Pre-Departure Briefing

Office of Global Education & Mobility

Chan Hui Ling

Duration 15 – 28 June 2014 (inclusive of travelling time)

Meeting Point Meet after International Exit at Hanoi Noibai Airport. Estimated time: 3.30pm.

Insurance Health and Travel Insurance

Visa Not required for Singapore passport holders

Accommodation HANOI LAROSA HOTEL http://www.hanoilarosahotel.com/

Group Size 23

Accompanying NTU Staff Ms Christina Kwik

Singapore Contact Email: GEMDiscoverer@ntu.edu.sg

Payment

Amount of $1,550 to be paid by Friday, 25 April 2014 Payment by cheque/ NETS at ONE–STOP @ SAC The cheque should be made payable to “NANYANG

TECHNOLOGICAL UNIVERSITY” SMU Students, please submit your cheque to Karen, Office of

Global Learning, SMU

AU Allocation 3 AUs toward GER-PE (BM) or GER-UE

• Twin or triple room sharing • Complimentary internet access • Transport provided from hotel to Hanoi

School of Business and vice-versa

• Bring travel adapters as the power socket is different from Singapore;

• Voltage = 230V

Address of Host University

Hanoi School of Business

Vietnam National University - Hanoi (VNU)

Address: HSB Building, 144 Xuan Thuy, Cau Giay, Hanoi, Vietnam

Facebook:

https://www.facebook.com/pages/HSB-Hanoi-School-of-Business/203111106517316

Ms Van De Linh Mr Tien Nguyen Hung

Programme Coordinators Dean of HSB

Final Assessment

• Assessment Method: A: Attendance = 30% (daily recorded) P: Participation = 20% (daily evaluated by HSB class assistants and instructor) F: Final test = 50% (Consist of multiple-choice questions and writing essay); given 90 minutes

• Indication of AU allocation and crediting of AUs will be done after you have successfully completed the programme

Tea-breaks and Lunch

• Light refreshments provided during breaks

• Lunch will be provided at training venue

7.45 Depart Hanoi to Ha Long by car

12.15 Upon arrival at Ha Long city, Sip on a refreshing welcome drink upon check in before you begin your cruise through the bay.

12.30 Transfer to cruise ship.

12.45 Check in cabin, Start sail from Bai Tu Long Bay area, Feast on a delicious lunch as you cruise among beautiful of islets (Tea pot islet, Mat Quy –Monster Face islet, Yen Ngua islet, Man’s Head islet, Tortoise islet etc).

13.00 Lunch is served in the restaurant at the first deck. 15.30 Take in the charm and tranquility of the lagoon at Luon Cave onboard a traditional rowing boat.

16.15 Back onboard and continue cruising through limestone islets. 16.30 Visit Ti Top Island where you can enjoy swimming, kayaking1 or walking up to the summit and

admire a fantastic view onto Ha Long Bay.

18.00 Onboard the vessel, surrounded by a stunning setting in motion, attend our chef’s cooking demonstration and try your skills in the art of traditional Vietnamese cooking.

19.30 Gala Elegant dinner served onboard. 21.00 Evening activities: relax at leisure; enjoy our Movie Night, Board Games or our Massage & Spa

services2. Squid fishing and chatting with your partner, friends, family. Overnight on Ha Long Bay aboard Huong Hai Sealife Cruise.

FIRST DAY: HANOI – HA LONG BAY

1Extra charges apply. 2Extra charges apply for Massages and Beauty Treatments. Contact Reception for information and bookings.

6.30 Tai Chi session on the sundeck at the break of dawn.

6.30-7.30

Coffee & tea with cookies and pastries available.

8.00 Explore Surprise Cave (Hang Sung Sot), one of the largest and most famous grottoes in the entire Halong Bay

9.30 Check out your cabin and settle bills.

9.30- 10.30

International breakfast buffet served in the restaurant

11.00 Arrive back at Ha Long city for disembarkation where your driver waits to take you back to your Hanoi. Trip ends

Service included •Local English speaking guide •Deluxe cabin with air-con •Dining room •Bar, Mini Bar •Sundeck •Fullboard Deluxe Meals •Cooking Demonstration •Safety Facilities and Equipment •Luxury en-suite bathroom •Movie night, Board games, Night fishing •Toiletries, Hairdryer, Bathrobe and Slippers •Theme Cruises (charter only) •Professional Management

SECOND DAY: HA LONG BAY – HANOI

• Please ensure you have the proper travel documents for entry to Vietnam. The passport must have at least 6 months validity from the programme end date.

• You are advised to make a photocopy of the personal particulars page of your Passport and IC, and bring them along. Please do not keep your passport and IC in the same place.

• Fill in travel form on the plane before arrival in Vietnam.

