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Presentation of theSage ERP X3 Premium Edition test data
• General organization• Coding• Data filter/legislation/country• Setup• Purchase and sales flows• Manufacturing• CRM• Financials
1
General Organization
2
Company 060 (Bike City)Activity: manufacturing and sale of bikes
Company 070 (Info Distribution)Activity: sale of IT equipment, consumables and software
Company 050 (Computer)Activity: sale of IT equipment, consumables, software and services + assembly of PCs
Financial siteF71
Marseille
Financial siteF62 Bordeaux
Financial siteF61 Strasbourg
Financial siteF51
Paris
Financial siteF52Lyon
WarehouseD52
Nantes
Production siteP52Lyon
Production siteP61
Strasbourg
Production siteP62
Portugal
WarehouseD62
Toulouse
3
General Organization
4
Sage ERP X3 – Go To Market Strategy – FY09/FY10
WW Organization
Coding
5
6
CODING
Companies 3 numerical characters
example 050 (company 5), 060 (company 6)
Sites Financial sites
F + company number + site number• example F51 (1st financial site of company 5)
Stock site D + financial site number
• example D52 (warehouse of financial site F52) Production sites
P + financial site number• example P62 (production site of financial site F62)
Organizational structure / Country
7
CODING
Country Company Site
Australia 260 F2601
Australia 265 D2651
Australia 265 F2651
Australia 265 P2651
China 221 F11CN
China 221 F12CN
China 221 P12CN
China 222 F21CN
China 222 F22CN
China 222 P21CN
China 222 P22CN
China 223 F31CN
France 050 D52
France 050 F51
France 050 F52
France 050 P52
France 060 D62
France 060 F61
France 060 F62
France 060 P61
France 060 P62
France 070 F71
Country Company Site
Italy 140 F1401
Italy 140 P1401
Italy 145 F1451
Italy 145 P1451
Portugal 120 E120
Portugal 125 E125
Spain 100 C100
Spain 100 C101
Spain 110 M100
UK 180 B10
UK 190 B20
UK 190 B21
USA 200 F2001
USA 200 F2002
ZAF 281 DF28J
South Africa 281 F281C
South Africa 281 F281J
South Africa 281 P281W
8
CODING
Admin Users To be able to filter data per legislation, one admin user per country
was created AD + country code in 3 characters example: ADCHI, ADFRA , ADSPA, ADPOL, ADUSA, etc …
Country Country code Admin User CodeAustralia AUS ADAUSChina CHI ADCHIFrance FRA ADFRAGermany GER ADGERItaly ITA ADITAPoland POL ADPOLPortugal POR ADPORRussia RUS ADRUSSouth Africa ZAF ADZAFSpain SPA ADSPASwitzerland SWI ADSWIUK BRI ADBRIUS USA ADUSA
CODING Product categories
9
Code (former) Title
BMSMN (IAVFS) Purchased Sold Manufactured
BSMSL (NEGOL) Business Lot
BSMSN (NEGOC) Business
BSMSP (NEGOP) Business picking
BSMSS (NEGOS) Business Serial
BSNMN (MPREN) Raw material Purchased Sold Not stock managed
BTBMS (CONTR) Direct order
BTBSS (CONTS) Direct order Serial
CAPIT (INVES) Investments
EXPEN (FRGEN) Overheads
FGMPL (PFIPL) End product Picking Lot
FGMSL (PFINL) End product Lot
FGMSN (PFINI) End product
FGMSP (PFINP) End product Picking
FGMSS (PFSER) End product Serial
Code (former) Title
PHANT (FANTO) Phantom
RAWMA (MPREM) Raw Material
RAWML (MPREL) Raw Material Lot
RAWMP (MPREP) Raw Material picking
RAWPL (MPRPL) Raw Material Picking Lot
RAWWC Raw Material Work Center
SERVI (PREST) Services
SFMPL (PSFPL) Semi-finished product Picking Lot
SFMSL (PSFIL) Semi-finished product Lot
SFMSN (PSFIN) Semi-finished product
SFMSP (PSFIP) Semi-finished product picking
SUBPM Subcontracted/Manufactured
SUBPS (STVEN) Subcontracted/Sold
SUBSE (SOUST) Suncontracting
TOOLS (OUTIL) Tools
Customer categories
CODING
Supplier categories
Code Title
AU Australian Customers
CN Chinese Customers
DE German Customers
ES Spanish Customers
EU European Customers
EX Export Customers
FR French Customers
GB British Customers
IT Italian Customers
PRO Prospects
PT Portuguese Customers
SIT Inter-site Customers
TTC Individuals
US American Customers
ZAC South African customers
Code Title
AU Australian Supplier
CN Chinese Suppliers
COM Component Suppliers
DE German Suppliers
ES Spanish Suppliers
EU European Suppliers
EX Export Suppliers
FMP Raw Material Suppliers
FR French Suppliers
GB British Suppliers
IT Italian Suppliers
NEG Business Suppliers
PT Portuguese Suppliers
SIT Inter-site Suppliers
SST SubContract Suppliers
US American Suppliers
ZAS South African Suppliers10
11
CODING
Products Category on 5 characters + numerical counter on 5
e.g.: NEGOS00070 (former category code NEGOS now called BSMSS)• business product managed with serial nos.
e.g.: MPREL00161 (former category code MPREL now called RAWML)• raw material managed with lot nos.
e.g.: RAWMA00210• Category detail: RAW MAterial• Raw Material
Customers C + currency + country + sequence number on 3 (Tax excl.)
