Prepare + Prevent + Respond + Recover + Mitigate 1 Credit Resolution Initiative GOHSEPs focus is on proactively working with applicants to: – Identify

Prepare + Prevent + Respond + Recover + Mitigate

1

Credit Resolution Initiative

• GOHSEP’s focus is on proactively working with applicants to:– Identify projects at risk– Communicate to applicant– Determine appropriate plan of action– Work with applicant to remedy the situation


2

Credit Resolution Initiative

• Financial reconciliation of project costs is ongoing– Funding adjustments which may create a credit position

o Insuranceo Eligibilityo Consolidation of projects o Duplication of scope o Express Payo Closeout


3

Closeout Initiative

• Closeout of completed projects is a FEMA/GOHSEP priority– Financial

o Katrina/Rita closeout incentive o Return of funds obligated but not usedo State Management Costso Cost overruns


4

Closeout Initiative

• Closeout of completed projects is a FEMA/GOHSEP priority– FEMA/GOHSEP/Applicant resources

o 10 open disasters; 34,000 projects o Completing/reviewing progress reportso Record keepingo Loss of historical knowledge


5

FEMA PA Insurance Considerations

• FEMA PA is supplemental to insurance.– FEMA must ensure no duplication of benefit (DOB).

• Applicants should:– Fully pursue insurance coverage.– Submit all insurance policies and proceeds at kickoff

meeting.– Report any additional proceeds ASAP.


6

FEMA PA Insurance Considerations

• Mandatory NFIP Reductions– Grants for facilities in Special Flood Hazard Areas (SFHA)

without NFIP (National Flood Insurance Program) coverage will be reduced by maximum NFIP proceeds that would have been available.

• Before closeout, applicants must document full scope of work, accounting for all insurance proceeds, etc.


7

FEMA PA Insurance Considerations• Obtain and Maintain Insurance Requirement (O&M)

– Purpose: Protect against future loss from same peril.– For the useful life of the facility, for peril that caused damage.

• Transfer of Facility Ownership (with flood O&M)– Required to notify, in writing, the new owner of the

requirement to O&M flood insurance in property transfer documents.

– Failure to notify shall result in a requirement to reimburse the Federal government.


8

FEMA PA Insurance Considerations• Insurance Commissioner’s Certification (ICC)

– Declaration that some portion of the O&M requirement is not reasonably available.

– Protects past funding and may ensure future eligibility.– Apply when:

o Not fully meeting all O&M insurance requirements ORo Multiple facilities are insured under any type of blanket policy.

– Re-certify when:o Any of the same facilities are damaged in a subsequent FEMA PA

disaster.


9

Time Extensions

• FEMA has time limits for completing work associated with Public Assistance funding (CFR 206.204)– Debris and Emergency (6 months)– Permanent Work (18 months)

• Time extensions can be requested on project by project basis


10

Disaster Recovery Centers

• Multiple DRC locations should be identified within each parish.

-Ideal Locations should possessthe following characteristics:• Centrally located to areas of damage.• Public Facility – pubic facility with no cost lease.• Recommended minimum 1,200 Square Feet for potential sites.• Not co-located with Pod Sites or Food Stamp Distribution Centers.• Parking and ADA accessible.• Mandatory inspection of facility by FEMA inspection team prior to

signing lease.

– .


11

Individuals & Households Program - IA

• Individual Assistance Awareness– Housing Assistance –

o Temporary housing, home repair, replacement, & permanent construction

– Other Needs Assistanceo Personal Property – dental, medical, transportation, funeral &

child care


12

Individuals & Households Program - IA

• Transitional Sheltering Assistance (TSA)– Assistance for displaced individuals and households

• Disaster Survivor Assistance (DSA)– FEMA DSA Teams deployed to quickly address Disaster

Survivors Immediate Needs


13

Sandy Recovery Improvement Act of 2013

• The law authorizes: – Alternative procedures for the FEMA Public Assistance (PA)

program.– FEMA to implement through pilot programs.

o Alternative procedures for Debris Removal.o Alternative procedures for Permanent Work.o Category B work is NOT authorized.

– Participation is optional and voluntary.– The alternative procedures FEMA is piloting are for large

projects (≥ $68,500.00) ONLY.


14

Alternative procedures for Debris Removal

• Currently, FEMA is piloting:– Use of a sliding scale to determine Federal share for removal

of debris + wreckage based on the time it takes to complete removal.

– Use of program income from recycled debris.– Reimbursing regular + overtime wages for Force Account

employees .– Providing incentives for approved Debris Management Plans

(DMP) + one or more prequalified debris contractors.


15

Alternative procedures for Permanent Work

• Subgrant based on fixed estimate (required).

• Optional features:– Consolidation of multiple fixed subgrants.– FEMA validation of Subgrantee-provided estimates.– Elimination of reduced funding for alternate projects.– Use of excess funds.– Review of estimates by expert panel with Federal share

of $5 million.

Documents

Prepare + Prevent + Respond + Recover + Mitigate 1 Credit Resolution Initiative GOHSEPs focus is on proactively working with applicants to: – Identify