Preparing for FY2014Statewide Testing

February 2014

Dr. Frank RodriguezAssistant Superintendent

Mark HowardDirector

2/11/14

Testing Schedule

Preparing Staff & Volunteers

Preparing Parents & Students

Preparing for Accommodations

Preparing for CBTs

Wireless Testing

TESTING SCHEDULE

FCAT 2.0 Writing

• Tuesday February 25– All Students Grade 4, 8, 10

• Wednesday February 26– Make-up Day

• Test Materials Delivery – Materials will be delivered ahead of FDOE Schedule– Sign-in to acknowledge secure materials procedures– Secure Materials CAN NOT be opened prior to February

18

SAT School Day Administration for Students in

Grade 11

FCAT 2.0 Writing

FY14 Accountability Score = 3.5

Tips and strategies - January Essentials Training• Elementary School (slides 37-53) • Middle School (slides 82-90) • High School (slides 230-238)

SDPBC Testing Schedule

• All schools adhere to SDPBC Daily Session Schedules

• No testing on Tuesday, April 15

FY2014 FCAT 2.0Daily Session Schedules

Elementary SchoolsBulletin: EP 2082 ES REAhttps://www.sdpbc.org/Docs/DistrictBulletins/EP%202082%20ES%20REA.pdf

Middle SchoolsBulletin: MP 327 ES REAhttps://www.sdpbc.org/Docs/DistrictBulletins/MP%20327%20ES%20REA.pdf

High SchoolsBulletin: HSP 1988 ES REAhttps://www.sdpbc.org/Docs/DistrictBulletins/HSP%201988%20ES%20REA.pdf

Grade 6 Math Schedule Subject Testing Dates

Paper (P)Computer (C)

Additional Information

Grade 6Reading April 14 - 25 C

Two 70 minute sessions(Scheduled as resources allow)

Mathematics April 28 – May 7 CTwo 70 minute sessions same day

(Scheduled as resources allow)

Grade 7Reading April 22 – May 1 C

Two 70 minute sessions(Scheduled as resources allow)

Mathematics April 14 PTwo 70 minute sessions same day

(Make-ups April 16 - 25)

Grade 8

Reading April 28 – May 7 CTwo 70 minute sessions

(Scheduled as resources allow)

Mathematics April 14 PTwo 70 minute sessions same day

(Make-ups April 16 - 25)

Science April 16 PTwo 80 minute sessions same day

(Make-ups April 17 - 28)

Grade 6 Mathematics CBT UPDATE

April 28 – May 7•Two 70 minute sessions same day

•Revised Bulletin #MP-327-ES/REA•Middle School FCAT 2.0 Daily Session Schedule

NOTE:•Grade 6-8 Math - 2 Sessions Same Day•Grade 8 Science - 2 Sessions Same Day

FDOE - End of Course Schedule Change

To provide school districts with additional scheduling flexibility and optimal instructional time prior to testing, Spring 2014 EOC schedule has modified:

•EOCs may be administered in ANY order– by school, based on needs of students

•One EOC DOES NOT need to be completed before another begins •All EOCs may begin on April 21•All EOCs completed by designated date

FDOE End of Course Schedule Change

• All subjects may begin on April 21

Must complete testing by the designated date:

• May 16: U.S. History, Civics, and Algebra 1 • May 23: Biology 1 and Geometry

FY14 EOC ScheduleEND OF COURSE EXAMS

FDOE Original

Grades 9-12 US History April 21 – May 9

Grades 6-8 Civics April 21 – May 9

Grades 9-12 Biology 1 April 21 - May 16

Grades 6-12 Algebra 1 April 21 - May 16

Grades 7-12 Geometry April 21 - May 23

FY14 EOC Schedule

EOC’s may be administered in ANY order by school

PREPARING STAFF AND VOLUNTEERS

Spring Pretest WorkshopsWorkshops

Date: Time: Location:

