Preparing for the FY2017 HUD CoC Competition

WV Balance of State Continuum of CareJune 28, 2017

1:00 pm Bridgeport Conference Center

Purpose

The purpose of today’s meeting is to describe the NOFA process in the BoS and the opportunities to continue progress on ending homelessness

Agenda

What’s New & Important in this year’s NOFA

Planning, Performance, and Outcomes

Performance Measures

Ranking and Rating Process

AcronymsCoC - Continuum of Care

NOFA - Notice of Funding Availability

RRH - Rapid Rehousing

RRH-TH - Rapid Rehousing - Transitional Housing

PSH - Permanent Supportive Housing

CH - Chronic Homelessness

FPRN - Final Pro Rata Need Amount

GIW - Grant Inventory Worksheet

ARD - Annual Renewal Demand (whole CoC)

ARA - Annual Renewal Amount (individual project applicant)

Important Items to Note

24 CFR 578 - Continuum of Care Interim Rule (Interim rules are in effect)

CoC Program Start Up Training Webinars https://www.hudexchange.info/training-events/courses/coc-program-start-up-training-webinars-for-fy-2013-funds/

FY2017 Competition page http://bit.ly/2u9M6Pl

2017 Program NOFA

Registration Notice Release Data: April 10, 2017

GIW Due Date: May 4, 2017

CoC Review Deadline: June 2, 2017

GIW Finalized and Posted: June 6, 2017

NOFA Release Data: ?

Bonus Funding Available: ?

HUD doesn’t decide how much money to invest in homeless

programs, Congress does!

FY2017 spending bill was signed into law May 4, 2017. The bill provides for $2.383 billion for

Homeless Assistance grants, which represents an increase of $133

million from FY2016.

2017 CoC Program NOFA

The FY2017 Registration Notice is very similar to FY2016.

Focuses more on HMIS data through and the submission of system level performance reports.

CoC’s must still prioritize projects into two tiers.

It is also expected that communities have a performance-based project review and ranking process again this year.

Planning as a System

Using costs, performance, and outcome data, CoCs should improve how resources are utilized to end homelessness. CoCs should have a process in place to comprehensively review project quality, performance, and cost effectiveness measures that determine the extent to which EACH CoC funded program addresses the requirements of the CoC Interim Rule and the HEART Act.

2017 CoC NOFA Registration Notice

Performance as a System

FY2017 Program funding will be prioritized to CoCs that demonstrate capacity to reallocate funding in the competition.

At least 20% of the CoC’s total ARD between FY2013 and FY2017 from lower performing to higher performing projects.

WV BoS is currently at 22% being reallocated from FY2013 to FY2016.

How do we use the NOFA to make our System Better?

Reduce Homelessness

1. Reduce unsheltered homelessness

2. Reduce length of time people experience homelessness

3. Increase exits from the homeless system to permanent housing

How do we know/evaluate?Are projects aligned with Housing First?

How does our community prioritize the most vulnerable?

Do we have enough rapid re-housing?

Do we have enough crisis beds?

Is transitional housing being used for the people who need it most?

Which projects are performing well on these outcomes?

Which projects are the most cost-effective?

Intention of System Performance Measures

Ensure common understanding of system intent and goals, along with the projects that make up the CoC’s system

Focus on measuring the cumulative impact of programs, not just their individual impact

Help CoCs gauge their progress toward preventing and ending homelessness

Help HUD gauge progress on Federal goals

Identify areas for improvement

Meet HEARTH requirements

CoC Performance To-Date

Measure One: Length of Time Person Remains Homeless

“This measures the number of clients active in the report date range across ES, SH (Metric 1.1) and then ES, SH and TH (Metric 1.2) along with their average and median length of time homeless. This includes time homeless during the report date range as well as prior to the report start date, going back no further than October, 1, 2012."

Measure One: Length of Time Person Remains Homeless

Metric 1.1: Change in the average and median length of time persons are homeless in ES and SH projects. Metric 1.2: Change in the average and median length of time persons are homeless in ES, SH, and TH projects

a. This measure is of the client’s entry, exit, and bed night dates strictly as entered in the HMIS system.

October 1, 2015-September 30, 2016

Measure One: Length of Time Person Remains Homeless

b. Due to changes in DS Element 3.17, metrics for measure (b) will not be reported in 2016.

