United States ArmySoldier Support Institute

Adjutant General School

BOLC-B

Prepare Personnel Readiness Data for Commander Unit Status

Reporting (CUSR)

LESSON PLAN

July 2016

SHOW SLIDE: PREPARE PERSONNEL READINESS DATA FOR THE COMMANDER UNIT STATUS REPORT (USR)

ADMINISTRATIVE DATA:Academic Hours/Methods0 hr/5 min Introduction5 hrs / 40 min Conference / Discussion 1 hr / 40 Min Practical Exercise 1 hr / 00 Min Test 0 hr/10 min Test Review 0 hr/5 min Summary 9 hrs / 00 Min Total Hours

INSTRUCTIONAL GUIDANCE. Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference material. Throughout this lesson, solicit from students the challenges they experienced in the current operational environment (OE) and what they did to resolve them. Encourage students to apply at least 1 of the 8 critical variables: political, military, economic, social, information, infrastructure, physical environment and time.

MOTIVATOR: As a human resources professional, one of your duties will be to prepare or consolidate the Unit Status Report (USR). You must be able to complete, proof, and consolidate USR information and submit this information to your higher headquarters. Although there is an automated system that computes the percentages, NetUSR, you must understand the entire USR process in order to provide sound recommendations to your commander. In addition, you must ensure that DA gets the most accurate information possible. At the Office of the Joint Chiefs of Staff (OJCS) and Headquarters, Department of the Army (HQDA) level, the USR identifies trends, indicates Army status, and helps leaders make decisions on how to allocate resources. Changing numbers to make the unit look better does not help achieve this mission or obtain needed resources.

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SHOW SLIDE: TERMINAL LEARNING OBJECTIVE

NOTE: Inform the students of the Terminal Learning Objective (TLO).

SAFETY REQUIREMENTS. In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. RISK ASSESSMENT LEVEL. Low. ENVIRONMENTAL STATEMENT. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL- RELATED RISK ASSESSMENT.

EVALUATION: You will be evaluated at the end of the block of instruction. Students must achieve a 70% to obtain a passing score. International Officers must achieve a 60%.

INSTRUCTIONAL LEAD-IN. Understanding Prepare Personnel Readiness Data for Unit Status Report’s relationship with other HR Core Competencies and Key Functions is critical to your success as an HR Professional. During this lesson we will examine personnel and medical readiness, USR policies and procedures and preparing and processing unit status reports.

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This lesson provides an opportunity to reinforce the following 21st Century Soldier Competencies: (1) The Army Profession(2) Professional Competence(3) Team Building(4) Adaptability(5) Lifelong Learning  21st Century Soldier Competencies are outlined in Appendix C of TRADOC Pamphlet 525-8-2 (The U.S. Army Learning Concept for 2015) are general areas of competence or attributes required by Students and leaders to prevail in complex, uncertain environments. Together, they provide a foundation for operational adaptability.

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SHOW SLIDE: AGENDA

During this lesson, we will examine the following topics:

• Personnel and Medical Readiness Transformation.

• USR Personnel Reporting Data and HQDA Reporting Policies.

• Calculating Personnel-Level (P-Level) Metrics.

• Defense Readiness Reporting System-Army (DRRS-A).

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SHOW SLIDE: PERSONNEL AND MEDICAL READINESS DEPLOYABILITY STANDARDS

Learning Step / Activity 1.Assess the personnel and medical readiness deployability standards of unit personnel.Method of Instruction: DSL - Discussion Instructor to Student Ratio: 1:36Time of Instruction: 50 minsMedia: Large Group Instruction

The Army recently announced significant changes to personnel and medical readiness deployability standards with the publication of Army Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016). We are going to examine these changes which significantly impact readiness reporting and unit status reporting.

NOTE: The material for this LSA was developed by the U.S. Army Medical Command (MEDCOM) and modified slightly for use in AGBOLC-B.

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SHOW SLIDE: BOTTOM LINE UP FRONT

NOTE: Reference Secretary of the Army Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016).

KEY POINTS FOR FACILITATED DISCUSSION

• The culture of Readiness in the Army is changing.

• Commanders and health care providers are collaborating to improve the health, welfare, and deployability of Soldiers.

• Personnel Readiness and Medical Deployability Transformation supports the Chief of Staff’s #1 priority – Readiness.

• This effort is both revolutionary and evolutionary in all aspects. The overhaul is essential and highly impactful.

• The S-1 plays a key role assisting and supporting commanders and healthcare professionals.

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SHOW SLIDE: MEDICAL READINESS POLICY CHANGES

Due to the scope and pace of Army end-strength downsizing, personnel readiness effects are even more critical to a unit’s worldwide mission accomplishment than in the past. Commanders need the ability to more efficiently manage their force.

Personnel and Medical Readiness Transformation:

• Integrates administrative, medical deployment determinations.

• Establishes updated personnel readiness reporting.

• Provides for effective management, communication, and reporting of Soldier readiness to maximize deployability.

Administrative publications regarding medical readiness are being revised to capture new medical readiness / deployability standards and procedures. Until these are published, Secretary of the Army (SECARMY) Directive 2016-07 provides the policy bridge to support implementation of personnel readiness transformation.

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SHOW SLIDE: TACTICAL POINTS OF INFLUENCE

Medical readiness is responsibility of each individual Soldier and echelon of command from Squad-level to Installation.

The battalion and brigade S-1 play a key role in monitoring and reporting personnel and medical readiness. As an HR officer, you must clearly understand Personnel and Medical Readiness Transformation and how it impacts both monitoring and reporting.

Coordination with Medical Treatment Facilities and installation organizations is critical to facilitate and make ready the operating force (e.g., Soldier Readiness Processing (SRP)).

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SHOW SLIDE: MEDPROS COMMANDER PORTAL (1 OF 2)

Commander’s Portal for the Medical Protection System. The new Medical Protection System (MEDPROS) Commander’s Portal integrates all essential medical readiness information in one easy-to-use application. The company commander or his/her designee will review the following medical readiness information to determine the deployability status of his/her personnel in the portal:

• Profile

• Integrated Disability Evaluation System status

• Deployment Health Assessment Program status

• Periodic Health Assessment

• Dental readiness

• Medical Readiness Assessment Tool data.

A commander’s MEDPROS determination of deployable personnel will automatically feed the commander’s unit status report in the Defense Readiness Reporting System-Army.

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SHOW SLIDE: MEDPROS COMMANDER PORTAL (2 OF 2)

Commander Portal Home Page provides the following features:

• UNIT READINESS: A consolidated view of unit medical readiness displays the overall Unit Readiness data and enables commanders to project out to future dates in order to proactively manage Unit Readiness.

• MANAGE DEPLOYABILITY: Allows commanders to see the number of Soldiers requiring medical deployability determinations.

• MANAGE PROFILES: A snapshot of Soldiers on profile and how many profiles still need to be reviewed.

• RESOURCES: Provides links to unit Medical Readiness Assessment Tool (MRAT) and Integrated Disability Evaluation System (IDES) Dashboard.

• ACTION ITEMS: Enables commanders to view all Soldiers with items that need to be actioned in one list regardless of the action needed. (e.g., profile review, deployability determination, overdue IMR items and deployment health assessments needed). This was previously in three different applications (eProfile, NetUSR, and MEDPROS Web Reporting).

• MESSAGES: Enables the commander to track and manage communication with Providers regarding Soldiers on profile.

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SHOW SLIDE: “AVAILABLE” TO “DEPLOYED”

SECARMY Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016), directed that commander’s will no longer report the “Available” status of personnel in USR. Soldiers are either Deployable or Non-Deployable.

The Chief of Staff of the Army (CSA) is leveraging the Medical Readiness (MR) Transformation to change the culture of readiness in the Army. This is a paradigm shift for readiness. Changing the term “availability” to “deployability” highlights the emphasis on Soldiers’ ability to deploy. The change will highlight the population for administrative personnel action focus. Senior leaders recognize there are good reasons that Soldiers might not be able to deploy for long stretches of time, such as pregnancy, tearing an ACL, or getting admitted for pneumonia.

NOTE: Facilitate discussion on standards for “Deployable” and reasons a Soldier may be considered “Nondeployable.”

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SHOW SLIDE: DEPLOYMENT-LIMITING CODES

NOTE: Review Deployment-Limiting Codes. Facilitate discussion and answer any questions, as needed.

NOTE: Reference Secretary of the Army Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016).

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SHOW SLIDE: PHYSICAL CATEGORY CODES

NOTE: Review Physical Category Codes. Facilitate discussion and answer any questions, as needed.

NOTE: Reference Secretary of the Army Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016).

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SHOW SLIDE: MEDICAL READINESS CATEGORIES

The following are the new Medical Readiness Classes (MRCs) and Deployment-Limiting (DL) codes. The simplified MRCs include only two categories of Soldiers who are not medically ready to deploy: MRC 3 and MRC 4.

MRCs 3A and 3B were consolidated into the new MRC 3, which will include seven new DLs to increase transparency and detail. Commanders are required to determine whether Soldiers with MRC 3, DL 1 and 2 and MRC 4 medical conditions are deployable. These determinations will remain in the Commander’s Portal for revalidation every month.

