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Angel of Meadows Memorial and Nature Park

Transaction and Billing System

A Research Study on AMMAN Park Transaction Processing System (Transactions and Billing System)

AMMAN

Angel of Meadows Memorial

and Nature Park

Content

1.0 Introduction

1.1 Background of the Study

1.2 Statements of the Objectives

1.2.1 General Objectives1.2.2 Specific Objectives

1.3 Significance of the Study

1.4 Scope and Limitation of the Study

2.0 Methodology of the Study

3.0 Data Gathering Procedure and Output

4.0 The Existing System

4.1 Company Background4.4 Description of the System

4.2 Data Flow Diagram 4.5 Data Dictionary4.3 Problem Areas


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1.0 Introduction

The system design project, Transaction and Billing

System that will provide the needed and storing information in a

faster, more convenient way by storing file of the clients in a

computer system that will lessen the effort of company staff in

storing files of each transaction every now and then.


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1.1 Background of the Study

Angel of Meadows Memorial and Nature Park has been

a provider of memorial products and services in the community

through the provision of a memorial park within the

surroundings of an ecological/nature park for five (5) years now.


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1.2 Statements of the Objectives

A consistent transaction and billing system is a way to

lessen the time consumed in computation for transactions, produce

more accurate reports, and lessen the time that is being consumed

in terms of payments. The automation of the said system will be

implemented through the use of equipment like computers and

printers


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1.2.1 General Objectives

The main objective of the transaction and billing system

is that it will provide a better and easier way for the clients to

transact to their records during transaction and billing system

which is being managed by the facilitators of the system.


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1.2.2 Specific Objectives

1. Effectiveness of the computer-based information system on transactions and billing.

2. Confidentiality of the information.

3. Retrieval of the past records.


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Prior to the advent of computerization, data is processed

manually. However, the past few decades, the computer and

electronic technology has been incorporated into almost every

aspect of our lives. They now play a big role in our living process

and assist us in taking care of files and documents.


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For the association

For the personnel

For the customer

For the students or users

For future researchers


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1. Store data of the clients

2. Record transaction/payments.

3. Generate Reports and printed reports.

4. Updates products and services in the database.


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5. Backup the database.

6. Tracing customer’s bad/ good records

7. E-mail alerts for promos and good customer’s privileges

Use of the system is limited to company owner, company staff and clients.


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The general thesis research methodology was as follows:

1. Identification of research question and domain focus of the thesis, as summarized above;

2. Formulation of hypothesis,

3. Reviewing the current and proposed system


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4. Development of a software for the thesis experiment;

5. Design of a thesis experiment applicable in a case study;6. Search and selection of case study

7. Reformulating of hypothesis, after considering the concrete settings of

the case study and a preliminary analysis;


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9. Analysis of case study and discussion of results;

10. Analysis and discussion of the technology and institutional context, together with the new questions raised by the experiment, contributing to a research agenda;

11. Draw Conclusions.

8. Execution of experiment, in three phases: before, during and after


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The main research methods and techniques that we used were:

1. Observation

2. Interviews

3. Brainstorming


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3.0 Data Gathering Procedure and Output

DATA GATHERING INSTRUMENTS

Interviewee: Mrs Joyce Del RosarioTitle: Admin and finance

Manager

Date: November 24, 2010

Time: 3:00-5:00pm

Supervisor: Mr Ronald Visco

Title: Park Supervisor

Location: AMMAN Park Pulong Yantok Angat Bulacan

Interviewer:Mallen Kate P. DizonTitle: Group Leader


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4.1 Company Background

The AMMAN Park, Inc. aims to be the leading

values-oriented and reputable provider of memorial

products and services in the community through the

provision of a memorial park within the surroundings of an

ecological/nature park.


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4.1 Company Background

The Del Rosario Corporation established the Angel

of Meadows Memorial and Nature Park at Pulong Yantok

Angat, Bulacan last June 2005. AMMAN Park, occupies 8

hectares of the 10 hectare. The development of the entire

site was planned to be undertaken in three (3) phases.


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4.2 Description of the System

The corporation uses Microsoft Excel 2008 for the

encoding of data transactions including the billing of lot

reservation, and payments and manual system of receipts

for the transactions and payroll of employees and other

expenses.


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4.3 Data Flow Diagram

Compute Transaction

(Computing the payment for the customer through

Microsoft Excel)

Compute Transaction

(Computing the payment for the customer through

Microsoft Excel)

CLIENT

CLIENT

Input Transaction(Transferring Customer

Record from the log book to Microsoft Excel)

Input Transaction(Transferring Customer

Record from the log book to Microsoft Excel)

Customer Service

(Writing Information to the Log Book)

Customer Service

(Writing Information to the Log Book)

Payment transaction

Payment transaction

Issuing ReceiptIssuing Receipt


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Table Name Column Name Column Type

Column Size in Bytes

Column Status

INFORMATION

Account_Id numeric 6 NOT NULL

Warning_balance

money 8 NOT NULL

Open_balance money 8 NOT NULL Charges_Per

Yearmoney 8 NOT NULL

Adjustments_today

money 8 NOT NULL

Year Not Pay money 8 NOT NULL filler1 char 255 NOT NULL filler2 char 255 NOT NULL filler3 char 255 NOT NULL filler4 char 255 NOT NULL

Total Size of row in bytes 139Approximate rows/data fage 13

4.4 Transaction and Billing System Data Dictionary


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Table Name Column Name Column Type

Column Size in Bytes

Column Status

AMMAN Account_Id numeric 6 Identify Customer_cod

evarchar 8 NULL

Address_Id numeric 6 NULL Name varchar 50 NOT NULL Logon_Name char 20 NOT NULL Activation_Da

tesmalldatetime

4 NOT NULL

Default_location

int 4 NULL

Tax_code char 2 NOT NULL Suspended bit 1 NOT NULL Phone_Numb

ervarchar 30 NULL

Time_stamp timestamp 8 NOT NULL

Total Size of row in bytes 1066Approximate rows/data fage 1


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4.5 Problem Areas

1. Manual transaction systems are imperative in the Transacting environment because they were the conceptual basis for real-time TPS. They were used long before the rise in technology allowed for easier data collection and storage.

2. Bad debtors were very hard to trace as his system of credit-book was not reliable

3. Error with Imports and Manual Transaction Entering.


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4. Easy Access for anyone even if he/she is authorized or unauthorized

5. Ability to reliably update data and take action on trigger events

a. Time it takes to manage the data

b. Time it takes to retrieve the data and make updates,

6. Ability to share the data. And the time it takes to share the data. As an example someone in another office needs to know something about a customer.


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Group 4Dizon, Mallen Kate P.

Bonifacio, John Patrick T.

Guatno, Arel G.

Policarpio, Aaron John D.

Tan, Rodelyn S.

Ventura, Michael Christopher

Mongcal, Mark Nathaniel D.

Naul, Rose Ann

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