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PRE-PROPOSAL CONFERENCEREQUEST FOR
COMPETITIVE SEALED PROPOSALS (CSP)CONTRACTOR FOR THE REHABILITATION OF TAXIWAYS
WA AND WB (P901) AT IAHCSP NO. T-H37-RTWAWB-2018-001
Andre’ Morrow, C.P.M., CPPBSr. Procurement Specialist
Houston Airport System
Thursday, August 10, 2017, 10:00 a.m.SCM Conference Room #113
18600 Lee Rd., Humble Texas 77338
PRE-PROPOSAL CONFERENCE AGENDAREQUEST FOR COMPETITIVE SEALED PROPOSAL (RFCSP)
REHABILITATION OF TAXIWAYS WA AND WB (P901)CSP NO. T-H37-RTWAWB-2018-001
I. Opening Remarks
II. Solicitation Overview Andre’ Morrow, C.P.M., CPPBSenior Procurement Specialist, HAS
III. Office of Business Opportunity HAS OBO
IV. Project Scope and Overview Cynthia Straughan, PE - AD, Airfield PavementEngineer of Record: Broutin Sherrill, PE RS&H
V. Questions/Answers
VI. Site Visit
SOLICITATION OVERVIEW
Solicitation PurposeThe City of Houston (City), Houston Airport System (HAS), invites interested firms to submit Competitive Sealed Proposals (CSP) to engage a contractor for the full-depth replacement of Taxiways WA, WB and associated cross taxiways at George Bush Intercontinental Airport (IAH).
SOLICITATION OVERVIEW
Competitive Sealed Proposals Due Date and Time:Thursday, September 14, 2017 @ 2:00 P.M.
Questions and Requests for Additional Information Due: Monday, August 14, 2017 @ 12:00 P.M., (Noon), must be received electronically and directed via email to: [email protected]
ADDITIONAL INFORMATION AND SPECIFICATION CHANGES
Letters of Clarification (LOC):Responses to questions received from potential Respondent(s) and any changes to the Scope shall be confirmed in writing and a LOC will be posted to theCity of Houston Strategic Procurement Division (SPD) website prior to submittal due date: http://purchasing.houstontx.gov/Bid_Display.aspx?id=T-H37-RTWAWB-2018-001
ADDITIONAL INFORMATION AND SPECIFICATION CHANGES
NO CONTACT PERIOD
All inquiries regarding this solicitation are to be directed to the designated City Representative (Andre’ Morrow).Do not contact Council Members or City employees in an attempt to influence the outcome of the award.
PROCUREMENT TIMELINE
DESCRIPTION SCHEDULED DATE
Date of CSP 07/28/2017
Pre-Proposal Conference and Site Visit 08/10/2017
Questions from Respondents Due to City 08/14/2017
Proposals Due from Respondents 09/14/2017
Notification of Shortlisted Firms (Estimated) 10/11/2017
Oral Presentations/Interviews (Estimated) 10/24/2017
Council Agenda Date (Estimated) 12/13/2017
Contract Start Date (Estimated) 1/08/2018
SUBMITTAL PROCEDURES
One (1) original marked “original” signed in BLUE ink and ten (10) copies of the submittals will be received at the address belownot later than 2:00 P.M., September 14:
Attention to: Chief Procurement OfficerStrategic Procurement Division901 Bagby, Suite B300Houston, Texas 77002
Please include the phrase “CSP No.: T-H37-RTWAWB-2018-001, Contractor for the Rehabilitation of Taxiways WA and WB at George Bush IAH)”in the subject line and provide all applicable contact information.
SUBMITTAL REQUIREMENTS
Each CSP must be organized and follow therequired format as stated in PART 6 –Submission Requirements of the RFCSPdocument.
Each Section must be appropriately tabbedand inclusive of all required submittals.
MINIMUM QUALIFCATIONS,EVALUATION CRITERIA,AND SCORES
This CSP will be evaluated as follows:MINIMUM QUALIFICATIONS PASS/FAIL
COMPANY EXPERIENCE:
1) Your company performed as prime on a construction contract, includingat least one Taxiway or Runway Rehabilitation project with an airporthaving greater than 9 million annual enplanements (Airports CouncilInternational (ACI) Top 30).
2) One Taxiway or Runway project estimated or actual construction cost ofan Airport Rehabilitation project greater than $40 million.
3) One construction project at an ACI Top 30 airport in progress orcompleted within past five years.
Note: These may be 3 separate projects. Include the project(s) as well as others tosatisfy the requirements of Section 3.5.5 Company Experience.
Pass/Fail
MWSBE COMPLIANCE Pass/FailFINANCIAL CAPABILITIES: Proposer is required to submit audited financialstatements for the last two years and provide evidence of ability to provide therequired Surety Bond.