MRC 1. This class of Soldiers is fully medically ready and deployable, and includes individuals with temporary profiles up to 7 days in length. This class also includes Soldiers with completed medical or administrative board actions who have no deployment-limiting physical category codes and have:

(1) Returned to duty without any board indicated; or

(2) Had their area of concentration (AOC) / military occupational specialty (MOS) reclassified; or

(3) Received a U.S. Army Physical Disability Agency Fit Memorandum, which documents that the Soldier received a “fit” finding from a Physical Evaluation Board.

MRC 2. This class of Soldiers is partially medically ready and deployable, and includes Soldiers with profiles from 8 to 14 days in length. MRC 2 Soldiers include those whose vision or hearing is classified as class 4 (MRC 2 are deployable in MODS).

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MRC 3. This class of Soldiers is not medically ready and will default to nondeployable.

(1) Within this class of Soldiers, commanders will determine in the Commander’s Portal whether a Soldier with DL code 1 or 2 is deployable after reviewing the Soldier’s physical profile. Medical conditions that cause Soldiers to be coded as DL 2 must be corrected before the Soldiers can deploy.

(2) Additionally, Soldiers with DL 7 codes are not medically ready and cannot deploy without a waiver from the combatant commander.

MRC 4. This class of Soldiers is not medically ready and will default to nondeployable unless a commander determines in the Commander’s Portal that a Soldier is deployable. Commanders are required to resolve any medical deficiencies before a Soldier’s deployment. Each month, commanders will evaluate and determine whether Soldiers in this class are deployable and will make every effort to address the underlying causes of a Soldier’s indeterminate MRC 4 status.

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SHOW SLIDE: ADMINISTRATIVE NON-DEPLOYABLE

Of the total population of Soldiers who are not deployable, 20% are due to administrative reasons, 80% are due to medical reasons.

Nondeployable. A Soldier who is restricted from worldwide deployment for a unit’s core designed or assigned mission for one of the following reasons:

(1) Does not meet the baseline individual readiness standards for worldwide deployment as follows:

(a) Lautenberg Amendment. Soldier is known to have a conviction of a misdemeanor or felony crime of domestic violence.

(b) Legal Processing. Soldier is:

- Under criminal investigation by civil or military authorities for the commission of a serious offense. A Soldier is under investigation for the commission of a serious offense if a punitive discharge is, or would be, authorized for the same or closely related offense under the Manual for Courts-Martial.

- Pending discharge or separation. In cases of administrative separation, a Soldier is pending separation when he has been formally notified of his commander’s intent to initiate separation and is flagged in accordance with AR 600-8-2.

- Under arrest and/or being held in confinement by military or civilian authorities.

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- Pending military court-martial or civilian criminal proceedings for the commission of a serious offense. A Soldier is pending court-martial proceedings when the Government has preferred charges against the Soldier under the Uniform Code of Military Justice. A Soldier is pending civilian criminal proceedings when criminal charges have been filed against the Soldier in Federal or State court.

In coordination with their servicing Office of the Judge Advocate General, unit commanders may determine that the legal actions do not prevent a Soldier from deploying with his/her unit.

(c) Sole Survivor / Surviving Family Member. A Soldier who has sole surviving son and/or daughter status or surviving Family member status.

(d) Conscientious Objector. Soldiers with an approved conscientious objector status.

(e) Soldiers under the age of 18.

(f) Family Care Plan. Soldiers requiring Family care plans who have no evidence of a current or validated plan.

(g) Parenthood:

- Adoption. A parent adopting a child is nondeployable for 6 months after the child is placed in the home.

- Postpartum Operational Deferment. Military mothers of newborns 6 months after childbirth.

(2) COCOM Specific Standards. Does not meet the combatant commander’s mission-specific individual readiness standards when tailored for accomplishment of an assigned mission. As determined by the unit commander, the Soldier is unable to comply with theater-specific combatant commander requirements as applicable.

(3) Cannot be under the direct operational control of the reporting unit (present or able to be present within 72 hours).

(a) Transition Leave. Soldiers who completed final out-processing and are on transition leave.

(b) Absent Without Leave (AWOL). The Soldier is absent without leave.

(c) Operational Control. Individual Soldiers who are not under the operational control of the unit for deployment (for example, have deployed separately, rear detachment, Army Medical Department Professional Filler System, temporary change of station, etc.).

(4) Soldier Has not graduated from an AOC / MOS awarding course.

(5) Commander’s Call. The commander’s determination on deployability, or commander’s call, occurs when a Soldier’s situation does not meet any of these criteria and the commander determines the Soldier is nondeployable. Information technology systems will be developed to enable commanders to show this determination in the respective authoritative data sources (all components) that populate the Defense Readiness Reporting System-Army.

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SHOW SLIDE: NEW DA FORM 3349 – PHYSICAL PROFILE RECORD (PAGE 1)

Redesigned Physical Profile (DA Form 3349). Army Directive 2016-07 implements the Army’s new physical profile form—DA Form 3349—which was effective on 1 June 2016. DA Form 3349 consolidates all of a Soldier’s physical profiles on one form by describing each of his/her medical conditions (temporary and permanent) and corresponding functional limitations. All legacy profiles remain in effect until they are transferred to DA Form 3349.

Commanders will ensure that a Soldier’s legacy profile is transferred to DA Form 3349 before the Soldier completes the next scheduled Periodic Health Assessment. Medical providers will validate all temporary and permanent medical conditions during the transition period. All temporary profiles will expire within 90 days unless Army policy authorizes otherwise.

a. Individual Sick Slips (DD Form 689) are valid for only 7 days.

b. This directive streamlines physical category codes and rescinds all other physical category codes. Profiling officers will describe the limitations within the context of the profile to communicate with the commander.

NOTE: Continued on next slide.

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SHOW SLIDE: NEW DA FORM 3349 – PHYSICAL PROFILE RECORD (PAGE 2)

c. The profiling officer will generate a profile on the new DA Form 3349 in eProfile and will transcribe all legacy profiles at the next profiling opportunity, but no later than the next Periodic Health Assessment.

(1) Profiling officers will provide commanders with a summary of a Soldier’s duty limitations, which will include the functional activities the Soldier can perform under his/her profile. The profiling officer will acknowledge the command teams as partners in medical readiness and personnel deployability through communication and collaboration to ensure maximum mission capability while preserving the health and wellness of the Soldier.

(2) Profiling officers will write all temporary profiles for the entire expected duration of the duty limitation up to 90 days. Given that temporary profiles do not prevent Soldiers from taking the Army Physical Fitness Test, profiling officers will designate on DA Form 3349 when the Soldier can take the test. The profiling officer may also designate on the form that the Soldier take an alternate aerobic event.

(3) Soldiers will no longer have an automatic recovery period after the termination of their temporary profiles. Additionally, temporary profiles will no longer include the military physical profile serial system (PULHES) characterization. Temporary profiles with MRC and DL characterizations will be for duration only. When renewing a temporary profile, profiling officers will update the functional activities the Soldier can perform. An appropriate physician will review temporary profiles lasting 180 days or longer.

d. Commanders will review all pertinent medical information in a Soldier’s profile, including, but not limited to, all active reasons for the profile (sections 2 and 3), any functional limitations

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(section 4), the medical instructions (section 5), and physical readiness training capabilities (section 7).

(1) When determining whether a Soldier can deploy with a physical profile, commanders should discuss their questions and concerns with the profiling officer or request information from the Soldier’s medical provider. Any reservations should be based on the commander’s personal knowledge and firsthand observations of the Soldier’s physical activities. If a profiling officer and commander cannot agree on a Soldier’s duty limitations, the commander should request a “fitness for duty” evaluation. Medical treatment facility commanders, State Surgeons, and the U.S. Army Reserve Command Surgeon will develop processes and procedures to conduct fitness for duty evaluations within their areas of responsibility. However, medical instructions described on a physical profile may not be ignored. This collaboration will ensure high-quality medical care, appropriate duty assignments, and accurate determinations of deployability.

(2) Army commanders will review physical profiles within 14 days after profiling officer issues a profile, while Army National Guard (ARNG)/Army National Guard of the United States (ARNGUS) and U.S. Army Reserve (USAR) commanders will review physical profiles within 30 days after profiling officer issues a profile. The profiling officer will list his/her name and contact information on the same line as the medical condition (reason for profile) so that the Soldier’s commander can correspond with him/her directly within the Commander’s Portal. A copy of any communication between the commander and profiling officer will be sent to the Soldier’s primary care provider, State Surgeon, or the Army Reserve Medical Management Center by component.

(3) Commanders will use the Commander’s Portal to make all personnel deployment determinations. The Portal will allow the chain of command above the company level to monitor a subordinate commander’s determinations and review a subordinate unit’s overall medical readiness, including individual physical profiles.

(4) Battalion/squadron (O-5 or equivalent) commanders will do a monthly review of temporary profiles lasting 120 days or more.

(5) Brigade commanders (O-6 or equivalent) will do a monthly review of temporary profiles lasting 180 days or more.

(6) The first general officer in the chain of command will review temporary profiles that are 240 days or older.

e. Reserve Command’s Medical Management Center must validate all DA Form 3349s generated for USAR Soldiers drilling in a Troop Program Unit status before the Soldier can be referred to the MAR2 process or Disability Evaluation System (DES). This will include all temporary profiles greater than 14 days in length and all permanent 2, 3, or 4 profiles.