e.g.: CEURIT011 C + TTC + country + sequence number on 3 (Tax incl.)
e.g. : CTTCFR070Suppliers
Currency + country + sequence number on 3 e.g.: USDUS009
DATA FILTER / LEGISLATION Legislation filter
12
Country User code
General parameter at “User level”
Parameter Value
Australia ADAUS LEGFIL AUS
China ADCHI LEGFIL CHI
France ADFRA LEGFIL FRA
Germany ADGER LEGFIL N/A
Italy ADITA LEGFIL ITA
Poland ADPOL LEGFIL N/A
Portugal ADPOR LEGFIL POR
Russia ADRUS LEGFIL N/A
Spain ADSPA LEGFIL SPA
Switzerland ADSWI LEGFIL N/A
UK ADBRI LEGFIL BRI
US ADUSA LEGFIL USA
ZAF ADZAF LEGFIL ZAF
« LEGFIL » parameter at User level is set up with legislation code by default for each country’s Admin User code. This allows to filter legislation data.
DATA FILTER / LEGISLATION Legislation data
13
Data
Sequence number definition
Default documents
Inv. Types/Supplier
Inv. Types/Customer
Budget types
Payment attributes
Payment entry transactions
Account core models
Charts of accounts
Ledgers
Companies
Site
Acc. code entry transactions
Data
Account classes
Journal entry transactions
Document types
Accounting forms/Financial Data extraction
Stock- Accounting Interface parameters
WIP Accounting aggregation parameters
Job Object transactions
Account posting types
Tax determination
Tax rates
Payment terms
Retention management
Journal codes
Data related to legislation, so can be specified by a legislation code.
DATA FILTER / COUNTRY Role filters
14
Role code Description
CPY Company
FCY Site
ALT Alternative code
COA Chart of Accounts
ACM Accounting Core Model
Common and transaction data is filtered per country via Role filter codes.
DATA FILTER / COUNTRY Filtered data
15
FunctionField
applied to filter
Role code
Bank Accounts CPY CPY
Assembly STOFCY FCY
Customer Invoices FCY FCY
Supplier Invoices FCY FCY
BOM BOMALT ALT
Sub-contract BoM BOMALT ALT
Customers BCGCOD BCG
Suppliers BSGCOD BSG
Distribution key CPY CPY
Budget Codes COA COA
Petty Cash CPY CPY
Concession contracts CPY CPY
Commitments FCY FCY
Depreciation contexts CPY CPY
Revaluation Coeff & Indices CPY CPY
Companies CPY CPY
Offset extraction COA COA
Disassembly STOFCY FCY
Depreciation plan CPY CPY
Financial assets CPY CPY
The following data is filtered by roles applied to each country’s Admin User code.
FunctionField
applied to filter
Role code
Sites FCY FCY
Flow COA COA
Remittances FRMFCY FCY
Journal Entry FCY FCY
FA Journal Entry CPY CPY
Subsidies CPY CPY
Revised standard cost STOFCY FCY
Budget standard cost STOFCY FCY
Standard Costs STOFCY FCY
Simulated standard cost STOFCY FCYBP invoice entry parameters CPY CPY
Product - Sites STOFCY FCY
Location LOCIVYFCY FCY
Lease contracts CPY CPY
Locations STOFCY FCY
Expenses CPY CPY
Batch Entry FCY FCY
Production Cost Inquiry STOFCY FCY
Work Orders MFGFCY FCY
Production Tracking MFGFCY FCY
DATA FILTER / COUNTRY Filtered data
16
FunctionField
applied to filter
Role code
Costing Dimension VLTFCY FCY
WIP Cost Inquiry MFGFCY FCY
Work Centers WCRFCY FCY
Where-used Work centers WCRFCY FCY
Demand Forecasts STOFCY FCY
Payments FCY FCY
Requirements Parameters STOFCY FCY
Physical elements CPY CPY
Purchase Invoices FCY FCY
Scheduling Parameters MFGFCY FCY
Manufacturing Plan CPY CPY
Returns PNHFCY FCY
Contracts POHFCY FCY
Shipment Requests POHFCY FCY
Orders POHFCY FCY
Bank Allocations CPY CPYPreparation code parameters STOFCY FCY
Quotation responses PQHFCY FCY
Quotation requests PQHFCY FCY
Preparations STOFCY FCY
The following data is filtered by roles applied to each country’s Admin User code.
FunctionField
applied to filter
Role code
Parameters DADS-U CPY CPY
Purchase requests PSHFCY FCY
Receipts PRHFCY FCY
QC Request STOFCY FCY
Associations - definition ACM ACM
Associations - definition CPY CPY
Routings FCY FCY
Routing where used FCY FCY
Provisions for renewal CPY CPY
Associations - Values ACM ACM
Renewal CPY CPYConfigure Location / Station FCY FCY
Order of sub-contract POHFCY FCY
Stock change STOFCY FCY
Shipments BPCORD BPR
Shipments STOFCY FCY
Activity sector CPY CPY
Invoices BPCINV BPR
Sales Invoices SALFCY FCY
Weighing scales FCY FCY
DATA FILTER / COUNTRY Filtered data
17
FunctionField
applied to filter
Role code
Miscellaneous Issues STOFCY FCY
Miscellaneous Receipts STOFCY FCY
Counts STOFCY FCY
Stock count session STOFCY FCY
Orders SALFCY FCY
Shipment Request SALFCY FCY
Contracts SALFCY FCY
Price Catalog Definition SALFCY FCY
Quotes SALFCY FCY
Customer Returns STOFCY FCY
Loan Returns STOFCY FCYSub-contracting material retur STOFCY FCY
Inventory Parameters STOFCY FCY
BOM Code BOMALT ALT
Gate Tank Assignments FCY FCY
Location Types STOFCY FCY
Routing Codes ROUALT ALT
The following data is filtered by roles applied to each country’s Admin User code.
