Pre-Event Briefing25th June 2014

Briefing Outline

• About

• Event Day Programme Outline

• Booth Activities

• Q&A

About

• To provide opportunities for less privileged children of Marine Parade to engage in cultural exchange activities with Japanese students and be introduced to Japanese culture

•To facilitate friendship building between the less privileged children from Marine Parade and the Japanese students

•To provide a platform for the less privileged children of Marine Parade to make friends with members of the Japanese community

Time Program Details

7.45am Reporting at Marine Parade CC Foyer

Dress Code: Smart Casual (Polo-Tee)

8.15am Departure of local students from Marine Parade CC

8.45am Arrival of local students at The Japanese School

9.00am Group Assignment and Ice-breaker

9.25am BOOTH ACTIVITIES(Total of 95 minutes for 10 booths)

10.45am Arrival of Japan Ambassador to Singapore, H.E. Haruhisa Takeuchi

11.00am Break Time for the students (15 minutes)

11.15am Taiko Drums Performance by The Japanese Association

11.30amArrival of Emeritus Senior Minister Goh Chok Tong

Adviser to Marine Parade GRC Grassroots Organisations

11.45am Karate Performance by The Japanese School

11.55am Folk Dance Performance by The Japanese Association

12.25pm Lunch

1.30pm End of Programme

Event Outline

Before departure to The Japanese School (7.45am)

• Reporting time – 7.45am @ Marine Parade CC

Foyer

• Attire: Smart Casual – Polo-Tee, Jeans & Covered

Shoes

• Look for PA Staff, David

• Upon registration, you will be given

Blue lanyard with the name card.

The name card contains your group number &

name

Big placards with your group number (Group no

1 – 30)

Ensure the correct group number is assigned to

you

IdentificationLanyard with name

card

Colour codes:

BLUE – Group leaders

RED – Local students

Yellow – Japanese students

White – PA staff & JUGAS

members

Event OutlineAfter registration (8.00am)

• To stand in line with the placards (Group no 1 –

30)

• About 100 students will report at 8.00am for

registration

• The students will be given Red lanyards and

breakfast pack

• The breakfast pack contains 1 mineral water + 1

bread

• The students will proceed to their respective

groups

• Ensure the students go to the correct groups

• Introduce yourself to the group and get to know

them

•Bus will leave at 8.15am sharp

Event Outline

Arriving at The Japanese School

(8.45am)

• Arrival time – 8.45am

• The bus will stop at the entrance

as shown in the pictures

• Ensure all group members are

present before moving in as a

group into the school

• There will be ushers guiding on

the route to the school hall

• There will also be signage placed

at strategic spots (in both

languages)

Event OutlineMoving to the Multi-Purpose Hall

• Site Layout (follow the arrows/signage)

• Entrance to the school – Main Foyer – Corridor of

Classrooms – Multi-Purpose Hall Outside Multi-Purpose Hall

Corridor 2

Corridor 1

Entrance to foyer

Multi-Purpose Hall

Main Foyer

Route by ESM Entrance to MPH

Activity Booths (1 – 10)

Classrooms

Classrooms

Stage

Standing Fans

Classrooms

Classrooms

Drop-off

point

Tatami room

*All booths will have signage in both language

Event Outline

In the Multi-Purpose Hall

(9.00am)• Goodie bags to be put aside at

allocated point (kiv)

• Line up in columns on the left side

of the hall, in front of the stage from

Group 1 -30

(follow the instructions given by the

emcees – e.g. 30 columns:1 row / 15

columns:2 rows)

• Hold the big placard in front of the

column

• Ensure everyone is issued a water

bottle

• The teacher-in-charge, Murase-

sensei will be doing the matching;

listen for the instructions

Event Outline

Booth Activities• The teacher-in-charge will dismiss all the groups for booth

activities

• Ensure that your groups are with you at all times (3-4 local

students and 3-4 Japanese students) – there will be a leader

among the Japanese students per group

• Break the ice for both the locals and Japanese students and do

not leave out any of them. Facilitate communication between the

locals and Japanese students (suggestion: buddy system)

• Do speak to the Japanese students (they know simple English)

• Participate, interact and have fun with the students at the booths

• If any students are not feeling well, do direct them to any staff

(wearing a white lanyard & blue namecard) / ensure the children

are dehydrated

• Activities to end at 11.00am sharp

Event Outline

Booth Activities• Timekeeper for the booth activities (95 minutes for 10 booths);

Facilitate the process to ensure that there are time for all the

activities (Emcees at the hall will prompt the timing at intervals)

• If the booth is crowded, move to the next booth

• Yukata/Tea Ceremony will take slightly longer time as there are

photo-taking opportunities with polaroid (recommended to have 1

group at a time, at this booth)

• Encourage participation from both the locals and the Japanese

students

(e.g. Photo-taking can be taken in pairs; games like ‘Hagoita’ and

‘Menko” can be played between the locals and the Japanese)

• Gauge the time for each activities as shown in the next few

slides

Multi-Purpose Hall

Main Foyer

Route by ESM Entrance to MPH

Activity Booths (1 – 10)

Classrooms

Classrooms

Stage

Standing Fans

Classrooms

Classrooms

Drop-off

point

Tatami room

*All booths will have signage

Booth 1 & 5

Booth 3, 8 & 9

Booth 2, 4, 6, 7, 11

Booth Activities

1 2

3 4

Booth Activities

5 6

7 8

Booth Activities

11 9 - 10

Event Outline

Break Time• Break Time 11.00 – 11.15am

• For students participating in the

Taiko Drum performance (interaction),

to report at the stage at 11.05am

(Group leaders to take note)

• Ensure that your group members are

with you at all times

• Toilets are allocated outside the hall,

at the entrance; and across the

corridors

• Get your group to be seated around

the hall, in front of the stage by

11.10am (next performance starting

at 11.15am)

To sit around here, facing the stage

Event Outline

Performances• Taiko Drum Performance (pre-

selected students to participate) on

stage

• Karate performance on stage

• Turn around to face the raised

platform for the next performance

item

• Folk Dance Performance (there will

be audience participation after the

performance where all will join in the

dancing) – to lead and getting all

your group members to dance

together

To sit around here, facing the stage

Event Outline

Lunch• Group leaders to collect the lunch for your group (the

lunch are already pre-packed in group numbers)

• To collect the goodie bags at the same time (goodie

bags for both local students and Japanese students)

• Note: To pass the goodie bags over to the local

students first, and get them to hand over the bags over

to the Japanese students (listen out for emcee

announcement)

• Sit around in hall to eat (preferably stay in group)

Event Outline

End of event• After finishing lunch, at about

1.20pm (listen to emcee

announcement), to gather and sit in

the front of the hall

• Tokens of appreciation are handed

over at the stage, followed by

closing speech

• The teacher-in-charge will form the

children back into their columns,

with the locals at one side and the

Japanese students on the other

• Wait for instruction to leave with

the local students back to the

entrance

To sit around here, facing the stage

Questions and Answers

Organised By:

Supported By: