PR05-422b 3910 2013 Contract Specifications General Clauses · Contract General Specifications Version 2 301118 Page 1 of 42 . Contract General Specifications . General Clauses NZS3910:2013

Contract General Specifications Version 2 301118 Page 1 of 42

Contract General Specifications General Clauses NZS3910:2013 Version 2 – 30 November 2018


Contents

1 Preliminary & General .................................................................................................................... 5 1.1 Scope of Works ....................................................................................................................... 5 1.2 Contract Commencement ....................................................................................................... 5 1.1 Contract Documents ............................................................................................................... 5 1.2 Ownership and use of ‘material’ and information .................................................................... 6 1.3 Health & Safety ....................................................................................................................... 6 1.4 Environmental ......................................................................................................................... 8 1.5 Quality Assurance ................................................................................................................. 10 1.6 ATPACE ................................................................................................................................ 10 1.7 Materials and Workmanship .................................................................................................. 10 1.8 Progress Reporting ............................................................................................................... 11 1.9 Progress Payment Claims ..................................................................................................... 12 1.10 Hours of Work ....................................................................................................................... 13 1.11 Public Notification .................................................................................................................. 14 1.12 Corridor Access Request (CAR), Traffic Management and Works Approval Permit (WAP) 14 1.13 Protection of Property ........................................................................................................... 15 1.14 Contractors Personnel .......................................................................................................... 15 1.15 Toolbox/Tailgate Meetings .................................................................................................... 15

2. Information to be submitted by the Contractor ............................................................................. 16 2.1 Programme of Work .............................................................................................................. 16 2.1.1.1 Work Breakdown Structure ................................................................................................... 16 2.1.1.2 Programmes ......................................................................................................................... 16 2.1.1.2.1 Baseline Programme ......................................................................................................... 16 2.1.1.2.2 Supplementary programmes ............................................................................................. 17 2.1.1.2.3 Updated Programme ......................................................................................................... 17 2.1.1.2.4 Monthly status report ......................................................................................................... 17 2.1.1.3 Programme Content ............................................................................................................. 18 2.1.1.4 Extension of Time Claims (EoT) ........................................................................................... 18 2.1.1.5 Programme Basis Document (PBD) – Template .................................................................. 19 2.1.1.5.1 Project Description ............................................................................................................. 19 2.1.1.5.2 Scope of Work ................................................................................................................... 19 2.1.1.5.3 Programming / Scheduling Processes .............................................................................. 19 2.1.1.5.4 Execution Strategy ............................................................................................................. 19 2.1.1.5.5 Key Project Dates .............................................................................................................. 19 2.1.1.5.6 Scheduling Basis ............................................................................................................... 19 2.1.1.5.7 Critical Path ....................................................................................................................... 20 2.1.1.5.8 Path of Construction .......................................................................................................... 20 2.1.1.5.9 Issues and Concerns ......................................................................................................... 20 2.1.1.5.10 Risks and Opportunities................................................................................................... 20 2.1.1.5.11 Assumptions .................................................................................................................... 20


2.1.1.5.12 Exclusions ........................................................................................................................ 20 2.1.1.5.13 Exceptions ....................................................................................................................... 20 2.1.1.5.14 Baseline Changes/ Reconciliation ................................................................................... 20 2.1.1.5.15 Time Reserve .................................................................................................................. 20 2.1.1.5.16 Project Buy-In (PBD) ....................................................................................................... 20 2.2 As-built information and asset data handover ....................................................................... 21

3. Consents ...................................................................................................................................... 27 3.1 Resource and Building Consents .......................................................................................... 27 3.2 Access to Properties for Construction Purposes .................................................................. 27

4. Contract Management Plans ........................................................................................................ 27 4.1 Health & Safety Management Plan ....................................................................................... 27 4.2 Traffic Management Plan (TMP) ........................................................................................... 29 4.3 Quality Management Plan (QMP) ......................................................................................... 29 4.4 Environmental Management Plan (EMP) (including Noise) .................................................. 31 4.5 Construction Environment Management Plan (CEMP) ........................................................ 32

5. Occupation of Site ........................................................................................................................ 32 5.1 Establishment ........................................................................................................................ 32 5.2 Public access to and through the Site ................................................................................... 33 5.3 Access onto the Site ............................................................................................................. 33 5.4 Temporary Power & Water .................................................................................................... 33 5.5 Traffic Management .............................................................................................................. 33

6. Construction ................................................................................................................................. 34 6.1 Existing Services ................................................................................................................... 34 6.2 Survey Marks ........................................................................................................................ 34 6.3 Relocation of Existing Services ............................................................................................. 34 6.4 Watercare Services Limited .................................................................................................. 34 6.5 Setting Out ............................................................................................................................ 34 6.6 Alternatives ............................................................................................................................ 35 6.7 Plant and Equipment ............................................................................................................. 35 6.8 Tip Sites ................................................................................................................................ 35 6.9 Daily Maintenance ................................................................................................................. 35 6.10 Protection against Weather ................................................................................................... 36 6.11 Reinstatement ....................................................................................................................... 36 6.12 Issue of Practical Completion Certificate .............................................................................. 36 6.13 Issue of Final Completion Certificate .................................................................................... 36

7. Design of temporary works ........................................................................................................... 37 7.1 Definitions (where not defined elsewhere in the Contract) ................................................... 37 7.2 General .................................................................................................................................. 37 7.3 Design standards, codes and guidelines .............................................................................. 38 7.4 Design Review ...................................................................................................................... 39 7.5 Construction .......................................................................................................................... 39

8. Definitions ..................................................................................................................................... 41


1 Preliminary & General 1.1 Scope of Works The scope of Works of this Contract is set out in the Specific Clauses. Unless otherwise specified it shall include the supply of all labour, plant and materials for the construction of the Contract Works.

1.2 Contract Commencement Prior to the Contractor commencing physical works, the Engineer shall have received the following documentation:

• Signed copy of the pre-start meeting minutes

• Detailed construction programme

• Approved and signed Site Specific / Activity Specific Health and Safety Plan, including Traffic Management Plan (TMP)

• Approved and signed Quality Management Plan (QMP)

• Approved and signed Environmental Management Plan (EMP)

• Works Approval Permit (WAP)

• Contractor’s construction team, plant & resourcing (as per the tender submission)

• List of Subcontractors (if changed from tender submission)

• Insurance Certificates

• Copy of Contractor’s notification to WorkSafe New Zealand regarding notifiable works

• Confirmation of services location

• Acknowledgement of Health and Safety Induction

• Evidence that the Contractor has registered with ISNetWorld (https://www.isnetworld.com/) and has achieved the required grade for the contracted works.

The Contractor shall attend a pre-start meeting to be held following the award of the contract. This pre-start meeting will include other specialists and stakeholders as deemed necessary by the Engineer to the Contract.

Any claims for extension of time and/ or costs for delays caused by the Contractor’s failure to comply with this will be rejected by the Engineer.

1.1 Contract Documents Use of Drawings

Only drawings which have been clearly marked as having been issued FOR CONSTRUCTION are to be used by the Contractor for setting out and construction of the Contract Works.

Specification

The specification is divided into sections for convenience and reference and no claims will be accepted in respect of work not specifically mentioned in a particular section but which is provided for, expressed or implied, elsewhere in the specification or drawings.

Standard Specifications

All standard specifications and codes referred to in this Document shall form part of this specification.

https://www.isnetworld.com/


Document Precedence

Should any ambiguities exist in the Contract Works Specification, precedence shall be as follows:

1. Specific Clauses including Basis of Payment

2. General Clauses

3. Standard Specifications

1.2 Ownership and use of ‘material’ and information The Principal will remain the sole owner of all rights (including copyright and other intellectual property rights) in all material which the Principal, or any other party acting for the Principal, has provided to the Contractor for use on the Contract Works. The term ‘material’ includes material in all forms or media without limitation.