19
Stat. 1 Product
Parameters > General parameters > Miscellaneous tables > table 20Code Title Short Title
010 IT equipment Equipment
020 Software Software
030 Services Services
040 Consumables Consum
050 Bikes Cycle
060 Tools Tools
072 Industrial Equipment Indus Equip
073 Industrial Tools Indus tools
090 Vehicle Vehicle
092 IT equipment IT equip
093 Office furniture Office furn.
Stat. 2 Product Parameters > General parameters > Miscellaneous tables > table 21
Code Title Short Title Dependency
011 Components Compo 010
012 Computers Compu 010
013 Printers Print 010
014 Screens Screens 010
021 Office Office 020
022 Technical Technical 020
031 Training Training 030
032 Repair Repair 030
033 Contracts Contracts 030
034 Installation Install 030
035 Prestation Prestation 030
041 Ink cartridges Ink 040
042 Others Others 040
051 Bikes Bikes 050
052 Maintenance/repair Maintenance 050
053 Spare parts Parts 050
PRODUCT PARAMETERS
Stat. 3 Product
Parameters > General parameters > Miscellaneous tables > table 22
Code Title Short Title Dependency
111 Motherboard MB 011
112 Memories Memories 011
113 Hard disk drives Drives 011
114 Keyboards Keyboards 011
115 Mouse Mouse 011
116 Graphic board Graphboard 011
117 CD/DVD player Player 011
121 Workstation Station 012
122 Server Server 012
131 Laser Laser 013
132 Inkjet Inkjet 013
141 Screen 19" Scre19 014
142 Screen 22" Scre22 014
143 Screen 24" Scre24 014
211 Word processing Word 021
Stat. 3 Product
Parameters > General parameters > Miscellaneous tables > table 22
Code Title Short Title Dependency
212 Spreadsheets Spreads 021
221 Graphics Graphics 022
222 System System 022
223 Anti-virus Antivirus 022
421 CD CD 042
511 Tourism Tourism 051
512 Mountain Bikes MB 051
531 Wheels Wheels 053
532 Saddles Saddles 053
533 Handlebars Handlebars 053
534 Crank gears Crank gears 053
535 Brakes Brakes 053
536 Gears Gears 053
537 Frame Frame 053
538 Bike accessories Bike access. 053
20
PRODUCT PARAMETERS
PRODUCTSProduct type (category/former category) Company 010 / 050 Company 020 / 060 Company 030 / 070
SubContracting: purchased (SUBSE / SOUST) SOUST00167, SOUST00184
Tools: purchased (TOOLS / OUTIL) TOOLS00217, TOOLS00243
Phantom: manufactured (PHANT / FANTO) PHANT00209
Service: purchased, manufactured, sold (SERVI / PREST) PREST00081, PREST00083, PREST00085 PREST00163, PREST00164, PREST00165 PREST00182, PREST00183
Purchased, manufactured, sold (BMSMN / IAVFS) IAVFS00001, IAVFS00006 IAVFS00110, IAVFS00118, IAVFS00122,IAVFS00126, IAVFS00130, IAVFS00134
IAVFS00001, IAVFS00006
Purchased, sold (BSMSN / NEGOC) NEGOC00016, NEGOC00020, NEGOC00024
NEGOC00036, NEGOC00042,, NEGOC00047
Purchased, sold, managed in lot (BSMSL / NEGOL) BMSMN00241, BMSMN00242
Purchased, sold, managed in series (BSMSS / NEGOS) NEGOS00033, NEGOS00051, NEGOS00053,NEGOS00055, NEGOS00057
IAVFS00010, NEGOS00061, NEGOS00064,NEGOS00067
Purchased, sold, not managed in stock (BSNMN / MPREN) IAVFS00190, IAVFS00193 BMSMN00216, BMSMN00221 IAVFS00190, IAVFS00193
Purchased, sold, managed in direct order (BTBMS / CONTR) CONTR00140
Purchased, sold, managed in series and in direct order(BTBSS / CONTS) CONTS00059, CONTS00060, CONTS00202 CONTS00059, CONTS00060, CONTS00202
Purchased, not managed in stock (CAPIT / INVES) IMINF00002, IMINF00004 IMIND00001, IMIND00004, IMOUT00001 IMMOB00003, IMMOB00004, IMMOB00005
End Product, manufactured, sold (FGMSN / PFINI) FGMSN00233, PFINI00174, PFINI00176
End Product, manufactured, sold, managed in direct order (FGMSN / PFINI)
PFINI00181
End Product, manufactured, sold, managed in lot (FGMSL / PFINL) PFINI00178
End Product, manufactured, sold, managed in series (FGMSS / PFSER) PFSER00086 to PFSER00097 PFSER00086 à PFSER00097
Raw Material, purchased, sold (RAWMA / MPREM) RAWMA00210
Raw Material, purchased, sold, managed in lot (RAWML / MPREL) MPREL00011, MPREL00013 MPREL00161, MPREL00162 MPREL00011, MPREL00013
Semi-Finished, manufactured, sold (SFMSN / PSFIN) PSFIN00154, SFMSN00239, SFMSN00240
Semi-Finished, manufactured, sold, managed in lot (SFMSL / PSFIL) PSFIN00155
SubContracted, purchased, sold (SUBPS / STVEN) PSFST0167, PSFST0168
21
22
Stat. 1 Customer
Parameters > General parameters > Miscellaneous tables > table 30Code Title Short title
010 Individuals Indiv
020 Professionals Pro
030 Reseller Reseller
040 Wholeseller Wholeseller
050 End user End user
060 Other Other
Stat. 2 Customer Parameters > General parameters > Miscellaneous tables > table 31
Code Title Short title Dependency021 Administration admin 020022 Reseller Reseller 020023 Big account BA 020024 Other Other 020025 Individual Individual 010026 Pro reseller P reseller 030027 Wholeseller Wholeseller 040028 User User 050029 Other pro Other p 060
