Practicum Planning for Spring 2016 Lorraine J. Guth, Ph.D., Professor Practicum Coordinator IUP Department of Counseling Important Note: Information contained

Practicum Planning for Spring 2016Lorraine J. Guth, Ph.D., ProfessorPracticum CoordinatorIUP Department of Counseling

Important Note: Information contained in this PowerPoint Presentation is subject to change.

Practicum Meeting Goals• Students will:

– Understand the practicum requirements.– Learn about required paperwork that must be

completed and submitted by specified due dates.– Demonstrate understanding of material by taking and

scoring 100% on the Moodle quiz *Participation in this online meeting does not guarantee seats in

the class. Class size is limited. Registration is on a first come, first serve basis. Classes are offered according to the tri-semester schedule.

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General Information1.Moodle page

https://moodle.iup.edu/ 2.Website for Practicum Information http://www.iup.edu/page.aspx?id=301013. Courses listed in this PowerPoint are subject to change

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Practicum Classes

• School Counseling Students Take– COUN 667: Elementary School Counseling Practicum– COUN 659: Secondary School Counseling Practicum

– Important: Please read the course schedule notes on MyIUP to see the on-campus and/or off-campus designation for each practicum section.

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Overview of Requirements

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Direct ServiceMinimum of

20 Hours on Site

Direct Service (Individual Counseling): 15 hoursDirect Service (Group Counseling): 5 hoursElementary Age Students/Clients (5-12)

Indirect ServiceMinimum of

30 hours

Group Supervision at the University (1.5 hours weekly)Individual or Triadic Supervision at the University (1.0 hour weekly)

Individual Supervision at the Site (1.0 hour weekly)Other indirect contact services (i.e. research, session preparation, note writing)

Indirect Service Total: Approximately 30 hours

TOTAL Approximately 50 TOTAL clock hours for Elementary Practicum

Overview of Requirements for COUN 667: Elementary School Counseling Practicum

•Indiana Campus – This practicum is completed at an off-campus site location. •Penn Center - This practicum is completed at an off-campus site location.

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20 Hours on Site

Direct Service - Individual Counseling: 15 hoursDirect Service Total - Group Counseling: 5 hours

Secondary Age Students/Clients (13-21)


30 hours


Individual Supervision at the Site if placement is site based (1.0 hour weekly)Other indirect contact activities (i.e. research, session preparation, note writing)


TOTAL Approximately 50 TOTAL clock hours for Secondary Practicum

Overview of Requirements for COUN 659: Secondary School Counseling Practicum

•Indiana Campus – This practicum is completed on-campus or at an off-campus site location. •Penn Center – This practicum is completed at an off-campus site location. Penn Center students may request to use the Indiana Campus training facility as a site. Please contact practicum coordinator for application.

Practicum Classes

• Clinical Mental Health Counseling Students Take– COUN 657: Individual Counseling Practicum– COUN 669: Group Counseling Practicum

– Important: Please read the course schedule notes on MyIUP to see the on-campus and/or off-campus designation for each practicum section.

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30 Hours on Site

Direct Service - Individual Counseling: 30 hours


45 hours




TOTAL Approximately 75 TOTAL clock hours for Individual Practicum

Overview of Requirements for Clinical Mental Health COUN 657: Individual Practicum (Clinical Mental Health)

•Indiana Campus – This practicum is completed on-campus or at an off-campus site location. •Penn Center – This practicum is completed at an off-campus site location. Penn Center students may request to use the Indiana Campus training facility as a site. Please contact practicum coordinator for application.

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10 Hours on Site

Direct Service - Group Counseling: 10 hours


15 hours




TOTAL Approximately 25 TOTAL clock hours for Group Practicum

Overview of Requirements for Clinical Mental Health COUN 669: Group Counseling Practicum (Clinical Mental Health)

•Indiana Campus – This practicum is completed on-campus or at an off-campus site location.•Penn Center – This practicum is completed on-campus or at an off-campus site location.

