Pradeep Kotamraju Ph.D. – System Director, PerkinsSusan Carter – Senior Research AssociateMinnesota State Colleges and Universities

Process Redesignand

Connecting Perkins Data to State Level Accountability and

Monitoring

Minnesota

Local Application – General Process

Regional Meetings

discuss changes in application process

Regional Meetings – Peer Review

share best practices

review and critique plan objectives, strategies, budget and outcome targets

State Level Review

review applications ensure they meet federal, state and local goals

Minnesota – Slide 2

Grant Notification (with or without conditions)

Minnesota – Slide

3

Local Application - ElementsGeneral Information state plan development career and technical

education vision statement and purpose

Local Application Details instructions & cover sheet statement of assurances

and certifications data requirements

core indicatorsmeasurement

approaches

work plan indicators budget forms

Minnesota – Slide

4

Local Application ProcessIssues Identified in FY06 Review

Format is difficult to complete and to review No place for context of goals and strategies Measures not always detailed or related

directly to objectives and goals Difficulty in developing and using outcome

measures (other than core indicators) Varying levels of involvement by deans and

administrators

Minnesota – Slide

5

Local ApplicationsOptions for Revising the Process

Require academic and CTE administrative leadership attendance at regional meeting

Revise application to: More clearly relate strategies to specific

goals and objectives Include a narrative structure to allow for

contextual information

Provide training and guidance in development and use of appropriate outcome measures—including baseline and targets for core measures and measures specific to a given objective and strategy

Minnesota – Slide

6

Incorporating Perkins Accountability into System-wide Accountability Efforts

http://www.mnscu.edu/board/accountability/scorecard.html

Accountability measures are aligned with strategic directions identified in the system strategic plan

I. Assumptions: Strategy Alignment with External Environment

High Quality Learning

Programs & Services

Community &

Economic Vitality

SYSTEM-LEVEL ACCOUNTABILITY SCORECARD

III. Assurances: Meeting Legal & Policy Expectations

II. Assessments: Progress Toward Strategic Directions

Access & Opportunity Fully Integrate the

System

2. Financial

Resources

Availability

1. Access to

Programs &

Courses

5. Planning &

Resource

Alignment

Demographics Economics Government CompetitionTechnology

6. Student

Learning

7. Student

Satisfaction

8. Student

Engagement

9. Program

Development

10. External

Partnerships

11. Economic

Development

3. Fiscal & Physical

Capital Utilization

4. Human

Resources

Monitoring

Required Reports

Innovations Policy Compliance

Innovation 1

Compliance Issue 2

12.

Community

Engagement

Innovation 2

Compliance Issue 1

Minnesota – Slide

7

System-wide Accountability Dashboards: An Interactive View

(Cyber Cafe)

Current Data View: Static Graphs and Tables Available on the Internet

HTML PDF files PowerPoint files

In Development: Interactive Dashboards

Hyperion/Brio dashboard software Downloadable plug-In Will be linked from the Accountability

website Users navigate through series of tabs

selecting how to view the data for a given measure

.

Minnesota – Slide

8

Sample Dashboard: Retention/Success Rates

Dashboard accessed from website

User selects level of analysis: Colleges, Universities or both

Minnesota – Slide 9

Sample Dashboard: Success Rates Perkins Dashboard Tab

View data based on various student attributes

Comparison of students in Perkins and Non-Perkins eligible programs

Tab to view Perkins data