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SHOW SLIDE: CHECK ON LEARNING

Q. When is a Soldier considered to be “deployable”?

A. A Soldier is considered deployable when:

• The Soldier is under the direct operational control of the reporting unit, whether present or can be present within 72 hours;

•• The Soldier is in compliance with all required personnel readiness standards; and

• The Soldier is not restricted from deploying to perform the unit’s core designed and assigned missions.

Q. Under which Deployment-Limiting Conditions must the commander make a decision on whether the Soldier is deployable?

A. DL 1 - Temporary Profile > 14 days

DL 2 - Dental Readiness Class 3

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SHOW SLIDE: USR PERSONNEL REPORTING DATA AND HQDA REPORTING POLICIES

Learning Step / Activity 2. Review USR Personnel Readiness Data and HQDA USR Reporting PoliciesMethod of Instruction: DSL - Discussion Instructor to Student Ratio: 1:36Time of Instruction: 1 hr: 30 minsMedia: Large Group Instruction

Based on the Personnel and Medical Readiness Transformation initiative, AR and DA PAM 220-1 require revision. HQDA indicates they should be updated and published by January 2017. Until then, SECARMY DIRECTIVE 2016-07 provides revised policies.

In addition to AR and DA PAM 220-1, AR 600-8-101 (Personnel Processing (In-, Out-, Soldier Readiness and Deployment Cycle) is being revised / updated to reflect current policies for publication by January 2017.

During this learning activity, we are going to see how these policy changes impact the USR.

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SHOW SLIDE: ADJUSTMENTS TO READINESS REPORTING POLICY OF AR 220-1

NOTE: Reference Army Directive 2016-07 (page 18).

1. Readiness Reportinga. Again, as previously discussed, commanders will no longer report the “available” status of

personnel as it relates to unit readiness reporting, but will instead report the “deployable” status of all personnel through the Army’s readiness reporting system as it relates to unit personnel readiness status (P level).

b. The commander’s override to a Soldier’s administrative and medical deployability status will be performed in the authoritative data sources that provide the medical and administrative readiness status (e.g., MEDPROS, Regional Level Application Software, the Electronic Military Personnel Office, and/or the Standard Installation/Division Personnel System). This capability will no longer reside in NetUSR.

2. Overall Unit Readiness. This directive does not change the assessment of the unit overall readiness to perform its core mission in accordance with its designed capabilities or assigned mission. A unit’s C-Level and A-Level assessments will continue to be derived from the four measured areas of P, S, R, T levels, or the two measured areas of assigned mission manning and assigned mission equipment, respectively.

3. Personnel Measured Areas (P-Level). Units will measure personnel readiness using three metrics: Total Deployable Strength, Assigned Military Occupational Specialty skills match, and the Deployable Senior Grade Composite level. Additionally, the terms available / nonavailable will be replaced by deployable/nondeployable with updates to administrative and medical criteria to determine Soldier deployability.

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SHOW SLIDE: CDR’S UNIT STATUS REPORT (USR)

The CUSR is intended to be a “commander’s report,” reflecting the commander’s personal judgments and assessments regarding the mission readiness of the unit.

(1) Reports are prepared by commanders or their designated representatives and routinely submitted through administrative control (ADCON) channels to HQDA.

(2) The CUSR is not a performance report card and should not be used as a tool to evaluate or compare the accomplishments of organizations or those of their commanders.

(3) All commanders at all times will submit timely, accurate and complete reports that neither exaggerate nor mask their units’ readiness deficiencies.

(4) No commander is expected to report readiness levels that are inconsistent with resources made available to the unit

(5) ADCON authorities at higher levels will review reports to ensure that they comply with regulatory requirements.

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SHOW SLIDE: REPORTING UNITS

Reference: AR 220-1, Chapter 8

“Reporting units” is generic Army unique terminology that encompasses all active duty Army units and RC Army units not on active duty that are required by this regulation to report resource measurements, capabilities assessments, or designated Army unique requirements into the DRRS–Army database. Reporting units include, but are not limited to, all measured units and all assessed units.

All MTOE units with UICs ending in AA (parent units) that are registered in the DRRS–Army database (except the MTOE units for which special provisions apply; see para 8–4, AR 220-1) are reporting units that are required to submit CUSRs. These assessed units include, but are not limited to—

(1) The MTOE battalions, separate companies, separate detachments, or equivalent size units, that are organic to or included in the designed structure of a major unit or major headquarters (that is, corps headquarters, division, regiment, separate brigade, or Army Special Operations Forces groups, regiments, commands, modular designed combat brigades, support brigade, and division headquarters, and so forth).

(2) The MTOE units not organic to or part of the designed structure of one of the major units/headquarters described above that are company-size units or larger and are parent units (AA-level UIC), parent-level detachments, and parent level units that are deployable under any Joint operations plan.

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TDA units that are required to report into the DRRS–Army database are those with AA-level UICs (parent units) that have not been officially exempted from reporting in accordance with the procedures in paragraph 8–5, AR 220-1. These TDA units will submit reports in accordance with the reporting frequency requirements and the minimum data entry requirements established in chapter 4 for TDA units submitting CUSRs (also see table 4–1).

NOTE: See paragraph 8-4, AR 220-1 for detailed information on Special USR Provisions. There are numerous exceptions and special reporting rules.

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SHOW SLIDE: REPORT FORMATS AND CATEGORIES

4–11. Commander’s Unit Status Reports

a. General. The USRs are comprised of basic unit information (BUI), readiness and capability measurements, assessments and data points, and the commanders’ comments. There are two formats for USRs-“full” and “abbreviated”-- and four categories of reports that the commanders of units, organizations and installations use to report the required information into the DRRS-Army database via NetUSR-“regular” reports, “validation” reports, “deployed” reports, and “change” reports.

b. Basic unit information. The BUI is the information reported by reporting unit commander that is used to identify his specific unit, to establish its resource and training requirements and to indicate the current command chains (operational and administrative) and CUSR oversight responsibilities. The BUI must be reviewed and updated by the commander of a reporting unit in conjunction with each CUSR that he prepares and submits into the DRRS–Army database. The BUI also aids in auto-calculations throughout the report preparation process. BUI data entry requirements are applicable to all reporting units. Mandatory data fields depend on the type of unit and/or type of report. As units are alerted and deployed for missions, their command relationships with employing headquarters will vary according to strategic, operational, and tactical circumstances. Commanders of reporting units update their BUI to indicate their current command relationships and authorities, to include identifying their organic elements and current augmentations by UIC and DUIC. The NetUSR User’s Guide and user help screens explain the BUI data entry requirements in detail.

c. CUSR Formats. The readiness status reporting requirements established by AR 220-1 are accomplished by reporting units using the following two USR formats.

(1) Full report format. This report format entails extensive and detailed readiness status data and information on the reporting unit and provides a comprehensive readiness status report.

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The full report format produces the most objective report, and the preponderance of the available data fields in the full report format are established as mandatory requirements. The NetUSR application imports status data and information from official Army sources and also from the reports submitted by subordinate elements to facilitate readiness status determinations in accordance with established criteria. The measured area levels are calculated based on the current status of individual Soldiers and specific equipment items or they are a composite calculation reflecting the aggregation of levels reported by subordinate measured units. In general, reporting units that are located at their home stations or at training sites are required to submit full reports.

(2) Abbreviated report format. This report format, previously called the “deployed report” and also known as the “short report” format, entails the minimum data necessary to portray the general readiness status of the reporting unit and to satisfy HQDA, Joint Staff and OSD requirements. The abbreviated report format produces a more subjective report than a full report, and a significant number of the data fields in the full report format are either unavailable or are optional for data entry in an abbreviated report. The abbreviated report format does not require that a NetUSR user import status data and information from official Army sources. When required, the measured area levels normally are determined based on the commander’s subjective assessments. In general, units and organizations that have structures and/or resource requirements that are not established by a formal requirements and authorization document (MTOE or TDA) will submit an abbreviated report. Additionally, measured units that currently are deployed away from their home stations to meet operational requirements normally are authorized to submit abbreviated reports in lieu of the full reports. Also, for exceptional situations, abbreviated reports can be authorized ILO approvals for reporting exemptions.

d. CUSR Categories.

(1) Regular reports. The USRs in this category include those reports from Operating Force units that are routinely submitted into the DRRS-Army database pursuant to the Army’s normal mid-month readiness reporting cycle. Regular reports have an “as of date” or “RICDA” of the 15th of the month. The RICDA is a GSORTS data field label (not an acronym) for the effective date or “as of” date of the status data and information contained in the report. The regular reports category includes the composite reports required for submission by major units and major headquarters and also the reports from those subordinate elements (DUICs) and Generating Force units (installations, training base units, and so forth,) required to submit reports. Regular reports formats can vary from month to month but usually do not.

(2) Validation reports. The RC units (ARNG/ARNGUS and USAR) and APS submit a validation report when there is no change in readiness status from the last report submitted. Validation reports enable RC units and APS to meet the Joint Staff’s requirement for a monthly report (without the need to prepare a completely new report) when there are no significant changes in the readiness status of the unit. A validation report cannot be used if there is any change to an overall level, the status level of any measured area, the location, mission, or the command relationship with the next higher headquarters. Since Validation reports merely update the RICDA of the readiness status information and data contained in the previous report, they assume the format of the previously submitted report. Validation reports must have a RICDA indicating the 15th of the month.

