Present for Dummies - Index (0764559559)

Numerics3-D images, PowerPoint presentations,

204–206

• A •abbreviations, humor in, 95–96acknowledgments, introduction

techniques, 116acronyms

avoiding, international presentations, 310humor in, 95–96

action items, PowerPoint presentations, 232action words, verbs, 92active voice versus passive voice, 91Adobe Premiere For Dummies (Keith

Underdahl), 225–227adult learning preferences, training

presentations, 274–275age range considerations, audience

analysis, 20agenda handouts, virtual presentations, 298alcohol, avoiding, anxiety control, 65alliteration, rhetorical tricks, 85allusion, rhetorical tricks, 85almanacs, as research option, 33Alta Vista Web site, 37analogies

funny, 96in story telling, 78–79in technical presentations, 261–262

analysts, financial presentations, 267anecdotes, as funny example, 102–103animation techniques, PowerPoint

presentations, 228–231answers

delivery techniques, 183–184guidelines for, 182–183question-and-answer sessions, 64, 125, 180questioners, how to treat, 181thinking before answering, 182uncertainty in how to handle, 186

antithesis, rhetorical tricks, 86–87

anxiety controlalcohol, avoiding, 65breathing exercises, 58, 63caffeinated beverages, avoiding, 62early arrivals, 62eating habits, 62equipment, double checking, 61eye contact, 62internal dialogue, 57–58introduction speeches, 60–61irrational thoughts, 57naked audience concept, 65nervousness, 59–60, 65personal affirmations, 57physical symptoms, managing, 58–60positive thoughts concept, 57problems, anticipating, 61real conditions, simulating, 63–64reducing, 55–58rehearsing, 63seat fright, 56stage fright, 53–55stress exercises, 58–59stretching exercises, 59visualization concepts, 57water consumption, 63worst-case scenario concept, 58

apologies, in introductions, avoiding, 119appreciation, audiences

dull audiences, 172–174energy levels, checking, 167–168tough audiences, 170–172

arguments, hecklers, 171arm lifts, as stress reliever, 59Asian audiences, global communication and

body language considerations, 164–165Ask Jeeves Web site, 38associations, self-effacing humor, 110assumptions, unjustified, business plan

presentations, 291–292attention grabbers

audience involvement techniques, 175–176dull audiences, 170–172in introductions, 112teasers, 123tough audiences, 170–172in training presentations, 280

Index

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ATERIAL

attention grabbers (continued)in transitions, 123volunteers as, 174

attitude considerations, audience analysis,21–22

attribution, in story telling, 77audiences

analyzing, 20–23body language, 168bored, 173census data, 21dazed, 174dull, energizing, 172–174energy levels, checking, 167–168expectations, analyzing, 23global communication considerations, body

language and, 164greetings, 176high-energy, 168ignoring, 239–240involvement techniques, 175–176knowledge levels, identifying, technical

presentations, 260low-energy, 168naked audience concept, anxiety control, 65needs, 24permissions, 169psychological involvement, 175questions from, persuading, 191–192relating to, 24–27sharing personal information with, 26–27subgroups, identifying and addressing, 27tough, 170–172volunteers from, 174

audio techniques, PowerPoint presentations,219–223

auditory learners, 16, 273

• B •back row audiences, eye contact with, 155background information, introductions, 113Bacon’s Magazine Directory, as research

option, 33bait and switch concept, avoiding, 119balance sheet examples, financial

presentations, 266bandwidth considerations, virtual

presentations, 296bankers, financial presentations, 267bar graphs, 133, 269baseball hats, props, 147

belief setsaudience analysis, 21–22sharing with audience, 26

benefitsfeatures versus, sales presentations, 250of presentations, highlighting, 27

blah words, style and tone considerations, 82body language

audience, 168clothing considerations, 157–158delivery techniques, 13discussed, 152eye contact, 155–156facial expressions, 152gesture considerations, 153–154global communications and, 164–165image considerations, 157–158physical positioning and movement,

158–160posture considerations, 152–153voice control, 160–164

bombing, humor and, 93–94bored audiences, 173breaks

during international presentations, 309during training presentations, 277

breathing exercises, anxiety control, 58, 63briefings, special presentation situations, 16brochures, as research option, 30budget constraints, virtual presentations, 296builds, slides and overheads, 196built-in microphones, 162bulb selection, overheads, 141bullet points

design techniques, 197overhead presentations, 138PowerPoint presentations, 232–234

bumper stickers, as funny example, 96–97business cards, business plan presentations,