Copyright and all other intellectual property rights in all material produced or prepared by the Contractor predominantly for the performance of the Contract Works, are hereby unconditionally assigned to or retained by the Principal. The Principal may use the material (including making copies of it) for any purpose. Where any such material is used for any purpose other than that for which it was originally prepared, then the Contractor will have no liability resulting from such use.

All data and information collected or collated by the Contractor and paid for by the Principal will be owned by the Principal upon payment.

If the Contractor wishes to make any use of the material, the Contractor must obtain the Principal’s written consent.

1.3 Health & Safety The Contractor shall be responsible for the health and safety of all those working on the site and for seeing that its actions or failures to act do not harm any other person. The Contractor shall also be responsible for the effects of the work on health and safety of its employees, Subcontractors and to the Public. In particular, but without limiting the obligations of the Contractor under this Contract, the Contractor shall, in complying with the Health and Safety at Work Act 2015:

• Provide and maintain, so far as reasonably practicable, a working environment that is without risk to health and safety;

• Provide and maintain adequate welfare facilities for those working on site;

• Provide and maintain equipment, structures, and plant so that it is safe for use;

• Provide and maintain safe systems of work;

• Provide all information, training, instruction, or supervision that is necessary to protect all those working on the site;

• Ensure that no persons are unduly exposed to hazards arising out of the arrangements, disposal, manipulation, organisation, working, or use of things in the place of work or near the place of work.

• Develop procedures for dealing with emergencies that may arise.

• Follow correct procedures in respect of notifiable works with WorkSafe New Zealand

• Maintain a current subscription with ISNetworld along with at least the minimum specified grade required for the duration of the contract.

Section 4.1 Health & Safety Management Plan covers the mandatory requirements including:

• Provision and maintenance of Site Specific Safety Plan


• Risk management

• Notification and reporting of incidents

• General reporting requirements

• Management of Subcontractors

• Competency and training

• Supervision and monitoring

The Contractor shall be responsible to be registered and operating the ConstructSafe Tier 1 competency assessment framework for this contract. All Auckland Transport projects/work sites have a minimum entry requirement of ConstructSafe Tier 1 (or alternative approved independent competency assessment scheme aligned to ConstructSafe) for all workers entering the site. The Contractor’s workers shall complete and obtain Construct Safe Tier 1 (Foundation Health and Safety Competence) by 1 July 2017. Workers entering the site who have not attained ConstructSafe Tier 1 are not authorised to enter the site or must be supervised at all times while on site.

The Contractor is required to confirm they will register and operate the ConstructSafe framework as part of the contract obligations. For more information, refer to http://www.constructionsafetycouncil.co.nz

Incident Notification

The Contractor's responsibilities shall include reporting in writing to the Engineer of all incidents and injuries in the work place during the execution of the Contract Works. Furthermore, where death, notifiable injury/event, or serious damage is caused, or that have the ‘potential’ for significant injury or fatality, the incident shall be reported immediately (by telephone or messenger) to the Engineer and WorkSafe New Zealand. Failure to do so or to comply with any such request may result in the Contract Works being required to cease until written reports and/or records are received by the Engineer. (Follow up notification required in writing via AT’s on line reporting tool.)

It must be noted that the purpose of this process is to enable ‘notification’ that the event occurred only and that Auckland Transport are not seeking the provision of an investigation into the root cause or contributing factors in the first instance, and as a result there shall be no delay in receiving this notification. The process required from incident occurrence to written notification to the Engineer and to Auckland Transport’s Health and Safety department (contact details will be provided) shall take no longer than one hour maximum. Verbal notification to the Engineer of serious harm shall be immediate.

All incidences requiring medical assessment/ treatment, or that had the potential for notifiable injury or fatality shall be followed up by an investigation from the Contractor to determine the root cause and contributing factors. The investigation report shall be forwarded to the Engineer and to Auckland Transport’s Health and Safety Department (using the on-line reporting tool) within 10 working days of the incident.

Any notifiable event is to be investigated and reported in accordance with WorkSafe New Zealand requirements. A copy of this report shall be provided to the Engineer and to Auckland Transport’s Health and Safety Department (using the on-line reporting tool).

The following table summarises the reporting process and required timelines:

Severity Level Incident

Classification

Notification Requirement to Auckland Transport (Email/Phone to AT Representative)

Incident Report Form to Auckland Transport

Investigation Report to Auckland Transport

Class 3 Fatality / Death Immediately upon identification

As soon as practicable within 5 working days

Preliminary report - 5 working days

Final report - 10 Working days

http://www.constructionsafetycouncil.co.nz/constructsafe.htmlhttp://www.business.govt.nz/worksafe/notifications-forms/accident-serious-harmhttp://www.business.govt.nz/worksafe/notifications-forms/accident-serious-harm


Notifiable Incident (Serious Harm)

Immediately upon identification




Serious Near Miss and/or Unsafe Event

Immediately upon identification




Class 2 Lost Time Injury As soon as practicable Within 5 working days

10 Working days

Medical Treatment/ Assessment

As soon as practicable and prior to attendance at medical practitioner, where practicable

Within 5 working days

10 Working days

Class 1 1st Aid Injury Within 48 hours Within 5 working days

10 Working days

Pain and Discomfort


10 Working days

Near Miss or Unsafe Event


10 Working days

1.4 Environmental The Contractor is responsible at all times during the Contract to ensure that no person is inconvenienced or suffers hardship from noise, vibration, dust or other processes arising from any means whatsoever from the Contract Works. The Contractor is to allow for the prevention of such occurrences by the use of practicable means approved by the Engineer. Allowances shall be made for dust control at all times.

The Contractor shall comply with all relevant statutory consents, Local and Regional Government by-laws, and with all lawful direction made by Auckland Council, Auckland Transport or Department of Conservation Officers.

The Contractor shall exercise due care and responsibility to minimise damage to plants and animals and shall ensure that no polluting substance shall be discharged onto the land or into the air or any water body.

In particular, the Contractor shall:

a) Have an emergency spill response kit and have regular refresher training with its personnel on how to properly use it.

b) Not allow hydrocarbons to drain to ground during any operation; all leaks are to be collected in drain trays or collection vessels.

c) Store all petroleum products away from any water body. An oil tray and suitable absorbent material shall be placed on the ground under all petroleum product storage tanks, drums, etc. The oil tray and absorbent material shall be removed and disposed of by the Contractor prior to Contract completion.

d) Keep all valves, taps, pumps etc. on tanks containing petroleum products locked or secured at all times and all reasonable precautions against release of the contents due to vandalism shall be taken.

e) Protect all trees, palms, tree ferns, shrubs and vegetation against damage caused by the Contractor’s operations. This requires that suitable protective measures are put in place prior to


commencement of any relevant portion of the Contract Works. Such protective measures will need to be maintained and remain in place until completion of the relevant portion of the Contract Works. Under no circumstances shall any work or activities be undertaken within the driplines of protected vegetation unless the work is in full compliance with a Resource Consent, or, in the absence of such consent, the proposed work has the written approval of the Engineer. Damage to trees and vegetation can occur as a result of activities including but not limited to:

• Vehicle and machinery access within the dripline (dripline means all that area below the canopy spread of a plant)

• Trenching and excavating within the driplines

• Storage of materials within the driplines

• Cutting or crushing roots

• Exposure of roots to the elements

• Soil compaction within the driplines

• Leaching of chemicals within the driplines

• Fire

• Alteration of water tables

• Storage of spoil within the driplines.

