.

I, MinutesRegular Council Meeting

Tuesday, November 13, 2018 @ 7:00 PM

Town of St. PaulTown Hall, Council Chambers

1. CALL TO ORDER Mayor Miller called the meeting to order at 7:00 p.m. The Mayordeclares that the Town of St. Paul respecifully acknowledges it issituated within Treaty Six Territory, the homeland of the Metis, Dene,Saulteaux and Cree people, and part of a trading route and gatheringplace for other Indigenous Nations.

PRESENT Maureen Miller, MayorRon Boisvert, CouncillorBrad Eamon, CouncillorNorm Noel, CouncillorGary Ward, CouncillorTyson deMoissac, Councillor

REGRETS Nathan Taylor, Councillor

STAFF IN Aline Brousseau, Director of Planning & Legislative ServicesATTENDANCE Kim Heyman, ChiefAdministrative Officer

MEDIA IN Janice Huser, St. Paul JournalATTENDANCE JD Schmidt, Lakeland Connect

1. CALL TO ORDER

2. ADOPTION OF 2.1 Adoption of November 13, 2018 Regular Council MeetingAGENDA Agenda

#CM20181113.1001 Moved by Councillor Gary Ward to approve the November 13, 2018Regular Council Meeting agenda as amended:

7.12 Strategic Transportation Infrastructure Program (STIP) GrantApplication

CARRI ED

Mayor Initials:

_____

Recording Secretary Initials:

_____

November 13, 2018Regular Council Meeting

Page 1 of 17

3. ADOPTION OF 3.1 There were no minutes for adoption.PREVIOUS MINUTES

4PUBLICHEARINGSI 4.1 7:30 p.m. - Peter Cardinal, Re: “A Strategic Path toDELEGATIONS Sustainable Economic Independence” Conference, On

Behalf of Saddle Lake Cree Nation, Re: ConferenceSponsorship and Invitation to provide Welcoming Remarks

The item was deleted from the agenda as the delegate did not attendthe meeting.

5. OLD BUSINESS 5.1 There were no old business items.

6. ADMINISTRATION 6.1 CAO ReportREPORTS

#CM20181113.1002 Moved by Councillor Tyson deMoissac that the Chief AdministrativeOfficer’s Report be accepted for information.

CARRI ED

7. REQUEST 7.1 St. Paul Municipal Library Board, Re: County of St. PaulDECISIONS Member Appointments under Bylaw I 095/1226

#CM20181113.1003 Moved by Councillor Norm Noel that Council appoint MaxineFodness, Councillor from the County of St. Paul to the St. PaulMunicipal Library Board for a one year term ending in October2019.

CARRI ED

7.2 Bylaw 1255: Subdivision Authority Bylaw

#CM20181113.1004 Moved by Councillor Ron Boisvert that Bylaw 1255, being theSubdivision Authority Bylaw be given first reading this 1 3th day ofNovember, 2018.

CARRI ED

Mayor Initials:

_____

Recording Secretary Initials: f’iThNovember 13, 2018Regular Council Meeting

Page 2 of 17

7.4 Fees Schedule Changes 2019: PR 1201-04 Fees,Cancellations, and Refunds Policy

#CM20181113.1005 Moved by Councillor Brad Eamon that Council approve fee changesto PR 1201-04 policy as presented.

CARRI ED

7.5 Letter from Catalyst Pharmacy, Re: Signage Concerns

#CM20181113.1006 Moved by Councillor Tyson deMoissac thatthe owner be referred toAlberta Transportation and Atco Electric for their authorization of theinstallation of the flag mount.

DEFEATED

7.6 2018 Community Grant Funding Requests under CS 1200-03: Community Funding Support Request

#CM20181113.1007 Moved by Mayor Maureen Miller that Council postpone discussionson the motion regarding the Saddle Lake Cree Nation’s request foruse of the Recreation Center facility for the Strategic Path toSustainable Economic Independence Conference to later in themeeting.

CARRI ED

#CM20181113.1008 Moved by Councillor Ron Boisvert that Council approve the GrantFunding Requests as follows:

Organization Request Event Name ValueASAA 2018High School $500!