Weekly Course Format• Typically class time is 2.5 hours

(4:45-7:15 or 7:20-9:50)

• For practicum, you have:– Group supervision (no more than 6 students) for 1.5 hours per week– Individual (1 student) or triadic supervision (2 students) at the university 1.0 hour per week

• Therefore, group supervision is typically:4:45-6:15 or 5:45-7:15

• Triadic/Individual supervision is scheduled with your individual instructor. IT MAY BE HELD OUTSIDE THE TYPICAL CLASS TIME

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Site Qualifications + Student Qualifications

= Practicum Approval

Absence of practicum approval will result in you being required to disenroll before the first day of class.

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Site Qualifications

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Site & Site Supervisor RequirementsSites Site Supervisors

1. Opportunity to conduct group and/or individual counseling

2. ALL sessions MUST be face to face, in person at the site location. In-home counseling is not permitted.

3. All sessions must be recorded.4. IUP informed consent form must be

completed with each client/student.5. It may be your place of employment if

meets practicum requirements.

1. Master’s degree in counseling or related clinical field.

2. Two years post master’s clinical experience. Department of Education.

3. Will meet with you one hour per week for individual/triadic supervision.

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Other Requirements• All direct counseling hours must be face-to-face,

in person at the site location. In home counseling is not permitted.

• Sites must permit video-recording or audio-recording of counseling sessions. These recordings must be brought to campus for supervision with your faculty supervisor and practicum class.

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• All counseling sessions must take place at the site location. Client recruitment advertisements must be in accordance with the ACA Code of Ethics (ACA, 2014) and be approved in advance by the faculty supervisor and site supervisor. Advertisements for off-campus counseling services are not permitted to be displayed at any IUP facility.

• Use IUP Required Informed Consent Form (Appendix G) and provide a signed copy to faculty supervisor for each client. Complete any other paperwork required by the site.

• Please read the practicum handbook for additional requirements.

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Other Requirements

Accruing Practicum Hours• In order to facilitate counselor trainee development, it is

expected that practicum students will accrue their hours over the entire duration of the semester. The practicum experience should involve staggering client/student sessions throughout the semester. Students in COUN 657-Individual Practicum (Clinical Mental Health), COUN 659- Secondary School Counseling Practicum, & COUN 667- Elementary School Counseling Practicum must be on site seeing clients/students for a minimum of 10 weeks of the semester.

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Policy and Procedure for Affiliation Agreements

Affiliation Agreement forms and processes are under University revision.

-Dr. Dandeneau

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• What is an Affiliation Agreement? – It is a legal document signed by a site and IUP that outlines the

responsibilities/liabilities of all parties during an off-site placement

• You cannot complete Practicum at a site that does not have an Affiliation Agreement in place

• The affiliation agreement policy is available in the Practicum Planning Manual

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• Students fill out the Affiliation Agreement Request form, identifying the person at the school or agency that has the authority to sign the Affiliation Agreement. This form should be submitted to the Department of Counseling practicum/field Coordinator

• If it is determined that an Affiliation Agreement is needed, the Department of Counseling practicum/field coordinator will submit the information to the Associate Dean, who will send the new Affiliation Agreement to the site

• After the site returns the signed agreement, it will be processed at IUP. The Associate Dean will notify the Department of Counseling when the agreement is approved.

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Please note: Since IUP is in the process of updating all Affiliation Agreements, the procedure must be followed for ALL potential off-campus practicum sites.

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Student Qualifications

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Policy and Procedure for Clearances• The policy is available online at www.iup.edu/counseling “for students,” “practicum information” OR on the practicum

Moodle page• “Policy and Procedure for Clearances and Liability Insurance”• Location for submission

Attn: Ms. Kelly MontantiDepartment of Counseling

Stouffer Hall, Room 2061175 Maple St.

Indiana, PA 15705

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Important Note About Clearances• You must obtain and submit the required clearances

and TB test so these documents will be current for the duration of the entire practicum experience and will not expire during the practicum timeframe.

• If these items are not updated by the specified due date, you must disenroll from the practicum class(es).

• You must also renew your liability insurance in a timely manner so it remains current for the duration of the Practicum course.

