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November 3, 2016
Pre-Bid ConferenceProvide Swift Water and Flood Training Facility
State Preparedness Training Center, Oriskany NYOctober 28, 2016
November 3, 2016 2
Project 45305 - Agenda
• Project Overview
• Contract and Bid Information
• How to Acquire Bid Documents
• Minority & Women-Owned Business
• Navigating the Website (NYSOGS) www.ogs.ny.gov
• Service-Disabled Veteran Owned Business Program
• Vendor Responsibility Requirements
• Bidder’s Technical Questions
• Networking with MWBEs & SDVOBs
• Site Access
November 3, 2016 6
Schedule:• Substantially complete the Work shown on the Contract Drawings within 530 days
after award. This was clarified by addendum. • Liquidated Damages can be assessed for delays in meeting dates for Substantial
Completion.
Restricted Work periods are as follows:• Roofing Work: December 1 through April 1• Asphalt Paving: November 15 through April 15
Contractors to Coordinate Work with State Furnished Supplies–• State will furnished “Uni-Strut” C channels for embedment into concrete slabwork.
See information in Contract. • State will Provide “Rapid Blocks” to create swift water currents.• State will coordinate and pay for electric service connection with National Grid and
Contractor.
Project OverviewProject No. 45305
November 3, 2016 7
General Information:
• Creation of a 1.5 + Acre pond with liner.• Approximately 7 Acre Site overall project extent.• Concrete foundation and slabwork• Mock Buildings for training purposes• Small Utility Building • Electrical Connection to National Grid Overhead Service• Site Lighting
Project OverviewProject No. 45305
November 3, 2016 8
Bid Information
• Review Advertisement for Bid Requirements and Instructions to Bidders
• Sealed Bids are due 11/9/16 by 2:00 PM to OGS. • Bid form and Bid Security of $167,300 are required for this project• Common Bid Errors
• No signatures • No original Signatures• Submitted bid security does not cover $167,300
• Modification of Bid• Withdrawal of Bid
November 3, 2016 9
Contract Information
• Project 45305: Single Trade Contract • M/WBE Goals: 15% - 15%• SDVOB Goals: 3% on C Contract• Pre-Award Information to be provided by the low bidder including: References,
Work Plan including Staffing, Detailed Cost Estimate, Proposed Sub-contractors, Schedule information indicating conformance with contract schedule
• Vendor Responsibility Review required• Surety Bond – Surety company must be licensed in the State of New York, have a
Best Rating of A- or better and appear on the most recent published Dept of the Treasury’s Listing of Approved Sureties
• Bidder may withdraw its bid if no award is made within 45 days after receipt of bids
November 3, 2016 10
Preliminary Dates
KEY DATES:
Opening of Bids: 11/9/2016
Pre-Award Meeting: To be determined
Anticipated Award: Within 45 days of bid opening
Construction: Immediately after award
Project Completion: 530 days after award
November 3, 2016 11
Designated Contacts
Bureau of Contract Awards - Frank Peris and Carl Ruppert (518) 474-0203 Fax (518) 473-7862
Deputy Director, Design and Construction - John Lewyckyj (518) 474-0201 Fax (518) 486-1650
Other subject matter experts: Michael Singleton, Pierre Alric, Tryphina Ramsey, and Laurie Adrian
November 3, 2016 12
Obtaining Documents/CD
To receive plans and/or current list of potential bidders on the
Provide Swift Water and Flood Training Facility
Project No. 45305
State Preparedness Training Center, Oriskany NY
Please visit: http://www.ogs.ny.gov/BU/DC
November 3, 2016 13
Minority and Women-Owned Business Enterprises Program Overview
The Office is responsible for ensuring that the OGS and its host agencies comply with
the provisions of New York State Executive Law, Article 15A and the rules, regulations
set forth in 5NYCRR, Part 140 – 144 and the Business Diversification Act of 2010.
All Construction Contracts $100,000 or more are reviewed to determine if there are 30%
MWBE subcontracting and/or supplier opportunities.
15% MBE and 15% WBE goals are assigned for this project.
MWBE firms must be certified by the New York State Empire State Development
Corporation to count for credit towards goal attainment.