282business plan presentations

assumptions, unjustified, 291–292audience feedback, 292business cards, 282buzzwords, 287–288capitalization tables, 285connections, establishing, 282corporate lingo, 288–289customer appreciation, 286–287demos, failing with, 290distribution options, 285dress code considerations, 282

346 Presentations For Dummies


enthusiasm in, 286executive summaries, 285exit strategies, 284follow-up techniques, 292funding options, 285handouts, 291inconsistent information, 289investment options, 283late arrivals, 289mission statements, 287–288mistakes in, 288–292PowerPoint slide shows, 284–285practicing, 288questions, anticipating, 290team acknowledgment, 283technology options, 285value proposition, 285venture capitalists, 281–285

Business Plans For Dummies (Paul Tiffany andSteven D. Peterson), 281

Business Plans Kit For Dummies (Peter E. Jaretand Steven D. Peterson), 281

Business 2.0 Web site, 38Business Week Web site, 38buzzwords

audiences, relating to, 25–26in business plan presentations, 287–288

• C •caffeinated beverages, avoiding, anxiety

control, 62capitalization tables, business plan

presentations, 285cartoons

as funny example, 97–98in slide shows and overheads, 139

case study examples, training presentations, 276

catch phrase patternsorganization techniques, 45style considerations, 84

cause/effect patterns, organizationtechniques, 45

census data, audiences, 21charts. See also visual aids

bar graphs, 133, 269data limit considerations, 135in financial presentations, 268–270flip charts, 142–144flow charts, 133graphics, adding, 135

line graphs, 134, 269numerical data tables, 134organizational, 134pie, 134–135, 268three-dimensional bars, avoiding, 135

Chase’s Calendar of Events, as researchoption, 35

cheat sheet notes, flip charts, 144checklists, in handouts, 145chronological patterns, organization

techniques, 45clichés

in introductions, avoiding, 119style considerations, 92

clip artClipart Web site, 40design techniques, 198

cloned conclusions, 128–129closing statements

conclusions and, 125training presentations, 276

clothing considerations, body languagetechniques, 157–158

colorcombinations, mistakes in, 237design considerations, 199flip charts, 143

color words, style and tone considerations, 82

comeback lines, problem situations, 331–332commerce meetings, as research option, 31Common Errors in English, as help option, 41communication anxiety. See anxiety controlcompany value demonstrations, financial

presentations, 266competition, sales presentations, 249–250complex material, technical presentations, 14conclusions

cloned, 128closure and, 125discussed, 124ending too soon, 129endless, 128hesitant, 129memorable, 126mistakes, avoiding, 127–129nonexistent, 129poems in, 126prize offerings, 126question-and-answer sessions, 125quotation options, 125–126summaries and, 125tacky, 129

347Index


conclusions (continued)timing considerations, 51, 127virtual presentations, 298

Congress, as research option, 39connection considerations, virtual

presentations, 296conservative dress code considerations, 157contact information, in handouts, 145, 298conversational tone considerations, 90corporate lingo, business plan presentations,

288–289correction fluid, flip charts, 143credentials, introductions, 112credible sources, in story telling, 73cultural differences, international

presentations, 16, 305–306current events, failing to adapt to,

motivational presentations, 258customer appreciation, business plan

presentations, 286–287customization techniques, 24–25

• D •data limit considerations, charts, 135dazed audiences, 174Deadwood Phrases, as research option, 41deep breathing exercises, anxiety control,

58, 63definitions

derivations, 78dictionary, 77as funny example, 98–99in introductions, 114personal, 77

delivery techniquesanswers, 183–184body language, 13impromptu presentations, 324informational briefings, 272international presentations, 312–315performance considerations, 11–12, 42sales presentations, 248–251timing considerations, 50–52traditional thinking barriers, 13virtual presentations, 300–301

demographic information, audience analysis,20–21

demos, failing with, business planpresentations, 290

departmental interviews, as research option,31–32

derivations, in story telling, 78

descriptions, introductions, 113design techniques

color considerations, 199do’s and don’ts, 195fonts, 197graphics, 197–198handouts, 145logos, 198mistakes, 237templates, 200text, 196–197

desktop, starting PowerPoint presentationsfrom, 214

development, writing techniques, 11diagrams, PowerPoint presentations, 209dictionaries

definition use, 77multilingual, 41online, 40–41as research option, 33, 40–41Semantic Rhyming Dictionary, 41

