MALIKA SNAILExecutive Assistant - French Bilingual Kensington, MD

phocea15@gmail.com https://www.linkedin.com/in/malika-snail-8609b126

Executive Office Administration

Administrative Project Management

Event Management

SummaryDiligent, solution oriented, and skillful Executive Assistant, committed for the last 10+ years

to providing excellent and timely customer service to senior level management, and

organizing their daily routine in a fast pace and high pressure work environment,

while prioritizing conflicting needs and establishing effective relationships with

business partners and cross-functional teams. Passionate about

event planning, administrative problem solving, project

management, and work safety. Customer service

oriented, flexible, accountable,

dependable, and responsive.

Proficient in MS Office.

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Specialties

TECHNICAL SKILLS Corporate events and meeting planning: venue selection, price

negotiation, booking Invoices - Purchase Orders/Requisitions (SAP) - Procurement Domestic and international travel coordination (Concur, Travisa, Expedia) Time keeping: entry, review & approval (Deltek, One Time, Dayforce) Expense reports: entry, review & approval (Ulysse, Concur) Translations: French/English Microsoft Desktop & Server Applications: Word, Excel, PowerPoint,

Outlook, Access, SharePoint Other: DataWatch Systems-Direct Access (badge database); E-Val (parking

validation); Aerohive Networks (Wi-Fi set-up); Qualtrics (survey software).

MEETING MANAGEMENT Provided meeting management support for executives’ internal and external

meetings (such as Annual & Mid-year meetings, Board of Directors & Stakeholder meetings) that included scheduling, communications, presentation preparation, catering (order and set up), guest management (Outlook), conference room booking, and video coordination needs with IT Department

Organized and prepared detailed agendas and presentation materials: copying/printing, compilation, assembly, and binding of meeting materials; follow through on project delivery

Arranged numerous upper management breakfast, luncheon meetings, and dinners

Participated in the preparation of the “All Employees Annual Road Show” (Residence Inn, Bethesda): coordination with HQ in France and with Italy’s office, hotel bookings, transportation from/to airports, dinner reservations, and meeting site readiness.

MEETING MANAGEMENT (Cont’d) Created “Meeting Room Booking Form” to facilitate and improve conference room

booking process, helping management team to coordinate their meetings more efficiently

Processed and followed up on registrations for international professional conferences, and tracked meeting participants’ responses - Generated participants’ invitations and other documents - Edited surveys (Qualtrics), managed meeting database (data entry), and consolidated evaluation survey responses.

OUTLOOK & POWERPOINT Scheduled and prioritized daily appointments for multiple VPs, conference

participation, and special events, while smoothing out any conflicts Developed and edited PPT presentations - Created monthly TV message

(birthdays, work anniversaries, clients’ visits, events, etc.): Designed PowerPoint presentation and uploaded to VCN Viewer.

TRAVELS & EXPENSES

Managed and coordinated a high volume of domestic and international travels, accommodating frequent itinerary changes - Compiled all travel related materials and documents, including detailed travel agendas - Concur travels / Excel

Processed visa and passport requests - Travisa Reconciled company credit card statements Processed a large volume of high-dollar expense reports quickly and

accurately - Concur expenses Tracked, reviewed, and processed supported participants’ honoraria expense

requests.

HR - NEW EMPLOYEE ON-BOARDING

Worked closely with HR and Managers in the interview and on-boarding employees processes (paperwork, orientation, introduction meetings)

Booked flights, hotels and meeting rooms, scheduled meetings, ordered and set up lunches, created new employees’ picture ID badges, provided office supplies, arranged for travel reimbursements

Acted as a liaison between employees and HR – Handled with complete confidentiality all hire relocation/termination.

OFFICE ADMINISTRATION Maintained a safe and clean reception area by complying with

procedures, rules, and regulations Initiated the reorganization and update of entire storage facility

outdated filing system Organized office events such as staff lunches, C.E.O. monthly

presentations, birthday celebrations, holiday party Greeted visitors in person or on the phone; answering or referring

inquiries – Monitored the visitors’ logbook, provided temporary badges, and parking passes

Typed and composed memorandums, letters, organigrams, forms, safety procedures, contracts, proposals, and other documents and correspondence, as appropriate

Monitored and ordered general office supplies, processed mail distribution, and handled FedEx/DHL/UPS shipping

Developed and maintained relationships with internal clients, external vendors, and property managers.