Pass/Fail
EXPERIENCE MODIFICATION RATIO Pass/FailOSHA RECORDS Pass/Fail
MINIMUM QUALIFCATIONS,EVALUATION CRITERIA,AND SCORES
This CSP will be evaluated as follows:
EVALUATION CRITERIA SCORE
COMPANY EXPERIENCE 30
STAFFING/KEY PERSONNEL 20
CONSTRUCTION SERVICES 30
PRICE 20
TOTAL SCORE 100
FORMS TO BE SUBMITTED WITH COMPETITIVE SEALED PROPOSALS
The forms to be submitted with the CSP are listed in the RFCSP document, PART 7 – City Required Documents and Attachments:FORMS TO BE SUBMITTED WITH PROPOSALS00410 Bid Form (Parts A and B)00450 Bidder’s Statement of MBE/WBE/PDBE/DBE/SBE Status00455 Affidavit of Ownership Information Form00457 Conflict of Interest Questionnaire00460 Pay or Play Program Acknowledgement Form *00470 Bidder’s MWSBE Participation Plan **00471 Pre-Bid Good Faith Efforts **00472 Goal Deviation Request Form **00480 Reference Verification Form00481 Anti-Collusion Statement* Link for http://www.houstontx.gov/obo/popforms.html** Link for fillable pdf forms: http://www.houstontx.gov/obo/docsandforms/Document_00470_Fillable.pdf
EXHIBITS (Continued).
DOCUMENTS TO BE SUBMITTED BY SUCCESSFUL FIRM
Within 10 work days after receipt of the Notice of Intent to Award, successful Respondent shall execute and deliver to the City of Houston the following documents:
00501 Resolution of Corporation00600 List of Proposed Subs and Suppliers00601 Drug Policy Compliance Agreement00604 History of OSHA Actions and List of On-The-Job Injuries00606 Contractor's Certificate of No Safety Impact Positions00620 Affidavit of Insurance00621 Certificate of Insurance (ACORD Form)00630 Certificate of Compliance with POP program **00631 POP Program List of Subs **00632 OBO Certification by Professional Service Provider00636 Form 1295 – Certificate of Interested Parties00842 Letter of Intent
EXHIBITS (Continued).
DIVERSITY REQUIREMENTS
MWBE Participation Goal:
Construction Goal - 31% 21% MBE 10% WBE
EXHIBITS (Continued).
CERTIFICATION
• Participating Firms Must Be Certified M/WSBE
• Firms Must Be Certified M/WSBE At Time Of Proposal Submission. If Not Certified M/WSBE, They Will Not Be Counted Towards Contract Participation.
• Questions About Certification, Visit: http://www.houstontx.gov/obo Or By Phone (832) 393-0600.
EXHIBITS (Continued).
AD Airfield Pavement: Cynthia Straughan, PE, PMP, CMAsset Engineer: Dev R. PokhrelEngineer of Record: Broutin Sherrill, PE RS&H
Importance of Taxiways WA and WB
Evaluation Criteria = 80% Experience + 20% Cost
Innovative Methodology meeting HAS Standards
Quality, Budget, Schedule
Add Alternate for WB pricing
Advertise July 2017
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
SCHEDULEPhasing of WA
a) Minimum 320 days (how can you do better?)b) RWY closure 9/5/18 – 11/5/18c) Safety – next to Runway 15/33 (primary departure)
Phasing of WBa) Minimum 686 days (how can you do better?)b) Multiple FBO closuresc) Separate schedule different NTP date
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
Mobilization payments tied to laydown yard construction such as active utilities, offices, batch plant certified, submittals, etc.
Terminology of “proposer” and “bidder”, refers to an entity (JV, LLC, Inc., etc.) wishing to submit proposals to perform this work.
Modification in the Cash Allowance specification adding safe field operations requests.
Request For Competitive Sealed Proposal (RFCSP) item 1.1.2 “… preconstruction services…” refers to activities of coordination with HAS Infrastructure, EOR, HAS Operation, HAS Security, etc.; prior to field construction.
Spec 1290 1.03A – “HAPMT HAS.”
Spec 1450 QCM “… experience in Active Airport Taxiway / Runway Construction…” and QCT must be on construction site during major activities.
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
Points of Clarification
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
Propose items per the contract documents
RSA, ROFA, TSA, TOFA – know rules for each
HAS and/or FAA specification - If two sections of the contract documents conflict, the more stringent requirement controls.
Submittals: Numerous submittal milestones in the contract. The requirement for submittals starts 10 days after notice of award. Example; preliminary schedule .
Key Points
Project Scope and OverviewPN 901 Taxiways WA WB @ IAH
Open Floor, General Discussion
Site Visit Coordinator – Lisa Rocabado
Thank you
Questions and Requests for Additional Information Due:Monday, August 14, 2017 @ 12:00 P.M., (Noon), must bereceived electronically and directed via email to:[email protected]
Answers will be posted in City of Houston SPD websiteas a Letter of Clarification:
QUESTIONS…
http://purchasing.houstontx.gov/Bid_Display.aspx?id=T-H37-RTWAWB-2018-001