Monday, February 3, 201412:00 NOON - 4:00 PM Wellington High School

Tuesday, February 4, 20148:00 AM - 12:00 NOON Palm Beach Gardens High School

Thursday, February 6, 201412:00 NOON - 4:00 PM Park Vista High School

Live Online Session

Friday, February 7, 20148:00 AM - 12:00 NOON FHESC – Boardroom

Live Online Session

Recorded Online Training Vodcast with Confirmation Form

http://www.palmbeachschools.org/assessment/vodcasts.asp

• Test Administrators and School-based Proctors– Administration schedule and procedures– Test Security policies & procedures– Electronic devices– Materials– Accommodations– Invalidations

School Based Workshops on Test Administration

FY14 Spring Proctor TrainingBulletin # CS-214-ES/REA

Online Traininghttps://connect.palmbeachschools.org/p4eswh1b80f/

Day Date Time LocationThursday February 20, 2014 8:00 – 8:30 AM Glades Central HS AuditoriumThursday February 20, 2014 11:30 AM – 12:00 PM FHESC BoardroomFriday February 21, 2014 9:00 – 9:30 AM Thurber A & BFriday February 21, 2014 2:00 – 2:30 PM FHESC BoardroomTuesday April 1, 2014 8:00 – 8:30 AM Glades Central HS AuditoriumTuesday April 1, 2014 1:00 – 1:30 PM FHESC BoardroomWednesday April 2, 2014 9:00 – 9:30 AM Thurber A & BThursday April 3, 2014 1:00 – 1:30 PM FHESC Boardroom

Face-to-Face Training

Test Administrator/ProctorLink to FAQ Online

School/Area/District

Personnel(employee of SDPBC)

Non-School/Non-Area/Non-District Personnel

(not an employee of SDPBC)

May be trained as and serve as proctors Yes Yes

May be trained as and serve as an administrator

Yes

if a certified teacherNo

Used to assist test administrators during test administration

Yes Yes

Informed of their duties and of the appropriate test security procedures for monitoring the test sessions

Yes Yes

Informed of the test security laws and rules prohibiting any activities that may threaten the integrity of the test

Yes Yes

Signed Test Administration and Security Agreement

Yes Yes

Handle and distribute test materials and hand-gridding student answer documents

Yes No

PREPARING PARENTS & STUDENTS

Communicate with Parents/Guardians and Students

• Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones or smartphones, during testing OR during breaks, their tests will be invalidated.

• The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Leaving Campus—If students leave campus before completing a session (for an appointment, illness, etc.), they WILL NOT be allowed to complete that session.

• Ensure that parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

Communicate with Parents/Guardians and Students

• Testing Rules Acknowledgment—Before beginning a test, students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• Students taking paper-based tests will sign on a signature line below the statement. Students taking CBT click a check-box.

Communicate with Parents/Guardians and Students

• Discussing Test Content After Testing—The last portion of the testing rules read to students before they sign below the acknowledgment reads, “After the test, you may not discuss the test items/the writing prompt with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram.

• If you are found sharing information about the test items/writing prompt, even without the intent to cheat, your test will be invalidated.”

• Please make sure that students understand this policy prior to testing and remind them that “discussing” the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites, etc.

Communicate with Parents/Guardians and Students• Family Letter Templates• Writing• Paper/pencil• CBT• EOCs

• Student PowerPoint Presentations• FCAT 2.0 & Computer-based Testing

PREPARING FOR ACCOMMODATIONS

ESE & ELL Accommodations• Schools are responsible for ensuring that

accommodations designated for ESE, 504 and ELL students are provided

• FY14 Goal: ZERO invalidations for incorrectly administered accommodations!

Contact PX PhoneESE Sue Alex 48066 434-8066504 Debra Neeson 48817 434-8817ELL Noel Elvir 25994 357-5944

Accommodations for ESE & 504 Students

• Accommodations MUST be documented on the students IEP or 504 plan– MUST be in place prior to FCAT

• Accommodations MUST be the same or nearly the same as those needed and used by the student during regular classroom instruction and assessment activities

TestHearAccommodated CBT

• Changes from FY2013–New Software Release In Late February–Updated ePat (only for TestHear students)– Improved Screen Reader Voice– Improved Software Stability

Accommodations for ELL Students

• All ELL students MUST have access to an approved English to heritage language dictionary

Providing Assistance in Heritage Language

• Test Directions: May answer all questions • FCAT 2.0 Reading: No assistance • No passages, test items or answer choices