Digital Video For Dummies (Keith Underdahl),225–227

distractionscomeback lines, 332dealing with, 171–172

distribution options, business planpresentations, 285

documents, linking to, PowerPointpresentations, 217–218

Dogpile Web site, 38double meanings, avoiding, international

presentations, 310dress code considerations

business plan presentations, 282do’s and don’ts, 157informal meetings, 158international presentations, 313

dull audiences, energizing, 172–174

• E •early arrivals

as anxiety control technique, 62planning techniques, 339

eating habits, anxiety control, 62economic status considerations, audience

analysis, 21Economist Web site, 38education considerations, audience

analysis, 20electricity checks, planning techniques, 342



elongated sentence structure, internationalpresentations, 314–315

e-mail meetings, virtual presentations, 295embarrassed questioners, 181emotional appeal, motivational

presentations, 257empathy, demonstrating

hecklers, 170sales presentations, 163, 250–251

emphasis, voice control, 161encyclopedias, as research option, 33endless conclusions, 128energy levels, audiences, 167–168entertainment, informational needs, 18enthusiasm

in business plan presentations, 286in sales presentations, 251in technical presentations, 264

equipmentdouble checking, 61, 341–342visual aids, 132

European audiences, global communicationand body language considerations, 164

event topic considerations, presentationreadiness, 19

examples, edifying with, 79–80Excite Web site, 37executive summaries, business plan

presentations, 285exercises, anxiety control, 59exit strategies, business plan

presentations, 284expectations, audience analysis, 23expertise levels, audience analysis, 22extension cords, overhead presentations, 141eye contact

anxiety control, 62body language considerations, 155–156during questions, 183

• F •facial expressions, body language and, 152facilitation roles, training presentations, 275false-assumption questions, 189Fast Company Web site, 38FedWorld Web site, 39feedback

business plan presentations, 292training presentations, 278–279

fidgeting, nervousness, 60

financial presentations. See also technicalpresentations

to analysts, 267balance sheet examples, 266to bankers, 267chart use, 268–270company value demonstrations, 266discussed, 265to financial experts, 267graph use, 268–270income statement examples, 266to nonfinancial people, 266page views, 266quotes in, 267–268special presentation situations, 14table of numbers, 269

first speakers, panelists, 322flip charts

cheat sheet notes, 144color considerations, 143mistakes, avoiding, 143simple pictures in, 144tips and tricks for, 143–144when to use, 142

flow charts, 133follow-up techniques, business plan

presentations, 292fonts, design techniques, 197Forbes Web site, 38forced-choice questions, 188format considerations, presentation

readiness, 19Fortune Web site, 38funding options, business plan

presentations, 285funny examples. See humor, in presentations

• G •gag items, props, 146–147game playing, training presentations, 279gender considerations, audience analysis,

21–22generalities, talking in, 258gesture considerations, body language

techniques, 153–154glare, overhead presentations, 141global communications, body language and,

164–165goals, setting specific, 18Google Web site, 30, 37government agencies, as research option,

30, 39

349Index


graphicsadding to charts, 135design techniques, 197–198symbols, avoiding, international

presentations, 311graphs. See charts; visual aidsgreetings, involvement techniques, 176group exercises

training presentations, 278virtual presentations, 297

• H •hand-held microphones, 162handouts

in business plan presentations, 291checklists in, 145contact information, 145design considerations, 145in international presentations, 312paper quality, 145in public meetings, 335–336in virtual presentations, 298when to use, 146

hats, props, 147head rolls, as stress reliever, 59headline considerations, overhead

presentations, 140hecklers, dealing with, 170–172help options. See also research options

Common Errors in English, 41dictionaries, online, 40–41international presentations, 306–307

hesitant conclusions, 129hidden agendas, in questions, 185hidden slides, PowerPoint presentations,

216–217high-energy audiences, 168holiday considerations, international

presentations, 308hostile questions

dealing with, 190–191heading off, 190identifying, 189–190

Hotbot Web site, 37humor, in presentations

abbreviations, 95–96acronyms, 95–96analogies, 96anecdotes, 102–103bombing concerns, 93–94bumper stickers, 96–97

cartoons, 97–98, 139definitions, 98–99international presentations, 311introductions, 114laws, 99letters, 99–101lists, 101myths about, 11observations, 101–102offensive, 117predictions, 104quotes, 104–105self-effacing, 107–110signs, 106sitcoms, 106story telling, 72timing considerations, 51training presentations, 279

hyperboles, rhetorical tricks, 87hypothetical examples

hypothetical questions, 188in story telling, 80

• I •icebreakers. See attention grabbersidiomatic expressions, avoiding, international

presentations, 310image considerations, body language

techniques, 157–158image replacement, overhead

presentations, 140ImageFinder Web site, 39implied questions, 189impromptu presentations

cultural differences and, 16delivery techniques, 324discussed, 318international corporations, 14–15language differences and, 15–16opening statements, 319–320panelists, 320–322pattern selection, 319preparedness, 318questions, repeating, 318quick decision making, 319roundtable discussions, 326–328special presentation situations, 14