"This measure includes data from each client’s “Length of Time on Street, in an Emergency Shelter, or Safe Haven” (Data Standards element 3.17) response and prepends this answer to the client’s entry date effectively extending the client’s entry date backward in time. This “adjusted entry date” is then used in the calculations just as if it were the client’s actual entry date."

"NOTE: Due to the data collection period for this year’s submission, the calculations for this metric are based on the data element 3.17 that was active in HMIS from 10/1/2015 to 9/30/2016. This measure and the calculation in the SPM specifications will be updated to reflect data element 3.917 in time for next year’s submission."

Measure Two: the extent to which persons who exit PH return to homelessness

“This measures clients who exited SO, ES, TH, SH or PH to a permanent housing destination in the date range two years prior to the report date range. Of those clients, the measure reports on how many of them returned to homelessness as indicated in the HMIS for up to two years after their initial exit."

Measure Three: the number of homeless persons

“This measures the change in PIT counts of sheltered and unsheltered homeless persons as reported on the PIT (not from HMIS).”

Metric 3.1 - Change in PIT Counts

Measure Three: the number of homeless persons

Metric 3.2 - Change in Annual Counts

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.1 - Change in earned income for adult system stayers during the reporting period

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.2 - Change in non-employment cash income for adult system stayers during the reporting period

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.3 - Change in total income for adult system stayers during the reporting period

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.4 - Change in earned income for adult system leavers

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.4 - Change in earned income for adult system leavers

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.5 - Change in non-employment cash income for adult system leavers

Measure four: Employment and income growth for homeless persons in CoC Program-funded projects

Metric 4.6 - Change in total income for adult system leavers

Measure five: number of people who become homeless for the first time.

Metric 5.1 - Change in the number of persons entering ES, SH, and TH projects with no prior enrollments in HMIS.

Measure five: number of people who become homeless for the first time.

Metric 5.2 - Change in the number of persons entering ES, SH, TH, and PH projects with no prior enrollments in HMIS.

Measure six: homeless prevention and housing placement of persons defined by category 3 of HUD’s homeless definition in CoC program-funded projects

This measure is not applicable to CoCs in 2016.

Measure seven: successful placement from street outreach and successful placement in or retention of permanent housing

Metric 7a.1 - Change in exits to permanent housing destinations.

Measure seven: successful placement from street outreach and successful placement in or retention of permanent housing

Metric 7b.1 - Change in exits to permanent housing destinations.

Measure seven: successful placement from street outreach and successful placement in or retention of permanent housing

Metric 7b.2 - Change in exit to retention of permanent housing.

CoC Performance

CoCs must establish local targets and then will be held to meeting and exceeding targets.

Starting in FY2017 CoCs are going to be asked annually in the NOFA about their System Performance.

Annual Collaborative Application scoring will rely heavily on the progress CoCs make in meeting/exceeding their targets.

%

The importance of system performance data in scoring the CoC application will be ramping up over time. Right now the "stakes are low" but as data quality improves it will be increasingly impactful on CoC scores.

The two biggest data quality issues HUD sees from the baseline measures submitted last year are:

1. too many "exits to unknown"

2. not enough data to de-duplicate numbers.

Knowing What We Need

CoCs are required to do a gaps analysis or look at your current data to determine need:

Not a WISH-LIST

Utilize PIT, HIC, and other related data, an evaluation of project performance, and meaningful consumer input to determine the CoC’s needs

Data-Informed process to help align what mix of interventions are needed to achieve outcomes.

2017 BoS PIT ResultsEmpty beds everywhere!

488

79

588

168 195

100

831

146

672

168215

514

0

100

200

300

400

500

600

700

800

900

Emergency Shelter TransitionalHousing PermanentSupportiveHousing

RapidRehousing OtherPermanentHousing

PersonsUnshelteredVs.AvailableBedsonany

givennight

2017PointinTimeCountAvailableBedsvs.Utilization

Persons Beds

Current NeedWV BoS CoC Prioritization List

FY2017 Competition

Who to serve by project type?