f) Not permit material containing hydrated or unhydrated cement particles (concrete cutting slurry, concrete washing, grout washing and spillage, raw cement, etc.) from entering any water body or stormwater system under any circumstances. Wash down of concrete mixing and delivery trucks shall be carried out off the Site in a location to be selected and arranged for by the Contractor. The location shall be to the Engineer's approval. Concrete cutting shall be wet-cut using a minimal amount of water.

g) Ensure silt and sediment originating from the Contract Works cannot be eroded and/or carried by any water flowing into or through the Contract Works and is not allowed to discharge without control into water bodies. This may require installation of erosion and silt controls. If required, the erosion and silt controls shall be provided in accordance with the Auckland Regional Council Standard TP90 ‘Erosion and Sediment Control - Guidelines for Land Disturbing Activity’ and must be installed prior to commencement of the Contract Works. Erosion and silt controls shall be maintained and remain in place until completion of the Contract Works. A limit on the acceptable concentration of silt and sediment in any discharge from the Contract Works may be imposed by the relevant authority and the Contractor shall ensure any such limits are not exceeded.

h) Not permit entrance or spillage of solid matter, contaminants, debris, oil, cement, drilling mud, sanitary waste, oil and other industrial pollutants into flowing or dry water courses, stormwater drainage systems or underground water sources.

i) Ensure disposal sites for surplus material and construction rubbish have the prior approval of the Engineer.

j) Ensure that all vehicles used for the collection of surplus material and/or debris is designed to contain such debris within the Contractor’s vehicles.

k) Fit compressors, percussion tools and other noisy machinery with effective silencers of a type recommended by their manufacturer.

l) Take all necessary precautions to promptly prevent nuisance from water, smoke, dust, rubbish and other causes.

m) Ensure excavated material not required for re-use shall be immediately taken away to an approved tip-site. Stockpiles of salvaged materials for re-use (if any) shall be stockpiled at an approved location and protected to avoid any erosion into streams and drainage systems and any surplus shall be removed as soon as practicable.


Environmental Incidences

The Contractor is responsible for ensuring its activities do not harm the environment. Where an incident occurs that causes discharge into the environment, the Contractor shall:

a) Cease the activity

b) Contain/isolate any spill

c) Clean up the spill

d) Immediately notify Auckland Council’s 24 hour pollution hotline – Phone: 09 377 3107 e) Immediately notify the Engineer

All waste shall be correctly identified, properly contained, securely transported and disposed of at a correct waste disposal facility.

1.5 Quality Assurance The Contractor shall have a Quality Manager assigned to producing and managing the Quality Management Plan, gathering and certifying all documentation, maintaining a file of all quality control documentation, communications and test results and liaising with the Engineer on all quality control matters.

The Contractor is responsible for quality control measures which incorporate all techniques including checking and testing required to ensure the Contract Works meet all the requirements of the contract documents.

The Contractor shall carry regular routine inspections by experienced employees. These employees shall be able to comprehensively observe conditions and make sound judgements as to the nature of any defects of workmanship or hazards and their degree of urgency for corrective action. Such inspections shall be allowed for in the submitted tender price.

The Principal may also audit the Contractor’s quality assurance procedures and quality control at any time.

1.6 ATPACE Auckland Transport Performance Assessment by Coordinated Evaluation (ATPACE) is joint initiative between Auckland Transport Procurement and Auckland Transport’s Business Units.

The intention of ATPACE is to track the performance of the Contractor’s nominated team during the delivery of the project, and also as a tool to establish longer term Contractor performance based on multiple contracts completed.

The Contractor must make allowances in their submitted tender price to undertake the monthly ATPACE review with Auckland Transport’s Representative. While Auckland Transport Representative will formally lodge the ATPACE score with the Auckland Transport Procurement Department, the Contractor is expected to formally submit their ATPACE score as part of the Contract Performance Report required under Section 1.10 Progress Reporting under Contract Performance.

1.7 Materials and Workmanship All materials used shall be new, unless approved as part of an Auckland Transport specification, and the best of their representative kinds, suitable for the purpose for which they are intended, and comply with the relevant NZ Standard or other standards called for in the Specification.

It is the Contractor’s responsibility to obtain all necessary licenses for imported materials and to place all orders to ensure their delivery to suit its programmed time for the Contract Works.

It is expected that all workmanship will be of the best standard and will be required in all sections of the development work.

Notwithstanding that the Engineer or their Representatives may have inspected or given approval of construction, the Contractor shall ensure that the work so completed shall still be in accordance with the plans and specifications.


1.8 Progress Reporting General Progress Reports

The Contractor shall submit to the Engineer the below progress reports:

a) Monthly Reporting

The report shall include itemised progress to date, past months’ progress of work (proposed and actual), any adjustment proposed for the future programme, cash flow status and projection, and other details as may be reasonably requested by the Engineer. It is preferable to include pictorial evidence of the work completed. The report shall be submitted to the Engineer no later than the 10th working day of the following month.

b) Weekly Reporting

Weekly written progress reports detailing work undertaken, problems encountered, progress against performance, and plant/ labour returns. These shall be submitted until the Certificate of Practical Completion has been issued. The reports shall be submitted to the Engineer on the Monday following the week to which the report relates and must be signed by the Contractor.

Health & Safety Report

a) Monthly Health and Safety reporting

The Contractor shall complete a monthly Health and Safety report by the 5th Working Day of the month. This will be via an on-line reporting tool called Synergi Life and will be a true and accurate report of the preceding months Health and Safety activities. The Contractor shall also report all incidents in accordance with the AT Incident Reporting, recording and management procedure. The contact details, including email and mobile phone number, of the person responsible for H&S reporting must be supplied with contract contact details.

Refer also to Section 1.17 Toolbox/Tailgate Meetings for lost time reporting requirements as part of meeting minutes.

b) Weekly Incident Reports

The Contractor shall provide a summary of Health & Safety and environmental incidents each week to the Engineer by 9am of the first working day of the week. The weekly report template will be provided to the Contractor. The weekly report shall include those incidents that have been notified in accordance with Section 1.5 Health and Safety under Incident Notification

Week Ending Incident/ Accident Details

Project Name AT Project Manager Contractor Description Actions

Sample of Weekly Incident Report.

Quality Report

The Quality Report shall include the following:

a) Confirmation that Inspection and Test Plans have been completed, and other relevant deliverables have been supplied for the work for which a claim for payment is made;

b) Certification that the work has been carried out in accordance with the Quality Plan;

c) A summary of any non-conformances submitted to the Engineer under Section 4.3 Quality Management under Re-inspection by the Engineer


The Contractor shall sign the Quality Report.

A pro-forma Quality Report shall be submitted to the Engineer for review a minimum of two weeks prior to making the first claim for a progress payment, and no progress payment shall be claimed until the Engineer has deemed the pro-forma Quality Report acceptable.

Environmental Report

In addition to the requirements of Section 1.6 Environmental and Section 1.7 Quality Assurance, the Contractor shall include a summary of any incidents which have occurred over the past month.

Community and Stakeholder Report

The Community and Stakeholder Report shall include the following:

a) Review of progress and communications

b) What issues and subsequent actions have arisen?

c) Compliments

d) Looking Ahead Milestones

It is required that any stakeholder records for the month be included with the report. The report should clearly identify any stakeholder and community complaints so these can be transferred to the Auckland Transport Project Risk or Issues Registers.

Contract Performance

A Contract Performance Report for each physical works Contractor is required. The report shall comprise of the relevant ATPACE reports, a summary of any noteworthy features of the construction process or the completed physical works and a summary of the lessons learnt during the life of the project.

1.9 Progress Payment Claims The Contractor shall submit one claim per month for the works associated with this Contract. The Contractor shall submit this claim no later than the date as specified in Schedule 2 – Special Conditions of Contract – Other Conditions clause the 12.1.1.