Stat. 1 SupplierParameters > General parameters > Miscellaneous tables > table 40
Code Title Short title010 IT processing IT
020 Bikes Bikes
Stat. 2 Supplier Parameters > General parameters > Miscellaneous tables > table 41
Code Title Short title Dependency011 Main Main 010012 Secondary Secondary 010021 Raw material RM 020022 Components Compo 020
CUSTOMER & SUPPLIER PARAMETERS
23
PURCHASE PRICE LISTS
Price list structure
Title +/- Value CalculationBase
Net Price Tax. Excl
Discount 1 Decrease % cumulation By Unit Yes
Discount 2 Decrease % cumulation By Unit Yes
Expenses 1 Increase Amount By Line Yes
Price list setup
Price list structure S001
Title +/- Value CalculationBase
Net Price Tax. Excl
Discount Increase % cumulation By Unit Yes
Price list Title Structure Data entered
T10 Product price list Product code, Currency, Purchase unit, Price Tax excl.
T20 Supplier-product price list
Supplier, Product, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount 1, Discount 2, Expenses 1
T40 Inter-company price list
Product code, Currency, Purchase unit, Price Tax excl.
T50 Production purchase standard
S001 Product code, Supplier, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount
T60 Discount on Production Purchase
S001 Group, Currency, Minimum quantity, Maximum quantity, Leadtime, Discount
SALES PRICE LISTS
24
Price list structure
Price list structure S001
Title +/- Value Calculation Base Net Price Tax Excl.
Discount 1 Decrease % cumulation By Unit Yes
Discount 2 Decrease % cumulation By Unit Yes
Expenses 1 Increase Amount By Line Yes
Title +/- Value Calculation Base Net Price Tax Excl.
Discount 1 Decrease % cumulation By Unit Yes
Discount 2 Decrease % cumulation By Unit Yes
Grouped Discount Decrease % cumulation By Unit No
SALES PRICE LISTS
25
Price List Setup
Price List
Title Structure
Data entered
T10 Product price list Product, Currency, Sales Unit, Price Tax excl.
T20 Product Customer price list Customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl.
T30 Customer Group price list Type, Sector, Currency, Discount 1, Discount 2, Expenses 1
T40 Inter-Company price list Product, Currency, Sales Unit, Price Tax excl., leadtime
T501 Negotiated price lists Group S001 Group customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Discount 2, grouped discount
T502 Restriction rules S001 Product, Sector
T503 Free products: other product offered
S001 Sub-group, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product, Sales Unit, Free Quantity
T504 Free products: same product offered
S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product bracket, Free product Quantity
T505 Calculated price list Purchased product
S001 Product, Customer, Currency, Sales Unit, Minimum Quantity, Maximum Quantity
T506 Promotion Product ranges S001 Group, Type, Discount 2
T507 Discount on order amount S001 Type, Currency, Minimum amount, Maximum Amount, Grouped Discount
T508 Discount on order quantities S001 Type, Sales Unit, Minimum Quantity, Maximum Quantity, Grouped Discount
T509 Sales Rep Commissions S001 Group, Sales Representative, Commission Coefficient
T510 Price lists for wholesellers in Euro S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl. Discount 1, Commission Coefficient
T511 Price lists for wholesellers in Dollar S001 Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Commission Coefficient
T512 CS service price list S001 Product, Currency, Sales Unit, Price Tax excl.
T513 Restriction rules by goup S001 Sub-group, Type
T514 Price list for Web c atalog S001 Product, Sales site, Currency, Sales Unit, Price Tax excl.
T515 Configurator price list S001 Product, Alphabetical field 1, Numerical field 1, Currency, Sales Unit, Price Tax excl.
T516 BOM components price list S001 Product, Parent Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl.
26
Purchase & Sales Flows
050 (Computer) 060 (Bike City) 070 (Info Distribution)
Sale of equipment and services
Purchase of fixed assets and services
Sale of IT equipment
Purchase of IT equipment, for reselling to customers
27
Inter-company exchanges
050 (Computer)
MemoriesHard drives
All other products:
Boards, workstations, servers, keyboards, mouse, software, consumables, players, burners, screens, printers
28
ProductsNEGOS00030 toNEGOS00035Managed as serial no.
ProductsMPREL00011 toMPREL00015Raw MaterialManaged as lot no.
SuppliersUSDUS003 andUSDUS004USD = currencyUS = country
SuppliersUSDCN002USD = currencyCN = country
SuppliersEUR*****EUR = currency
Products24’’ screens CONTS00059 toCONTS00060Managed as direct orders
Purchase Flows050 (Computer)
29
CustomersCUSDUS015C = CustomerUSD = CurrencyUS = Country
CustomerCEURIT023
CustomerCEURES016
CustomersCEURFRxxx andCTTCFRxxx (Customer Tax incl.)
