PRESENTATION OF THE PRESENTATION OF THE COMMON TIME COMMON TIME

MEASUREMENT TOOLMEASUREMENT TOOL

Presented by Dimitrios RaptisPresented by Dimitrios RaptisDirectorate of International Economic RelationsDirectorate of International Economic Relations

88thth Meeting of the Working Group for the Meeting of the Working Group for the improvement of border crossings along the Pan-improvement of border crossings along the Pan-

European Corridor X European Corridor X Beograd, 21 January 2010Beograd, 21 January 2010

TIME MEASUREMENT EXERCISE AT THE TIME MEASUREMENT EXERCISE AT THE BORDER CROSSING POINTS OF THE BORDER CROSSING POINTS OF THE

PAN EUROPEAN TRANSPORT PAN EUROPEAN TRANSPORT CORRIDOR XCORRIDOR X

TIME MEASUREMENT EXERCISE (LAUFZETTEL EXERCISE):TIME MEASUREMENT EXERCISE (LAUFZETTEL EXERCISE):

Originally an initiative of the Baltic StatesOriginally an initiative of the Baltic States

Seven (7) countries (Estonia, Lithuania, Seven (7) countries (Estonia, Lithuania, Latvia, Norway, Germany, Poland and Latvia, Norway, Germany, Poland and

Sweden)Sweden)

AIMAIM

To identify the reasons for the To identify the reasons for the delays of road transport vehicles delays of road transport vehicles

while crossing land borderswhile crossing land borders

APPLICATION TO CORRIDOR APPLICATION TO CORRIDOR XX

The Customs Administrations of The Customs Administrations of Greece and FYROM implemented a Greece and FYROM implemented a Time Measurement Exercise at the Time Measurement Exercise at the Border Crossing Stations of Evzoni Border Crossing Stations of Evzoni and Bogorodicaand Bogorodica

Realized in the period between Realized in the period between 26/2/2007 and 5/3/200726/2/2007 and 5/3/2007

1731 forms were filled in the 1731 forms were filled in the direction Greece-FYROMdirection Greece-FYROM

2035 forms were filled in the 2035 forms were filled in the direction FYROM-Greecedirection FYROM-Greece

RECOMMENDED RECOMMENDED METHODOLOGYMETHODOLOGY

Formulation & Establishment of a Formulation & Establishment of a Working Group in either side Working Group in either side

- composed of personnel from local - composed of personnel from local and central servicesand central services

- possible inclusion of other border - possible inclusion of other border agencies apart from customsagencies apart from customs

Tasks: Tasks: - arrange the organizational details- arrange the organizational details- supervise the implementation of the - supervise the implementation of the ExerciseExercise- report on the results- report on the results

Preparatory Meeting of the two Working Preparatory Meeting of the two Working Groups at the Border Crossing PointGroups at the Border Crossing Point

PREPARATORY MEETINGPREPARATORY MEETING

Technical matters to be resolvedTechnical matters to be resolved

Selection of the most Selection of the most appropriateappropriate period for the period for the implementation of the Exercise: implementation of the Exercise: normal traffic (recommended)normal traffic (recommended)

Conduct of the exercise Conduct of the exercise

Agreement on the content of the Agreement on the content of the printed formprinted form

to count the total time a vehicle to count the total time a vehicle needs to cross the borderneeds to cross the border

i.e. arrival at the queue of the i.e. arrival at the queue of the exit border station – departure exit border station – departure from the entry border stationfrom the entry border station

to cover every procedure such as to cover every procedure such as passport control, customs passport control, customs control and controls by other control and controls by other authorities at both sides of the authorities at both sides of the borderborder

PURPOSE OF THE PURPOSE OF THE FORM FORM

Number and languages of the Number and languages of the formsformssingle form: most suitable optionsingle form: most suitable option

Use of exemplary models (e.g. Use of exemplary models (e.g. E.U.) and adaptation to specific E.U.) and adaptation to specific needsneeds

Distribution of the information Distribution of the information form to the lorry drivers upon form to the lorry drivers upon border queue approachborder queue approach

Completion by every control Completion by every control authorityauthority

Form used in Bogorodica-Evzoni Form used in Bogorodica-Evzoni ExerciseExercise

TESTING EXERCISETESTING EXERCISE

Identify weak and Identify weak and unforeseen difficultiesunforeseen difficulties