Monthly Payment Claim

Further to Clause 12.1 Contractor’s payment claims of the General Conditions of NZS3910:2013, all Contractors claims for payment shall:

a) Be in the format of the Schedule of Prices and shall include and separately show the quantity and value of all works:

• Completed to date;

• Completed for the month;

• Completed for each month prior; and

• Total summary of each month prior;

b) Include any deductions, additions, amendments and unscheduled work as advised and in the format specified by the Engineer;

c) Append any necessary supporting information (e.g. measurements, calculations, tabulations, invoices and drawings) clearly and accurately demonstrating quantities claimed for each item in the Schedule of Prices;

d) Provide references and/or tabulations of all Quality Assurance records assembled demonstrating that the works completed comply in all respects with the Contract, and that relevant criteria (e.g. required frequencies of testing) have been achieved; and

e) The Contractor shall supply all supporting documentation to confirm all measures and claimable items when submitting a progress claim. Should there be insufficient evidence in support of the claim; the Contractor will be required to provide further information or documentation as necessary


to substantiate the claim. If the information provided is not forth coming or still insufficient the item in question shall not be paid until such time the required information has been submitted;

f) The Contractor is also to include a Financial Summary which shall comprise of the following:

• Accepted Contract Value;

• Value of Work Completed and Certified to Date;

• Estimated Value of Work to be completed for each month to the end of the Contract;

• Value of Work in Progress;

• Estimated Final Contract Value;

• Claimed Variations

• Accepted Variations; and

• Variations Completed;

g) Financial Summary Meanings:

• The ’Accepted Contract Value’ is the value stated on the Acceptance of Tender, unless advised otherwise by the Engineer.

• The ’Value of Work Completed and Certified to Date’ is the total value of work completed in the contract to date, claimed by the Contractor and certified for payment by the Engineer in the Contractor’s previous monthly claim;

• The ’Value of Work in Progress’ is the total value of work commenced during the month but either:

o Incomplete; and/or;

o Complete but does not comply with the Contract Documents; and/or

o Complete but not included in the monthly progress claim;

o This value shall include all monthly progress claims that have been submitted but have not been certified for payment by the Engineer at the date of the Financial Summary; and

• The ’Estimated Final Contract Value’ is the Contractor’s estimate of the total value of work that will be completed as part of the contract, including contingency risk allowance.

Final Claim

The Contractor shall submit their Final Claim in accordance with Clause 12.4 of the General Conditions of NZS3910:2013 Final Claim. The Final Claim shall be in the same format as the Monthly Progress Claims.

1.10 Hours of Work Unless otherwise instructed as part of the Specific Clauses or by approval, the hours of work shall be 7.00am to 7.00 pm on Working Days as defined in Clause 1.2 Definitions of General Conditions of NZS3910:2013. The Engineer’s approval is required for work being carried out outside these limits.

In the case of work being carried out affecting traffic flows on main and arterial roads during peak traffic periods, the hours of work shall be 9.00am to 4.00pm on Working Days.

Work in the vicinity of schools during normal school operating days shall cease between the hours of 8.00am to 9.15am and 2.45pm to 3.30pm to allow children to safely pass the worksite. The Road Corridor Access Department may further define the limits to where work is to be stopped as part of the Works Approval Permit.

Any restrictions on the hours of work imposed by the Road Corridor Access Department as set out in the approved traffic management plans shall take precedence over those set out in this Section.

The Engineer reserves the right to restrict the hours of work should, in their opinion, the works are demonstrated to be causing unreasonable traffic delays.


1.11 Public Notification The Contractor shall deliver circulars approved by the Engineer notifying the nature of the Contract Works to all properties bordering and affected by such works at least 48 hours before any work is commenced. As a minimum, the circulars shall be delivered to all bordering properties including those 100m beyond the advance warning signs. For work undertaken at night, the circular delivery shall be extended to properties within a 200m buffer of the work area (as designated between the signage area). The circular shall outline the nature of the works, working times, work duration, expected delays, restraints etc. and provide the Contractor’s contact details. This circular shall be approved by the Engineer prior to circulation and be appended to the Corridor Access Request (CAR).

1.12 Corridor Access Request (CAR), Traffic Management and Works Approval Permit (WAP) The Contractor shall carry out the work in a manner which will permit the safe passage of vehicular and pedestrian traffic over the whole lengths of roads included in the Contract and in within the hours of work set out in clause.

A Corridor Access Request (CAR) and Traffic Management Plan (TMP) shall be submitted for approval to the Road Corridor Access Department of Auckland Transport’s office, before any work is commenced. The Road Corridor Access Department is considered as the Road Controlling Authority (RCA) for the purposes of this contract. The Contractor shall forward a copy of these to the Engineer for review prior to submission to the Road Corridor Access Department.

In the event the Contractor wishes to carry out significant works on L2, L3 or arterial roads requiring the closure of one (1) or more lanes during periods of normally high travel demand, the Road Corridor Access Department may, at its sole discretion, require a Traffic Impact Assessment to be carried out at the Contractors cost and submitted.

The Contractor shall (where practicable) maintain at least half the width of the roadway open and passable to all traffic at all times. Interference to all traffic movements shall be minimised consistent with the nature of the work being undertaken.

In the event that a road closure is required, this shall not be done without the approval in writing from the Engineer and the Road Controlling Authority. Expected traffic delay times shall be stated on the Traffic Management Plans and shall be as approved by the Road Controlling Authority.

Barricades, warning signs, lanterns and, if necessary, controllers, shall be provided at each end of the section of work to fully protect, advise, and/or divert passing vehicular and/or pedestrian traffic and to control speeds.

Work within the road reserve (as defined in Section 315 of the Local Government Act 1974) shall, unless specified otherwise within the Contract Documents, be carried out in full compliance with the latest edition of the New Zealand Transport Agency Code of Practice for Temporary Traffic Management.

The CAR, TMP and all other documentation relevant to the work, including but not limited to road closure applications and agreements from Public Transport Operations, Auckland Council’s Environmental Management (Noise Control) and other directly affected parties shall be submitted to the Road Corridor Access Department within the following time frames:

a) LV & L1 roads, at least 5 working days prior to the proposed commencement date

b) L2 & L3 roads, at least 15 working days prior to the proposed commencement date

c) Road Closures, at least 20 working days prior to the proposed commencement date

The CAR is required for all work within the road reserve. The CAR is obtainable from and to be delivered to the Road Corridor Access Department. The requirements of the CAR and the TMP’s are administered separately to this contract by the Road Corridor Access Department. The approval of the CAR is issued as a Works Access Permit (WAP). The Contractor shall note that the requirements for maintenance of defects under the WAP are for a two year period following acceptance of the reinstatement. A copy of the approved WAP shall be forwarded to the Engineer and forms part of the Contract Safety Plan.

The CAR and TMP shall be deemed to be Temporary Works under the Contract.


The Contractor, as applicant, shall be responsible for paying any costs that may be applied by Auckland Transport for checking, approval and inspection in respect of the CAR and TMP.

The Contractor shall also be responsible for paying any costs associated with public notice advertising of road closures requested by the Contractor and costs associated with the disruption of public transport including but not limited to Bus stop relocation and ambassadors. The Contract Price shall be deemed to allow for these costs.

1.13 Protection of Property The Contractor shall take all necessary precautions to avoid damage to road signs, property or chattels. All damaged property shall be restored to its original condition at the Contractor’s expense. All paths, fences, drives, etc., which are disturbed must be restored to their original condition within 48 hours.

Any excavations in close proximity to buildings or other structures shall be left open for the minimum time possible.

1.14 Contractors Personnel The personnel (including nominated Subcontractors) put forward in the tender submission are deemed to be those available to work on this contract. In the event that the Contractor wishes to change personnel, the Contractor shall request this in writing to the Engineer within 5 working days of Acceptance of the tender and provide the CV of replacement staff detailing their level of experience. It will be expected that substituted personnel will only be replaced with personnel of at least the same level of experience relevant to the scope of work in this contract.

