1Prague eStrategy

Prague eStrategy 2010

Route to e-Prague

Jaroslav Šolc Rudolf Abraham

Prague City Hall, IT Department

2Prague eStrategy

Content

• City Profile

• Why eStrategy?

• Base

• Procedure

• Content …

• Lessons Learned

3Prague eStrategy

Prague – the City profile (1)

• Area 496 km2

• Population 1.16 mil.

• Density of population 2 334 inhab./km2

• Number of businesses 384 300

• GDP per capita 11 690 EUR

• Contrib. of Prague to the GDP 24%

• Unemployment rate 3.4%

Budget of the City of Prague: ca 1 bil. EUR

4Prague eStrategy

Prague – the City profile (2)

• Administration- 1 of 14 regions of the Czech Rep. - municipality (capital, statutory city)

• Internal structure: 57 districts- elected bodies, authorities- 22 of them special role (state adm.)

• Districts: self-gov., authonomy in IT

• Organizations established by the City

5Prague eStrategy

Why eStrategy?

• Challenges of Information society development, trends

• Direction and priorities for future development, vision, objectives

• Thematic strategy, mid-term planning document

• Agreement on political level, framework for the administration

• Co-ordinated project management, use of resources, action plan

Where we are, where to go, how to reach …

§ Requested by CZ legislation (PA Inf . systems)

?

6Prague eStrategy

BasePRAGUE

• Strategic/master plan, 2000 (updated)

• Programme of the City Council Board (2002 – 2006)

• Prague Declaration on the Information society development (2003)

• (First) IT Strategy of the City of Prague (2001- 2004)

CZECH REP.

• National Information and Communication Policy, e-Czechia 2006

• Czech legislation

EUROPE

• eEurope 2005 Action Plan

Trends, technology, eGovernment …

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Procedure (1)• Project preparation

specification, responsibilities, selection of partner – KPMG, contract (end of 2003 – II/2004)

• Analysis documents, consultations, interviewsPrague City Hall, selected organisations, Municipal districts, politicians draft SWOT + discussion (II-VI/2004)

• Draft and internal discussionIT Dep., CEO office, info for secretaries of mun. districts... (VI-IX/2004)

• City Council Board (1)Info, approval of the concept and start of the discussion (XI/2004)

Metodology: • SWOT• World Class IT• Theory of Constraints • Balanced Scorecard

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Procedure (2)• Official discussion

with municip. districts (req. by the Status), management of the Prague City Hall, expert review (Deloitte, Advice cz, Univ. of Economics, Cisco), workshop (XI/2004-I/2005)

• Comments to proposals for changes, new version280 written proposals (87 to be implemeted) from 13 MD and 15 PCH Deps. (II-III/2005)

Next steps:

• Set of documents for the City Council Board (2) IT Dep., CEO (IV/2005)

• Plitical approval by the City Council Board and Municipal Assembly(expected until VI/2005)

• Strategic management for IT development persons, roles, methods, working with Action Plan, evaluation (to be started during 2005)

9Prague eStrategy

Content (1)• Base

• SWOT analysis

• Trends, key problems, motivation

KEY PROBLEMS

.. heterogenity, lack of interoperability

.. low level of co-ordination and project management

.. strategy 2001 - not completed approval process

.. no standardisation of services and websites

.. web low widely used ICT, increased quality of the city management

.. reserves in strategic management, organisation, limited competencies

.. lack of information mgmt on the whole-city level

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Content (2)

• Vision (e-Prague 2010)

• Main tasks and priorities

VISION

.. productive and economic information environment, open society

.. widely used ICT, increased quality of the city management

.. increased number, scope and quality of information services

.. security, data protection

.. simple interface to the city administration,, 7x24 availability

.. city representatives skilled in ICT

PRIORITIES

.. security and reliability of IS/ICT

.. permanent development of IS/ICT

.. high effectiveness

.. users value oriented (outputs, results)

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Content (3)• Priciples

.. information – valuable property

.. measurable results

.. information management is task for all city bodies

.. ownership and responsibility

.. protection, spare solutions

.. shared ownership of data

.. priority for electronic data maintenance

.. data available (if not protected by legislation, privacy)

.. DATA: shared, available, clear origin and ownership

.. SW appl.: technological independency, easy to use, changes on requirements onle, flexibility ..

.. INTEROPERABILITY: federation model, standards

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Content (4)

• Strategic objectives

• 6 main

• 21 detail

• importancy and urgencyclassification

• Action plan

• 6 main

• relations to objectives

• Timetable, Financing

MAIN OBJECTIVES

1. .. all-round availabilty of information

2. .. modern on-line services

3. .. use of public + private resources

4. .. effective management

5. .. improvement of the city mgmt. and development

6. .. readiness of administration, politicians, citizens

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Content (5)

• Action plan

• proposed programmes / projects

• relations to objectives

• Timetable, Financing

• ANNEXES (details)

• SWOT anal.

• principles

• objectives and indicators ..

ACTION PLAN, programmes (areas)

• Information management (organisation, standards, portfolio mgmt.)

• ICT security • Infrastructure, technical equipment• New services• Training• New organisational models

(outsourcing, shared services)• Digital data mgmt.

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ePrague

PCH MDA1-22

MDAPRG - xx

org.org.

services providers

investorscustomersapplicants

DP, PRE, PP, PV, PT ...

schools, universities

researchNGO

applicants

info debate

particip.

Counc. CoP Counc. MD

Counc. MD

A – administration(G – government) B - business

C - citizens

national international enterprises

touristsCZ, foreigners

central aut.ministries,region

partners cities regions, CR/EU/World

15Prague eStrategy

Lessons Learned

• Involvement of top management(politicians – administration – citizens)

• Discussion (many authonomous players)

• Principles

• Top down? Federation! Leadership?

• Organisational structure and methods = key precondition

• Co-ordination, project portfolio management

• Measurable objectives, reporting

• Co-operation and co-financing

• Hot topics PPP, outsourcing

• Learning from each other

16Prague eStrategy

Jaroslav Šolc jaroslav.solc@cityofprague.cz, tel. +420 236002682

Prague City Hall, IT Department

Thank you for attention

Questions?