Sites F61 to F62 Site F71
050 (Computer)
060 (Bike City) 070 (Info Distribution) Sales Flows050 (Computer)
ProductsSteel tubes MPREL00161 and aluminium tubes MPREL00162Raw material managed as lot nos. All other bike
components
£
30
ALU suppliers:USDUS009, USDUS080
ALU supplier:GBPGB010
SuppliersEURFRxxxEUR = currencyFR = country
STEEL Suppliers:USDUS077, USDUS078, USDUS079
STEEL supplier:GBPGB011
060 (Bike City)
ProductsDisk brakes CONTR00140Managed as direct order
Purchase Flows060 (Bike City)
£
31
CustomersCEURFRxxx andCTTCFRxxx (Customers Tax incl.)
CustomersCEURIT011 and CEURIT012
CustomersCGBPGB013 and CGBPGB014
060 (Bike City)
Sales Flows060 (Bike City)
32
Sites F51 to F52 SuppliersEURFRxxx
050 (Computer) 070 (Info Distribution)
Purchase Flows070 (Info
Distribution)
33
CusrtomersCEURFRxxx andCTTCFRxxx (customer Tax incl.)
Management of « printer » products NEGOS00061 to NEGOS00070 with Customer serviceProducts managed with serial nos.
Customer Service070 (Info Distribution)
Sales Flows070 (Info
Distribution)
34
Inter-site BPs
050 (Computer) 060 (Bike City) 070 (Info Distribution)
F51F52
F61F62P62
F71
050 (Computer) 060 (Bike City) 070 (Info Distribution)
Sales Representatives
REPRE007 toREPRE012: Curr EUR, country FR
REPRE001 toREPRE006:
Curr EUR, country FR
REPRE013 toREPRE015:
Curr EUR, country FR
REPRE016: Curr EUR, country ESREPRE017: Curr GBP, country GBREPRE018: Curr EUR, country ITREPRE019: Curr USD, country US
35
Carriers
36
Factoring organization
FACTOR001 - FACTOR 001
Fees suppliers
EURFR068 – CHARTERED ACCOUNTANT
COLISSIMO – Post Office / « Colissimo » two-day parcel delivery serviceBased in Bordeaux, Lyon, Marseille, Nantes, Paris, Strasbourg, Toulouse.Active in 95 countries
GIRAUD – GIRAUD transport companyBased in Créteil : active in Paris area, West area and South-east area
37
Manufacturing
Atel
ier L
yon
(P11
) Assemblage PC• Monteurs
Atel
ier P
orto
(P22
) Assemblage Vélo• MonteursPeinture manuelle• Peintres
Atel
ier S
tras
bour
g (P
21) Assemblage
• MonteursInjection• Presses• OpérateursMécanique• Cintreuse• Fraiseuse• Tour• Tour CN• Scie Auto• OpérateursPeinture• Robot• Peintres
38
Wo
rksh
op
Lyo
n (
P52
)
Wo
rksh
op
Po
rto
(P
62)
Wo
rksh
op
Str
asb
ou
rg (
P61
)
Work centers
PC assembly• Fitters
Bike Assembly• Fitters
Manual paint• Painters
Assembly• Fitters
Injection• Presses• Operators
Mechanics• Bender• Milling
equip.• Lathe• NC lathe• Auto saw• Operators
Paint• Robot• Painters
Unité Centrale
1 x Carte Graphique
1 x Carte Mère
1 x Disque Dur
2 x Barrette Mémoire
1 x Graveur DVD
1 x Système d’exploitation
Unité Centrale
1 x Carte Graphique
1 x Carte Mère
1 x Disque Dur
2 x Barrette Mémoire
1 x Graveur DVD
1 x Système d’exploitation
39
• AssemblyRo
uting
ProductsPFSER00086 toPFSER00096
Sales BOMsIAVFS00189 to IAVFS00199 (Kit) Technical Data
050 (Computer)
CentralUnit
1 x Motherboard
1 x Hard Drive
2 x Memoryboards
1 x DVDburner
1 x Operatingsystem
1 x Graphical board
Vélo
1 x Fourche 1 x Selle 2 x Roue
2 x Jante
2 x Chambre à air
2 x Pneu
1 x Guidon 1 x Kit Frein 1 x Pédalier 1 x Cadre Acier
6 ML x Tube
1 x Transmission
40
Routi
ng• Assembly
Routi
ng • Assembly
Routi
ng • Sawing• Painting
ProductsPFINI00174 toPFINI00181
Technical Data060 (Bike City)
Bike
1 x Fork 1 x Saddle 2 x Wheels 1 x Handlebar
1 x Brake Kit
1 x Crank gear
1 x Steel frame
1 x Transmission
2 x wheel rims
2 x Inner tubes
2 x Tires
6 ML x Tube
41
CRM
42
Tasks
Calendar: global view of the various actions associated with an employee
Sales rep code: REPRE001
Quote creation
Direct recording of the service request
Workbench: Time schedule of employees for all the information they are responsible for.It also represents a multi-employee team tool
Projects
Calls
Appointments
Financial SiteF71
Marseille
AFF0910F71000001Purchase service extensionAFF0910F71000002Change of IT equipment golf club Gaillard customerAFF0910F71000003Change of IT equipment tennis club Messager customer
SQHF710910001 relating to project AFF0910F71000001
CRM activities
43
SERVICE RESPONSE
Solutions Service request
Service contracts
Point contract
Maintenance contract
Warranty Contract
Globally for a customer
For a list of serial nos. installed at a customer site
At a customer site for a set of serial nos. for the same product
Customer installed base
List of all the products installed at a customer’s at any given moment
3 types of contracts
CON0908F51000002 CON0910F71000001 CON0910F52000002
ACT0910F7100052 SRE0910F7100031
SOL081100001SOL081100002SOL081100003SOL081100004
CustomerSupport
« Printer » products NEGOS00061 to NEGOS00070
44
Planning
Campaign 1
Information campaign on data security and sharing
Call campaigns
Mass-mailing Trade shows
Press campaigns
Which tools do you use?
