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The purpose of this revision is to present the attendance reports in PowerSchool. The change from the original presentation is that reports requiring Period to Day Conversion Setups are now correct. A list of the steps to setup the conversion are presented. - PowerPoint PPT Presentation
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PowerSchool Attendance Reports Revision 1
•Purpose to review report setups and printouts for the system attendance reports in Power School
•Review setups to view reports that require a period to day conversion
•Review List of Nova Scotia Reports
•Discuss possible additional required reports
The purpose of this revision is to present the attendance reports in PowerSchool.
The change from the original presentation is that reports requiring Period to Day Conversion Setups are now correct.A list of the steps to setup the conversion are presented
NEW Denotes a new page from presentation at meeting on Oct. 19
Absentee Report
Single day only
Usually only run for unexcused after AM
homeroom
Periods will list all periods in Bell schedule select one where attendance
taken
Functions will allow user to select print report and print Call List for absent students
Absentee Report
Preparing to run attendance reports
• Before doing any lengthy attendance report the attendance system should be refreshed by running “Refresh Premier Attendance views data.
NEW
This process can be lengthy depending on number of students and the date range. It is a good idea to run report using the processing option to run at night.
NEW
Attendance Count
Attendance Count
List of periods in the day
Class Attendance Audit
Select Teacher(s) hold ctrl down for more than one
Consecutive Absences Report
Seems to report multiplesGammon has 3 days of 0SS
but got two of each.
Consecutive Absences Report
Consecutive Absences Report
5 OSS days for Cayle
Consecutive Absences Report
16 of each
16
16
Meeting to Period attendance conversion
• Review attendance codes• Review attendance code categories• Review period to day attendance conversion setup• Remember to run Refresh attendance views data report
NEW
Review attendance codes
At the school level all codes must be set to Yes for counts ADA
NEW
Review attendance code categories
At the school level check to that the codes should be listed and not as numbers
NEW
Review period to day attendance conversion setup
Depending on their bell schedule the school defines their conversion table.
NEW
Remember to refresh attendanceNEW
Student Attendance Audit
Student Attendance AuditNEW
Monthly Student Attendance Report
Monthly Student Attendance ReportNEW
Attendance Summary by Grade
Attendance Summary by GradeNEW
YTD Attendance Summary
When date was from Sept System did not print need to use reporting periods
Using date range and not using or have set up reporting segments for entire date range you will get blank
report
NEW
PT Attendance Report
PT Attendance Report
Tested 2 teachers report was accurate
Weekly Attendance Summary Meeting
CTRL for more teachers
Must be in CAPS
Totals do not match up. If the class is at same time every day such as homeroom the totals are correct. If the classes rotate during the week the total seems to be calculated for only one of the periods in the rotation.
ADA/ADM by Student
ADA/ADM by StudentNEW
ADA/ADM by date report
The report gives attendance rate by days of the week. For report to do a break down by grade. Each grade would have to run separately
NEW
Attendance Tracking and Truancy• Tracking is set up a Board level• Tracks unexcused absences / tardy and/or illnesses• Reporting mostly state based• Every so many threshold a letter is created• Need letters in system (Board)• “Run the refresh attendance tracking data report prior to any
reports that use attendance tracking data…This report can only be run at district level and will overwrite previously stored data. It is recommended to restrict access to this report and run the report once or twice daily”
• See Attendance Notification and cheat sheet in powersource
Report Catalogue (Attendance)
Report catalogue is to have additional column for status which will represent how the report fits with NS schools