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Clearances Required Clinical Mental Health School

• Professional liability insurance ($1 million per claim/$3 million per occurrence coverage)

• Act 34, Criminal Record Clearance, less than one year old

• Act 151, Child Abuse Clearance, less than one year old

• Professional liability insurance ($1 million per claim/$3 million per occurrence coverage)

• Act 24, Arrest and Conviction Clearance, less than one year old

• Act 34, Criminal Record Clearance, less than one year old

• Act 151, Child Abuse Clearance, less than one year old

• Act 114, Federal Clearance, within the last five years (needs to be updated if student is not continuously enrolled in Fall and Spring semesters)

• TB test, less than one year old (school districts may require shorter time periods at practicum or field placement)

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Clearances Required • A few Important Notes1. When getting your Federal Fingerprinting Clearance (Act 114 for

School Counselors), you must get a PDE clearance (PA Department of Education)

2. Please be advised that with any clearance requirements, a particular site may require additional clearances or have more stringent regulations that these guidelines.

3. Act 151 can take up to 6-8 weeks to receive so it is recommended that you apply for this clearance well in advance of the due date.

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Pre-Practicum PlanningStep 1: Participate in Moodle Practicum Meeting

Step 2: Review Handbook & Eligibility Requirements All program prerequisite courses must have been completed.Take Moodle quiz to demonstrate understanding of the material

Note: Students must pass with 100% in order to move on to Step 3.

Step 3: Practicum Registration You must register for classes on Monday, October 26, 2015 Read the course schedule notes on MyIUP to see the on-campus and/or off-campus designation for each practicum class.

Step 1: Participate in Moodle Practicum Meeting

Step 2: Review Handbook & Eligibility Requirements All program prerequisite courses must have been completed.Take Moodle quiz to demonstrate understanding of the material

Note: Students must pass with 100% in order to move on to Step 3.

Step 3: Practicum Registration You must register for classes on Monday, October 26, 2015 Read the course schedule notes on MyIUP to see the on-campus and/or off-campus designation for each practicum class.

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Pre-Practicum Planning continued…

Step 4: Site QualificationsFinding a Practicum Site (Only required if off-campus site practicum)

Review site requirements specified in the Practicum Planning Manual. Learn about Practicum sites that seem most appropriate in satisfying the

Practicum requirements and meeting your personal and professional goals. A database is available to help with choices.

Select your top choice as a Practicum site and contact the site for an informal interview. Be prepared to do the following: Provide a copy of the Site Supervisor letter and your résumé to agency or school personnel. State why you want to explore Practicum opportunities at their site. Determine if the site can meet the Practicum requirements. Determine if there is a mutual agreement for placement. If so, notify them that they will have to

complete an Affiliation Agreement with IUP. Work with the site supervisor to complete the Practicum Site Information Form, the Practicum

Contract and the Checklist for Site Supervisor Qualification forms. Work with the site supervisor to obtain client/student signatures for the REQUIRED Informed

Consent Form.

Step 4: Site QualificationsFinding a Practicum Site (Only required if off-campus site practicum)

Review site requirements specified in the Practicum Planning Manual. Learn about Practicum sites that seem most appropriate in satisfying the

Practicum requirements and meeting your personal and professional goals. A database is available to help with choices.

Select your top choice as a Practicum site and contact the site for an informal interview. Be prepared to do the following: Provide a copy of the Site Supervisor letter and your résumé to agency or school personnel. State why you want to explore Practicum opportunities at their site. Determine if the site can meet the Practicum requirements. Determine if there is a mutual agreement for placement. If so, notify them that they will have to

complete an Affiliation Agreement with IUP. Work with the site supervisor to complete the Practicum Site Information Form, the Practicum

Contract and the Checklist for Site Supervisor Qualification forms. Work with the site supervisor to obtain client/student signatures for the REQUIRED Informed

Consent Form.