The site supervisor or the foreman is to be present on Site during working hours. The Contractor shall also provide afterhours contact details for nominated staff who must be available by phone outside normal working hours to respond to issues, enquires and emergencies.

1.15 Toolbox/Tailgate Meetings The Contractor shall carry out weekly ‘toolbox/ tailgate’ meetings with the site staff during the period where site works are undertaken. These meetings shall be specific to the Site and shall be minuted with a copy of these minutes to be forwarded to the Engineer within two working days of the meeting. Auckland Transport has a specific interest in the following items:

a) Health and Safety:

• Site specific hazard

• Hazard controls

• Traffic management

• Emergency planning and the like;

b) Environmental considerations;

c) A record that discussions around task analysis processes has been carried out; and

d) Plan of activities for the week.

e) The following information shall include to the Engineer with the Toolbox meeting minutes:

• Lost Time Injuries (>1 day lost);

• Medical Treatment Injury (Medical Centre); and

• First Aid Treatment & Near Misses/Hits.


2. Information to be submitted by the Contractor

2.1 Programme of Work The Programme, progress reports, subsequent updates, revisions and supplementary programmes as detailed in this section are an essential part of the project control system used by the Engineer and Contractor for managing the Contract Works and to monitor the progress of the work under the Contract.

In accordance with Clause 5.10 of the General Conditions of Contract, the Contractor shall submit a programme to the satisfaction of the Engineer. Any changes requested by the Engineer shall be made by the Contractor.

Works on site shall be continuous during the hours of work specified in the Contract. The programme shall allow for all days and hours specified in the Contract.

Where the Contract specifies the Contract period in Schedule 1 Special Conditions of Contract – Specific Conditions of Contract Clause 10.2.1, this shall be deemed to include all the works identified in the Contract including works identified as Provisional Items. Provisional Sums shall not be included in the Programme unless they are specifically required to be included in the Contract.

The Programme shall separately show the Contract allowance for inclement weather.

For all programmes, there shall be a specific line item inclusion for preparation and submission of As-built drawings, Asset Data (RAMM Data) and operation and maintenance manuals in draft form per Conditions of Contract. This item shall be for a minimum of 10 working days, or such greater timeframe as the Contract complexity necessitates. It shall directly link as a predecessor to the Practical Completion milestone item.

Comprehensive Programme

Where required in the Specific Conditions 5.10.4 and 5.10.4(e), the Contractor’s Comprehensive Programme shall be submitted in both hard and soft copy (MSProject, P6 or other approved format as per the special conditions) forms. The Critical Path Method (CPM) technique of planning and scheduling must be used for the Contract. The Contractor shall provide programmes showing the critical path(s), together with a total float report to the Engineer.

2.1.1.1 Work Breakdown Structure The Contractors programme shall use the following work breakdown structure.

• Level 1 – Project Name / Contract Name

• Level 2 – Project Phases

o For Design and Construction (Design, Construction and Closure)

o For Construction Only (Construction and Closure)

• Level 3 – Sub Phase /Area Element

• Level 4 – Activities or tasks

Once the WBS at level 3 has been set, it cannot be changed without prior approval from the Engineer.

2.1.1.2 Programmes

2.1.1.2.1 Baseline Programme The tender programme amended as deemed necessary by the Engineer shall become the “baseline programme” or “baseline” against which actual time performance will be compared. Once the baseline has been established, all subsequent programmes will have baseline (target) bars shown against each activity.


This programme will be used as the basis on which Variations, extensions of time and changes to methods of delivery shall be assessed.

Identified deviations from the baseline shall be addressed by the Contractor by either demonstrating that the deviation does not constitute a problem to the overall Contractor’s programme or providing a course of action to remedy the deviation.

The Contractors baseline Programme shall be accompanied with a Programme Basis Document. A template for this document is shown below.

2.1.1.2.2 Supplementary programmes The Engineer may at any time, and at the Cost to the Contractor, direct the Contractor to produce supplementary programmes to highlight a particular aspect of the work under the Contract.

2.1.1.2.3 Updated Programme The updated programme provided at intervals as requested in clause 5.10.6 is a revised version of the baseline programme and will show the revised Practical Completion date where it has moved from the original Practical Completion date and shall reflect the progress of Contract Work, with the following being shown as a minimum:

• The actual start dates for all activities that have commenced and actual finish dates for all activities that have been completed prior to the previous programme submission to the Engineer,

• Where an activity is in progress, the amount of work completed in terms of physical percent complete, and the time needed to complete the remaining work shall be updated,

• Where an activity was due to start within the period of the last programme submission but didn’t, a revised commencement date is required to be included on the programme.

• Other information gathered at this time may include data on resource utilisation,

• Any periods where there are overlapping Principal and Contractor delay (concurrent delay) shall be highlighted.

Updates of the Programme shall be submitted to the Engineer in both soft (MSProject, P6 or other approved format as per the special conditions) and hard copy.

2.1.1.2.4 Monthly status report The Contractor shall provide a written status report by the last working day of each month or such other reporting period as may be required by the Engineer from time-to-time. The report shall summarise progress and problems encountered during that month in respect of all parts of the work under the Contract.

As a minimum the report shall include:

• Progress against the baseline programme. • List of milestones achieved during the period. • A list of significant activities started or completed during the reporting period; • Explanation of any lack of progress on activities planned to be performed during the previous

reporting period; • The status of sub-contractor, material and plant procurement. • Identification of constraints to progress (delays) encountered during the reporting period. • Identification of proposed changes submitted during the last reporting period. • Explanation of any significant variances from the current approved baseline programme. • A list of all changes made to the logic or planned durations. • Explanation of any changes, including changes to the logic sequence or to activity durations and

the impacts to the overall project. • Programme concerns and issues. • Status of design, procurement. • Status of offsite Works. • Deviations from the contract programme “baseline”, and in particular, the forecast completion

dates of activities which have or should have commenced.


• Status of approvals. • Actual or anticipated problems with corresponding action plans to minimise the impact. • Summary of Works planned for the following period. • A report on progress of any off-site manufacturing activities of the Contractor.

The status report shall state the current percentage progress of each major piece of equipment as applies at that date.

The Contractor shall also report the calculated overall completion percentage for each Subcontract at each report date.

2.1.1.3 Programme Content All Programmes shall include the following relevant activity information as a minimum in activity bar format:

• Commencement Date of the Project; • All key milestones • Any establishment and mobilisation periods required; • Start of physical works; • Principal nominated milestones or notice periods; • Design deliverables and approval periods; • Procurement periods for key suppliers and subcontractors; • Manufacture / Fabrication periods; • Construction activity periods; • Possession / access restrictions or calendars (If required); • Testing & Commissioning periods where necessary; • Separable Portion (or Phased) Completion milestones; • Practical Completion milestone, logic linked to projects critical path; • Handover / Occupation milestones and activities; • Close out and demobilisation periods. • Contractors’ sell prices against each activity for the purposes of providing a cashflow against which

actual spend performance can be measured and analysed. The information will also be used for earned value management as necessary.

As the project progresses the following activities shall also be added to the updated Programme as they occur:

• Changes to milestones. • Change to activity periods. • Delay periods. • Changes in constraints e.g. possessions, working conditions. • Any extension of time claims. • Contractor delays.

All task and activity descriptions shall use a verb noun combination and be no greater than 20 days in duration. Activity durations are estimated in working days of normal duration and shall be realistic and based on quantities and applied resources.

2.1.1.4 Extension of Time Claims (EoT) When submitting an EoT the Contractor must submit as a minimum to the satisfaction of the Engineer the following:

• Written commentary explaining grounds for extension being claimed (10.3.2); and

• The reasons explaining how the Variation entitles the Contractor to an EoT; and

• Programme showing impact on critical path; and

• Duration being claimed as an EoT.