(a) Change reports. These reports have a RICDA other than the 15th of the month and are submitted to report a change or update to the readiness status data or information of a reporting unit. Significant changes requiring the submission of a change report include any change to an overall readiness status level or overall capability assessment, any change to a

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measured area level, even if the overall level does not change, and any change to location, mission, or the command relationship with the next higher headquarters. Change reports are required to be submitted within 24 hours of the event requiring the change report. When applicable, change reports can differ in format from the previous report or the change report can replicate most of the data contained in a previous report, except for the changed status data.

(b) Deployed reports. These reports are submitted while a unit or organization is deployed away from its home station to execute an operational requirement. The first deployed report is required within 24 hours after the main body closes in theater (during RSOI) or at the deployed location and subsequently, deployed reports are required as of the 15th of each month while the unit or organization is deployed. Deployed reports are due to HQDA NLT 96 hours after the “as of date” or RICDA. Deployed units may use either the full or abbreviated format. Deployed reports allow the commander to continue to determine and report the status of resources and training for his unit’s core functions and designed capabilities while, concurrently, determining and reporting the ability of the unit or organization to undertake the current operational requirement. Detailed guidelines for deployed reporting are provided at paragraph 10–5, AR 220-1.

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SHOW SLIDE: REPORT SUBMISSION

Notes from Table 4-1, AR 220-1

1 The NetUSR User’s Guide and user help screens describe each report type in detail, to include the reporting units to which each report type is applicable and the circumstances for which the use of each report type is authorized.

2 “Active Army” units include COMPO 1 units and RC units (ARNG and USAR) that currently are on active duty status. “Designated” TDA units are those TDA units for which special reporting provisions apply (see para 8-4, AR 220-1).

3 Other” TDA units are TDA units that are not Army garrisons, installations or those TDA units for which special provisions apply in accordance with paragraph 8–4, AR 220-1.

4 The readiness status data in regular reports is as of the 15th of the month that reports are required (monthly or quarterly), and the reports are due to HQDA not later than (NLT) 96 hours after this “as of date.”

5 Validation reports are applicable to APS (COMPO 6) and RC (COMPO 2 and COMPO 3) MTOE units and organizations that are not on active duty status. RC units identified and scheduled (alerted) for operational deployment are required to submit monthly regular reports in accordance with the provisions of paragraph 8–4.

6 Change Reports are required to be submitted within 24 hours of the event requiring the change report. HQDA requires that “other” TDA units report any changes to readiness status levels or assessments in their next report when due. However, the ACOM, ASCC, DRU, or

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DARNG for non-mobilized ARNG TDA units, may require change reports via their supplementary instructions.

7 The first deployed reports is required within 24 hours after the main body closes in theater (during RSOI) or at the deployed location, and subsequent reports are due as of the 15th of each month while the unit is deployed. TDA units and organizations that are deployed must comply with the same monthly reporting requirements as deployed MTOE units. While APS is issued, custodians may report level 6 and/or C–5 in accordance with paragraphs 4–6 and 4–8, respectively. The APS custodians also will report deployment indicator code “E” when equipment is issued.

4–14. Timeliness of data

a. “Real time” is considered to be valid information received at HQDA within 24 hours of actual status change. That status may be forecast up to 72 hours from the time of the assessment if the unit expects to receive additional resources if called upon to execute a particular mission. Expectations that are not based on a formal plan must be confirmed via command channels.

b. All Army reporting units must maintain the currency of their registration information and submit an update within 24 hours of a change.

c. The following timelines apply to all units, except installations, required to assess, and report readiness status (that is, assessed units):

(1) Per 10 USC 117, units required to assess readiness must submit an assessment on a monthly basis or within 24 hours of a change as outlined below.

(2) The following events will necessitate a change report due within 24 hours of the event necessitating the change:

(a) As applicable, a change to the C-level or the A-level overall assessments.

(b) As applicable, a change in any of the individual measured resource area levels that support the C-level and A-level overall assessments.

(c) As applicable, the receipt by a unit of an execute order or prepare to deploy order.

(d) As applicable, the receipt of a mobilization order by a RC unit and the unit’s arrival at the mobilization station or demobilization station.

(e) A change in status resulting in a “No” assessment for any of the METs associated with the unit’s core functions/designed capabilities or assigned mission or a change in the unit’s location, mission or command relationship with the next higher unit.

d. In any event, Army assessed units will perform measurements and assessments on a monthly basis.

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SHOW SLIDE: USR SECURITY CLASSIFICATION

Reference: AR 220-1, Chapter 11d (1)

The classification requirements for USRs and the USR data in the DRRS-Army database are based on the number and type of reporting units and the amount and type of sensitive information or data in the USR that require protection from unauthorized disclosure.

Minimum Classification of the USRs of MTOE units and organizations. • SECRET when the USR is a report submitted by a MTOE organization at the brigade level and above, to include the major units and major headquarters. • SECRET when more than one battalion or five or more separate MTOE company/detachment-size units (AA-level UIC) are represented or reflected in the report. • CONFIDENTIAL for all reports not classified SECRET in accordance with the guidelines above.

The security classification of USRs submitted by TDA units, organizations and installations is CONFIDENTIAL, unless a higher level of security classification has been specifically prescribed.

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SHOW SLIDE: MEASURED AREAS OF THE USR (AR 220-1, 4-3b 1-4) *ADDITIONAL INFORMATION ON EACH MEASURED AREA IS LOCATED IN AR 220-1, CHAPTER 9.

The primary objective of the USR is to enable commanders of reporting organizations to uniformly determine and accurately report an overall level or (C-level category level) that indicates the degree at which the unit has achieved prescribed levels of fills in the following categories. The C-level is based on the objective and subjective assessments of these categories: USR MEASURED AREAS

General. Four measured areas support the overall assessment of the unit’s core functions and designed capabilities (C-level); two measured areas support the overall assigned mission (A-level) assessment; and two measured areas support the overall Chemical Biological Defense Resources and Training (CBDRT) level assessment. Paragraph 4–4, AR 220-1, explains the assessments overall readiness. The NetUSR User’s Guide and help screens explain in detail the procedures to determine and report the various measured area levels. Modification of the computed status of each individually measured area is not permitted. An overview of USR metrics is provided at paragraph 4–15.

Measured areas supporting the overall C-level assessment. Commanders determine and report four measured area levels indicating the current status of resources and training in the unit to support their overall C-level assessments: personnel (P), equipment and supplies (S) on–hand/available, equipment readiness/serviceability (R), and unit training proficiency (T). These measured areas are referred to as “PSRT” and are further explained in Chapter 9.

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(1) Personnel (P-level). Army measured units will measure personnel readiness using three metrics for personnel fill percentages that are based on the unit’s strength requirements for its core functions/designed capabilities:

- Total deployable personnel strength

- Assigned MOS Skills Match

- Deployable Senior Grade Level Composite

The applicable MTOE or TDA that reflects the unit’s core functions/designed capabilities is the authoritative source for the unit’s required strength. While Army measured units also are required to determine and report additional personnel data (for example, the assigned strength percentage, turnover percentage, and so on), the personnel level is determined solely based on the results of these three P-level metrics.

We will learn how to calculate P-Level metrics later on in the lesson.

(2) Equipment and supplies on–hand/available (S-level). Army measured units determine and report an S-level by determining by line item number (LIN) the on hand/availability status of designated critical equipment items (pacing items) and the on–hand/availability status of the other mission essential equipment items (ERC A) that are listed on the unit’s MTOE or TDA. Substitute items prescribed by HQDA via SB 700–20 and in lieu of (ILO) substitutions directed by HQDA or determined by the commander are applied in accordance with the provisions of paragraph 9–3. Note that for this S-level measurement, the on hand/availability status of equipment items is based solely on those equipment items currently in the unit’s possession, under its control or, when applicable, available to it within 72 hours for mission execution. The S-level measurement is not based solely on property accountability records, and it does not consider the operational readiness/serviceability of the equipment items. A discrete measurement is accomplished at the LIN level of detail by comparing the equipment items currently in the unit’s possession, under its control or available to it within 72 hours, to the equipment items required to accomplish its core functions/designed capabilities, and an S level rating is determined for each measurement. The applicable MTOE or TDA that reflects the unit’s core functions/designed capabilities is the authoritative source for the unit’s equipment requirements. The unit’s S-level rating is determined in accordance with a methodology that considers each of these by LIN S-level measurements. See paragraph 9–3.

(3) Equipment readiness/serviceability (R-level). Army measured units will measure the operational readiness or serviceability of the critical equipment items that are in their possession, under their control or available to them within 72 hours, and that are designated by HQDA via the Maintenance Master Data File (MMDF) as reportable for maintenance. Separate measurements will be accomplished for each maintenance reportable pacing item and for all maintenance reportable equipment currently in the unit’s possession (aggregate). An R-level rating is determined for each measurement, and, subsequently, the unit’s R-level rating is determined in accordance with a methodology that considers each of these R-level measurements. Procedures are explained in the NetUSR User’s Guide and help screens. See paragraph 9–4.

(4) Unit training level proficiency (T-level). Commanders of Army measured units will report the training status of their units based on the percentage of the unit’s METs trained to standard.

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While Army measured units also are required to determine and report additional training data (for example, required training days, squad/crew/team manning, and qualification status, and so forth) the training level is determined solely based on the results of the MET proficiency assessments associated with the unit’s core functions/designed capabilities. See paragraph 9–5.

