TOWARDS BETTER MANAGEMENT, ADMINISTRATION AND SCHOOL GOVERANCE

(Effective Curriculum Delivery)

Presentation at the Mahikeng Area Curriculum Retreat at Orion Safari: on the 07 – 08 January 2011: Mr NM Kokong

INTRODUCTIONComplaining is the most unproductive trait in an

organisationThe core function of the school is to educate. Our primary clients are our learners. There are many definition of

the word or term “educates”

It may mean to teach someone for several years, or To accompany a person/ child on a journey to a certain destination (adulthood) But in order to do this , there

are different means. There are several common ways of accompanying the child, world wide. These includes the mastery of a language at different levels, the mastery of counting science, the mastery of natural science, the mastery of Social Science, the mastery of Technical Science or the mastery of commercial and accounting Science.

Later on these Sciences are called subjects or leaning areas. These learning areas are divided into curriculum per year or standard.

There are many different of approaches to these Sciences and subjects world wide.

One of the main objectives of the retreat is to unpack the latest approaches to Quality Education in South Africa.

PRESENTATIONThis presentation is focusing on some of the aspects of an effective curriculum delivery

and therefore effective schools that produces Quality Education:

IT FOCUSES ON:

Planning Assessment Governance and Development

PLANNING

We have spoken about the 198 effective schooling days, for the year 2011.The biggest question is how we plan to effective delivery the prescribed curriculum in

these 198 days.Quality is of most importance, but how do we plan to delivery quality.

The principal as a centre of curriculum delivery is the leader of proper planning. The principal is the educators, manager and the administrator of the school.

PERNAL TIME TABLE1 2 3 4 5 6 7 8 9 10 11 12

SPECIAL INTERVIEWS INTERACTION

SETSWANA 9A

SETSWANA 9C

SETSWANA 9B

CONTROL FINANCE

SMT MEETING

CONTROL GRADE 8+ 9 WORK SETSWANA

CONTROL FINANCE

CONTROL FINANCE

CONTROL GRADE 10

SAMS MANAGEMENT

This is an example of the principal’s Time Table. It indicates teaching period, management (meeting time) control time, financial management time.

It is followed by clear example of a standard SMT agenda Curriculum delivery remains the core to all activities in the personal time table and the SMT meeting.

Teaching – (interaction with learners) Control – (interaction with the work or the learners) SAMS (interaction with support materials) SMT – (Interaction with the Team or curriculum delivery)

EXAMPLE OF STANDARD AGENDA

STANDARD SMT AGENDA

1. Opening and Welcome2. Attendance3. Minutes and matter arising4. Reports

HOD 1 – HOD 2 – HOD 3 – HOD 4 – Deputy – Principal

ISSUES TO REPORT ON:1. Preparation: Frequency: Relevance: Quality2. Classroom : Frequency: Relevance: Quality3. Tests : Frequency: Relevance: Quality4. Correction done marked5. Resolution on the reports6. School discipline matters7. A.O.B. 7.1 ___ 7.2 _____ 7.3 _____8. Closure

(Meeting should last for 45 minutes to 1hr)

STAFF MEETING SCHEDULE

Jan Feb March April May June July Aug Sept Oct Nov Dec

ASSESSMENT PLAN STANDING ITEMS AND DAYS

JANUARY

Control of preparation: It is important (Weekly)Monthly Lists (with comments + records)Setting of papers (Dates)Moderation (Dates)Typing (Dates)Writing (Dates)Reviews (Dates)Classwork Intervention

February (Same as January)         March Quarterly Tests Data Setting of papers Data Moderation Data Typing Data Writing Data Review Data   April Monthly Test Plan   May (Same)   June (Same as March) 

Weekly Staff – meeting must talk to all these plans.

Manage theirReview theirAnalysis and progress

1. Opening and Welcome2. Attendance: Present and Apologies3. Minutes 3.1 Matters arising4 Financial Issues

4.1 Financial upade/ Report: Expenditure and Income 4.2 Financial projection/ plan expedition 4.3 Exceptions

5. Performance issues 5.1 Curriculum Issues: Appointments

P/F statistics Good Performer Poor performer

5.2 Extra Curriculum Issues Sporting Activities Music

Arts and Culture 5.3. Other subcommittee reports6. School Discipline : Uniform etc7. A.O.B. 7.1 _____ 7.3 ______8. Closure 

Also paramount importance is the planning of the staff meeting. These meetings can be properly planned liked those of the SGB

The Agenda can be agenda the same as that of the SMT with some additional and variation.

The very important meeting of the staff is the first meeting. Welcome Speech (With some highlights) Analysis of results(Previous year) Allocation of staff (Announcement) Discussion of the Annual Plans. Amendments of policies/Codes etc. 1. The activities of the secondary may include:2. Meeting of Head of Department with their groups.3. Drawing of the class list4. Allocation of stationery5. Preparations and approval of preparation by the H.O.D.’s

The main aim of school governance is to support the principal to manage the school and manage the curriculum.

It is important to plan the meeting of the SGB for the year and those of the executive.

SGB MEETING SCHEDULE SGB EXECUTIVE SCHEDULE

SGB PLAN OF EXECUTIVE MEETING

Monday 10 January 2011 28 February 2011

Monday 04 April 2011 31 May 2011

Monday 04 July 2011 31 August 2011

Monday 03 October 2011 05 December 2011

It is also important to plan meetings with parents of the learners on the regular basic e.g. quarterly basis.This must indicate the AGM.

Example:

SGB MEETING SCHEDULES SGB EXECUTIVE SCHEDULE SGB PLAN OF EXECUTIVE MEETING

Monday 10 January 2011

28 February 2011

Monday 04 April 2011

31 May 2011

Monday 04 July 2011

31 August 2011

Monday 03 October 2011

05 December 2011

Sunday 09 October 2011

10 April 2011

17 April 2011

17 July 2011

Quarterly parents Meeting 09 October 2011 proper AGM 2011

(Open Days) 08 December 2010

QUARTERLY PARENTS MEETING, OPEN DAYS:

1st Quarterly : 10 April 2011 2nd Quarterly : 17 July 20113rd Quarterly : 09 October 201104th Quarterly : 08 December 2011

It is also important to put curriculum issues as a driving wheel to the SGB meeting, SGB have to be guided in this respect.

All quarterly SGB meeting should be guided by the financial report for the Quarterly meetings and budget projection for the next quarter

FIRST QUARTERLY FINANCIAL PROJECTION FOR THE APPROVAL OF THE SGB (STANDARDS)

LEARNING AND TEACHING Teaching aids (learners) 6000 - 00

Office Stationery 2500 - 00

Education Stationery 10 000 - 00

Cleaning Material 6000 - 00

Electricity 3000 – 00

Water 1200 – 00

Phone 4500 – 00

Photocopies + Papers 5000 – 00

Additional Staff 4000 – 00

School Security 3000 – 00

Tours/Excursion 800 – 00

Out/ in Matches 2000 – 00

Athletics 3000 – 00

Music Activities 5000 – 00

Art and Culture 1500 – 00

Official Transport 2500 – 00

Approved by the SGB; Chairperson _________________ Date: ______________________

ALL THESE ARE TOOLS TO IMPROVE

CURRICULUM DELIVERY AT SCHOOLS

END OF PRESENTATION

THANK YOU

January 2011 December

WISH YOU ALL THE LUCK IN 2011