The EoT is not deemed submitted until all of the above required information is received.


The particular method of delay analysis shall be agreed with the Engineer prior to the preparation of any claim for an extension of time. Industry recognised methods are Time Impact Analysis (TIA), Window Analysis and As Built Collapsed Analysis.

All extension of time claims will be assessed using programmes that have been supplied to the Engineer under this specification.

2.1.1.5 Programme Basis Document (PBD) – Template The Programme Basis Document (PBD) defines the basis for the development of the project baseline programme and assists the Engineer in identifying any key elements, issues and special concerns (assumptions, constraints, exclusions, etc.). The document supports change management, settlements, and analysis. It verifies the degree of completeness of the project programme. It also serves as a tool to assist new personnel transitioning into the project, specifically a Contractor’s scheduler or a Project Manager for example.

The PBD is to be re-developed with each formal baseline change. Formal baseline changes will be instructed by the Engineer.

2.1.1.5.1 Project Description

• Briefly describe the project.

2.1.1.5.2 Scope of Work

• Scope statement, major deliverables and project • Organisational Breakdown Structure (OBS)

2.1.1.5.3 Programming / Scheduling Processes

• Baseline process • Programme Coordination & Progress Update process • Change Order process • What-if scenarios and Mitigation process • Programme Publishing process

2.1.1.5.4 Execution Strategy

• Standard execution approach (e.g. standard workweek, overtime, shifts, etc.) • Aggressive execution approach (e.g. non-standard workweek, high overtime, etc.) • Fast-Track approach (e.g. engineering incomplete at the start of construction) • Subcontracting strategies • Average and peak resource demand for the project • Cash flow

2.1.1.5.5 Key Project Dates

• Define contractual key dates (e.g. project start and finish dates). • Define key client dates (e.g. engineering drawings, delivery of items supplied by the Principal). • Define key internal interface dates (e.g. inter-function coordination) • Identify calendars used

2.1.1.5.6 Scheduling Basis

• Activity Identification (smart activity ID?) • Duration Estimating • Logic and sequencing • Identify basis for subcontractor programmes • Identify start-up requirements


• Identify client requirements (regulatory, environmental, quality / inspection requirements)

2.1.1.5.7 Critical Path

• Provide a high level description of the critical path(s) of the project. Include near critical activities. Provide enough detail so that all involved can focus on the areas that could potentially delay the project.

2.1.1.5.8 Path of Construction

• Briefly describe the high level construction sequencing of the project and how people and equipment will be routed during construction.

• Describe construction accessibility, lay down and staging areas and temporary facilities.

2.1.1.5.9 Issues and Concerns

• Identify any issues or concerns that could not be resolved prior to the approval of the programme

2.1.1.5.10 Risks and Opportunities

• Describe any impending threats that may restrain the project from moving forward (e.g. resource availability).

• Predict critical risks or opportunities that may occur during the execution of the project.

2.1.1.5.11 Assumptions

• Assumptions used for building the project programme

2.1.1.5.12 Exclusions

• Describe items that have not been included and therefore are not supported during the development of the programme

2.1.1.5.13 Exceptions

• Any deliverables that were required for proper programme development and were not provided or were not complete enough at the time of development is an exception.

2.1.1.5.14 Baseline Changes/ Reconciliation

• Complete if baseline has changed. Explain why the programme has changed from its original or re-baselined programme.

2.1.1.5.15 Time Reserve

• Based on the completed risk assessment and the understanding of the expected completion dates, the project team can then determine the required time reserve for the successful project completion.

2.1.1.5.16 Project Buy-In (PBD)

• PBD creation is the responsibility of the project management team, not just the planner / scheduler. Therefore the team should be involved in the preparation and review of the document. PBD is not considered valid until it is approved by the Project Management team.

• Accordingly please provide:

- Dates and number of conducted programme building sessions, personnel involved, and signatures obtained.

- Key subcontractors and technical specialists involved in the preparation and review of the programme.


- Personnel accountable for progress updates, what-if scenarios, crashing, fast-tracking contingency and action plans and programme approval prior publishing.

2.2 As-built information and asset data handover The as-built drawings and asset data (RAMM Data), where required in the General and Special Conditions of Contract, shall comply with this clause.

As-built drawings and asset data must be submitted for all validation activities.

As-built Information and Standards

As-built drawings to be provided in accordance with below specification. This will depend on the nature of the project specifications. Information and standards have been split into Part A - Public Transport Projects and Part B - Other Project Types.

A) As-built Information and Standards for Public Transport projects only:

[Drafting Note: Specific as-built requirements for Public Transport projects must be agreed with Auckland Transport Asset Management prior to issue of this Contract Document. These will be included as part of the Specific Clauses and shall replace the requirements below.]

As-built drawings to be provided for Public Transport projects will be a full set of architectural and/or technical working drawings, updated with any changes made during construction. As-built drawings for any roading works associated with a public transport project must be provided in accordance with the specification for ‘Other Project Types’ below.

As-built plans/drawings for Public Transport projects must be provided in digital format (DWG or DXF files on CD or by email).

One hard copy of the as-built drawing(s) must be provided. All plans must be certified as accurate by the responsible chartered Engineer or Architect.

Public Transport Projects Asset data - Auckland Transport will arrange for the capture of asset data on site by Auckland Transport Asset Engineers.

Information Required on As-built Plans for Public Transport

Category Type CAD Comments

Asset

Barrier Polyline Includes fences, handrails

Bridge Polyline Includes pedestrian bridges

Building Polyline

Canopy Block with Attributes

Cycle racks Block with Attributes

Escalators Block with Attributes

Fire hydrant Block with Attributes

Furniture Block with Attributes Includes ticket machine, emergency phone, signal control point, seat bench

Lifts Block with Attributes

Light poles Block with Attributes


Masts and portals Block with Attributes

Road markings Polyline

Block with Attributes

Includes line markings and RRPMs

Signs Block with Attributes Includes train station name sign, electronic timetable

Stairs Block with Attributes

Storm water Block with Attributes Includes catch pits, manholes, dish channels

Survey Block with Attributes Includes survey marks

Tactile pavers Polyline

Services Block with Attributes Utility access/service lid, transformer, switch board

References Drawing Title (project description or subdivision description).

Plan number.

Contract or subdivision number & details.

Scale.

Date of plan.

North sign.

If a draft is prepared, the plan must be clearly labelled as such, and not submitted as an as-built.

Certification The words ‘As-built plan’

Chartered professional Engineer or architect certification of accuracy of plan.

A signed certification statement is required on all As-built plans.

B) As-built Information and Standards for other project types:

For all capital works (new and renewal), as-built drawings must be provided in digital format (DWG or DXF) files on CD or by email), as well as one hard copy of the as-built drawing(s).

For digital plans:

a) All dimensions must be in millimetres, and all levels and lengths in metres.

b) All locational data must be plotted in New Zealand Transverse Mercator 2000 (NZTM 2000) coordinates in terms of New Zealand Geodetic Datum 2000 (NZGD 2000), as approved by Land Information New Zealand (LINZ).

c) Auckland Transport will require all graphical data to be located / plotted to the following accuracy:

• X & Y coordinates ± 100mm

• Z coordinates ±50mm (e.g. lid level) in terms of the NZTM 2000 coordinates

• Invert levels ± 20mm

The hard copy of the as-built drawing (generated from the digital format) must include:

• A signed certification statement by the responsible chartered professional engineer or registered surveyor.


• Submitted on standard ISO metric plan sheets, drawn at scales 1:100, 200, 250, 500 or 1000 as appropriate or as specified by Auckland Transport.