NOTE: Emphasize to students the measurement of readiness (C-Level) is the lowest of the four major measured areas. If your P-Level, S-Level and R-Levels are all “1s”, but your T-Level is a “3”, then your C-Level is a 3. It’s a ‘Least Common Denominator ’ system.

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SHOW SLIDE: OVERALL UNIT READINESS AND MISSION CAPABILITY ASSESSMENTS

C-Level. The C-Level is an overall readiness assessment that reflects the unit‘s ability to accomplish core functions, provide designed capabilities, and execute the standardized FSO METL. The assessment is derived from four measured areas (PSRT) that indicate the availability status of resources (personnel and equipment) and unit training proficiency measured against the designed capabilities derived from the unit‘s MTOE or TDA. The C-Level assessment is the worst case of the four measured resource areas (PSRT) and can be subjectively upgraded or downgraded by the commander to reflect the commander‘s professional experience and judgment (paragraph 4-5, AR 220-1, explains the restrictions on subjective changes). To meet Joint Staff and DOD reporting requirements, all Army units are required to assess and report their C-levels on a monthly basis.

A-Level. The A-Level is an overall readiness assessment that reflects the unit‘s ability to accomplish its assigned mission. The A-Level contains measured resource areas that indicate the availability status of resources (personnel and equipment) measured against the assigned mission requirements that have been established or conveyed by the Army Tasking Authority. If the unit is preparing for or executing an assigned mission encompassing all of its core functions and designed capabilities, then the A-level and C-level will coincide. Note that an A-level is determined and reported only for one assigned mission. Units with more than one assigned mission will establish the primary assigned mission, determine, and report the A-Level for the primary assigned mission only. See appendix C, AR 220-1, for detailed provisions for determining and reporting the A-Level.

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Commander’s Subjective Upgrades and Downgrades. Modifications to the levels determined for the individually measured resource areas (i.e., P, S, R and T) are not allowed. However, the commander can subjectively adjust the C-level or the A-level initially established for the unit that is based the lowest (worst case) level computed for the associated measured resource areas. The commander will compare the initial C-level or A-level determination to the C-level and A-level definitions in para 4-6, respectively, and then, if necessary, subjectively upgrade or downgrade this initial C-level or A-level to align the C-level or A-level reported with the definition that most closely matches his overall readiness assessments (See para 4-5, AR 220-1, for specific policy guidance).

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SHOW SLIDE: CATEGORY LEVELS (C-LEVEL)

Category Levels. The C-level assessment for the reporting unit is determined and reported by the unit commander to indicate the ability of the unit and its overall readiness to accomplish its core functions and to provide its designed capabilities. Valid entries for the C-level are numeric values: "1," "2," "3," "4" or “5”. The following definitions apply.   (1) C-1 level indicates the unit possesses the required resources and is trained to undertake the mission for which it is designed. The status of resources and training will neither limit flexibility in methods for mission accomplishment nor increase vulnerability of unit personnel and equipment. The unit does not require any compensation for deficiencies.   (2) C-2 level indicates the unit possesses the required resources and is trained to undertake most of its mission for which it is designed. The status of resources and training may cause isolated decreases in flexibility in methods for mission accomplishment but will not increase the vulnerability of the unit under most envisioned operational scenarios. The unit would require little, if any, compensation for deficiencies.  (3) C-3 level indicates the unit possesses the required resources and is trained to undertake many, but not all, portions of the mission for which it is designed. The status of resources or training will result in a significant decrease in flexibility for mission accomplishment and will increase the vulnerability of the unit under many, but not all, envisioned operational scenarios. The unit would require significant compensation for deficiencies.

(4) C-4 level indicates the unit requires additional resources or training to undertake its designed mission, but it may be directed to undertake portions of its mission with resources on hand.   (5) C-5 level indicates the unit is undergoing a service-directed resource action and is not prepared, at this time, to undertake the full spectrum mission for which it is designed. HQDA

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employs the force development process with the goal of "standing-up" units at the overall level of C-3 or better. In many cases, actions impacting on unit status can be synchronized so that transitioning units can shorten the time period in C-5 status or avoid C-5 status entirely.   (6) Level 6 indicates that one or more of the measured areas are not measurable, or by Service direction is not measured. (For example, the equipment readiness of a unit cannot be measured because a civilian contractor performs maintenance for the unit or the unit is an Opposing Force (OPFOR) unit at a training center that has no organic reportable equipment). Level 6 is not used as an overall category level. Although unmeasured areas are not reportable for USR purposes, commanders remain responsible for accountability and management of any Army personnel and equipment.

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SHOW SLIDE: ARMY METHODOLOGY FOR OVERALL READINESS ASSESSMENTS – CATEGORY LEVEL (C-LEVEL)

NOTE: Use this slide to walk students through the overall C-Level assessment process. Facilitate discussion on how PSRT can impact the commander’s judgment and overall assessment.

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SHOW SLIDE: ASSIGNED MISSION LEVELS (A-LEVEL)

The A-level is an overall readiness assessment that reflects the unit‘s ability to accomplish the assigned mission and those tasks on its METL that are specifically associated with the assigned mission.  The A-level contains measured resource areas that indicate the availability status of resources (personnel and equipment) measured against the resource requirements for the assigned mission that have been established or conveyed by the Army Tasking Authority.  If the unit is preparing for or executing an assigned mission encompassing all of its core functions and designed capabilities, then the A-level and C-level will coincide.

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SHOW SLIDE: ARMY METHODOLOGY FOR OVERALL UNIT READINESS ASSESSMENTS

NOTE: Use this slide to walk students through the overall A-Level assessment process. Facilitate discussion on how PSRT can impact the commander’s judgment and overall assessment.

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SHOW SLIDE: THE FOUR TIER RATING SCALE (AR 220-1, para 4-6)

The following metrics comprise the “four tier” rating scale for unit readiness status measurements and assessments. Note that level 5 and level 6 are exceptional values reported in place of level 4 or only when special circumstances apply, respectively.

“1” The unit possesses the required resources and is trained to accomplish or provide the core functions and fundamental capabilities for which it was designed or to undertake the mission it is currently assigned. The status of resources and training in the unit does not limit flexibility in methods to accomplish core functions or assigned missions nor increase vulnerability of unit personnel and equipment. The unit does not require any compensation for deficiencies.

“2” The unit possesses the required resources and is trained to accomplish or provide most of the core functions and fundamental capabilities for which it was designed or to undertake most of the mission it is currently assigned. The status of resources and training in the unit may cause isolated decreases in the flexibility of choices to accomplish core functions or currently assigned missions. However, this status will not increase the vulnerability of the unit under most envisioned operational scenarios. The unit will require little, if any, compensation for deficiencies.

“3” The unit possesses the required resources and is trained to accomplish or provide many, but not all, of the core functions and fundamental capabilities for which it was designed or to undertake many, but not all, portions of the mission it is currently assigned. The status of resource and training in the unit will result in significant decreases in flexibility to accomplish the core functions or the assigned missions and will increase vulnerability of the unit under many, but not all, envisioned operational scenarios. The unit will require significant compensation for deficiencies.

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“4” The unit requires additional resources or training to accomplish or provide the core functions and fundamental capabilities for which it was designed or to undertake the mission currently assigned; however, the unit may be directed to undertake portions of the assigned mission with resources on hand (available).

“5” The unit is undergoing a HQDA-directed resource action and/or is part of a HQDA directed program and is not prepared to accomplish or provide the core functions or fundamental capabilities for which it was designed. Units report C-5 IAW the policy and procedures established in para 4-8. Level 5 is not applicable to A-level reporting. “6” Level 6 is applicable to the measured areas only (see para 4-3). It indicates that a measured area is not measurable, or by HQDA direction, is not measured.

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SHOW SLIDE: MISSION CAPABILITY ASSESSMENT

The “three tier” rating scale will be used by all measured units to determine and report their Mission Essential Task (MET) capability assessments as explained para 4-2, AR 220-1. Additionally, the “three tier” rating scale will be used by those units that, due to exceptional circumstances, are required to report overall readiness or capability status for assigned missions that are in addition to the primary assigned mission (see para 4-4).

The three tier rating scale is used by combatant commanders and by Office of the Secretary of Defense (OSD) for operational and resourcing decisions and to brief Congress on Joint readiness matters.

While the T/P/U assessments established in ADRP 7-0 measure the unit’s training proficiency for its METL tasks, the Y/Q/N task capability assessments required by OSD Defense Readiness Reporting System (DRRS) are intended to reflect a unit’s actual potential to perform the task.

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SHOW SLIDE: OVERALL UNIT READINESS AND MISSION CAPABILITY ASSISSMENTS

NOTE: Use this slide to tie everything together and explain the relationship between Core Functions and Assignment Mission and the resulting overall Commander’s USR Assessment. Facilitate discussion on how C-Level / A-Level assessments and the many variables impacting USR reporting.

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SHOW SLIDE: CHECK ON LEARNING

NOTE: Conduct a check on learning and summarize the learning activity.

Q: What are the three metrics used to determine P-Level?Total Deployable StrengthAssigned MOS Skills MatchSenior Grade Composite Level

Q: Unit Status Reports are comprised of what four elements?Basic Unit Information (BUI)Readiness and capabilities measurementsAssessments and data pointsCommander’s comments

 SUMMARY: We have just completed Learning Activity 2. Next, we will discuss Personnel Metrics and how to calculate a unit’s P-Level.

