Presentation Title | May 4, 2009 Campus Closure Policy and Procedures, Academic Year 2014-2015 Anne-Marie McLaughlin December 17, 2014

Presentation Title | May 4, 2009

Campus Closure Policy and Procedures, Academic Year 2014-2015

Anne-Marie McLaughlin

December 17, 2014


Purpose of Policy

▸ UMass Boston wishes to protect the safety of its community members, research, and facilities during periods of inclement weather or emergency situations.


Applicable To

• Students, faculty, staff and visitors to the UMass Boston Campus located at 100 Morrissey Boulevard, 150 Mount Vernon Street, 20 Park Plaza and the Early Learning Center at Two Harbor Point Boulevard.

• Class cancellations at other locations due to weather conditions will follow the local city/town where sites are located, posted via media and CAPS website.

• Academic and administrative units are expected to abide by any decision made by senior staff regarding operating status.


Locations – Detail

• When the UMass Boston Campus is closed for inclement weather, 100 Morrissey Blvd, 20 Park Plaza, 150 Mt. Vernon Street, 2 Harbor Point Blvd. and home offices (telecommuters) are all closed.

• When a closure is restricted to a location of the UMass Boston Campus, such as utility issues, localized hazmat or other emergency, only that location is affected. However, some designated essential and on call personnel may be required to report to a different location to assist.


Inclement Weather or Emergency Situation

The Chancellor or his Chief of Staff, the Provost, the Vice Chancellor for Administration and Finance (VCAF) and the Vice Chancellor for Student Affairs (VCSA) will make the determination.

•Safety is paramount •Every situation handled on a case by case basis. •Timing•Severity•Geography •Closure decision effective until 7am the next morning unless otherwise notified. •Use good judgment for your own personal circumstances.


Communication of Decision

▸UMass Boston Alert system via text and email,▸Posted on the University website ▸Main switchboard at (617) 287-5000, ▸the UMass Boston Smartphone Application, Twitter and Facebook. ▸Local Media

People should NOT call Public Safety for closure information.


Procedures

Morning•4am-4:30am consultations •Discussion. Decision by 5am

During the Day •Decision by 2pm

Some slight modifications for closures over the weekend.


Evacuation

Evacuation•For your safety, you must leave the campus immediately.•Only those authorized by Public Safety may be on campus. •Parking gates are lifted for emergency campus evacuation only. Parking gates are not lifted for early dismissal

While every evacuation implies a closure, every closure is not an evacuation.


Announcements

• University Closed / Classes Canceled • The UMass Boston campus, 100 Morrissey Boulevard, 150 Mount Vernon Street

classes and events canceled for the day and evening. All offices, including 150 Mount Vernon Street and 20 Park Plaza. Healey Library closed.

• Designated essential personnel to report at scheduled time.• Normal campus operations will resume at 7 am the next morning, unless otherwise

indicated.

• Delayed Opening / Late Opening / Early Morning Classes and Morning Events Canceled

• Staff will report at 10:00 a.m. • UMass Boston campus locations at 100 Morrissey Boulevard and 150 Mount Vernon

Street will open for classes and events at 11:00 a.m.• Designated essential personnel to report at scheduled time.• Always use sound personal judgment when determining your commute to campus.

• Evening Classes Canceled/Early Dismissal • UMass Boston campus locations at 100 Morrissey Boulevard and 150 Mount Vernon

Street classes and events beginning at or after 4:00 p.m. or in progress at 4:00 p.m. are canceled.

• Designated essential personnel will work their scheduled hours and all other faculty, staff, students and visitors must leave by 4:00 p.m. unless otherwise notified.

• Parking lots operate normally for one hour after closing.• Normal campus operations will resume at 7:00 a.m. the next morning, unless

otherwise indicated


Parking and Transportation

▸ No overnight parking in outdoor lots. Call Public Safety if you have special circumstances.

▸ Shuttles will continue to run as long as roads are passable. See policy for details.

▸ Shuttles will be rallied at Campus Center to help facilitate closure.

▸ Weather conditions may cause delays.


Good to Know…

▸ Telecommuters –▸ Telecommuters will not be required to work at their

home offices during the same period as the Campus closure.

▸ Commonwealth of Massachusetts –▸ If the Governor declares a state of emergency and

closes state government the UMass Boston campus will be closed.


New Section on Emergencies

▸ Monitoring Phase▸ Emergency Response Phase ▸ “Incident Commander” = person in charge of

immediate response to emergency ▸ Notification of Chancellor’s Chief of Staff, VCAF or

VCSA. ▸ Activate campuswide resources▸ Signal need for meeting of staff and Cabinet


Questions?

Documents

Presentation Title | May 4, 2009 Campus Closure Policy and Procedures, Academic Year 2014-2015 Anne-Marie McLaughlin December 17, 2014