ppt on office presentation

7/29/2019 ppt on office presentation

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SUBMIITED BYAKRITI GOELM.SC INTERIORDESIGN 1ST YEAR2ND SEMESTER

SUBMITTED BY :AKRITI GOELM.SC INTERIORDESIGN 1ST YEAR

SUB:INTERIOR DESIGN


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CORPORATE OFFICE HIERARCHYThere are considerable variations in the responsibilities of the titles.Within the corporate office or corporate center of a company, some companies have aChairman and CEO as the top ranking executive, while the number two is the

President and CEO; other companies have a President and CEO but no officialdeputy. Typically, C-level managers are "higher" than Vice Presidents, although manytimes a C-level officer may also hold a vice president title, such as Executive VicePresident and CFO. The board of directors is technically not part of managementitself, although its chairman may be considered part of the corporate office if he or sheis an executive chairman.

A corporation often consists of different businesses, whose senior executives reportdirectly to the CEO or COO. If organized as a division then the top manager is oftenknown as an Executive Vice President .If that business is a subsidiary which hasconsiderably more independence then the title might be known as Chairman and CEO. In these countries, the CEO presides over the executive board and the chairmanpresides over the supervisory board, and these two roles will always be held by

different people. This ensures a distinction between management by the executiveboard and governance by the supervisory board. This allows for clear lines of authorityseemingly. There is a strong parallel here with the structure of government, whichtends to separate the political cabinet from the management civil service. In the UnitedStates, the board of directors is often equivalent to the European/Asian supervisoryboard. The executive board's counterpart in the United States may often be known as

the operating committee , management committee, executive committee , or executivecouncil composed of the division/subsidiary heads and C-level officers that report


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TYPES OF OFFICELAYOUT

Cellular individual rooms, withfixed walls anddoor, which an employee works ontheir own orwith a few other employees

Open Plan a large area wheremanyemployees work together


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Advantages of Cellular Offices Rooms usually lockable more

secure Less distractions Confidential meetings can be held

incellular offices Heating/lighting can be changed to

suitindividual needs Illnesses are less easily spread Em lo ees can ersonalise their


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Disadvantages of Cellular Offices Difficult for a manager to supervise

aspeople are in separate rooms Communication is more difficult Time wasted passing information

and work

from one room to another Employees may feel isolated ontheir own

More expensive to equip separate


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Advantages of Open Plan Layouts Managers may find it easier to

supervisework Easier to organise meetings

Less space is wasted with fewer wallsanddoors

More sociable atmosphere foremployees Equipment (photocopiers, printers,

scanners) can be shared easily


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Disadvantages of Open PlanLayout Difficult to concentrate because of noise

Easier to be distracted Difficult to keep information confidential Illnesses are more easily spread

Private offices may still be needed forsenior staff Standard heating and lighting might not

suit all staff


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Deciding on Office Layout Type of office layout will

depend upon: Size of the company (number

of staff) If the company is likely to

grow Type of work done by the

company

The accommodation available


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COMBINATIONPLAN

CELLULAR PLAN

TEAM PLAN

OPEN PLAN


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Room Layout Characteristics

Closed Layouts: Partitioning

Creating spaces

regardless of buildingstructures

High level of visualand acousticscreening

Focused work Spacious offices

Discretion/privacy Status Transparency

through glass

Offene Layouts: Screens

Concentration ofworkplaces

Reduction ofm/employee

Cost savings Shorter distances Visible, open processes Participating in whats

happening

Acceleration ofcommunication Team building Overview of space

Flexibility for adaptations


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The reception area that makes the first impact on the visitorand which colors his expectation of the space ahead. If thebusiness of the company calls for continuous interactionwith guests who need to be suitably impressed, then it isimportant that the reception area be adequately dressed.

The reception can be used to display the companys productor operations with visuals or models.Alternatively, paintings or aesthetic accessories in the roomcan be chosen to reflect the companys taste and style.

The receptionist should have direct visual access tobe able to keep an eye on office comings andgoings.

THE RECEPTION:


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The Flooring

Office flooring is subjected to more wearand tear than any other surface in theroom, and it is therefore imperative that it

be hardy and resilient.

