PP DPPT Session 2.2 FINAL Contingency Planning

8/3/2019 PP DPPT Session 2.2 FINAL Contingency Planning

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IASC Inter-agency Contingency Planning

Guidelines for Humanitarian Assistance

Pilot DPPT May 2008


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Question 1

Group Discussion 15 minutes

As a contingency planning facilitatorwhat are the main challenges that youencounter?


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Background

First version of IASC Inter-Agency ContingencyPlanning Guidelines developed in 2001.

Intervening years have seen an expansion ininter-agency contingency planning.

Revision of the guidelines was initiated inFebruary of 2007 to:

Reflect accumulated good practice Include key elements of humanitarian reform,

specifically the cluster approach.

Revised IASC Inter-Agency ContingencyPlanning Guidelines approved in November2007


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What is Contingency Planning?

a management toolused to: analyze the impact of potential crises

ensure adequate and appropriate arrangementsare made in advance

respond in a timely, effectiveand appropriatemanner

a continuingactivity

which allHumanitarian Country Teams are

expected to undertake and maintain.

a common, over-arching framework which guides the collective action of allpartners,

including individual agencies and sector groups.


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Benefits of Contingency Planning

An activecontingency planning process: helps humanitarian community plan while

there is time identifies constraints and focuses on

operational issues prior to the onset of a crisis establishes working relationships that make a

critical difference during a crisis reinforces coordination mechanisms by

clarifying roles and responsibilities before acrisis

enhances preparedness level of organizations

During an emergency, time pressure is oneof the most acute problems.


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Responsibilities

The RC/HCis responsible for overall strategicleadership of the contingency planning process

Primary responsibility for contingency planning

rests with the Humanitarian Country Team

Sector leadsare responsible for sector-levelcoordination

IASC guidelines recommend the creation of aContingency Planning Working Group(8-10participants) to manage the practical aspects of

the planning process


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Question 2

Group Discussion 15 minutes

What key actions should country teamstake before starting a contingency planningprocess?


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The Planning Process

Basic components of Inter-agencyContingency Planning Process:

Analysis of hazards & risks

Response planning

Implementing preparedness


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Step 1: Hazard and Risk Analysis

Identify most critical hazardsand determinetheir likelihood and impact

Develop scenariosto help explore theirimplications

Define planning assumptions

Identify triggersand early warning indicators


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Question 3

Plenary Discussion

Are Early Warning indicators and triggersnecessary in contingency planning?


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Early WarningIndicators and Triggers

Grounds contingency planning in reality

Establishes a link to early action

Keeps contingency planning active


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Step 2: Response Planning

At the inter-agency level: Define objectivesand strategies

Define management andcoordination arrangements

At the sector level:

Define sector objectives

Define actionsto meet sectorobjectives

Identify capacityand gapsof sector

response


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Different Levels of Planning

Organization specific

planning

Inter-Agency Planning:

Common Planning Framework

Sector/cluster

planning

Box 1. Inter-agency Common PlanningFramework


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Different Levels of Planning

Inter-AgencyPlanning: Common

PlanningFramework

Sector/Clusterplanning

Organization-specific planning

Provides a commonstrategic planning

framework to ensurecomplementarity ofhumanitarian action

between agencies

Defines howorganizations willwork together toachieve sectoral

objectives

Defines the specificorganizationalarrangements

required to deliverservices that the

organization iscommitted to provide

Function

Type


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Overall Management and Coordination

External Relations

Coordination

Information Management

Safety and Security

Resources Mobilisation

Common Service Areas

Media Strategy


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Step 3: Implementing Preparedness

Responsibilities and timelines for preparednessactions should be assigned.

Contingency plans should be assessed andreviewed regularly.

preparedness actions should be reviewed andprioritized.

IASC recommends the use of simulations tohelp test planning assumptions and responsesystems.


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Next Steps

Development of an on-line toolkit oncontingency planning: templates,examples, expanded checklists

Inter-agency contingency planning trainingpackages and workshop outlines

Development of inter-agency simulationsto test planning assumptions &preparedness

Documents

PP DPPT Session 2.2 FINAL Contingency Planning