St. Paul Regional Golf teamCash DonationHigh School Provincial Total

Championship $1000.00(Boys & Girls)

November 13, 2018Regular Council Meeting

CARRI ED

Mayor Initials:

_____

Recording Secretary Initials: fi113

Page 3 of 17

#CM20181113.1009 Moved by Councillor Gary Ward that Council approve the GrantFunding Requests as follows:

Organization Request Event Name ValueASAA 2018

$500!High School teamSt. Paul RegionalCash Donation Cross CountryHigh School

Provincial Total$1000.00Championship

CARRI ED

#CM20181113.1O1O Moved by Councillor Norm Noelthat Council approve the Grant Funding Requests as follows from the2019 Budget:

Organization Request Event Name ValueASAA 2019High School

St. Paul Regional Curling$500Cash DonationHigh School (Host) Championship

March 6-9,2019

CARRI ED

7.7 Request to Waive Disconnect Warning Fee: Utility Account177.06

#CM20181113.1O11 Moved by Councillor Tyson deMoissac that Council approve therequest to waive the Utility Disconnect Fee on Utility Account 177.06in the amount of $100.00.

DEFEATED

7.8 Request to Adjust Utility Consumption Charges: UtilityAccount 58.01

Mayor initials:

_____

Recording Secretary initials:

______

November 13, 2018Regular Council Meeting

Page 4 of 17

#CM20181113.1012 Moved by Councillor Norm Noel that Council approve the request tocredit Utility Account 58.01 in the amount of $120.00 for the waterconsumption charges.

DEFEATED

7.9 Budget Variance Report (New General Ledger Format)November 13 2018 Year to Date Capital Budget -

HANDOUT

The Chief Administrative Officer distributed a copy of the 2018capital budget to date to the members of Council. A copy of the2018 capital budget to date is attached to and forming part of theminutes.

#CM20181113.1013 Moved by Councillor Gary Ward to accept the Second QuarterVariance Report/Statement of Financial Position as prepared by RodGriffiths, Director of Finance as presented.

CARRI ED

7.10 Auction of Public Works Equipment

#CM20181113.1014 Moved by Councillor Ron Boisvert that Council direct Administrationto place the 1980 D8 John Deere Loader/Backhoe and the 1992 D16Bobcat 853B Skid Steer for sale by sealed bid. Furthermore, that anotice be posted in the St. Paul Journal for two consecutive weeks. Ifno acceptable bids are received , Admi nistration to proceed withposting notices on the Rural Municipalities of Alberta (RMA) websiteand Alberta Urban Municipalities (AUMA) website. If no acceptablebids are received from advertising through RMA and AUMA, thenAdministration is authorized to sell the equipment at an upcomingMichener Allen sale.

CARRI ED

7.11 Transfer of Two Public Works Vehicles to the EvergreenRegional Landfill

Mayor Initjas:1477)1

Recording Secretary Initials: M13November 13, 2018Regular Council Meeting

Page 5 of 17

#CM20181113.1015 Moved by Mayor Maureen Miller that Council approve the sale of twoofthe three available units (G6 - 2001 Ford F150 4x4: $1500 Value,G2 1999 Ford F150: $750 Value, and/or G9 - 2003 Ford F150:Value $750) to be sold at the recommended value to the EvergreenRegional Waste Management Services Commission. Furthermore,that the Director of Public Works to select the units to sell.

CARRI ED

4. PUBLIC HEARINGS! 4.1 8:00 p.m. - Laurie Yoneliunas, Re: St. Paul Golf Course,DELEGATIONS Back Nine Subdivision Damages

Mrs. Laurie Yoneliunas was present to discuss her concerns withdamages to her residence from golfers hitting their golf balls in theback nine subdivision. She indicated that she lives near hole 16 andmoved to this residence in the fall of 2012. She re-iterated that thedamages seemed to be increasing each year and was concerned forher own safety and the safety of others.

Mayor Maureen Miller thanked the delegate for her presentation.

7. REQUEST FOR 7.12 Addition - Strategic Transportation Infrastructure ProgramDECISIONS

#CM20181113.1016 Moved by Councillor Ron Boisvert that Council authorizeAdministration to enter into a joint Sustainable TransportationInfrastructure Grant (STIP) /Investing In Canada InfrastructureProgram (lClP) grant application with the County of St. Paul No. 19for the re-building of 2.0 miles of Township Road 582 and a 900mportion of 57 Street.

CARRI ED

7.3 Residential Damage from Golf Balls

#CM20181113.1017 Moved by Councillor Ron Boisvert that Administration conduct a sitevisit in the Spring 2019 and provide a recommendation to Council ata future Council Meeting. Furthermore, that the golf course wasestablished before the homes were constructed along holes 9 and16.