CoC Permanent HousingPermanent Supportive Housing &

CoC Rapid RehousingCoC Transitional Housing

Category 1 - Literally HomelessIf coming from TH to PSH, they must

have originally came from the streets or ES, not from another TH or from

Category 2

Category 1 - Literally Homeless

Category 2 - At imminent Risk of Homelessness

Category 4 - Fleeing Domestic Violence Category 4 - Fleeing Domestic Violence

Programs Funded Under the CoC will…

promote community-wide commitment to the goal of ending homelessness,

rehouse homeless individuals and families rapidly while minimizing the trauma and dislocation caused by homelessness,

promote access to effective use of mainstream programs,

optimize self-sufficiency for program participants,

operate other homeless service programs in accordance to the CoC priorities and performance expectations.

Letter of Intent

Process by which new projects express interest in CoC funding.

Simple form and narrative to submit.

Deadline extended to June 15, 2017.

Deadline extended today through July 10, 2017.

Reallocation

Reallocation moves funding from renewal projects to create one or more new projects.

Reasons to consider reallocation:

Project no longer meets community need

Project performs poorly on the Big 3 Performance Measures

Project consistently returns money to HUD and/or is under-utilized on a regular basis

Project Types to be created through Reallocation

Permanent Supportive Housing

Rapid Rehousing

Joint TH-RRH component

SSO for Centralized Intake

HMIS

Potential Bonus

Project?Permanent Supportive Housing

Rapid RehousingJoint TH-RRH

Joint TH-RRH

Combines Transitional Housing and Rapid Rehousing into a single project to serve individuals and families experiencing homelessness

The only information we have to date on this project type is in the Registration Notice.

Joint TH-RRH

Provide low-barrier, temporary housing while individuals and families move quickly to permanent housing

Opportunity to create more crisis/temporary housing while individuals and families stabilize and move quickly with rapid re-housing dollars.

Client-driven: Clients chose how long they want to be temporarily housed before being rapidly re-housed

May offer different supports for different subpopulations (DV, Single Adults, Youth, etc.)

Joint TH-RRH Eligible Costs

Leasing or Operating Costs to provide Transitional Housing

Under Leasing, this would be an opportunity to implement a Transition in Place project

Short-term and medium-term Rental Assistance

Supportive Services

HMIS (for costs of entering into the CoC’s HMIS)

Administration

Ranking & Rating Process

CoC’s must use reallocation. It is not an option for CoC’s to continue to be funded at the current levels and not look at performance and reallocate lower performing projects

Reallocation

Can be voluntary or involuntary.

Projects can voluntarily elect to reallocate in which case HUD allows for communities to set local priorities to rank those new projects creates through reallocation higher on the Priority Listing.

Involuntary reallocation happens when a neutral decision making body conducts an objective, performance-based review of the project.

Projects can reallocate part of the project or the entire project.

Performance-Based Rank & Review

Very similar to FY2016.

One Performance Scorecard for ALL renewal projects

Examines a APR data, exits to PH, data quality, monitoring reports, participation in CoC initiatives, FY2015 recaptures.

Threshold for ranking is 57.5 points (50%)

Capacity Review

New Project Applications will undergo a Capacity Review, plus must meet the Threshold Criteria established in the NOFA.

Project Application

Projects passing the Performance Review and/or Capacity Review will be invited to complete the Project Application in e-snaps.

Projects will present, in-person, their Application to the Ranking and Rating Committee who will rank & tier projects in accordance to the NOFA.

Ranking will be based on the overall score of the Performance Scorecard and the accurate completion of the Project Application in e-snaps.

FY2017 Rank Order

1. HMIS

2. FY2016 New Projects not yet started (alphabetically by agency name) PSH, RRH, SSO

3. All other FY2017 applications meeting threshold criteria by % score (highest scoring to lowest scoring)

Tentative Schedule FY2017 Letters of Intent due to BoS CoC: bosnofa@wvceh.org July 10

FY2016 CoC Competition Opens ?

Project Scorecards distributed to Renewal & New Applicants July 20

Project Applications Due in e-snaps to CoC 30 days prior to Competition deadline

In-Person Presentations approx. 25 days prior to deadline

Competition Deadline ?

CoC Notifies Projects 15 days prior to Competition deadline

Summary

CoCs are required to focus on outcomes and use data to determine need.

The FY2017 process is already underway.

This is a very time-limited, competitive process.

When in doubt, ask questions via the bosnofa@wvceh.org email.

The HUD Field Office cannot provide guidance once the competition opens.

Questions?

Registration is Open

WVCEH Conference on Ending Homelessness

November 14 -16

Stonewall Resort

https://goo.gl/5rkMsc