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Step 4: Site Qualifications – Submit Required Paperwork For On-Campus Practicum Students-

Appendix A (3 pages): Practicum Student Documents Due: November 3, 2015

For Off-Campus Site Practicum Students- Appendix A (3 pages): Practicum Student Documents Appendix B (5 pages): Practicum Site Documents Appendix C: Affiliation Agreement Form Due: November 12, 2015

Please mail or deliver to :

Lorraine J. Guth, Ph.D., Field Experience CoordinatorDepartment of CounselingStouffer Hall, Room 206

1175 Maple StreetIndiana, PA 15705-1058

Phone: (724) 357-5509 Fax: (724) 357-7821 E-mail: [email protected]

Step 4: Site Qualifications – Submit Required Paperwork For On-Campus Practicum Students-

Appendix A (3 pages): Practicum Student Documents Due: November 3, 2015

For Off-Campus Site Practicum Students- Appendix A (3 pages): Practicum Student Documents Appendix B (5 pages): Practicum Site Documents Appendix C: Affiliation Agreement Form Due: November 12, 2015


Lorraine J. Guth, Ph.D., Field Experience CoordinatorDepartment of CounselingStouffer Hall, Room 206

1175 Maple StreetIndiana, PA 15705-1058

Phone: (724) 357-5509 Fax: (724) 357-7821 E-mail: [email protected]

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Important Note About Due Dates• On-Campus Practicum

– If Appendix A is not submitted by this due date, you must disenroll from the practicum class(es).

• Off-Campus Site Practicum– If Appendix A (at a minimum) is not submitted by this due date, you must

disenroll from the practicum class(es).– If you are still finalizing your site and cannot submit Appendices B & C by the due

date, you must provide a justification on Appendix A as to why. Your explanation must demonstrate that you are working to secure a site. You are responsible for updating the Practicum Coordinator every three weeks via email regarding the status of Appendix B & C submission. If you do not provide the update, it will be assumed that you will not be completing practicum and that you will disenroll from the practicum class(es). Failure to do so could result in referral to the Student Issues Committee.

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Step 5: Student Qualifications Due Date for Clearances: November 12, 2015

You must obtain and submit the required clearances and TB test so these documents will be current for the duration of your entire practicum course and will not expire during the practicum timeframe.

If these items are not updated by the due date, you must disenroll from the practicum class(es).

You must also renew your liability insurance in a timely manner so it remains current for the duration of the practicum course.


Ms. Kelly Montanti, Department Contact for ClearancesDepartment of CounselingStouffer Hall, Room 206

1175 Maple StreetIndiana, PA 15705

Step 5: Student Qualifications Due Date for Clearances: November 12, 2015

You must obtain and submit the required clearances and TB test so these documents will be current for the duration of your entire practicum course and will not expire during the practicum timeframe.

If these items are not updated by the due date, you must disenroll from the practicum class(es).

You must also renew your liability insurance in a timely manner so it remains current for the duration of the practicum course.


Ms. Kelly Montanti, Department Contact for ClearancesDepartment of CounselingStouffer Hall, Room 206

1175 Maple StreetIndiana, PA 15705

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Pre-Practicum Planning continued

Step 6: Practicum Approval

Students are approved for practicum if the site qualifications and student qualifications are met. After all student and site materials are reviewed and found to meet eligibility requirements, you will receive an e-mail from the Practicum Coordinator stating that you are approved for the practicum class. After receiving this approval e-mail, you may begin the practicum on the first day of the IUP semester.


Spring Semester begins Tuesday, January 19, 2016

Step 6: Practicum Approval

Students are approved for practicum if the site qualifications and student qualifications are met. After all student and site materials are reviewed and found to meet eligibility requirements, you will receive an e-mail from the Practicum Coordinator stating that you are approved for the practicum class. After receiving this approval e-mail, you may begin the practicum on the first day of the IUP semester.


Spring Semester begins Tuesday, January 19, 2016

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Additional Materials for your Reference

• Appendix D – the evaluation your supervisor(s) MUST complete for you at the end of the semester

• Appendix E – the evaluation you MUST complete about your site supervisor at the end of the semester (if site-based practicum)

• Appendix F – the Practicum Log that you will use to document your hours during practicum

• Appendix G – REQUIRED informed consent form (This form must be completed for each client/student before sessions begin)

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Registration Information• Check class schedule on MyIUP to see which

practicum classes are being offered. • See course notes to determine which practicum

sections are offered on-campus or at an off-campus site location.

• See course notes to identify which courses are for cohorts; if you are not in the specified cohort, you are not permitted to register for the class.