Mayor Initials:

_____

Recording Secretary Initials: Ai13November 13, 2018Regular Council Meeting

Page 6 of 17

CARRI ED

7.6 Saddle Lake Cree Nation’s Grant Funding Request

#CM20181113.1018 Moved by Mayor Maureen Miller that Council approve Administrationto waive the use of the Recreation Center Facility Fee for the “AStrategic Path to Sustainable Economic Independence” Conferencebeing held on November 26 and 27, 2018, in the amount of$1425.90.

CARRI ED

8. COUNCILLOR 8.1 A copy of the detailed reports are attached as reference.REPORTS Councillor Reports for November 13 2018

#CM20181113.1019 Moved by Councillor Brad Eamon that Council accept all CouncillorReports as information.

CARRI ED

9. CORRESPONDENCE 9.1 Hampton Inn Christmas Banquet InvitationREQUIRING ACTION

:iQ. 10.1 Letterfrom MunicipalAffairs, Re: MSI OperatingCORRESPONDENCEFOR INFORMATION

10.2 Subdivision and Development Appeal Board (SDAB)Member Training Recognition

10.3 Emergency Management and OHS Monthly Update -

November 2018

10.4 Letter from Farm Safety Centre, Re: 2018-2019 SchoolYear

#CM20181113.1020 Moved by Councillor Tyson deMoissac that Council accept allcorrespondence for information.

Mayor Initials: /1

Recording Secretary Initials:

______

November 13, 2018Regular Council Meeting

Page 7 of 17

CARRI ED

p11. CLOSED MEETING 11.1 Contract (Section 16 of FOIP: Disclosure harmful toSESSION business interests of a third party)

#CM20181113.1021 Moved by Councillor Gary Ward that Council moved to closedmeeting at 8:48 p.m.

CARRI ED

Attendance of Closed Meeting Session: The closed meeting sessionincludes all those Members of Council previously listed in attendanceincluding Members of Administration, Kim Heyman, ChiefAdministrative Officer and Aline Brousseau, RecordingSecretary/Director of Planning & Legislative Services to provideadministrative support.

#CM20181113.1022 Moved by Councillor Ron Boisvert that Council return to openmeeting at 9:33 p.m.

CARRI ED

#CM20181113.1023 Moved by Councillor Brad Eamon that the meeting be recessed toallowed the return of public at 9:36 p.m.

CARRI ED

#CM20181113.1024 Moved by Councillor Brad Eamon that the meeting resume with thepublic present at 9:36 p.m.

CARRI ED

Councillor deMoissac left the Council Chambers at 9:36 p.m.

#CM20181113.1025 Moved by Councillor Norm Noel that Council approve Administrationto enter into a two year lease agreement for the Tin Cup Restaurantat the St. Paul Golf Course with Doug Quan commencing January 1,2019.

CARRI ED

Mayor initiais:1k”

Recording Secretary Initials: fk’1INovember 13, 2018Regular Council Meeting

Page 8 of 17

#CM20181113.1026 Moved by Councillor Brad Eamon that the Committee of the WholeMeeting be cancelled for November 15, 2018.

CARRI ED

12. ADJOURNMENT 12.1 November 13, 2018 Regular Council Meeting

#CM20181113.1027 Moved by Councillor Gary Ward to adjourn the Regular CouncilMeeting of November 13, 2018 at 9:45 p.m.

CARRIED

J4114/U/Maureen Miller, Mayor

O1WLLAline Brousseau, Recording Secretary

Mayor Initials: I7

November 13, 2018Regular Council Meeting

Recording Secretary Initials: 1\-’

Page 9 of 17

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Town of St. Paul

DATE OF MEETING: Nov. 12, 2018Regular Council Meeting

SUBMITTED BY: Councillor Boisvert

REPORT:Date Event Description/DetailsOct. 24 I attended an information meeting with the rest of Council and CAO

Oct. 25 toOct. 27 I went to Jasper with the Rec Director and Councillor Demoissac to attend the ARPA

Conference and Workshop. The workshop sessions that I attended were:I . Cannabis in our Communities2. Skateparks in Calgary-How to Create Gnarly Places and Spaces3. Exceptional Trails/Little New York Trail4. ARPA Annual Meeting and Elections5. Updates and Progress on ICE’s and JUPAs

Oct. 29 Attended a Municore meeting with Mayor Miller

Oct. 29 Along with the rest of Council, I participated in the Organizational meeting

Oct. 31 I attended an Evergreen meeting with Councillor Taylor.