Make necessary adjustmentsMake necessary adjustments Presence of Working Groups Presence of Working Groups

required to offer guidancerequired to offer guidance

COORDINATION MEETINGCOORDINATION MEETINGAll border authorities at either sideAll border authorities at either side - Customs- Customs - Police- Police - Veterinary Authorities- Veterinary Authorities - Phyto-Sanitary Authorities- Phyto-Sanitary Authorities - Other border agencies implicated- Other border agencies implicated

Identification of possible needs for Identification of possible needs for extra personnelextra personnel

Information of the carriers as regards Information of the carriers as regards the Exercise the Exercise

- posters- posters - official letter to the carriers’ - official letter to the carriers’

associationassociation

Poster used in Bogorodica-Evzoni Poster used in Bogorodica-Evzoni ExerciseExercise

PERFORMANCE OF THE PERFORMANCE OF THE EXERCISEEXERCISE

Presence of Working Groups Presence of Working Groups Supervision of authorities Supervision of authorities

charged with the charged with the implementationimplementation

Provide a channel of Provide a channel of communication and communication and coordination between the coordination between the border agenciesborder agencies

Solution of minor problemsSolution of minor problems

PROCESSING OF PROCESSING OF RESULTSRESULTS

Use of Use of Excel SheetExcel Sheet Presentation of Data on Presentation of Data on tablestables

showing total and average showing total and average border crossing timesborder crossing times

Issue of a Issue of a Final Common Final Common ReportReport

based on separate reports of based on separate reports of each working groupeach working group

Examples of Tables used Examples of Tables used (1)(1)

Number of Vehicles

0

50

100

150

200

250

300

350

400

1:00 1:28 1:35 2:33 1:24 0:53 2:52 3:30

AVERAGE BORDER TIME (h) PER DAY

NUM

BER

OF

VEHI

CLES

Number of Vehicles

Examples of Tables used Examples of Tables used (2)(2)

0:450:45

0:020:02 0:010:01 0:010:01

0:180:18

0:000:00

0:260:26

0:170:17

0:000:00

0:070:07

0:140:14

0:210:21

0:280:28

0:360:36

0:430:43

0:500:50

AVERAGE TOTAL BORDER TIME EXITAVERAGE TOTAL BORDER TIME EXIT BOGORODICA ENTRY TO EVZONIBOGORODICA ENTRY TO EVZONI

Time between stop at theTime between stop at theborder and 1st clearanceborder and 1st clearance

Clearance by FYROM CustomsClearance by FYROM Customs

Clearance by FYROM Vet /Clearance by FYROM Vet /Sanitary ServicesSanitary Services

Clearance by FYROM Police Clearance by FYROM Police

Time between end of exitTime between end of exitprocedure and 1st clearance ofprocedure and 1st clearance ofentry entry Clearance by GR Police Clearance by GR Police

Clearance by GR Customs Clearance by GR Customs

Remaining Time Remaining Time

Examples of Tables used Examples of Tables used (3)(3)

0:00

0:14

0:28

0:43

0:57

1:12

1:26

1:40

1:55

Time (h)

Average total border timeExit Bogorodica entry to Evzoni TOTAL BORDER TIME

Time between stop at the border

and 1st clearance

Clearance by FYROM Customs

Clearance by FYROM Vet /

Sanitary Services

Clearance by FYROM Police

Time between end of exitprocedure and 1st

clearance of entry Clearance by GR Police

Clearance by GR Customs

Remaining Time

Examples of Tables used Examples of Tables used (4)(4)

Examples of Tables used Examples of Tables used (5)(5)

CONTENT OF THE COMMON CONTENT OF THE COMMON REPORTREPORT

explain the goals and methodologyexplain the goals and methodologyindicate shortfalls and bottlenecksindicate shortfalls and bottlenecksidentify possible causesidentify possible causespropose corrective measurespropose corrective measuresset specific time targets to meetset specific time targets to meetDistribution of report to the E.C., Distribution of report to the E.C.,

Carriers’Associations and other Carriers’Associations and other stakeholders.stakeholders.

PROBLEMS PROBLEMS ENCOUNTEREDENCOUNTERED

Matters of competence between Matters of competence between agenciesagencies

Inadequate Personnel & Inadequate Personnel & EquipmentEquipment

Position of Border Stations or Position of Border Stations or control areascontrol areas

Road Maintenance & LightingRoad Maintenance & LightingNarrow Vehicle LanesNarrow Vehicle LanesDifference of shifts between Difference of shifts between

opposite border agenciesopposite border agencies

Thank You for Thank You for your your

attention!!!attention!!!