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SHOW SLIDE: CALCULATE PERSONNEL LEVEL (P-LEVEL) METRICS

Learning Step / Activity 3. Calculate Personnel Level (P-Level) MetricsMethod of Instruction: Conference / DiscussionInstructor to Student Ratio: 1:36Time of Instruction: 1hr: 20 minsMedia: Large Group Instruction

Now we’re going to examine how to calculate personnel level (P-Level) metrics. Although NetUSR will perform the calculations, we are going to examine how to manually calculate P-Level metrics so you understand the entire process.

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SHOW SLIDE: PERSONNEL METRICS AND DATA

NOTE: Secretary of the Army Directive 2016-07, Redesign of Personnel Readiness and Medical Deployability (1 March 2016) provides interim guidance until AR 220-1 and DA PAM 220-1 are updated (projected date is January 2017).

We report on specific personnel readiness metrics when calculating the P-Level metrics. The three metrics used to determine the P-Level are:

(1) Total Deployable Strength

(2) Assigned MOS Skills Match by duty position

(3) Deployable Senior Grade Strength by category.

It is important to understand that the USR “Least Common Denominator” logic also applies to the sub-elements of each reportable area. That is, the P-Level will be as low as the lowest of these three areas. In determining these three, you will of course need to know your required (authorized) strength, and your assigned (and attached/detached) strength. You will also report other data points (e.g., turnover percentage) and provide a number of additional reports that support the assessment. Major reporting units (“FF” level units) will sometimes add additional command-directed reporting requirements.

For the purpose of explaining readiness status reporting requirements and especially for establishing policy guidelines for the security classification of readiness status information and data, various measurements and assessments addressed in this regulation are described as either “metrics” or “data points.”

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Metrics are the readiness status measurements or assessments accomplished IAW the criteria established by this regulation that directly support the calculations or the determinations of the resource measurements, capability assessments, and/or the overall assessments that are required to be reported.

Data points are the measurements, assessments or facts that do not directly support the calculations or the determinations of the resource measurements, capability assessments, and/or the overall assessments; data points provide specific information required for management oversight or trend analysis at higher levels and/or are established for the commander‘s reference or subjective consideration while determining assessments.

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SHOW SLIDE: REQUIRED STRENGTH (AR 220-1, para 9-2b)

Required strength. The required strength is established by the data entered in the requirements column of the unit‘s formal requirements and authorization document (MTOE or TDA). The required strength is the baseline (that is, the denominator) for each of the three P-level metrics.

The United States Army Force Management Support Agency (USAFMSA) provides timely and accurate documentation of all Army organizations to include the mission, requirements, and authorizations for personnel and equipment through Force Management System Web (FMSWeb). FMSWeb is updated regularly as new authorization documents are approved.

FMSWeb is open to the force management community at large and anyone needing access to its products, providing they have a Common Access Card and a Government Sponsor for anyone other than active Military and Civilian personnel.

NOTE: The FMSWeb button on the slide is a link to the FMSWeb site.

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SHOW SLIDE: ASSIGNED STRENGTH (DA PAM 220-1, Ch. 5-3)

5–3. Determining and reporting the assigned strength

a. General. The assigned strength status reflects the number of personnel formally assigned to the unit by official orders. Some of the assignment criteria that are applicable to COMPO 1 units are different from the assignment criteria that are applicable to RC units, and several unique criteria apply to Active Guard and Reserve (AGR) and PROFIS personnel. This paragraph explains the procedures for determining and reporting assigned strength data in the USR, to include assigned strength reporting procedures unique to RC units and PROFIS personnel. The following basic procedures for determining and reporting assigned strength data apply to all units.

(1) All units compute the assigned strength percentage by considering as “assigned” only those personnel currently assigned to the unit by official orders.

(2) Personnel may be reported as being assigned by only one unit at any one time.

(3) Personnel attached to a unit via temporary change of station (TCS) orders will not be included in the assigned strength data reported by that unit.

(4) The assigned strength percentage equals the assigned strength divided by the required strength. The NetUSR application will import required strength data and assigned strength data from the applicable authoritative sources for reference and verification by the unit, respectively.

(5) The authoritative personnel system for COMPO 1 units is the Integrated Total Army Personnel Database (ITAPDB) for USAR units it is the Regional Level Application Software (RLAS); and for ARNG units, it is Standard Installation/Division Personnel System (SIDPERS).

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(6) Assigned strength status is determined and reported in the USR for reference as a data point only. The assigned strength status is not a P–Level metric.

(7) All personnel assigned to a reporting unit should be slotted against a valid position in the unit. The unit will fully explain the reasons for any unslotted personnel assigned.

b. RC units.

(1) Assigned strength for USAR units includes AGR and COMPO 1 personnel assigned on a separate TDA who would have deployed with the unit if it had been mobilized on the "as of" date of the report.

(2) Inactive National Guard (ING) personnel are not included in assigned strength computations.

(3) USAR AMEDD units with personnel assigned to the unit and further attached to the national AMEDD augmentee detachment (NAAD) will count those personnel as assigned.

(4) USAR troop-program unit (TPU) attachments and RC Soldiers attached to units “for training only” will be included in the assigned strength data reported by their parent units. The unit of attachment will not include USAR TPU attachments or RC Soldiers “attached for training only” in the assigned strength data reported by the unit of attachment.

c. PROFIS personnel. The PROFIS personnel (officer and enlisted) are AMEDD personnel formally assigned to Medical Command (MEDCOM) who currently are designated by name for attachment to a supported unit under alert, deployment, or combat conditions. When determining the assigned strength computation in the USR for PROFIS personnel, the following guidelines will be used:

(1) PROFIS personnel will be included in the assigned strength data determined and reported by the MEDCOM units, to include the time periods during which the PROFIS personnel are attached for deployment to the PROFIS supported unit via TCS orders.

(2) Units designated for PROFIS support, to include deploying and/or mobilizing units, will not include PROFIS personnel in their assigned strength computations.

(3) Commanders of PROFIS supported units will use the current PROFIS roster from the OTSG MODS-approved PROFIS automated database to identify PROFIS personnel designated for required MTOE positions. The PROFIS roster must be updated monthly and must be dated within 30 days of the USR "as-of" date. The same PROFIS individual will not be designated for more than one unit.

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SHOW SLIDE: DEPLOYABLE STRENGTH

Previously reported as “Available” strength, for CUSR purposes, the DEPLOYABLE strength is the portion of the unit's assigned strength and attachments, to include individual Soldier augmentations that are considered deployable with the unit to accomplish the core functions/designed capabilities for which the unit is designed.

The deployable strength percentage is determined by dividing the deployable strength by the required strength.

As we have discussed previously, the total deployable strength percentage is one of the three P-level metrics.

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SHOW SLIDE: ADMINISTRATIVE NON-DEPLOYABLE CATEGORIES AND MRCs

NOTE: Both Administrative Non-Deployable Categories and MRCs were covered in a previous slide. This slide is provided to reinforce and ensure students understand the importance of both. Refer to SECARMY Directive 2016-07 for detailed information, as needed.

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SHOW SLIDE: ASSIGNED MOS SKILLS MATCH

Ensuring Soldiers with the right skills are assigned to a unit is essential to readiness. Personnel readiness analysis indicates that Assigned MOS skills match is the most restrictive personnel readiness indicator of the three P-level metrics (Total Deployable Strength, Assigned MOS skills match, and Deployable Senior Grade).

The assigned MOS skills match percentage reflects those assigned and attached Soldiers, who possess the training and skills necessary to perform effectively in the duty position in which the Soldier currently serves within the unit and who are currently assigned or attached in accordance with the provisions of paragraph c and detailed in DA PAM 220-1, section 5-3.

The assigned MOS skills match percentage is calculated by dividing the number of assigned and attached Soldiers considered qualified for the duty position to which the soldiers currently serve in the unit, by the required strength for the respective duty position (grade/MOSC requirement) on the unit's formal authorization document (MTOE or TDA).

The Soldier's qualification status is determined in accordance with the provisions of DA PAM 220-1, para 5-5.

Only the Assigned MOS skills match percentage is a factor applicable to the P-level metric. For the CUSR purposes, MOSQ Soldiers serving against a duty position (grade/MOSC requirement) in excess of the number of Soldiers required for that duty position will not improve the Assigned MOS skills match percentage calculation (that is 100 percent assigned MOS skills match is the highest percentage allowed for each strength calculation by required duty position.)

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Assigned MOS skills match includes:

• Soldiers who possess the required MOS (includes additional or secondary MOS) required by MTOE / TDA.

• Soldiers who hold MOS formally designated or directed for substitution by HQDA.

• Enlisted Soldiers serving in duty positions up to two grades higher or one grade lower than current grade.

• Officers and Warrant Officers serving one grade higher and one grade lower than current grade.

• Do not count SQI or LIC except for AMEDD personnel and authorized linguist positions.

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SHOW SLIDE: DEPLOYABLE SENIOR GRADE COMPOSITE

Deployable Senior-Grade Composite Level. The deployable senior grade composite level is the level resulting from the aggregation of the discrete levels determined for each of the five categories of senior grade personnel:

(1) Junior NCO (E4(P) – E6)(2) Senior NCO (E6(P) – E9)(3) Warrant officer (WO1 – CW5)(4) Junior officer (O1 – O3)(5) Senior officer (O3(P)- O6).