Data security and storage show
Information on piracy risks
Targeting on SIC (NAF) code: 50.42 (sample of 29 targeted companies).
CMG0910F7100005
Marketingcampaigns
Campaign 2 Campaign 3
45
Financials
Journals
46
Code Title Type
ACHAT Purchase Purchase
ACHIM Fixed assets purchase Purchase
BNF11 BNP Computer Paris Cash mngt
BNF12 BNP Computer Lyon Cash mngt
CAI Cash Cash mngt
CHQEN Checks to cash Cash mngt
CIF21 CIC Strasbourg Cash mngt
CIF22 CIC Bordeaux Cash mngt
CL11 CL Computer Paris Cash mngt
CLOSE Closing MO 1
COST Variation cost MO 2
EAPA Bills payable on purchase Cash mngt
EAPI Bills payable on fixed assets Cash mngt
EAR Bills receivable Cash mngt
HBI Misc. operations Off BS MO 1
Code Title Type
NDFR Expense notes MO 1
ODANA Analytical MOs MO 4
ODDIV Miscellaneous Operations MO 1
ODIAS IAS Miscellaneous Operations MO 3
ODPAI Payroll MO 2
RANX Carry forward amounts Carry-fwd
RMENC Remittance for collection Cash mngt
RMESC Remittance for discount Cash mngt
SGF31 SG Marseille Cash mngt
SMANA Analytical simulations MO 6
SMGEN General simulations MO 1
STOCK Stock movements MO 1
VENTE Sales Sales
WIPCO Work In Progress MO 1
47
Collective account group CUSTOMER - CLI
Code Title Account
C1 Customers 411000
CS Customers – Service provision 411100
CA Factoring customers 411610
CD Doubtful customers 416000
CN Customers – Invoices to be drawn up 418000
CR Debts on non-invoiced work 417000
ER Customers – Bills to Receive 413000
RC Customers – Advances and prepayments 419100
C98 Customers – Discounts and allowances to be granted 419800
Collective account group SUPPLIERS - FOU
Code Title Account
F1 Suppliers 401000
FS Suppliers – Service provision 401100
FI Fixed assets suppliers 404000
FN Suppliers – Invoices not received 408000
EI Suppliers – Bills payable on fixed assets 405000
EP Suppliers – Bills payable 403000
ES Suppliers – Bills payable on service provision 403100
AV Suppliers – advances and prepayments 409100
RF Suppliers – Discounts and allowances to be obtained 409800
GL Accounting
Collective accounts
48
GL Accounting
A recurring task by financial site for insurance charges: - Insurance 2009 for site F52- Insurance 2009 for site F61- Insurance 2009 for site F62- Insurance 2009 for site F71- Insurance 2010-2015 for site F52- Insurance 2010-2015 for site F61- Insurance 2010-2015 for site F62- Insurance 2010-2015 for site F71
Recurring tasks
49
050 (Computer)
060 (Bike City)
070 (Info Distribution)
Account pyramid : RESUL pyramid
Level 10Level 20Level 30Level 40Level 99
AnalyticalAccounting
The pyramid is automatically updated by means of the significant
coding and the use of the wildcard (*)
50
050 (Computer)
060 (Bike City)
Subdivisions of Dimension Type CCT: Analysis by Cost Center
ACHA-001 : Purchase department
APPR-001 : Procurement Department
ATTE-001 : Pending assignment
COMM-001 : Sales Department
COMP-001 : Accounting Department
DIRE-001 : Top Management
GENE-001 : General Services
INFO-001 : IT Department
MARK-001 : Marketing Department
PROD-CYC-6 : Cycle Manufacturing Department
PRODINF50 : IT Manufacturing Department
QUAL-001 : Quality Service
RESS-001 : HR Department
SUPP-001 : Customer Support Department
050 (Computer)
060 (Bike City)
070 (Info Distribution)
Usage reductions
Management of non-financial units EFF: headcount by
department
Analytical Accounting
51
Grouping of subdivisions of Dimension Type CCT : SER pyramid
Level 10Level 90Level 99
050 (Computer)
060 (Bike City)
070 (Info Distribution)
Grouping by Management
Analytical Accounting
52
050 (Computer)Subdivisions of Dimension Type AFF:
Analysis by Project
AFF0701F5100001 : Project CRM F51
Common dimension
No non-financial unit management
AFF0701F5100002 : Project CRM F51
AFF0701F5200001 : Project CRM F52
AFF0701F5200002 : Project CRM F52AFF0701F6100001 : Project CRM F61
AFF0701F6100002 : Project CRM F61
AFF0701F6200001 : Project CRM F62
AFF0701F6200002 : Project CRM F62
060 (Bike City)
AFF0701F7100001 : Project CRM F71
AFF0701F7100002 : Project CRM F71
070 (Info Distribution)
RD0705000001 : R&D Project 050 Computer
RD0705000002 : R&D Project 050 Computer
RD0706000001 : Project R&D 060 Bike City
RD0706000002 : Project R&D 060 Bike City
RD0707000001 : R&D Project 070 Info Distrib
RD0707000002 : R&D Project 070 Info DistribZZZ : Not applicable
Analytical Accounting
53
Level 10
Level 80
Level 90
Level 99
050 (Computer)
060 (Bike City)
070 (Info Distribution)
Grouping of subdivisions of Dimension Type AFF : AFF pyramid
Grouping by project type
Analytical Accounting
The pyramid is automatically updated by means of the significant coding
and the use of the wildcard (*)
54
Subdivisions of Dimension Type SR: Sales Regions
Triggered by the ProductNo unit management
Analytical Accounting
Level 10