• Singaporean males are reminded to log on to the NS Portal at www.ng.sg to give notification of overseas trips.

• • Time Difference: Vietnam is behind Singapore by 1 hour.

• Submission of NTU Online Indemnity Form. Details will be sent by

email separately.

• Embassy of the Republic of Singapore Website: http://www.mfa.gov.sg/content/mfa/overseasmission/hanoi.html Tel: +84-8-3822 5174 Email: singemb_han@sgmfa.gov.sg

• You are encouraged to register on-line with MFA via eRegister system at https://eregister.mfa.gov.sg/

• Download app: MFA@SG

• Download mobile app from app.internationalsos.com

• Website: https://www.internationalsos.com NTU Membership: 02AYCA089601

Important Numbers to Note • Calling to Singapore (Request for call collect if using a land line) Tel: +65 6338 7800

• 24-hour Assistance Centre (Hanoi) Tel: +84-4-3934 0666

• Authorised Personnel: Mr Johnie Goh Self-Learning https://www.internationalsos.com/eLearning/Comprehensive/

• Exchange rate: S$100 for 1,690,000 VND (Rate as of 6 November 2013) • US dollars are accepted in Vietnam (Please change your USD in

Singapore) • Please ensure that you bring along some money in local currency

(Vietnamese Dong) • Do not keep all your money in one place • Beware of counterfeit notes • Keep receipts of all your credit card transactions

Best exchange rate found at: • Quoc Trinh: 31 Ha Trung • Anh Quang: 17 Ha Trung

• Make sure you know the “Rules of the Road” in Vietnam. • Be aware that motorists, bicyclists and motorcyclists will

most likely not stop for you. • Be on the alert for petty crimes. Keep your belongings

and valuables in a safe place. • Stay in touch with your family in Singapore and inform

them of any changes in your itinerary or contact details. • Activate international roaming services with your service

providers at least 2 days prior to your departure. • Obey the laws and respect the local customs of the

country you are visiting.

• Get a Mobifone prepaid card for about 100,000 VND. The card has a value of 50,000 VND.

• After that, you can buy another top up card of 50,000 VND. Do let them know you need the 3G service. There is some configuration to be done.

• Please seek help from the local Vietnamese students or VNU programme coordinators.

• To check your phone balance, dial *101#. • Send a SMS to 999 with the text message, <Dk data m50>.

Please remain contactable by your family members and OGEM using international roaming services.

• Use only HANOI, HANOI TOURIST or MAILINH • Taxi drivers generally do not speak English, remember to bring

along the hotel business card

• If you’ve health problems, bring your personal medication and inform OGEM & appointed student leader.

• Drugs and controlled drugs. Bring doctor’s prescription. • Bring along medication for common ailments. • Beware of the food and drinks you consume in areas

where hygiene standards are low. Wash hands regularly. • Do not eat raw seafood. • Do not consume fruits and / or tea immediately after

eating seafood.

• June is one of the warmer months in Hanoi. Average June temperature: 28oC June high: 33oC June low: 26oC • Average sea temperature at Ha Long Bay is about 23oC. • Students are expected to dress smartly (please refer to

programme guide which will be provided later) while attending lessons and on company visits.

• Bring 1 ∼ 2 sets of formal wear for the opening ceremony, closing ceremony and company visits.

• A light jacket/sweater during your flight. • Good walking shoes are a must for sightseeing days. • Swim wear for the weekend trip to Ha Long Bay.

• Be punctual and stay united • Exhibit ambassadorial qualities as you represent

NTU/ SMU and Singapore to our Vietnamese counterparts

• Participate in official activities and travel as a group

• Student leaders, please watch out for your team members. Report potential crisis to OGEM staff or host university representative

• Ensure that your team is punctual, united and travel together during official activities.

• Encourage your team members to participate in official activities.

Financial Aid Scheme Award Value

(in SGD)

Requirements

GEM-D Award $500

Promote GEM Discoverer Programmes GEM-D Grant $300

Ng Bok Eng Scholarship $500

YTP – Market Immersion $200

Before the programme, • Complete and submit application form • Collect Letter of Offer • Return the Letter of Acceptance to OGEM, duly

signed As required by donor organisation, IE Singapore After the completion of programme, • Submit an online report outlining your overseas

experience in the GEM Discoverer Programme • Submit your CV

• It works on reimbursement basis. • Please visit OAFA website and read the instructions on

application. http://admissions.ntu.edu.sg/UndergraduateAdmissions/FinancialAssistance/Pages/PSEA.aspx

• Do note that OAFA has been updated on your participation in

Prelude so you need not submit proof on participation. However, if you have other items (airfare, travel insurance and influenza jab) that you like to claim for, please submit the receipts to OAFA for processing.

• If you have further queries, you may write to FinAid@ntu.edu.sg

for clarification.