The deployable senior grade strength percentage is determined for each applicable senior grade category by dividing the number of deployable senior grade personnel in the category by the number of senior grade position requirements applicable to that category. The senior grade requirements for each category are derived from unit‘s formal requirements and authorizations document (MTOE or TDA).

Both the deployability status and the promotion status of the Soldier are considered in the determination of each senior grade category level. Commanders will consider Soldiers as senior grade based on their current promotion status. Subsequently, the senior grade composite level is determined by averaging the applicable category levels and then applying the results in a reference table (Table 9-1, AR 220-1) to identify the composite level.

NOTE: Review example on slide to ensure students understand how Deployable Senior Grade Composite is determined.

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SHOW SLIDE: CALCULATE PERSONNEL - LEVEL (P-LEVEL)

Determining and reporting the personnel level

a. General. The Personnel level (P–Level) reported by the measured unit will coincide with the lowest level determined for the Deployable strength percentage, the Assigned MOS Skills Match strength percentage and the Senior Grade Composite Level. The personnel level cannot be subjectively upgraded. Note that the following procedures apply to all reporting units (Operating Force and Generating force), unless exceptional procedures have been established or formally approved by HQDA (DAMO-ODR). For example, the exceptional procedures for determining the P–Level that apply to designated TDA units are explained at the DRRS-Army Portal.

b. Process. (NOTE: Updated to reflect changes in Army Directive 2016-07).

(1) Automated process. The NetUSR software will auto-calculate the P–Level based on baseline data imported from authoritative data sources and the availability data entered by the unit commander. See the NetUSR Users Guide for detailed data entry instructions.

(2) Manual process. The P–Level can be manually calculated as follows: (NOTE: The following explanation of the manual process for calculating the P–Level is for illustration only. All units must use NetUSR to prepare and submit their USRs).

(a) Step 1. Use the MTOE, USR personnel data, and deployability criteria to identify the unit’s assigned strength, required strength, deployable strength and required Assigned MOS Skills Match personnel.

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(b) Step 2. Calculate the assigned strength percentage. Assigned strength percentage = Assigned strength ÷ Required strength X 100. Note that the assigned strength percentage is a data point only and is not a P–Level metric.

(c) Step 3. Calculate the deployable strength percentage. Deployable strength percentage = Deployable strength ÷ Required strength X 100. Determine the deployable strength P–Level using table 5–2.

(d) Step 4. Compute the Assigned MOS Skills Match percentage. Assigned MOS Skills Match percentage = Assigned MOS Skills Match personnel ÷ Required Assigned MOS Skills Match personnel X 100. Determine the deployable Assigned MOS Skills Match P-level using table 5–2.

(e) Step 5. Determine the deployable senior-grade composite level using the business rules in paragraph 5–6.

(f) Step 6. Determine the unit’s overall P–Level. The lowest P–Level determined in steps 3, 4, and 5, above, is the unit’s overall personnel P–Level unless HQDA (DAMO–ODR) and/or the responsible ACOM/ASCC/DRU and/or DARNG/NGB, when applicable, directs or approves the use of a P–Level of P–5.

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SHOW SLIDE: ADDITIONAL PERSONNEL DATA POINTS (DA PAM 220-1, 5-8)

5–8. Reporting personnel data points and Army unique requirements

a. General. Personnel data points provide additional information regarding personnel / manning issues; however, they do not directly impact on the unit’s P–Level determination.

b. Additional personnel data points.

(1) Personnel turnover percentage. This data point provides an indicator of unit turmoil that could degrade unit readiness and capability. The personnel turnover percentage is calculated by dividing the total number of departures during the 3 months preceding the as-of date of the report by the assigned strength on the as-of date of the report. Compute the personnel turnover percentage by dividing the total number of departures during the 3 months preceding the as-of date of the report by the assigned strength on the as-of date: total of personnel departed (90 days) divided by Assigned strength X 100. Reassignments of personnel within the measured unit are not included in turnover computations. The personnel turnover percentage is not a P–Level metric.

(2) Assigned/attached MOS Skills Match strength by duty position. The assigned/attached MOS skills match strength by duty position reflects those assigned and attached Soldiers who possess the training and skills necessary to perform effectively in the duty positions to which they are currently slotted. For USR purposes, the assigned/attached MOS Skills Match by duty position is calculated by dividing the number of assigned and attached MOS skill match Soldiers by the required strength. The assigned MOS skills match percentage is not a P–Level metric.

(3) Senior-grade strength. The assigned/attached senior grade strength reflects the number of senior personnel assigned and attached to the unit (both deployable and non-deployable). The senior grade percentage is determined by dividing the number of assigned and attached commissioned officers, WOs, and NCOs (grades E–4(P) through E–9) by the number of those

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senior-grade personnel required in accordance with the unit’s formal requirements and authorizations document (MTOE or TDA). Commanders will report Soldiers in the grade to which they are promotable. The assigned/attached senior grade percentage is not a P–Level metric.

(4) Skill qualification identifier, SSI, and language qualifications. Data points indicating these skills and qualifications are reported for all assigned and attached personnel.

(5) Gender specific data points. Measured units are required to report the number of women Soldiers currently assigned/attached to the unit and the number of women Soldiers that are currently pregnant. These data points are separate requirements that provide visibility to this specific information.

(6) Active Guard and Reserve data points. Measured units are required to report the number of guardsmen and reservists on active duty assigned to the unit.

(7) Level of Professional Military Education. The NetUSR software application will import professional military education (PME) achievement data on all Soldiers assigned to reporting units with AA–Level UICs (that is, battalions and separate companies) when it imports other authoritative data from the authoritative data source (ADS). Subsequently, NetUSR will display this PME achievement data for review by the reporting unit. Commanders of reporting units will update/correct the displayed data, if necessary. However, commanders should note that the updates / corrections to the displayed PME achievement data accomplished via NetUSR are for USR purposes ONLY, and that separate actions governed by the business rules established by the ADS are necessary to correct/update the actual records possessed by the ADS. Additionally, commanders will update the PME data imported from the ADS on the Soldiers assigned to their units ONLY after they have verified via their review of official documentation that the information obtained from the ADS is inaccurate. The official documentation required to support updates/corrections by commanders to the PME status data obtained from the ADS is limited to a formal DA Form 1059s (Service School Academic Evaluation Report) and/ or official correspondence from the applicable convening authority or board that specifically establishes that the Soldier successfully completed the training/schooling or received constructive credit. Following the commander’s review and, if necessary, update/correction of the PME status data on Soldiers assigned to the unit, NetUSR will create a report reflecting the number by rank/grade of Soldiers (including commissioned officers, warrant officers and noncommissioned officers) in the unit that meet the requisite PME status level commensurate with their grade and responsibility level. Commanders of composite reporting units will review the PME achievement data reported by their subordinate elements and report aggregated PME achievement data in their composite reports. Table 5–3 and 5–4 depict the PME milestones established for each rank/grade for USR purposes. The PME milestones used in these tables do not supersede, revise or replace any requirements or guidance from HRC, DCS, G–1, or the unit’s chain of command regarding personnel policy or promotions. They simply set the data points reported by units for compilation at HQDA level to assess PME achievement across the Army. Note that adjustments to the PME milestones in tables 5–3 and 5–4 to consider time in grade/date of rank factors are planned and will be announced at the DRRS–Army portal prior to their application. Detailed reporting procedures are explained in the NetUSR User’s Guide and user help screens.

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SHOW SLIDE: USR COMMENTS (1 OF 2)

NOTE: Discuss with students how USR comments are read and acted upon at the Army level. Focus on using operational statements that highlight the impact on the unit’s ability to perform its mission. Ultimately, the commander of the reporting unit, organization, or installation is solely responsible for the accuracy of the information and data entered by his unit in the USR and for ensuring that readiness deficiencies, if any, are clearly explained and are neither masked nor exaggerated.

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SHOW SLIDE: USR COMMENTS (2 OF 2)

NOTE: Discuss the differences between specific and vague comments on the USR. Challenge students to provide their own examples.

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SHOW SLIDE: CHECK ON LEARNING

NOTE: Conduct a check on learning and summarize the learning activity with the students before proceeding to Learning Activity 4.

Q. What are the three metrics used to calculate P-Level?A. Total Deployable Strength Assigned MOS Skills Match Deployable Senior Grade Composite Level

Q. What document is used to determine Required Strength?A. MTOE or TDA

Q. What are the four Medical Readiness Categories?A. MR1 - Medically Ready / Deployable MR2 - Partially Medically Ready / Deployable MR3 - Not Medically Ready / Non-Deployable; commander determines deployability for: DL1 – Temp Profile > 14 days; DL2 – Dental Readiness Class 3 MR4 - Not Medically Ready / Nondeployable and Commander determines deployability (default is nondeployable)

(End of Learning Activity 3)

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SHOW SLIDE: DEFENSE READINESS REPORTING SYSTEM – ARMY (DRRS-A)

Learning Step / Activity 4. Examine the Defense Readiness Reporting System-Army (DRRS-A)Instructor to Student Ratio: 1:36Time of Instruction: 1hr: 20 minsMedia: Large Group InstructionMethod of Instruction: Discussion

DRRS is a mission-focused, capabilities-based, common framework that provides the combatant commanders, military services, Joint Chiefs of Staff (JCS), and other key DoD users a data-driven environment and tools in which to evaluate, in near real-time, the readiness and capability of U.S. Armed Forces to carry out assigned and potential tasks.