Page 1 of 1

Page 12 of 17

Town of St. Paul

DATE OF MEETING: November 13, 2018Regular Council Meeting

SUBMITTED BY: Councillor Eamon

REPORT:Date Event Description/Details

Oct 24 Attended Information Meeting.Oct 29 Attended Organizational Meeting.Nov 1 Attended Regional Health and Safety Meeting and Site Inspection.Nov 2 Attended Lunch Meeting with Town of Westlock.Nov 5 Attended FCSS Meeting.Nov 7 Attended FOSS hosted Tough Enough.Nov 9 Attended Marketing Meeting.Nov 13 Attended MADD Ribbon Launch

Page 1 of I

M13

Page 13 of 17

TonoPauI

DATE OF MEETING: November 13, 2018thi H) Regular Council Meeting

SUBMITTED BY: Councillor Noel

REPORT:Date Event Description/DetailsOct-2218 Attended Regular Council MeetingOct-24-18 Attended Council Information MeetingOct-25-18 Attended Lakeland Destination Marketing MeetingOct-25-18 Attended St.Paul Municipal Library Board MeetingOct-29-18 Attended Council Organizational MeetingOct-30-18 Attended MD Board MeetingNov-3-18 Attended Northern Lights Library System Board MeetingNov-5-18 Attended FCSS Board Meeting

Page 1 of 1

Page 14 of 17

SUBMITTED BY: Councillor Ward

REPORT:p t__ EvenjritionDetaiis

Oct 22 Attended the Information meeting with council, Mayor and CAO

Oct 25 Attended the Community Futures meeting

Oct 29 Attended the organizational meeting

Nov 2 Attended the Portage College Supper

DATE OF MEETING: November 13, 2018Regular Council Meeting

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Town of SL Paul

DATE OF MEETING: NOV 13TH, 2018Regular Council Meeting

SUBMITTED BY: Councillor deMoissac

REPORT:Date Event Description/Details

OCT 25-27 Attended the Alberta Recreation & Parks Asociation Annual meeting, with councillorBoisvert, and Our rec director Harvey Smyl, this years theme Partners in progress.Attended sessions on Life leisure and pursuit of happiness.-The Greenview regional multiplex partnership panel, it was very interesting on thetown of Valleyview and the county coming together to build a multiplex.-Action Adventure and challenge in a community pool, discussion on how to integrateextreme sports into your pool, eg., wall climbing.-Managing Aging Recreation Facilities From a Practical Perspective. Discussion onair quality in facilities to plant life start ups and shut downs from Cimco. Also in thediscussion due to what happened in Fernie with ammonia, there looking at thepossibility that you may have to be a class 4 power engineer to run the ice plants.Plus many more safety codes will be coming into play. Ice plants will have to beupgraded to new more efficient plants, and may have tight restrictions on the life ofthe plant. Also the structure of the building to the cement floor and up.This may hurtsome communities. Including ourselves.-Tradeshow, got to meet few companies that we deal with for rec, including the Skatepark designers-Last session was a good repeat on ICES and Jupas.

OCT 29TH Organizational meeting.

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fi(•Town of St. Paul

DATE OF MEETING: November 13, 2018,LMom. Oa9:i Regular Council Meeting

SUBMITTED BY: Mayor Miller

REPORT:Date Event Description/DetailsOct. 24 Information MeetingOct 26 Remembrance Day Flag Raising. Thank you to Town of St. Paul for erecting the

Veterans Flags on main street.Oct 27 Attended Jazz Art EveningOct 28 Presented award to Town of St. Paul Recipient at Regional High SchoolOct 29 Organizational MeetingOct. 30 Attended M.D. Foundation Monthly meeting with Councillor NoelNov. 2 Attended the Walk of Hope and presented Proclamation on behalf of Town

Hosted Luncheon with Town of WestlockEnjoyed the evening of Food-Preneur at Portage College with Councillor Taylor andCouncillor Ward and CAO Kim HeymanWe received a gift of a carved paddle to celebrate the 50 years of partnership withPortage College.

Nov. 3 Attended the Diwali Festival and gave wishes on behalf of the TownNov. 4 Attended and worked the Elks Radio AuctionNov. 8 Represented the Town and Glen Avon Remembrance Day AssemblyNov. 1 1 Attended the Legion Remembrance Day Ceremony and laid wreath on behalf of TownNov. 13 Represented the town along with Councillors Noel and Eamon for the MADD

awareness Ribbon Launch

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