• The information should fit on one sheet where possible. If this is not possible at A3 size, multiple plan sheets must be submitted with an index sheet.

• Hard copy plans may be saved and submitted in portable document format (pdf) for ease of transmission.

If a validating process for existing assets for any particular project is specified, an accurate hard copy as-built drawing (sketch or aerial photo with appropriate dimensions or locations marked from the existing known assets) and asset information will be acceptable.

For all capital projects, Auckland Transport Asset Management must be contacted to obtain the latest RAMM database carriageway displacements for plotting correct road centreline displacements on as-built drawings.

Existing assets, and assets that must be removed or abandoned must be shown on all as-built drawings.

All private roads affected by the as-built work must be shown on the plans.

The information that is required on As-built drawings is shown in the table below.

Information Required on As-built Plans

Category Type CAD Comments

Asset Railings Polyline Includes guard rails, fences

Berm

Polygon Berm is defined as the area between edge of road and road reserve boundary, excluding footpaths, vehicle crossings, surface water channels and other assets

Bridge Polygon Extents of bridge, pedestrian bridge, culverts > 3.4m² csa

Crossing Polygon Vehicle crossings and pedestrian crossings

Footpath / Cycleway Polyline

Islands Polygon Includes side islands, roundabout islands

Minor structures Point Includes, bollards, planter boxes, seats

Pavement layer Polygon Undercut areas to be shown

Retaining wall Polyline

Road marking Polyline All lines and markings, text may be used for ‘Stop’ and similar

Signs Point

Surface water channel

Polyline

Street lights Point

Storm water

Point, Polyline

Catch pits, manholes as points, storm water pipe work as polylines. Storm water must meet Auckland Council Storm Water Department As-built specifications


Signals Point Positions only required – signal asset data to be provided directly to Auckland Transport Operations Centre.

Road surface Polygon Includes bus stops, parking areas

Locality Property parcel & road boundaries, road names, house numbers

Show the site relative to property boundaries and existing public and private roads.

Show house numbers, or lot numbers for new subdivisions.

Show all private roads in a project or subdivision.

Labels Asset labels

Label each asset, e.g. Footpath, Street light, Sign, Island, either directly or by reference from a legend.

Where numerous assets of the same type appear on a plan, these should be numbered, e.g. SL1, SL2, SGN1, SGN2. This identity number is transferred to the RAMM sheets for easy identification.

Centreline chainages Centreline showing chainages at 20m maximum intervals. This must be the centreline that the RAMM data sheets reference for displacement (chainage), side and offset.

References Drawing title (project description or subdivision description)

Plan number

Contract or subdivision number & details

Scale

Date of plan

North sign

If a draft is prepared, the plan must be clearly labelled as such, and not submitted as an as-built.

Certification The words ‘As-built’ plan”

Chartered professional engineer or registered surveyor’s certification of accuracy of plan

A signed certification statement is required on all as-built plans.

Index plan Full work area with as-built sheet boundaries shown

Required when several as-built sheets make up the as-built plan.

Cross sections

New road cross section Typical road cross sections.

Levels Storm water

In accordance with Auckland Council Storm Water as-built standards.

Asset Data (RAMM Data)

RAMM Database is used for Asset information (RAMM data):

• assets belonging to Auckland Transport

• new assets, or renews, upgrades or removal of existing assets,

RAMM data capture sheets are provided to collect this data, after which data upload from these sheets into RAMM is managed by Auckland Transport.


For each project, an electronic (MS Excel) version of the RAMM sheets should be obtained from Auckland Transport Project Engineers or Auckland Transport Asset Management. RAMM data is to be provided to Auckland Transport by completing these sheets and returning the file to Auckland Transport.

RAMM data must be provided by completing all RAMM sheets that are relevant to the new or altered assets, utilising the look-ups (‘pick-lists’) of allowed attributes accompanying each form.

If an asset attribute is not in the pick-list provided (i.e. not currently in the database), enter ‘Other’ into the form and provide a full description in the comments field. This will allow the new attribute to be added to the database. All as-built plans supplied must be accompanied by asset information (RAMM) sheets.

If an existing asset is removed or abandoned, a RAMM sheet entry is required, showing basic information for the asset and the classification ‘removed’.

If an asset is replaced with a new one, two sets of information have to be completed: one to delete the existing asset as above, and one to install or create a new asset. Existing asset information can be obtained from Council, and new attribute information must be submitted as per this specification.

Roading Items for which Asset Information (RAMM Data) is required

Asset Type Asset Description

Railings All barriers, fences, railings in the road reserve, except privately owned.

Berm All berms in the road reserve.

Bridge Road bridges, pedestrian bridges, underpasses and overpasses.

Crossing Vehicle and Pram Crossings that are maintained by Auckland Transport.

Drainage Stormwater pipe, culverts, subsoil drains that are not under a kerb. Pipe connection between stormwater inlet and outlet structures only required in RAMM, but full stormwater infrastructure must be shown on as-built plans.

Footpath/ Cycleway Footpaths in the road reserve, and footpaths carrying pedestrian traffic between roads.

Islands All raised islands.

Minor structures All minor structures within road reserve that are maintained by Auckland Transport.

Pavement layer All pavement layers including stabilised subgrade and undercuts.

Retaining wall Retaining walls within road reserve that retain road or property. Retaining walls in private property whose function is to retain road.

Signs All road signs including those on gantries. Private signs, temporary signs or billboards not required.

Shoulders Shoulders on sealed roads.

Surface water channel

Surface water channel / kerb and channel within road reserve, channels carrying storm water from road into surrounding areas.

Street lights All streetlights, including those in access ways, unless privately owned.

Storm water Storm water inlets, soakholes and rain gardens within road reserve required. Other storm water infrastructure is not required in RAMM, but must be provided on as-built plans.

Road surface All road surface not privately owned, including turning lanes, bus stops, roadside parking areas, crossings and access ways within road reserve.


A summary of activities and their associated as-built plan and asset data requirements is shown in the table below.

Plan and attribute requirements

Activity Construction Plan As-built Plan

RAMM Data / Asset Data

Survey Office or Deposited Plan

Engineer Certification

New capital works *

Renewal works * ***

Vested assets (new subdivision) *

Disposal of assets **

Validation of assets

Legend:

Asset Information is required (mandatory)

Asset Information is not required

* Construction Plans are not required if approved plans are held by Auckland Transport or Auckland Council.

** Only asset type and position, date of disposal and reason required.

*** No as-built plans are required for road reseals, footpath renewal, kerb and channel renewal, unless the renewal work required a specific design.

Copies of the following documents must accompany as-built plans and RAMM sheets and will be stored in the RAMM database

• Amenity lights or street lights: approved lighting design plan, and electrical Certificate of Compliance for each light.

• Bridges: construction drawings modified to as-built status.

• Large retaining walls or structures: construction drawings modified to as-built status. Compliance certificates.

All assets: Operation and maintenance manuals or asset owner manuals, and any other documentation provided by a Contractor for use by an asset owner, e.g. warranty or guarantee.

Contact Auckland Transport Asset Management at (09) 355 3553


3. Consents 3.1 Resource and Building Consents The Principal shall make application and obtain all Resource Consents normally required for the execution of the Contract Works. The Contractor is responsible for obtaining and paying for any necessary consents (or amendment to consents) required for any alternative methodologies etc. that the Contractor proposes other than what is covered under the existing consents.

The Contractor is to comply with the conditions of any Resource or Building Consent, copies of which will be made available as necessary, and which form part of the Contract Documents. The Contractor must hold a copy of any Resource or Building Consent and its conditions on the Site at all times.

The Contractor shall allow in its tender submission for the costs associated with compliance with any consents. The Contractor shall be entitled to claim for a Variation in respect of the cost of compliance with the conditions of Resources Consents only when such conditions are:

a) Could not reasonably be foreseen by an experienced Contractor.

b) In excess of those normally associated with the nature of the works.

c) Notified to the Contractor after the Tender Closing Date.