DRRS is significantly different from previous readiness reporting mechanisms. It expands the number of reporting entities in the former GSORTS in a new ESORTS. Most importantly, it stipulates that the basis of readiness assessment and reporting be centered on the ability to accomplish assigned missions, as described through the construct of Mission Essential Tasks (METs).

ESORTS focuses on output-oriented information on force capabilities, as well as encompassing appropriate outcome and process measures. It records each commander’s assessment of his or her organization’s ability to conduct assigned mission(s) and the essential tasks associated with those missions in accordance with established standards and conditions. Commanders will continue, however, to consider the resource information available that may influence the conduct of these missions and tasks, and their own experience when making assessments. ESORTS is but one tool in the DRRS suite.

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DRRS is a network of interdependent programs, processes, applications, and systems that enable and support readiness-related decision making. DRRS establishes the “framework” of architectures, databases, tools, networks, and information technologies that provide the backbone for the DoD’s readiness measurement, assessment, and reporting and readiness-related decision support.

Overall, DRRS provides the advanced technical and information framework for operators, planners, supporters, and policymakers alike. The real key to success is Department-wide collaboration and cooperation by all stakeholders, who must be aware of the capabilities, interdependencies, and possibilities made available by the enhanced DRRS environment. DRRS is intended to change how we look at readiness, how we measure readiness, and how we use readiness information.

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SHOW SLIDE: DEFENSE READINESS REPORTING SYSTEM-ARMY (DRRS-A)

DRRS is a mission-focused, capabilities-based, common framework that provides the combatant commanders, military services, Joint Chiefs of Staff (JCS), and other key DoD users a data-driven environment and tools in which to evaluate, in near real-time, the readiness and capability of U.S. Armed Forces to carry out assigned and potential tasks.

DRRS-A is a network of interdependent programs, processes, applications, and systems that enable and support readiness-related decision making. DRRS-A establishes the “framework” of architectures, databases, tools, networks, and information technologies that provide the backbone for the DoD’s readiness measurement, assessment, and reporting and readiness-related decision support.

Overall, DRRS-A provides the advanced technical and information framework for operators, planners, supporters, and policymakers alike. The real key to success is the Department-wide collaboration and cooperation by all stakeholders, who must be aware of the capabilities, interdependencies, and possibilities made available by the enhanced DRRS environment. DRRS is intended to change how we look at readiness, how we measure readiness, and how we use readiness information.

NOTE: CLICK MOUSE TO ADVANCE GRAPHIC TO NETUSR

Net USR is a net-centric, streamlined system which supports the enhanced reporting requirements of current regulations and interfaces with DRRS-A. The Army Readiness Management System (ARMS) Application--the official DRRS-Army business intelligence and output tool that provides visibility to selected Army readiness status and force registration data and information contained in the DRRS-Army database.

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SHOW SLIDE: WHAT IS DRRS-A?

DRRS-A is the OSD readiness reporting system that replaced the legacy SORTS systems and changed our current USR system in two ways:

(1) New metrics were established to assess the ability to execute designated missions. Army commanders also address Mission Essential Task assessments in addition to the traditional USR measurements of personnel and equipment. DRRS measures unit capabilities with the metrics of:

•“Y” Yes, my unit is “Fully Qualified” to execute the task;

•“Q” My unit is a “Qualified Yes” to execute the task;

•“N” No, my unit is “Not Qualified” to execute the task;

This is similar to our current T/P/U task standards.

(2) Unit readiness reports are linked directly to authoritative databases for training, equipment and personnel. This provides an unprecedented level of data visibility available to DRRS users throughout DoD to include OSD, the Joint Staff and the COCOMs.

The objective of DRRS-A is to assess the capability of our units to execute their METLs and answer the “Ready for What” questions.

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SHOW SLIDE: CAPABILITIES MEASURED IN DRRS-A

Under DRRS-A all reporting commanders will provide an assessment of their unit’s capability to execute its Mission Essential Tasks based on its core mission.

If a unit has been identified to support a named operation - OND, for example, the commander's MET assessment will reflect the unit’s ability to perform its assigned mission in that operation. . . whether “decisive actions” or “security force” missions .

A third MET requirement is to report readiness against major plans. Requirements for OPLAN assessments will be determined by the Joint Staff. This assessment is conducted by Army headquarters with sufficient planners, i.e., two-star headquarters and above.

NOTE: Tell the students that MAJOR PLANS will be assessed by organizations with dedicated planners. These organizations have the capability to do an accurate and proper assessment.

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SHOW SLIDE: NETUSR TOOL

NetUSR makes the process of entering and reviewing readiness status information easier. NetUSR reduces the time necessary to create an initial or regular USR at the unit level. It further provides the senior commander with mission essential task information on units, thereby providing enhanced planning capabilities. NetUSR works in both a networked and stand-alone environment. Army organizations use NetUSR to determine and communicate their organization’s status and mission capabilities.

NetUSR contains all the basic resource information contained in previous automated readiness systems with the major difference being that resource information is automatically provided via authoritative databases and not via input from individual units. Even more importantly, NetUSR explicitly uses and disseminates detailed measures of the quality and quantity of resources such as personnel, training, and key equipment. For example, it lists the rank, skills, and certifications for all individuals assigned to each reporting organization. Users can view this information in aggregate or drill down to the individual level. Similar data are provided for other resource categories.

NetUSR allows user data entry of the following: basic unit information; equipment on-hand status; personnel status; and training status. It also allows automated selection and retrieval of MTOE information to facilitate report creation. More than just for data entry, NetUSR contains services to retrieve data from automated systems that facilitate unit status report creation. This information can then be exported to a local computer, where the information can be processed using NetUSR.

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SHOW SLIDE: NETUSR TYPES OF REPORTS

NOTE: Refer students to DA PAM 220-1, table 3-1, for detailed explanation of all reports.

• Regular Reports:

(1) Full report routinely submitted monthly by NON-DEPLOYED COMPO 1 units, by NON-DEPLOYED RC units while on active duty status, and by designated RC units when directed or following their formal alert for deployment. Other NON-DEPLOYED RC units that are not on active duty status routinely submit this report quarterly.

(2) When the unit commander chooses or when directed by ADCON authorities at higher levels, deployed units (COMPO 1 and RC) can submit a Regular report.

• Validation Reports: Intra-quarterly report routinely submitted by designated Generating Force units, APS custodians and by USAR and ARNG units that are not mobilized or on active duty status. May be submitted by the unit only if no changes to the measured area levels, the overall readiness levels, the Y/Q/N METL assessments, or the overall Y/Q/N capability assessments have occurred since the last report.

• Deployed Reports: Abbreviated report meeting the minimum information and status reporting requirements that is routinely submitted monthly by a DEPLOYED unit. The levels of the measured resource areas (PSRT) and the overall levels are subjectively assessed.

• Composite Reports: Are roll ups of the components parts of larger organizations (such as divisions). They provide a status of major (FF Level) units, such as divisions, ACRs and separate enhanced brigades.

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• Installation Status Report: Quarterly special report submitted by designated Army installations; measures the facility’s infrastructure readiness based on physical capitalized infrastructure measurements contained in the ISR.

• DUIC Special: Abbreviated special report for deployed/non-deployed ad-hoc elements or entities.

• Generating Forces Short Report: Modified special report submitted quarterly by non-deployable TDA (Generating force) units that have no authoritative data available IAW guidance from HQDA (DAMO-ODR).

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SHOW SLIDE: CHECK ON LEARNING

NOTE: Conduct a check on learning and summarize the learning activity with the students before proceeding to the next Learning Activity.

Q. Briefly explain what DRRS-A is and what it provides to Department of Defense.

A. DRRS-A is a mission-focused, capabilities-based, common framework that provides the combatant commanders, military services, Joint Chiefs of Staff (JCS), and other key DoD users a data-driven environment and tools in which to evaluate, in near real-time, the readiness and capability of U.S. Armed Forces to carry out assigned and potential tasks.

SUMMARY: We have just completed Learning Activity 4, Defense Readiness Reporting System - Army (DRRS-A).

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SHOW SLIDE: SUMMARY

Understanding Unit Status Reporting is critical to your success as an HR Professional. During this lesson, we examined personnel and medical readiness deployability standards, USR policies and procedures and how to calculate Personnel-Level (P-Level) metrics.

Key Points to reinforce:

The culture of Readiness in the Army is changing.

S-1s / HR professionals play a significant role in force readiness and unit status reporting.

Use the “system of record” (eMILPO/ SIDPERS) and make data accuracy a priority.

Be credible in reporting.

Manage readiness at your level as you would expect it to be managed by higher headquarters.

Become the “subject matter expert” in strength management and personnel / medical readiness in your organization.

Make higher HQ your allies.

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SHOW SLIDE: TERMINAL LEARNING OBJECTIVE

NOTE: Review the Terminal Learning Objective (TLO) for the lesson. Transition to USR Practical Exercise.

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SHOW SLIDE: PRACTICAL EXERCISE

NOTE TO INSTRUCTOR: Administer the Practical Exercise. Upon completion, critique the Practical Exercise and answer any questions related to the Practical Exercise.

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