Inc. Web site, 38income statement examples, financial

presentations, 266inconsistent information, business plan

presentations, 289



index cardsdo’s and don’ts of, 49as organization technique, 48–49

indexes, as research option, 33industry resources, as research option, 34Industry Week Web site, 38Inference Find Web site, 38informal meetings, dress code

considerations, 158informational briefings

delivery techniques, 272discussed, 271introduction techniques, 272short briefings, 272special presentation situations, 16

informational needs, motivation factors, 18Infoseek Web site, 37inspiration, motivational presentations, 254interactivity

training presentations, 277–279virtual presentations, 300–301

internal dialogue, anxiety control techniques,57–58

internal summaries, transitions between,122–123

international presentationsacronyms, avoiding, 310breaks during, 309cultural differences, 305–306delivery techniques, 312–315double meanings, avoiding, 310dress code considerations, 313early arrivals to, 313graphic symbols, avoiding, 311handouts, 312help options, 306holiday considerations, 308humor considerations, 311idiomatic expressions, avoiding, 310interpreters, 315–316jargon, avoiding, 310metaphors, avoiding, 310organizational patterns, 307research options, 306–307sentence structure, elongated, 314–315simplicity, 309

Internet searches, as research option, 30interpreters, international presentations,

315–316interviews, as research option, 31–32

introduction techniques. See also openingstatements

acknowledgments, 116anxiety control, 60–61apologies, avoiding, 119attention grabbers, 112background information, 113bait and switch concept, avoiding, 119clichés, avoiding, 119credentials, 112definition options, 114descriptions, 113discussed, 111informational briefings, 272joke telling, 114last minute changes, handling, 118listening reasons, providing, 113offensive humor, 117opening line examples, 120pitfalls, avoiding, 116–117props, arranging ahead of time, 120–121quotes in, 114rapport-building techniques, 112rhetorical tricks, 114special events, 115statistical data, 114story telling, 114timing considerations, 117virtual presentations, 298

investment options, business planpresentations, 283

invitations, involvement techniques, 176involvement techniques, audiences, 175–176irrational thoughts, anxiety control

techniques, 57irrelevant questions, 187

• J •Jaret, Peter E. (Business Plans Kit For

Dummies), 281jargon

avoiding, international presentations, 310eliminating, technical presentations,

262–263style and tone considerations, 83–84

jewelry, dress code considerations, 157journals, as research option, 33

351Index


• K •key words, index cards, 48kinesthetic learners, 16, 273knowledge levels, technical presentations, 260

• L •language differences

impromptu presentations and, 15–16multilingual dictionaries, 41

last-minute changes, handling, 118last speakers, panelists, 322late arrivals, business plan presentations, 289Laugh and Learn (Doni Tamblyn), 279lavaliere microphones, 162–163laws, as funny example, 99learning styles, training presentations,

273–274less is more concept, story telling, 69letterbox view, PowerPoint presentations, 202letters, as funny example, 99–101Lexical Freenet: Connected Thesaurus, as

research option, 42librarians, as research option, 29–30library resources, as research option, 33–34lighting considerations, planning

techniques, 343line graphs, 134, 269listening reasons, introductions, 113lists, as funny example, 101loaded questions, 185local governments, as research option, 39localization techniques, 24–25location considerations

early arrivals, 62overhead presentations, 141presentation readiness, 19

location patterns, organization techniques, 45

logos, design techniques, 198Lowe, Doug (PowerPoint For Dummies), 195,

213, 215low-energy audiences, 168Lycos Web site, 37

• M •magazines, as research option, 38magic tricks, props, 147

Mamma Web site, 38mannerisms, technical presentations,

263–264material selection, organization techniques,

43–44Media Player, as research option, 42memberships, self-effacing humor, 110memorable conclusions, 126metaphors

avoiding, international presentations, 310motivational presentations, 256as rhetorical tricks, 87–88