Level 20
Level 99
Common dimension to all group entity
55
Analytical Accounting
Prior allocation keys used in payroll MOs :- PAIEBIK61- PAIEBIK62- PAIECOMF51- PAIECOMF52- PAIEDISF71
Prior allocation keys
56
Analytical Accounting
EDF (French Electricity Board)– 100% of nature « 606110 – Supply of electricity » of dimension « General Services » allocated in proportion to the staff in the various departments
EFFECTIF– 60% of all the charges of dimension « On hold » allocated in proportion to the staff in the various departments– 40% of all the charges of dimension « On hold » allocated in proportion to the turnover of the Sales departments
FG (Overheads) – 100% of all the charges of dimension « General Services » allocated in proportion to the staff in the various departments
POSTE – 100% of « Postal expenses » of « General Services » allocated in proportion to the sales of all departments
Later Distribution
57
Budgets
Analytical Accounting
All the budgets are in complete budget adjustment
Budget weighing code
Uniform or seasonal allocation
Code Title Qty tracking
Control CoA Account pyramids (Level)
Dimension pyramids (Level)
BD1 Detail budget COMPUTER Yes Regular AFR (99) D. type CCT (99)
BOP Budget by project No None AFR RESUL (20) D. type CCT – SER (90)
BU1 Budget by site COMPUTER Yes Regular AFR RESUL (30) D. type CCT (99)
BU2 Budget by site BIKE CITY Yes Yearly AFR (99) D. type CCT (99)
BU3 Budget Company DISTRI No Yearly AFR (99) D. type CCT (99)
58
Bank code / Journal code
Site Account
BNF51 F51 – Paris 512110
BNF52 F52 – Lyon 512111
CL51 F51 – Paris 512115
CIF61 F61 – Strasbourg 512112
CIF62 F62 – Bordeaux 512113
SGF71 F71 – Marseille 512114
One bank by financial siteAll bank records kept in €
050 (Computer)
060 (Bike City)
070 (Info Distribution)
A/P-A/R Accounting
050 (Computer)
Site F51 - Computer Paris
Bank Title Percentage
BNF51 BNP Computer Paris 70,00
CL51 CLC Computer Paris 30,00
59
A/P-A/R Accounting
Bank allocations Listing
60
Sage ERP X3 – Go To Market Strategy – FY09/FY10
WW Organization
Financial Organization61
Sage ERP X3 – Go To Market Strategy – FY09/FY10
TIG
ER
TE
AM
ITA
Legal ITA (€)
FRA SPA US
Legal FRA (€) Legal POR (€) Legal SPA (€) Legal US ($)(…)
Legal UK (£)
UKPOR
Internal Reporting
Cost Center CCT
Sage Region SRD
Department PRD
(…) (…) (…) (…)
Cost Center CCT
Sage Region SRD
Department PRD
Cost Center CCT
Sage Region SRD
Department PRD
Cost Center CCT
Sage Region SRD
Department PRD
Cost Center CCT
Sage Region SRD
Department PRD Cost Center CCT
Sage Region SRD
Department PRD
100120 200 180140
(…)
INT CD
Cost Center CCT: Triggered by product: - Purchase
PRD: Triggered by product: - Sales
SRD: triggered by BP or source Company
50
INT reporting COA INT reporting COA INT reporting COA INT reporting COA INT reporting COA
INT reporting COA: Chart of account Gen/AnaCOA is both general
and analytical. Only sales / expenses accounts are tracked for analysis purposes
Shared Common data100 120 140 180 200 INTCD
Country Spanish Portuguese Italian British US France Canadian (non-leg)
Payment Modes CHQ (Check), CHQ30EOM (Check, 30 days end of month); CHQ60/40 (Check 60/Split, 30 & 60 EOM, 2 open item), CRC (Credit Card), CSH (Cash), WTR (Wire Transfer),
Customers BPC-000003 BPC-000004 BPC-000009 BPC-000001 BPC-000002BPC-000007
BPC-000008
Global and Risk BPC-000004 BPC-000004 BPC-000004 BPC-000004 BPC-000004 BPC-000004
Suppliers BPS-000008 BPS-000007 BPS-000005 BPS-000001 BPS-000006BPS-000012
BPS-000006
Global and Risk BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004 BPS-0000004
Distribution:: bought and sold
Product - B/B ManufacturingPurchase
BSMSN00260NEGOC00188
PFINI00181Alternate 40CONTR00140
Sampling IAVFS00134Supplier: EURFR054
62
Flows
63
Scenario 1 : Configurator
AudienceObjectives
Technical (1) Create a new standard product (2) Create a customized product
Background Site: P21, BIKE
Questions Choices CommentSize ? Adult / Child
Terrain ? Road / Mountain bike
Metal ? Steel / AluminiumGears ? 3,5,7 7 is not offered for ChildChain-sets ? 1,2,3 3 is not offered for ChildFinish ? Std / 2 colour / 3 colour
(1) A new standard Product
BK-AMA-52-2 Product code is made from “BK-” plus the first characters of the Responses
(2) A customized product
CFG-ADULT-ROAD-001(last 3 digits are always unique)
Customised Competition Number Plate:
selection of a style based on arange of Products with Search Key NP.Customize your Sales textChoose the type of saddle
Result
Flows
64
Scenario 2 : Sharing the same Data (Product)
AudienceObjectives
CFOsUnderstand how a core model works respecting local business rules and international reporting constraints
Background Product BSMSN00260 - Childrens Helmet - Tiger Ears
ResultData What to show ? How to show it ?