Choice of flooring material will depend onthe function of a given area and itsrequirements where durability,appearance, cost and maintenance are

concerned.Flooring materials vary greatly. Hardflooring such as stone, granite, marble,kota are best suited.Wood, cement, terrazzo, ceramic tiles, arethe other oprtion but they are usuallynoisier.Soft coverings such as vinyl or carpeting,but they are hard to maintian.Flooring can be used as a design tool notonly in an obvious choice of material andcolor, but to demarcate departments,private/public areas and circulation paths,

by a selective use of different hues and

Th Li h i


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The Lightning

Good lighting is crucial for effective work, besides which,lighting accounts for a considerable part of the energyconsumed in an office. Therefore, the cost effectiveness and

the efficiency of lighting should be kept in the mind. On theother hand, it is lighting which makes design come alive andit should be explored accordingly. It can create a warm,inviting and dramatic interior, or result in a cold andmonotonous office. One effective use of the standard bulb isas a wall wash, which tends to imbue the whole space with

incandescence and makes the room warm and friendly.Incandescent downlights, halogens included, cancomplement fluorescents and can be used to highlightspecific objects, such as desks, plants, paintings, objects,etc.To reduce eye strain and fatigue, high contrasts shouldbe avoided. Use of job oriented, task lights can be practical,

if complemented by general lighting.Suspended or pendantlights can serve a dual function in this regard, and whileproviding overall illumination, can be lowered to concentrateon a given space.A system of selective switching and operational controlareawise, or where possible even deskwise, can help restrictusage and operating costs of lighting to only as and whenrequired.


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The CeilingIt is well to remember that ceilings, likeany other surface, reflect light andsound, and contribute significantly to thelighting and acoustic qualities of a

space. Suspended ceilings are availablein different materials, and increasingly,acoustic tiles and panels are becomingstandard, especially in open offices andwhere no special ceiling treatment isrequired. Usually made of non-

combustible which prevents soundwaves being reflected back into theroom.Holes for recessed lights can be cut outwherever required.Plaster or gypsum board is harder andreflects more sounds then it absorbs.Exposed structural ceiling aresometimes used to create a hi-techimage , as a stylistic alternative to thetypical office interior.


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Colors for success

The color scheme of the

interiors is also a vitalfactor in defining themood and structure of a

workplace. Besides, ithas been proven thatusing the right colors

also directs the energyflow in the rightdirection.


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While designing the office interiors, a balanced atmosphere must be aimed at forefficiency as well as comfort. The color schemes adopted must take care to maintain theprofessionalism and functionality as well. To get an idea of the perfect color scheme foryour office interiors, professional advice from office interior designers can be sought.

Color Layers

The colors of an interior design can be classified into three main color, accent color andcolor of touch; based on the extent of use of the color scheme.

1.Main Color

It is the predominating color that covers most of the interior area of the office; namely thewalls, ceilings and floor. Generally, neutral shades are widely used. Grey, beige, cream,etc., are the shades mostly preferred.

2.Accent Color

The color that acts as the background in major office furniture, panels and fittings definesthe accent color. The color is determined based on the main color, so that both of themsync to create a suitable ambience.

3.Color of Touch

It is the almost inconspicuous color that is added for the occasional dash of lively color inthe office interiors. It could be contrasting to the predominant color scheme and increases


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Factors that can affect aCarefully Planned ColorScheme

The color, texture and finish go hand-in-hand to create the ultimate atmospherein an interior design.Matt with a smooth finish is ideal tobring out the true color. A slick glossysurface is likely to distort the true effectof a color.

The color scheme of floor, walls andceiling must be in concordance witheach other. The basic layer of the designis laid while deciding on their colors.

The density of the color applied must

also be appropriately decided. Thelighting reflected on the surface alsoplays a role in bringing out the right

shade of the color.


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Tips and Suggestions

Colors are often associated with human emotions. Thus, the color

scheme employed has psychological impact on the efficiency of theemployees.

Light, pastel shades create a relaxed and stress free environment;while darker or sober colors give a tone of seriousness.

For example; light blue being the color of sky, gives a sense ofvastness, light and peaceful mind. On the other hand; red stands forpassion or fire. It creates an energetic or aggressive impact.

The color scheme can also enhance the spaciousness and broadenthe area of the room visually.

Use of images, portraits or pictures increases the visual appeal of thewalls. It also adds a touch of class to the office interior design.

Th C f


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The Conference

Conference room is the central area ofany office and can give impressions toanyone new having meeting in that room

Conference should ideally be easilyaccessible from the entrance, so that thevisitors do not have to travel all over theoffice.

The facility of a nearby toilet will be anadvantage for the same reason.The equipment necessary forpresentations, such as a screen, TV,video monitor, black board, flip chart etc,needs to be providedThe furniture and ambience should bedesigned so that the participants cancommunicate with each other.The design should provide a calm,neutral background for visual

presentation and adequate lighting.