Accomplishments!!! Organized one of the very best Company Employee Holiday at the

Bethesda Congressional Country Club Initiated scanning/e-storage of all proposals and contracts (70,000

pages) into the A.F.S. SharePoint site thus considerably reducing storage space

Initiated daily compilation and distribution of renewable e-articles to help the Areva Renewable team

Created the Areva Renewable Department photo gallery (photo and frame selection, hanging)

Created the Generali “Meeting Room Booking Form” to facilitate and improve conference room booking process, helping management team to coordinate meetings more efficiently

Initiated the reorganization and update of entire ASHP executive office storage facility and its existing outdated filing system.

Event Planning

Work Ethics

Project Delivery

Personality Talents

What People say:

Source: LinkedIn Recommendations

Project Delivery…

“Can do” attitude toward work, performance and productivity on the job / Contributions were key to success of strategy department

Completes tasks quickly and accurately / Availability, responsiveness, great quality of deliveries

Delivery of outstanding service on timely manner Excellent eye for details Strong ability to understand assigned tasks. Seek and obtain clarification.

Pay attention to details Highly motivated contributor, willingness to get things done Volunteered to help translate technical documents / Goes out of her way

to help others / Always willing to ‘go’ the extra mile.

Work Ethics…

Hard working, punctual and very strong professional and personal characteristics for this position

Demonstrate reliance, trustworthiness and competence Dedicated and reliable Professional, helpful Motivated, diligent, loyal Flexible and adapts well to new situations / Team player – likes to be

challenged, to collaborate with others and learn new things Seeks opportunities to learn and enhance her administrative skills Work ethic and communication skills add value.

Personality…

Always keep a friendly attitude Asset to the company Loyal, intelligent Adds value during meetings and promotes positive attitude Patient with peers and superiors, maintains calm composure and stay

focused on solving problems Constant willingness to help and “can do” attitude.

Talents…

Proficient in use of office tech and systems and willing to learn and develop skills

Event planning Unique talent and passion for organizing events Organized the most wonderful and memorable holiday party for the company Solid computer and language skills Impressive PP skills.

Source: LinkedIn Recommendations

AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICESBethesda & Columbia, MDMay 2007 – Oct. 2014

Acted as the Executive Assistant to several senior executives: VP Strategy; Sr. VP Renewables; AFS CTO & Sr. VP Clean Up & Closure; Sr. VP Back End U.S. Business Group (BEBG), and, also provided administrative support to the VP Integration & Strategic Development (BEBG), and VP Commercial Decommissioning

Provided hands-on administrative and operational support for the Executive Team and represented the Executive team as appropriate in communicating with internal and external stakeholders

Created the Renewable Department photo gallery (photo and frame selection, hanging) Organized a company holiday party at the Congressional Bethesda Country Club, and other events

such as employees’ birthdays and welcome/farewell parties Initiated daily compilation and distribution of renewable e-articles to help the Renewable team Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S.

SharePoint site thus considerably reducing storage space

AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICES (Cont’d)

Researched issues, collected and organized data and information from a variety of sources to prepare reports, presentations and other documents

Regularly tracked and reported lobbying activities Composed, edited, formatted and finalized routine correspondence and other office

documentation, including letters, reports, memoranda - Reviewed outgoing correspondence, and edited documents for accuracy, format consistency, signatures and conformance with executive procedures

Provided presentation production support including slide generation, graphics, proofreading, editing, copying and book binding

Maintained strict confidentiality of personnel records and proprietary project files and records Acted as a liaison between employees and HR - Handled with complete confidentiality all new hire

on-boarding (paperwork, orientation, introduction meetings, etc.) as well as relocation/termination.

• Lycée Charles Péguy, Marseille, France:• Brevet de Technicien Supérieur Secrétariat de Direction (Associate

Degree equivalence)• Baccalauréat G1, Secrétaire Sténo-Dactylo.

Education

• C.O.R.E. Award (Corporate Organizations Recognizing Excellence) Awarded by A.F.S. C.E.O. in recognition of smooth office move coordination between Building Manager, staff and movers.

Awards

• Ongoing training in Leadership Development, Workplace Safety, Project Management, HR Programs, Communication and Interpersonal Courses (E-Learning, Portfolio, etc.).

Training

MALIKA SNAILExecutive Assistant - French Bilingual

Executive Office AdministrationEvent Management

Kensington, MDphocea15@gmail.com

https://www.linkedin.com/in/malika-snail-8609b126

Thank you!