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Registration for Spring 2016• Monday, October 26, 2015 at 9:00 am • Important: Check your status on MyIUP for any holds

that may impact your registration• Check with your advisor for course planning and to

obtain your updated PIN number• Even though you participated in this meeting, you are

not guaranteed a seat in the class!• Seats in classes are on a first come, first serve basis

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Penn Center Registration• In order to be guaranteed a cohort seat (if you are part of a

cohort), please schedule the first week of registration (October 26).

• Starting 9 a.m. on November 9, seats will not be guaranteed, and students from other cohorts or from the Indiana campus will have the ability to register for any available seats

• Also, starting at 9 a.m. on November 9, Penn Center students will have the option to register for Indiana campus practicum sections if seats are available

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Indiana Campus Registration• Since seats are first come first serve, it is

recommended that you register at 9 A.M. on October 26 because sections are anticipated to fill quickly.

• Starting at 9 a.m. on November 9, Indiana students may register for a practicum at Penn Center if seats are available and Penn Center students may register for practicum at Indiana Campus if seats are available.

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Prerequisite Verification

• Due to the curriculum changes, you should check to see if you had the required prerequisite classes.

• If there is a problem with prerequisites, please discuss with your advisor and call Kelly Montanti to get a prerequisite override prior to registration.

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Practicum Student Rights As an IUP student, you have many rights related to IUP’s

administration of Title IX regulations. It is essential for you to become familiar with some important resources. Please read the information contained in the Sexual Violence/Sexual Harassment, Students of Concern, and Protection of Minors Reference Manual and the Where to Turn For Help handout. These documents can be accessed through the following links:

Manual: http://www.iup.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=186815&libID=186832

Handout: http://www.iup.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=188396&libID=188413

Please Refer To Handout in Moodle

As an IUP student, you have many rights related to IUP’s administration of Title IX regulations. It is essential for you to become familiar with some important resources. Please read the information contained in the Sexual Violence/Sexual Harassment, Students of Concern, and Protection of Minors Reference Manual and the Where to Turn For Help handout. These documents can be accessed through the following links:

Manual: http://www.iup.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=186815&libID=186832

Handout: http://www.iup.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=188396&libID=188413

Please Refer To Handout in Moodle38

Practicum Student Responsibilities Complete paperwork.

Request assistance from Faculty Supervisor if needed.

Maintain accurate logs and complete all course requirements.

Act professionally & ethically at all times.

Complete paperwork.

Request assistance from Faculty Supervisor if needed.

Maintain accurate logs and complete all course requirements.

Act professionally & ethically at all times.

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Important Note on Ethics• Appendix A:

I hereby attest that I have read and understand the American Counseling Association Ethical Standards (all students) and American School Counselor Association Ethical Standards (school counseling students) and will practice my counseling in accordance with these Standards. Any breach of these ethics or any unethical behavior on my part will result in my removal from the practicum experience, a failing grade, other disciplinary action, and/or possible removal from the program. Documentation of such behavior will also become part of my permanent record.

• Appendix A: I hereby attest that I have read and understand the

American Counseling Association Ethical Standards (all students) and American School Counselor Association Ethical Standards (school counseling students) and will practice my counseling in accordance with these Standards. Any breach of these ethics or any unethical behavior on my part will result in my removal from the practicum experience, a failing grade, other disciplinary action, and/or possible removal from the program. Documentation of such behavior will also become part of my permanent record.

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Ethics Continued…

Department takes ethical codes seriouslyStudents must adhere to ethical codes including

but not limited to:ConfidentialityInformed ConsentProfessional CompetenceImpairmentRoles and Relationships with ClientsSupervisory Relationships

Department takes ethical codes seriouslyStudents must adhere to ethical codes including

but not limited to:ConfidentialityInformed ConsentProfessional CompetenceImpairmentRoles and Relationships with ClientsSupervisory Relationships

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Questions/Concerns?

Lorraine J. Guth, Ph.D.Professor & Practicum Coordinator

Department of Counseling

Phone: 724-357-5509Fax: 724-357-7821

Email: [email protected]

Lorraine J. Guth, Ph.D.Professor & Practicum Coordinator

Department of Counseling

Phone: 724-357-5509Fax: 724-357-7821

Email: [email protected]

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