Th P t


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The Pantry

For offices that can afford the space, aclean well designed and pleasantlooking cafeteria or canteen will help

employees relax.The basic storage units such as thecupboards, filing cabinets, drawerunit, open shelf, are still as useful asever, whether they are free standing orbuilt into walls, or used in lieu of the

partitions to save space.A storage cupboard, shelves or hookscan hold the cups and saucers, plates,cutlery, tea, coffee, sugar, etc. A smallcompact refrigerator is useful forstoring milk, cold drinks, preserving

food items, etc.A good garbage storage system willhelp circumvent the inevitable mass oftea dregs, papers etc.Disposable plastic cups, plates, ifeconomically viable can save on

maintenance and cleaning.

The Toilets


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The ToiletsComing to the toilets, which perhaps more thanany other room, reveals the true class of acompany, its attitude to cleanliness and theactivity of its employees and visitors. Bathroomsdont have to be exotic, but they do have to be

adequate in number for the staff employed andthey have to be clean.They should have tiled surface, preferably in lightplain shades which are not overpowering andwhich cannot be scrubbed down easily.Separate toilets for men and women are statutory

to a given number of employees. The traps, theIndian and the western WC with the urinals toaccommodate all the users.If ventilation is less than ideal, an exhaust orceiling fan may help, for there are few things asoff-putting as a smelly toilet.Facilities for dispensing toilet paper, towel, hand

dryer etc, should be provided.Thus , planning the ideal offices large and small,opulent and spartan, the professionals can helpmake the complicated thing, simple tounderstand and to work out.


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Susanne & Jacek Slizynski design professionaloffices. They have contributed a number of

helpful articles to the Orthodontic CYBERjournal in the area of office design, function, andconstruction. This article illustrates the

importance of working with someone whoknows how an orthodontic office functions andbegins with a critique of a clients floor plan.

CASE STUDY


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Area 1: ReceptionThe Reception room is too small. The angle of the curved wall only allows for 7 chairs,which means that on a busy afternoon many patients and parents will have not place tosit. In addition there are no other areas in the clinic for parents or patients to sit.Area 2: Front Desk/Office Manager/Business Office

The file cabinets are a focal point and not very attractive. Files should not be visible toother patients especially if they are stuffed full of charts. The Managers office is toosmall and non-functional. It is a dead end space. She will barely be able to get in and outof her chair. The Computer Check-in Station has not been positioned. The businessoffice is undeveloped, workstations have not been thought out. There is also no area forparents to sit down and talk about their bill with some privacy.

Area 3: Consult RoomThe Treatment Coordinators back is towards the door. The parent has to walk around

the desk to sit down. Note that the clearance between the desk and exam chair isinadequate and there is not enough seating for an office in a rural location whereparents tend to bring siblings along for the consult.Area 5: HallwayThis hallway is too narrow and creates a one -way traffic pattern. You can anticipate thecongestion on a busy day.Area 6: Tooth Brushing/ Lab Entrance/Dark Room/ImagingHere is another congestion zone. Also the sound of the lab equipment will carry all theway to the Reception Room. Pockets doors for labs are not practical. In the hygienearea, the tooth brushing counter is too short for patients to stand side by side and brushtheir teeth.


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Area 7: On-deckThe On-deck area is located in a high traffic area and too close to an open Sterile Room. Smaller childrenor curious teenagers would have access to the sterile area, which creates a liability. The seating are is alsovery short and will accomodate only 2 patients and is not visible enough from the clinic.Area 8: Records

Having 2 patients looking at each other while impressions are being taken is awkward. You can imaginehow uncomfortable that could be. Locating the imaging across the hall from records creates cross traffic inan already congested office. The counter in this area far too small to house camera equipment andimpression trays or supplies. There is actually no storage space here at all for the items required. There isno area for the PA head, which the doctor wanted. Fortunately, since they will be using digital X-rays, thedark room could be eliminated.Area 9: Treatment Bay

The most critical problem with the treatment bay layout, is that the distance between the head of the examchair and the hand washing counter is too narrow. The doctor or assistants will have to move to the side toallow for staff and patients to pass through the clinic. Use of the sinks at the same time will causecongestion. This is a serious oversight in the most active portion of any orthodontic office. The doctorwanted bench seats along the windows which prevented repostioning the chairs forward. There is also noprovision for the 2 computer stations the doctor wanted for this area. There is also inadequate storage formodel boxes.

Area 10: LabThe V shaped counter in the lab limits the number of workstations. The lab plan is not engineered; its not

fully developed leaving it up to the client to figure out the workstation layout during the constructionprocess. The sink is completely in the wrong place and plumbing tear out could occur.Area 11: Storage/Lounge/Utility/Staff RestroomUtility is behind bi-folds in a narrow location and does not allow for storage of supplies or an area to hangsmocks. Staff will need to go through the Staff Lounge to access the restroom, the temptation to stop and

nibble on something or chat is too great. The area for the Staff table is too small to accommodate staff. TheStorage area is undeveloped and is not adequate for this size practice.