meta-search engines, as research option, 38methodology examples, training

presentations, 276microphones

built-in, 162gesturing while holding, 163hand-held, 162how to hold, 163lavaliere, 162–163placement considerations, 163speaking without, 164testing, 163voice control, 162–164wireless, 163

middle speakers, panelists, 322mispronunciation, voice control, 161mission statements

business plan presentations, 287–288motivational presentations, 254–256

misspelled words, mistakes, 237mistakes

in business plan presentations, 288–292color combinations, 237comeback lines, 331–332in conclusions, 127–129in flip charts, 143misspelled words, 237in motivational presentations, 257–258poor design, 237props, 148in sales presentations, 251–253slides, 240special effects, 238timing considerations, 241in transitions, 123–124wrong messages, 236

moderators, roundtable discussions, 326monotony, voice control, 161motivation factors, informational needs, 18



motivational presentations. See also salespresentations

current events, failing to adapt to, 258discussed, 253emotional appeal, 257inspiration, 254metaphors, 256mission statements, 254–256mistakes in, 257–258personal experiences, 257quotes, 255special presentation situations, 14success stories, 255

multilingual dictionaries, 41multipart questions, 189Museum of Humor Web site, 36–37music, PowerPoint presentations, 220

• N •naked audience concept, anxiety control, 65negative reactions, hecklers, 171nervousness

anxiety control, 59–60, 65nervous questioners, 181

networking opportunities, roundtablediscussions, 328

newsletters, as research option, 30Newsletters in Print, as research option, 33newspapers

as props, 147as research option, 38

nonexistent conclusions, 129North American audiences, global

communication and body languageconsiderations, 164–165

notes, reading from, 156numerical data. See also statistical data

chart use, 134in story telling, 72–74

numerical lists, organization techniques, 46

• O •objections, sales presentations, 250observations, as funny example, 101–102occupational status

audience analysis, 21self-effacing humor, 107–109

offensive humor, 117offensive questions, 182Online Speech Bank, as research option, 36

opening statements. See also introductiontechniques

impromptu presentations, 319–320line examples, 120training presentations, 275–276

oral versus written language, styleconsiderations, 90

organization techniquesindex cards, 48–49material selection considerations, 43–44numerical lists, 46outlines, 46–48patterns, 44–48PowerPoint presentations, 52scripts, 49timing considerations, 50–52

organizational charts, 134organizational patterns, international

presentations, 307outlines

organization techniques, 46–48points in, selecting correct number of,

47–48Roman-numeral, 48

overhead presentationsadvantages/disadvantages, 137builds, 196bulb selection, 141bullet points, 138cartoons in, 139design of, hiring out, 138–139disadvantages, 137extension cords, 141glare from, 141headline considerations, 140image replacement, 140location considerations, 141multiple, 142slide shows versus, 137timing considerations, 138when to use, 137where to stand, 141

• P •pace, varying, 92pacing, nervousness, 60packaging pattern, organization

techniques, 46page views, financial presentations, 266panels

maintaining control of message, 323–326panelists, 320–322parables, story telling, 72

353Index


paralanguage, voice control, 160parking considerations, planning

techniques, 339passion, presenting without, 258passive voice versus active voice, 91patterns

organization techniques, 44–48selecting, impromptu presentations, 319

pauses, voice control, 161performance considerations, delivery

techniques, 11–12, 42permissions, audiences, 169personal beliefs and principles, sharing with

audience, 26personal experiences

anxiety control techniques, 57exchanging, training presentations, 275motivational presentations, 257self-effacing humor, 109story telling, 71–72

persuasion, informational needs, 18Peterson, Steven D.

Business Plans For Dummies, 281Business Plans Kit For Dummies, 281

photographs, PowerPoint presentations, 204Phrase Finder tool, as research option, 42physical positioning and movement, 158–160physical symptoms of anxiety, managing,

58–60pictures, in flip charts, 144pie charts, 134–135, 268planning techniques

early arrivals, 339electricity checks, 342equipment checks, 341–342lighting considerations, 343parking considerations, 339podium placement, 343room layout considerations, 340seating arrangements, 341–342sound system checks, 342temperature and ventilation checks, 343

podiums, physical positioning andmovement, 159–160, 343

poems, in conclusions, 126pointers, visual aids, 160political influential considerations, audience

analysis, 21positive examples

anxiety control, 57positive feedback, training

presentations, 279in public speaking, 334in story telling, 80

post-presentation questions, 178posture considerations, 152–153power words, style and tone