Please visit the New York State Contract System MWBE Directory for a list of NYS
Certified MWBEs www.ny.newnycontracts.com
November 3, 2016 15
Click here for
opportunities
MWBE OVERVIEW
Navigating the Website – NYSOGS Opportunities
November 3, 2016 16
MWBE OVERVIEW
Navigating the Website – NYSOGS Opportunities
Click Here for Vendor
Login and Registration
Click Here for Upcoming
Construction Contracting
Opportunities
Helpful Tools
November 3, 2016 18
MWBE OVERVIEW
Navigating the Website – NYSOGS Opportunities
Click Here for
Opportunities
November 3, 2016 19
MWBE Overview – Navigating the Website – OGS Opportunities
Click on Contract Number
November 3, 2016 20
Important Information
MWBE OVERVIEW – NAVIGATING THE WEBSITE – NYSOGS OPPORTUNITIES
November 3, 2016 23
Service-Disabled Veteran Owned Business Program Overview
• Service-Disabled Veteran Owned Business Act was enacted in May of 2014
• The Act established a 6% state-wide participation goal for Service-Disabled
Veteran-Owned Businesses (SDVOBs)
• Eligible Businesses must be certified by OGS Division of Service-Disabled
Veterans’ Business Development (DSDVBD)
• 260 New York State SDVOBs are certified as of 9/21/16
• Agencies select methods for meeting goal including the use of set-asides
• Pilot roll-out expanding as the number of certified SDVOBs increase
• Build relationships now
• Program information and the directory of NYS Certified SDVOBS is available
on the OGS website www.ogs.ny.gov
November 3, 2016 24
Service-Disabled Veteran Owned Business Program Overview
SDVOB Goals for Project # 45305
45305-C 3%
November 3, 2016 25
Service-Disabled Veteran Owned Business Program Overview
Finding NYS Certified SDVOBs
November 3, 2016 26
Service-Disabled Veteran Owned Business Program Overview
Finding Certified SDVOBs
Website: http://www.ogs.ny.gov/Core/SDVOBA.asp
Contact: Calisia HumphriesDesign & Construction SDVOB Compliance SpecialistEmail: [email protected]
November 3, 2016 27
Service-Disabled Veteran Owned Business Program Overview
Finding NYS Certified SDVOBsNYS Certified SDVOB Spreadsheet
November 3, 2016 28
Vendor Responsibility Requirements
Who is a Responsible Vendor?A responsible vendor is one that has the capacity to fully perform its contractual obligations, including the integrity to justify the award of public dollars.
FLIP STANDARD• F - Financial ability • L - Legal authority to do Business• I - Integrity in Business• P – Past Performance Record
November 3, 2016 29
NYS OGS Requirements for Determining GC Vendor Responsibility
If you are a Prime Contractor determined to be the lowest bidder at time of bid opening you will be required to:
Complete the CCA-2 as found on OSC VendRep System within 72 hours of determination of low bid
http://www.osc.state.ny.us/vendrep/documents/system/checklist.pdf
OGS strongly recommends the use of the electronic format for completing the CCA-2
November 3, 2016 30
The CCA-2 is the standard New York State Vendor Responsibility Questionnaire. It is designed for use by State Contracting Entities to obtain necessary disclosures from prospective construction vendors.
What is the CCA-2?
November 3, 2016 31
OGS Vendor Responsibility Requirements for Subcontractors
• Prime Contractor must submit subcontractors electronically via OGS/Vendor Interface on a BDC329 prior to the sub working per Article 6 of the General Conditions.
• If subcontract is $100,000 or more, sub must complete and certify a CCA-2 questionnaire.
• For VendRep System, all vendors, including subs, must obtain a NYS Vendor ID assigned by OSC.
• All subs on OGS projects are reviewed using Vendor Responsibility “FLIP” review protocol.
November 3, 2016 32
• 518-408-1657
• 518-474-4501
• 518-402-5093
OGS VendRep Contact Info
November 3, 2016 33
OGS VendRep System
www.osc.state.ny.us/vendrepIf you need assistance completing the CCA-2, or obtaining credentials to begin the CCA-2, please contact:
OSC Help [email protected]