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RE DESIGNED PLAN


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Area 1: ReceptionFive chairs have been added increasing the seating area from 7 to 12. Still too little for a practiceof this size, but the best we could do with limited space.Area 2: Front Desk/Business OfficeThe file cabinets have been concealed behind a wall, which can now be used to display the officelogo adding both style and an office image. The business manager now has an adequate

workspace with a more private area for patients/parents to sit down to discuss their accounts. Inaddition there is an extra workspace for an assistant to the manager or an insurance desk. Thereis also an equipment counter for a copier or FAX machine that is accessible to all members of thestaff without interrupting someones workspace.Area 3: Consult Room

The parents no longer have to go around the desk to be seated. The Treatment Coordinator nowhas visibility to the entrance and can motion to the doctor or anyone who might walk into heroffice. We have increased considerably the cabinets in this area to make it a real, working office.

A bench seat has been added next to the exam chair as the doctor likes to have parentspositioned closer during the exam and consult.Area 4: Business office/Office Mgr/Equipment DeskTable and chairs have been provided for guest seating and 2 work stations have been located in

this room.Area 5: HallwayTraffic in the hallway is now 2 way.

Area 6: Imaging/Records/X-rayThese areas have been grouped together so that cross traffic is reduced. Now they are fullyfunctional workspaces. We added a pass through to the lab.

Area 7: Tooth BrushingTooth Brushing is set in an alcove of the main hallway.


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Area 8: On DeckWe have provided nice seating area for on-deck. This can be used for patients and foroverflow from the Reception Room. There are magazine racks and a large video screenacross the hallway for entertainment. There is now no access to or view of the sterilizationarea from the on-deck seating area.

Area 9: TreatmentThere is now enough distance from the counter and the head of the treatment chairs toallow use of the sinks while patients and staff pass through. Its still tight, but with limited

space this is the best that could be done. Fixed bench seats have been added for overflowfrom the Reception Room. Two computer stations have been positioned in key areas.

Additional model box storage has been added along with more counter space for clinical

supplies.Area 10: SterilizationThe Sterilization area is now enclosed. This reduces access by patients and the noise fromthe ultrasonic baths, sterilizers and handling of instruments.

Area 11: Private TreatmentA private treatment area has been added. This can be used for impressions, bonding and

adult treatment.Area 12: LabThe Lab is now closed off so that noise will not be a problem for the Front Desk andBusiness office. The sink has been properly positioned and two sit down work stations havebeen detailed.Area 13: Staff Restroom

The staff restroom is now off of the hallway and can easily be used by patients instead ofsending them to a common restroom located outside of the office suite.

.Area 14: Staff Lounge


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Area 14: Staff LoungeThe staff lounge now has seating for six and adequate kitchen counter area.Area15: Storage, Utility, LockersWe have used 18 deep fixed storage with 2 layers of 3 track file cabinets in front. This provides

very adequate area for bulk and broken items. The washer and dryer are located across from thestorage with plenty of space for supplies and for hanging smocks. The lockers are located next tothe washer and dryer.It was very beneficial for the doctor to have his plan checked for oversights. The client avoidedcostly change orders and continuous complaining from staff about congestion zones, lack ofstorage, seating, and acoustical issues that became apparent in floor plan #1. It is especiallycritical to get input when space is tight and every inch counts. Even large spaces can be aproblem when tasks are too spread out and efficiency is lost. Large plans often need to be

tightened up.Doctors often find themselves working with non-experts, while paying a premium fee. Thisparticular client was promised personal time with the principal of the architectural firm, but whenthe architect discovered the scope of the detail required by the project, he quickly turned theclient over to the draftsman. This is a very common occurrence. Another client had worked withan architect for a year, just on the floor plan and had paid out thousands of dollars. She finallydiscontinued the architects services. A third client said the last time he designed his office it took

3 months and he had paid the architect over $15,000.00, just for the floor plan. In all of thesecases, the achitects involved had never developed plans for an orthodontic office. In almost allcases, clients feel they know what they want. However once you have a floor plan concept laidout you will want to look at various options and you may end up changing the plan entirely. Somearchitects can make the client feel uncomfortable making changes, implying that the doctor isindecisive. Remember process creates value. You will be investing anywhere from $100,000

750 000 in you project Its important that you work with a professional that will offer options fort i d id th iti l di ti th t j t d

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ppt on office presentation