considerations, 82PowerPoint For Dummies (Doug Lowe), 195,

213, 215PowerPoint presentations

action items, 232animation techniques, 228–231audio techniques, 219–223bullets, customizing, 232–234business plan presentations, 284–285diagrams, 209discussed, 13–14documents, linking to, 217–218global languages, spell checking, 206hidden slides, 216–217letterbox view, 202organization techniques, 52photographs, 204screen captures, 203shortcut keys, 215slides, showing out of order, 216starting from desktop, 214templates, 40, 2003-D images, 204–206transparent backgrounds, 210–211video techniques, 225–228Web sites, linking to, 218–219

practicing. See also rehearsingbusiness plan presentations, 288out loud, 63, 91

predictions, as funny example, 104preparedness

impromptu presentations, 318public meetings, 336–337roundtable discussions, 327

primary sources, research options, 30–33private questions, 192prize offerings, in conclusions, 126problem situations

answering questions, 187–188anticipating, 61comeback lines, 331–332problem/solution patterns, organization

techniques, 44professional status, self-effacing humor,

107–108props

advance preparation, 120–121do’s and don’ts, 148gag items, 146–147hats, 147magic tricks, 147



mistakes, avoiding, 148newspapers, 147

psychological involvement, audiences, 175public image, self-effacing humor, 109public information officers, as research

option, 30public meetings

handout options, 335–336positive examples, 334preparedness, 336–337speakers, signing up, 333–334

publications, as research option, 33

• Q •questions

anticipating, business plan presentations, 290

anticipating, discussed, 177–178anticipating, sales presentations, 250asking, in training presentations, 278bridging, 184disorganized, 187embarrassed questioners, 181evading, 183eye-contact during, 183false-assumption, 189forced-choice, 188guessing, 179–180hidden agendas in, 185hostile, 189–191hypothetical, 188implied, 189involvement techniques, 176irrelevant, 187listening to, 179loaded, 185multipart, 189nervous questioners, 181offensive, 182persuading audience to ask, 191–192planting, 191post presentation, 178problem situation responses, 187–188question-and-answer sessions, 64, 125, 180question-handling techniques, 184–186redirecting, 185–186repeating, impromptu presentations, 318rephrasing, 186reversing, 186talking privately about, 192tough, handling, 188–189from various audience members, 178

when to take, 178written, soliciting, 192

quick decision making, impromptupresentations, 319

quizzes, training presentations, 279quotes

in conclusions, 125–126in financial presentations, 267–268as funny example, 104–105introduction techniques, 114in motivational presentations, 255as research option, 34in story telling, 75–77surprising sources, 76

• R •radio, as research option, 38rapport building techniques,

introductions, 112Reader’s Guide to Periodical Literature,

as research option, 33real examples

in story telling, 79in technical presentations, 263

RealPlayer, as research option, 42reference librarians, as research option,

29–30rehearsing. See also practicing

as anxiety control technique, 63out loud, 63, 91questions and answers, 64simulation, 63–64story telling, 70timing techniques, 64virtual presentations, 299voice control, 161

religion considerations, audience analysis, 21repetition, rhetorical tricks, 87–88reports, as research option, 30research options. See also help options

almanacs, 33brochures, 30Chase’s Calendar of Events, 35commerce meetings, 31Common Errors in English, 41congress, 39Deadwood Phrases, 41dictionaries, 33, 40–41government agencies, 30, 39indexes, 33industry resources, 34international presentations, 306–307

355Index


research options (continued)Internet searches, 30interviews, 31–32journals, 33library resources, 33–34magazines, 38Media Player, 42meta-search engines, 38newsletters, 30newspapers, 38offbeat facts, 34Phrase Finder tool, 42primary sources, 30–33public information officers, 30publications, 33quotes, 34radio, 38RealPlayer, 42reference librarians, 29–30reports, 30sales presentations, 248search engines, 37–38secondary sources, 33–35self awareness, 31statistical data, 30, 34surveys, 30television, 38thesaurus, 41–42vendors, 32visual aids, 39–40Vital Speeches of the Day, 35The Wall Street Journal, 34–35Web resources, 36–40

rewards, training presentations, 279rhetorical tricks

alliteration, 85allusion, 85antitheses, 86–87hyperboles, 87in introductions, 114metaphors, 87repetition, 87–88rhetorical questions, 88–89rule of three concept, 89similes, 90