The Contractor shall ensure that all personnel and Subcontractors for this Contract are familiar with the consent conditions.

The Contractor shall allow for the costs associated with any Site meetings to review and implement consent conditions. This includes meetings with Auckland Council’s appointed arborists for tree consents and vegetation clearance.

The Contractor shall apply for any winter works approvals each month as may be required under the consent conditions. There is no charge incurred for this.

3.2 Access to Properties for Construction Purposes Notwithstanding the granting of possession of the Site by the Engineer for the purpose of carrying out the Contract Works, the Contractor shall arrange for access onto any part of the Site considered necessary, unless already agreed by the Principal with the property owner. Any access required through private property not already agreed by the Principal will require the written consent of the property owner.

The Contractor shall not enter upon any private property without first notifying the owner (or occupier) at least 24 hours in advance of their intention to enter.

On completion, the Contractor shall leave the Site in as good a condition as when first entered by the Contractor.

4. Contract Management Plans Contract Management Plan (CMP) should be consistent of:

4.1 Health & Safety Management Plan The Contractor shall submit a detailed Health & Safety Plan, including a copy of the approved Traffic Management Plans (TMP’s as approved by the Road Corridor Access department), specific to the activities and location of the Contract Works. The Health & Safety Plan shall identify all risks associated with the Contract Works, and present details of the proposed methods of controlling these identified risks and/ or their effects.

No works on site shall commence until the Contractor has submitted and received the approval of the Site Specific Safety Plan by the Engineer to the contract.


The Engineer will arrange for the Site Specific Safety Plan to be reviewed at no cost to the Contractor and will submit any comments arising there from to the Contractor for consideration. This review process will take one week.

Where, in the opinion of the Engineer the Site Specific Safety Plan is inadequate, the Contractor shall, within 3 days, make all necessary amendments to the Site Specific Safety Plan and resubmit to the Engineer.

As a minimum requirement, the plan shall:

a) Identify all significant health and safety risk associated with the works.

b) Present details of the proposed methods for identifying controlling and managing the risks associated with the site and proposed works. The Contractor is obliged to take full account of the Health and Safety legislation and associated regulations.

c) Provide details of health and safety monitoring activities, including frequency. Detail the safety communication processes including site induction, daily activity briefings/ tool box talks, and ongoing safety training, including frequency and recording of these.

d) Detail emergency planning and response, including proposed trial evacuations and rescue plans, location of first aid kits and trained first aid officers.

e) Detail measures that will be implemented to ensure the safety of the works outside of normal working hours or working alone.

f) Information on how the Contractor will audit the site to comply with the Contractors’ Health & Safety Plan, including an indication of the frequency of such audits. Include reference to H&S Procedure: Audits.

g) Identify what records will be available on site.

h) Detail the specific protective equipment to be provided for carrying out the works.

i) Include detailed Traffic Management Plan (TMP), Site traffic movements plan and Pedestrian management plan.

j) Detail how incidents are notified and investigated, including specific reference to compliance to AT Incident Management Standard and Procedure, Client notification and inclusion in Investigations and distribution of findings/outcomes to the Client.

k) Provide a Health and Safety Training and Competency Matrix, referencing roles/ tasks/ responsibilities.

l) Outline process for monthly Health and Safety reporting to Auckland Transport Representative.

m) Detail comprehensive Subcontractor management processes, including prequalification and assessment, scope and range of activities, expectations of Subcontractors performance, reporting, inspection and monitoring of their activities, hazard management, attendance at toolboxes, training and competency.

The plan shall also contain:

• The contract specific Risk and Hazard Register

• Mandatory Safety Rules that will be adopted and will be enforced on site

• Identified Critical Risks that are inherent in the scope of work to be undertaken.

• Hazard Control Plans/ SWMS/ JSA’s/ Safe Systems of Work or other site specific references that will be referred to that will manage the critical risks the workers are exposed to.

In Particular:

• Working from any height above or below ground level;

• Work or entry into confined spaces;

• Lone working;


• Manual handling operations or significant ergonomic risks;

• Work involving mobile plant and equipment;

• Electrical work;

• Work in or nearby the road corridor;

• Work in other areas where people are exposed to road traffic;

• Work in or nearby the rail corridor;

• Work in or nearby a body of water;

• Risk of disturbing below-ground or overhead utility services;

• Excavation or earthworks;

• Exposure or potential exposure to asbestos;

• Exposure or potential exposure to hazardous fumes, dusts or vapours;

• Hazardous and dangerous substances;

• Exposure to extreme environmental conditions;

• Hot works (including welding, grinding, cutting and any operation which presents a source of ignition);

• Slip, trips and falls.

These Hazard Control Plans/ SWMS/ JSA’s/ Safe Systems of Work shall be displayed on notice boards or other suitable locations as appropriate. Include process for updating procedures post incident or change in work activity.

Should the Contractor fail to comply with the Site Specific Safety Plan or otherwise fails to comply with Health and Safety requirements specified in the Contract such as the requirements in this clause and those under clause 5.11.10 of the Special Conditions Of Contract, the Engineer may take emergency action as provided in Appendix B under the clause B2 Engineer’s powers and responsibilities ,or may order a suspension of the whole or part of the Contract Works until deficiencies are attended to. Any such action shall not be grounds for a Claim for Extension of Time.

Where the Engineer or Principal considers the work environment to be unsafe or deficient, in their opinion (and without assuming any of the responsibilities of the Contractor), after notifying the Contractor in writing where possible. The Engineer or Principal may employ others, or may itself provide such other protection, or warning as it considers necessary, at its sole discretion. The Contractor shall meet all costs related to this additional work. Furthermore the Engineer or Principal may instruct the Contractor to cease any operation or activity until such time as the Site is made safe. Any such instruction shall not be a Variation nor be grounds for a Claim for Extension of Time.

4.2 Traffic Management Plan (TMP) The Contractor is required to submit site-specific TMP’s for all sites, considering site-specific conditions with best approach to encounter various situations and scenarios. All such plans are to be approved by the Road Controlling Authority prior to the commencement of work onsite. The Engineer shall receive a draft of the TMP prior to submission for review.

The TMP shall include all traffic management devices such as traffic signs, spacing, cones and any other aspects that may have impact on the safety of road users or site personnel, comply with NZTA Code of Practice for Temporary Traffic Management.

4.3 Quality Management Plan (QMP) Quality is planned for and managed through the ‘Plan-Do-Check-Act’ cycle for project execution, program management, and business processes.

The Contractor shall develop and maintain a quality management system that meets the minimum requirements of this contract as specified in:


• Clause 5.18 of the General Conditions of NZS3910:2013

• The Schedule 1 – Special Conditions of Contract – Specific Conditions of Contract

• The particular requirements of these General Clauses and any additional requirements specified in the Contract Specification - Specific Clauses

The Engineer may consider alternative quality management systems submitted by the Contractor provided that these assure the required outcomes.

The QMP describes the specific construction related quality assurance and quality control procedures that are appropriate to the size, complexity, and nature of the project.

Quality improvements are also documented and may be included as an integral part of the overall Contract Management Plan (CMP). In addition to quality management objectives developed as part of CMPs, the system for Quality Management is defined in an organisational level Quality Management Plan. Project-Specific Quality Management objectives accompanying each CMP shall be consistent with the organisation Quality Management Plan unless documented.

Where not specified, the Quality Management Plan shall, as a minimum, meet the requirements of Transit New Zealand Quality Standard TQS2. This standard requires the Contractor to develop and work to a Quality Management Plan for each contract. The Contractor is also required to operate a simple quality system during the Contract Period, which provides the supporting structure fo