BSMN00260Financial Tab
Translation Rick click on Description field and show related translation
VAT rates determination
Product VAT is search acc. to the place the product is ordered. Example: This item ordered from a US company has a different tax rate rather than a French or Spanish one.Example of tax determination: a UK company selling to a domestic customer: 15% VAT and a 16% if this same item is sold from the Spanish office to a national customer
Account determination
This item when sold by the french company hit a 707000 account or a 41000 when sold by a US one
Flows
65
Scenario 3 : Sharing the same Data (BPs / Customer)
AudienceObjectives
CFOsUnderstand how a core model works respecting local business rules and international reporting constraints
Background BPs – Customer BPC-000003 : Gomy’s, Spanish customer
BPs – Risk Customer BPC-0000034: Decath ww, Portuguese customer
ResultData What to show ? How to show it ?
BPC-000003BP/company tab
Default payment mode for that spanish customer is Check at 30 days end of month
Company 050 (french)
Preferred Payment mode and conditions are International Wire 30 EOM when company 050 sells
Company 125 (portuguese)
Preferred Payment mode and conditions are International Wire Net when company 125 sells
BPC-000003Customer/company tab
All customers from BPC-000001 to BPC-0000012 have a unique risk customer: BPC-000004.
Flows
66
Scenario 4 : Group P&L
AudienceObjectives
Technical / CFOsDemonstrate an group reporting P&L using Financial Data Extraction
Background Company Grouping: INTCD. Memo Code: ALL
Companies of the group share the same COA and dimension
Result Show the INT Financial data extraction that groups all movements. Zoom down to detailShow the INT financial data extraction in a different langage and filter on local company.
Flows
67
Scenario 5 : Inter-Company
AudienceObjectives
Technical / Functional Demo a complete ERP flow with inter-company movementsTwo scenario to highlight that inter-company flow:(1) Flow for a non-stock item: FA780-1667 with £ pricing(2) Flow for an item managed with stock: BSMSN00260
Background
PortugalSite: E120Supplier: B10 (UK)Currency for BPs: £ Item: FA780-1667: Pump
UKSite: B10Supplier: E120 (Portugal)Currency for BPs: EUR Item: FA780-1667: Pump
Product FA780- 1667: has a pricing defined in £Product BSMSN00260: has a pricing defined in EUR. This price is converted to £ when the PO is raised
Flows
68
Scenario 5 : Inter-Company
Flow Chart
> E120 raise a PO on B10 site. > B10 is a Supplier of E120> E120 is a Customer of B120
Commercial rules are :> E120 considers B10 as a EU supplier (+/- VAT applies)> B10 considers E120 as an export customer (no VAT)
PO
REC
BOOK
P.INV
BOOK
SO
DEL
BOOK
S.INV
BOOK
Flows
69
Scenario 5.1 : Inter-Company
Result
PORECBOOKP.INVBO
OK
SODELBOOKS.INVBO
OK
Document # Valorization. All Flow is in £. Pay.M: CHQ30
1 POHE12009110018 EU-PT033: EU Nor. Tax level 20%
2 B10091100018 EXP-GBZER : 0 rate VAT
6 SIN0911B1000017 BT: £ 4000TAX: 0AT: £ 4000
7 E1200911-FFO-000012 BT: £ 4000TAX: + 800 -800AT: £ 4000
8 SAINV/ SIN0911B1000017 See related posting and local accounts
8 FFO/E1200911-FFO-000013 See related posting and local accounts
Flows
70
Scenario 5.2x : Inter-Company
Result Document # Pay.M / Cur
Valorization
1 POHE12009110019
CHQ30 EU-PT033: EU Nor. Tax level 20%
2 B10091100019
GB30NET EXP-GBZER : 0 rate VAT
3 LVC0911B1000001
£ EXP-GBZER : 0 rate VAT
4 PTHE12009110007
£ EU Supplier tax applying (+/-)
5 STK01/STK1109B1000039
£ See related postings that value the stock and outline the GRNI (Good received, not invoiced).
5 STK/STK1109E1200026
EUR See related postings that value the stock movements
6 SIN0911B1000018
GB30NET BT: £ 215,52 AT: £ 215,52
7 E1200911-FFO-000013
CHQ30 BT: 215,52 TAX: + 43,10 -43,10AT: 215,52
8 SAINV/SIN0911B1000018
£ See related postings that value the invoice and reverse the the GRNI
8 FFO/E1200911-FFO-000013
£ See related posting and local accounts
PORECBOOKP.INVBO
OK
SODELBOOKS.INVBO
OK