Roget’s Thesaurus, as research option, 41Roman-numeral outlines, 48room layout considerations

planning techniques, 340virtual presentations, 298

roundtable discussions, 326–328rule of three concept, rhetorical tricks, 89

• S •sales presentations. See also motivational

presentationsbenefits versus features, 250competition, differentiation from, 249–250developing and delivering, 248–251discussed, 247empathy, demonstrating, 250–251enthusiasm, 251mistakes in, 251–253objections, anticipating, 250objectives, communicating, 249opening statement considerations, 249questions, anticipating, 250research options, 248special presentation situations, 14virtual presentations, 297

screen captures, PowerPoint presentations, 203

scripts, organization techniques, 49search engines, as research option, 37–38seat fright, 56seating arrangements, planning techniques,

341–342secondary sources, as research option, 33–35self awareness, as research option, 31self-effacing humor, 107–110self-esteem concepts, training

presentations, 274Semantic Rhyming Dictionary, as research

option, 41sentence structure

elongated, international presentations,314–315

short, 91shaky hands, nervousness, 60sharing-something-personal technique, 26shoes, dress code considerations, 157short briefings, informational briefings, 272short sentence structure, 91shortcut keys, PowerPoint presentations, 215signs, as funny example, 106similes, rhetorical tricks, 90simplicity

international presentations, 309language considerations, 91technical presentations, 261

simulation, rehearsing techniques, 63–64sitcoms, as funny example, 106sites. See Web sitessketches, flip charts, 144



slidesbuilds, 196business plan presentations, 284–285cartoons in, 139disadvantages, 137mistakes in, 240overheads versus, 137showing out of order, 216sound, 221–222summary slides, 207–208when to use, 136–137

smooth transitions, 121–122solution/problem patterns, organization

techniques, 44sophistication levels, audience analysis,

21–22sound effects, PowerPoint presentations, 220sound system checks, planning

techniques, 342South American audiences, global

communication and body languageconsiderations, 164–165

speakers, signing up, public meetingsituations, 333–334

special effects, mistakes in, 238special events, introduction techniques, 115special presentation situations, 14–16spell checking, PowerPoint

presentations, 206stage fright, 53–55stage positioning, physical movement,

158–159startling statistics, in story telling, 72, 74state governments, as research option, 39statistical data. See also numerical data

abstract statistics, 74in introductions, 114key numbers, repeating, 73as research option, 30, 34startling statistics, 72, 74story telling, 72–74

status, self-effacing humor, 107–109story telling

abstract concepts, 73analogies, 78–79attribution in, 77credible sources, 73definitions in, 77–78derivations in, 78do’s and don’ts, 70–71examples, edifying with, 79–80humor in, 72in introductions, 114less is more concept, 69

numerical data, 72–74parables, 72personal stories, 71–72quotes in, 75–77rehearsing, 70roundtable discussions, 327statistical data, 72–74success stories, 70–71support, 69testing, 70–71visual aid use, 74

stress exercises, anxiety control techniques,58–59

stretching exercises, anxiety control, 59style considerations

action words, verbs, 92active voices, 91blah words, 82catch phrase patterns, 84clichés, 92color words, 82jargon, 83–84oral versus written language, 90pace, varying, 92power words, 82practicing out loud, 91rhetorical tricks, 85–89sentence structure, keeping short, 91simple language considerations, 91tone considerations, 81

subgroups, audience, identifying andaddressing, 27

subpoints, transitions between, 122success stories

motivational presentations, 255story telling, 70–71

summariesconclusions and, 125summary slides, 207–208

supporthandouts, virtual presentations, 298story telling, 69

surveys, as research option, 30sweating, nervousness, 60symbols, avoiding, international

presentations, 311

• T •table cards, audience involvement, 175table of numbers, financial presentations, 269tacky conclusions, 129talking too much, timing considerations, 251

357Index


Tamblyn, Doni (Laugh and Learn), 279team acknowledgment, business plan

presentations, 283teasers, attention grabbers, 123technical difficulties, avoiding, virtual

presentations, 295–296technical presentations. See also financial

presentationsanalogy use, 261–262discussed, 259enthusiasm in, 264jargon, eliminating, 262–263knowledge levels, identifying, 260mannerisms, 263–264real examples, 263simplification techniques, 261special presentation situations, 14technical papers, 262visual aid use, 264–265

technology optionsbusiness plan presentations, 285virtual presentations, 299

telephone conferences, virtual presentations,16, 294, 301–302

television, as research option, 38temperature checks, planning techniques, 343templates, PowerPoint, 40, 200text, design techniques, 196–197theory/practice patterns, organization

techniques, 45thesaurus, as research option, 41–42three-dimensional bars, in charts, 1353-D images, PowerPoint presentations,