• FCAT 2.0 Writing, Mathematics , Science, EOCs:May answer a question about a word or phrase in a writing prompt, test item or answer choice• No translating of writing prompts, test items, or

answer choices in their entirety

PREPARING FOR CBT’S

CBT Required Planning Activities

A. Scheduling Tool (Required by SDPBC)– Excel spreadsheet with SDPBC dates

B. Certification Tool (Required by FDOE)– Ensure that schools are prepared for CBTs– After review by District, submitted to FDOE for further

review

C. Infrastructure Trial (Required by FDOE)– Simulating test-day network utilization– Confirm all computers used for testing can run the

appropriate software

Time Line of Activities

Activity Dates

A.) Scheduling Tool Excel Worksheet

Begin on Thursday, February 13Return by Monday, February 24

B.) Certification Tool Open Monday, February 24 Closes Friday, March 7

C.) Infrastructure Trial Area 1 - March 26, 2014Area 2 - March 27, 2014Area 3 - April 1, 2014Area 4 - April 2, 2014Area 5 - April 3, 2014

CBT Scheduling ToolFebruary 13-24

• Email will be sent to Principals with an Excel planning sheet to complete and submit

• Schools must fill out the Excel planning sheet with their testing schedule for the FY14 Spring EOC’s

• Submit by – DATE CERTAIN – to – EMAIL

FDOE - CBT Certification ToolFebruary 24 – March 7

• CBT Certification Tool– Number of students to be tested– Number of computers available/needed– Computer & network minimum specifications

• Testing Coordinator & STST/ITSA– Work together to develop testing plan

• Bulletin…

CBT - Infrastructure Trial

Prepare for CBT’s by simulating test-day network utilization, determining any school or district issues, and confirming that all computers that will be used for testing can run the appropriate software

CBT - Infrastructure Trial

• District schools and Charter schools on SDPBC network follow District schedule– All Charter Schools MUST conduct infrastructure trials

using FDOE Infrastructure Trial Guide

• Required for all computers that will be used for testing FCAT or EOCs– Wireless laptops for the first time for FCAT/EOC– Desktop computers used for the first time

WIRELESS TESTING

FCAT Computer-based TestingElementary School Wireless

• Classrooms - up to 30 laptops– Each equipped with one wireless access point

• Media Center - up to 30 laptops– Students in close proximity to the wireless access

points

• Gym, Auditorium & Cafeteria - NOT supported• An Infrastructure trial is required prior to

testing wirelessly before Spring testing. Please refer to Infrastructure Readiness Guide.

FCAT/EOC Computer-based TestingMiddle School Wireless

• Classrooms - up to 30 laptops– Each equipped with one wireless access point

• Media Center - up to 30 laptops– Students in close proximity to the wireless access

points

• Gym, Auditorium & Cafeteria - NOT supported• Infrastructure Trial for each computer

required prior to testing wirelessly Please refer to Infrastructure Readiness Guide.

Computer-based TestingHigh School Wireless

• Classrooms - up to 30 laptops• Media Center - up to 150 laptops• Gymnasium - up to 150 laptops• Auditorium - up to 150 laptops• Cafeteria - up to 150 laptops • Infrastructure Trial for each computer

required prior to testing wirelessly Please refer to Infrastructure Readiness Guide.

CBT – Laptops & Wireless Getting Started

• Testing Coordinators and STST/ITSA should work closely together when planning the use of laptops

• The PARCC laptop computers should be used when administering high stakes testing using laptops

• Start small. On the first day of testing, choose one or two carts in classrooms to use for testing

CBT’s – Getting the Most from Wireless Network

• Each device takes up one connection on the wireless network

• When extra laptop carts are stored within a test area, “turn off” the wireless NIC switch on all laptops so they do not add to the load on the wireless network

• The same goes for student smart phones and tablets

** For assistance, please call the IT Service Desk: PX44100 **

CBT’s – Getting the Most from Laptop Batteries

• To ensure longer battery life – prior to testing; school techs should work with staff and/or students to “exercise” laptop batteries

• Exercise Battery– Fully charge and fully drain– Normal daily use of laptops

• May be left “turned on” (and unplugged) while inside the cart to drain batteries

** For assistance, please call the IT Service Desk: PX44100 **

QUESTIONS