhy did we form our Users Group?To help disseminate County GIS data throughout the community, therefore providing a better service to the public by enabling elected officials and management within a variety of organizations to make more informed and timely decisions.To enable Users to obtain better data more cheaply and more efficiently through the sharing of ideas and costs

    Presentation to Carver County

  • Ramsey County GIS Users GroupWhy did we form our Users Group?To assist the County in its data base enhancements through: data sharing, cost-sharing and user feedbackTo enable GIS newcomers to get up and running more quickly and cheaplyTo cooperate with metropolitan and regional organizationsTo give organizations the ability to look beyond their own boundaries

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow did we form our Users Group?Clearly defined what kind of group we wanted to be (non-software specific, local government focus)Clearly defined our goalsEnsured active participation from Ramsey County Identified who would be the champions of the GroupIdentified all potential membersInvited members to first meeting in May 1995

    Presentation to Carver County

  • Ramsey County GIS Users GroupChronology of Events:May 1995: First meeting of User GroupJune 1995 to November 1995: Monthly MeetingsNovember 1995 to March 1996: Drafting of Joint Powers Agreement (JPA)May 1996: County GIS Data FairAugust 1996: Defining cable pilot projectJune 1996 to February 1997: Finalizing of JPA

    Presentation to Carver County

  • Ramsey County GIS Users GroupChronology of Events: (continued)January to August 1997: Defining cost-sharing for processing aerial imageryMid 1997: Commence regular monthly special topic sessionsOctober 1997: Supply of first CD-ROM with entire County parcel data baseApril 1998: Ramsey County GIS Expo heldMay 1999: First User Group FORUM held (Public Works)

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow does the Group function?:Operates under the JPA which enables each member to be represented by the GroupOperates autonomously from the County but we rely strongly on their support and participationGroup consists of Members and Affiliates (Paying and Non-Paying)Meeting are open to all public and private individuals and organizationsMeetings held regularly (monthly)Board meetings held as required by JPA and to resolve other issues as they arise

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow does the Group function? - Members:Can be any local unit of government situated in Ramsey CountyPay a one-time $500 membership fee Pay annual data maintenance fee based on size and type of organization (3 year commitment required)Have an equal vote at Board meetingsAgree to share any permit data with County and any data derived from County base with County and other Members

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow does the Group function? - Members:A Member can be represented by a private sector entity who is undertaking contracted work on behalf of that organizationPrivate sector entity has no voting rights at Board meetings Members are covered by liability insurance through MN League of Cities

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow does the Group function? Paying Affiliates:Can be any county, regional, state and federal agency, non-profit organizations, educational institutions with direct or indirect involvement in GIS activitiesPay membership or data access fees Do not have voting rightsCannot enter into cost-sharing agreements under the JPAOperate under the spirit of the JPA (data-sharing etc.)

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow does the Group function? Non-Paying Affiliates:Can be any county, regional, state and federal agency, non-profit organizations, educational institutions with direct or indirect involvement in GIS activitiesDo not pay membership or data access fees Do not have voting rightsCannot enter into cost-sharing agreements under the JPA

    Presentation to Carver County

  • Ramsey County GIS Users GroupWhy have fees anyway? To offset the costs of data supply and storage not for cost of creating dataSo Members can access County plotters and GIS workstations Cost-share in creation/maintenance of non-mandated data (physical features)

    Presentation to Carver County

  • Ramsey County GIS Users GroupWhat have we achieved? Provided Members with cheap, accurate and useful GIS base information available monthlyCreated a strong degree of trust between each other and with the County resulting in each of us providing better information to each other Established links to other regional and metro-wide organizations ensuring that data standards are considered

    Presentation to Carver County

  • Ramsey County GIS Users GroupWhat have we achieved? Secured financial assistance from MetroGIS in cable pilot projectEnabled a more rapid growth in the use of GIS within the County than would otherwise have been possible if individual development had occurred Have educated many elected officials in the value of GIS technology and data

    Presentation to Carver County

  • Cost-sharing for topographic data

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow to make your Group a success Ensure that there is a core group willing to donate considerable time to operating and promoting the GroupDevelop a formal agreement (JPA) or similar legal instrument with each other to enable the Group to negotiate on behalf of its members and for legal recognition of products and working relationshipsRegular County GIS attendance is essential to maintain their involvement and support.

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow to make your Group a success Member diversity is beneficial to foster creative discussionsMeet regularly to ensure momentum is maintainedEnsure members are willing to form sub-committees as needed to move issues quicklyShare the responsibilities once the organization is established

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow to make your Group a success Remember, there is a strong and legitimate role for involvement of the private sector.Have regular hands-on demonstrations at meetingsRemember that not everyone is a GIS expertAlways have refreshments at meetingsMake sure meetings have a broad appealTry to bring examples of maps and apps to meetingsTry to include all members/attendees in the discussions

    Presentation to Carver County

  • Ramsey County GIS Users GroupHow to make your Group a success Maintain a comprehensive mailing list to keep everyone informed regardless of attendancePost minutes agendas on a web site or distribute via e-mail where possible

    Presentation to Carver County

    Follow along with the handoutHave attached the JPAHave attached the listing of current members and contact detailsHave attached the current fee schedule

    OutlineWhat is a GIS User GroupWhy Start One?Describe Ramsey County User Group in detail:* who we are* why did we form our group?* chronology of events* how do we function?* discussion of fees* what have we achieved?How do you make your Group a successful one?

    Sharing ideas:Keeping each other up to dateTechnical forums

    Sharing Costs:Data sharing arrangements especially in multi-jurisdictional casesCode sharing eg Avenue scriptsLearn about funding mechanisms from each other

    Develop relationships/contacts:Public sector - County: Suppliers of much of the base information you may needState, Feds etcPrivate sector - Can get a lot of free advice!!96% of the County population is served by member cities alone!*Roseville and Shoreview in 1993 commenced GIS operations*Each purchased Ramsey County data at $350 per MB under the existing fee structureseparate tax data and parcel data (needed to be converted)*approx. $3,000 for Roseville *then need to be maintained in-house!

    *Needed improved methods of data access/supply/maintenance for our cities since data is the most expensive component of GIS

    *We want to work collectively with the County*Discussions were held with the County from the outset!

    *Approx. 40 people were invited to the first meeting5/95*Invitations to City Mgrs, Planners, Public Works, Fire&Police, School Dists, Watershed Dist and SWCD*County presented info. On the Base data and on its conversion etc.*Attendees shared GIS experiences to date6/95-11/95* More in depth GIS project details/experiences*Tour of Ramsey County GIS* Discussion of elements of potential -agreements-products desired-cost-sharing concepts*During this time more communities and school dists attended

    5/96 Data Fair:*Maplewood - 250+ in attendance* MetroGIS and County co-sponsored!

    * To hold data fair/expo* To pay for insurance/adminstration costs etc

    * To be able to enter into special projects (by levying another Special Projects Fees as needed) - To undertake joint efforts such as training or applications developmentGIS in Ramsey County is in a very healthy state!

    *We are attracting many new opportunities/partnerships/proposals for applications development, pilot projects etc.

    *User Group has the clout to buy into special larger scale projects which may be beyond the scope of an individual organization*GET TOGETHER AND ENJOY YOURSELVES!