204–206Tiffany, Paul (Business Plans For

Dummies), 281timing considerations

in conclusions, 51, 127delivery techniques, 50–52filling time versus trimming back, 50–52in introductions, 117mistakes, 241overhead presentations, 138rehearsing, 64talking too much, 251virtual presentations, 299

tone considerationsconversational, 90simple language considerations, 91style and, 81voice control, 160–164

topicscontrolling, 27–28patterns, organization techniques, 45

touch, turn, and talk method, visual aids, 160tough audiences, 170–172tough questions, handling, 188–189trade journals, as research option, 33traditional thinking, barriers in, 13training presentations

adult learning preferences, 274–275attention grabbers, 280breaks during, 277case study examples, 276closing statement examples, 276discussed, 272do’s and don’ts, 275–277facilitation roles, 275feedback, 278–279game playing in, 279group exercises, 278humor in, 279interactivity, 277–279learning styles, 273–274methodology examples, 276opening statement examples, 275–276personal experiences, exchanging, 275questions, asking and anticipating, 278quizzes, 279rewards, 279self-esteem concepts, 274virtual presentations, 297

transitionsattention grabbers, 123brief, 124internal summaries, 122–123mistakes, avoiding, 123–124from one idea to another, 121similarities in, 124smooth, 121–122between subpoints, 122

transparent backgrounds, PowerPointpresentations, 210–211

• U •Underdahl, Keith

Adobe Premiere For Dummies, 225–227Digital Video For Dummies, 225–227

unusual experiences, sharing with audience, 26



• V •value proposition, business plan

presentations, 285values sets, audience analysis, 21–22vendors, as research option, 32ventilation checks, planning techniques, 343venture capitalists, business plan

presentations, 281–285verbs, action words, 92videoconferences, virtual presentations, 16,

295, 302–303video techniques, PowerPoint presentations,

225–228virtual presentations

advantages/disadvantages, 294agenda handouts, 298audience acknowledgment, 298bandwidth considerations, 296budget constraints, 296conclusion techniques, 298connection considerations, 296contact information handouts, 298delivery techniques, 300–301discussed, 293do’s and don’ts, 299–300e-mail meetings, 295goals, determining, 296–297group decision-making goals, 297interactivity, 300–301introduction techniques, 298participation, encouraging, 300purpose of, identifying, 297rehearsing, 299room layout considerations, 298as sales option, 297support material handouts, 298technical difficulties, avoiding, 295–296technology considerations, 299telephone conferences, 16, 294, 301–302timing considerations, 299as training technique, 297videoconferences, 16, 295, 302–303Web conferences, 16, 295, 303–304

Virtual Reference Desk, as research option, 36

visual aids. See also chartsadvantages of, 133disadvantages of, 132double-checking, 61equipment worries, 132

handouts, 145–146pointers, 160power of, 131–132presentation readiness, 61problems, comeback lines, 331–332as research option, 39–40slide shows, 136–137in story telling, 74in technical presentations, 264–265touch, turn, and talk method, 160

visualization concepts, anxiety controltechniques, 57

visual learners, 16, 273Vital Speeches of the Day, as research

option, 35voice control

emphasis, 161microphone options, 162–164mispronunciation, 161monotonous, 161paralanguage, 160pauses, 161rehearsing, 161volume control, 161

voice recordings, PowerPoint presentations, 220

volunteers, from audiences, 174

• W •water consumption, anxiety control, 63The Wall Street Journal, as research option,

34–35Web conferences, virtual presentations, 16,

295, 303–304Web resources, as research option, 36–40Web rings, as research option, 38Web sites

Alta Vista, 37Ask Jeeves, 38Business 2.0, 38Business Week, 38Clipart, 40Dogpile, 38Economist, 38Excite, 37Fast Company, 38FedWorld, 39Forbes, 38Fortune, 38Google, 30, 37

359Index


Web sites (continued)Hotbot, 37ImageFinder, 39Inc., 38Industry Week, 38Inference Find, 38Infoseek, 37linking to, PowerPoint presentations,

218–219Lycos, 37Mamma, 38Museum of Humor, 36–37news archives, 38search engines, 37–38

WebCrawler Web site, 37wireless microphones, 163wordiness, flip-chart mistakes, 143worst-case scenario concept, anxiety

control, 58writing techniques

development, 11flip-chart mistakes, 143

written questions, soliciting, 192written versus oral language, style

considerations, 90wrong message mistakes, 236



Documents

Present for Dummies - Index (0764559559)